HomeMy WebLinkAbout2016-03-15 Fall Street Faire Committee Minutes N OFR
Town of Reading
�` 0 1 Meeting Minutes �® RECEIVED
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Board - Committee - Commission - Council:
Fall Street Faire Committee 1016 OCT I I A 55
Date: 2016-03-15 Time: 630 PM
Building: Reading Town Hall Location: Conference Room
Address: 16 Lowell Street
Purpose: Preparation for Fall Street Faire Session: General Session
Attendees: Members - Present:
Brian Snell, Leslie Leahy, Sheila Mulroy, Bob Beckman
Members - Not Present:
Alison Ulman
Others Present:
John Feudo, Lisa Egan, Kristen Stasiak(police)
Minutes Respectfully Submitted By: John Feudo
Topics of Discussion:
Meeting is called to order by Brian Snell at 6:35PM.
K. Stasiak gave an update on the honor guard and pipes and drums attending the event.
She said she is working with Lt. Dave Clark and should be able to secure the date. B.
Beckman recommended coordinating for God Bless America to be played on both stages
around 12:00 PM to kick off the faire.
S. Mulroy confirmed that James Bonazoli has agreed to head up the 9-11 ceremonies for the
Fall Street Faire.
J. Feudo presented the attached budget with a projected budget for 2016. He explained
that the expenses for the faire are generally flat therefore it made sense to have the
committee vote to approve the budget as a whole, rather than each line item individually.
Budget could be amended if needed going forward. Sheila Mulroy made a motion to
approve the projected budget as a baseline for spending limits for the Fall Street Faire in
2016. L. Leahy seconded the motion.
Website Discussion:
J. Feudo mentioned that the website needed to be paid for by March 23rd to avoid
interruption in service and loss of domain name. They committee agreed a new website
was needed as the current site had too much text on it making it hard to follow. J. Feudo
said he would work with the provider Network Solutions to draft up a new site. The
committee expressed some nervousness with WEPAY, but at this point it is the only viable
solution through Constant Contact.
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Sunset Discussion:
The committee has a brief discussion on how to handle sun-setting of the committee. The
Chamber said they are still interested in taking over that Faire if the Town no longer has the
desire or staffing at any point in the future. The committee believed they were to sunset in
October of 2016. However, it will be in December 2017.
B. Snell said he would meet with the Town Manager to discuss the matter and understand
where the Town Manager is with respect to having the Town run Faire and what options
might be available. L. Egan wondered if the Town would require whomever takes over the
Faire to continue with the upkeep of the flowers downtown. J. Feudo said he would also
chat with the Town Manager on that front.
B. Snell asks committee when they would like to meet again. J. Feudo suggests meeting in
Late April. B. Snell mentions Tues, April 26 at 6:30 PM and the committee agrees. S. Mulroy
makes a motion to adjourn at 8:01 pm and L. Leahy seconds. All are in favor 4-0.
Meeting adjourned at 8:01 PM.
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