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HomeMy WebLinkAbout2016-11-07 Community Planning and Development Commission MinutesSFR r wc � ;bl '6'�8r 1NCOR4�p*� Town of Reading Meeting Minutes Board - Committee - Commission - Council: YED Community Planning and Development Commission N11 JAN i � A 8: 31 Date: 2016-11-07 Time: 7:30 PM Building: Reading Town Hall Location: Selectmen Meeting Room Address: 16 Lowell Street Session: Purpose: General Business Version: Attendees: Members - Present: Chair Nick Safina, Dave Tuttle, John Weston, Jeff Hanson Members - Not Present: Karen Goncalves-Dolan Others Present: Community Development Director Julie Mercier, Administrative Assistant Caitlin Saunders, Gretchen and Ron Baker, Peter Shields, Frank Coleman, Kathleen Owen, Adina Weisman, Vis Sankaran, Jack McQuilkin, Brad Latham, Jamie Shaw, Jody Heyward Minutes Respectfully Submitted By: Topics of Discussion: Chair Nick Safina called the meeting to order. Public Hearing, Definitive Subdivision Plan — 'Randall Road Extension' Applicant: Mark G. Hall, 0 Randall Road & 25 Sprincivale Road Jack McQuilkin, P.E., P.L.S. was present on behalf of the application. Mr. McQuilkin described the existing condition of the site and the proposed project. He explained that the Applicant is proposing to extend Randall Road and all existing utilities by approximately 200 feet in order to provide frontage for three new lots. A fourth lot, which has a house on it, will be modified in order to give frontage to one of the Randall Road lots. He noted that the turn -around area at the end of the existing paved road will be removed, and the newly extended road will be capped with a cul-de-sac bulb. The stormwater treatment train will include installation of cultec infiltration chambers connected to the downspouts on each new lot, as well as deep sump catch basins in the road that are tied into a detention pond on Lot 1. Runoff will then flow through a 12" HDPE culvert from the detention pond to forebay and water quality swales on Lot 2 and then into the pocket wetland. Additional road runoff will be treated via Filterra tree box systems in the right-of-way that discharge directly into the pocket wetland on Lot 2. Mr. McQuilkin mentioned that the Commission previously approved a Preliminary Subdivision Plan for this project, and that the Conservation Commission has granted an Order of Resource Area Delineation (ORAD) for the wetlands delineation but still needs to issue an Order of Conditions for the project. He noted that the Conservation Commission site walk is scheduled for the next day. Page 1 1 Mr. Safina referred to an update provided by the Conservation Commission and inquired about the Operations & Maintenance Plan for the tree boxes, and asked about the status of a Tree Replacement Plan. Mr. McQuilkin responded that a new O&M Plan and Tree Replacement plan would be submitted. Mr. Safina asked why only the cul-de-sac bulb is proposed to have vertical granite curbing. He suggested that the portion of the straight-away down to the tree boxes should have vertical granite curbing, as it is much harder for plows to destroy. Ms. Mercier noted that the Commission could require it as a condition of approval. The board discussed the requested waiver from providing full granite curbing waiver and whether that is something they would approve or not. Mr. Hansen asked whether Randall Road is slated for repaving. Ms. Mercier responded that it is not on the schedule for the next few years. Mr. Weston asked for an explanation of the waivers from under -road utility coverage. Mr. McQuilkin explained that the road will be raised 6 feet at the cul-de-sac for separation from utilities and the high water table, but that the utilities will not meet the requirements for coverage. He noted that the Town Engineer only wanted verification that the pipes would be strong enough and low enough to allow for repaving of the road. Mr. McQuilkin stated that raising the road 6 feet above groundwater should prevent frost heaves. Mr. Tuttle asked for an explanation of the waiver for the looped water main. Mr. McQuilkin explained that they are propsing a hydrant because looping is difficult in the project area. Frank Coleman of 26 Randall Road asked if he could see the list of waivers and asked what it means for regulations to be waived. Ms. Mercier gave him a copy of the list. Mr. Hansen raised the question about snow storage and the Commission discussed the direction of flow of the runoff from snowmelt. Mr. McQuilkin explained that snow will be pushed to the side of the street and over the curbing. Peter Shields of 31 Randall Road expressed confusion with the drainage design and flow patterns. Mr. McQuilkin explained the stormwater treatment train. Mr. Weston clarified that only snowmelt that makes it over the berm will become part of the lot runoff system; the rest will flow into the municipal drainage system. Vis Sankaran of 39 Randall Road stated concerns regarding stormwater and commented that he already runs two sump pumps all winter. He opined that he does not want to deal with additional water. Mr. McQuilkin described the berm that will be added along the perimeter of the project and his lot. The berm should actually reduce the amount of water flowing to his lot. Mr. Safina reiterated this statement. Mr. Coleman described that snow plows push snow to the end of Lisa Lane and then down Randall Road into the woods. He asked what will happen after this project is built. Mr. McQuilkin pointed out that the end of the proposed cul-de-sac is still wooded, so likely the situation won't change. Mr. Shields asked whether the replicated wetland would absorb snow and salt in the winter. Mr. McQuilkin explained that there is a large pre-treatment area for runoff before it goes into the wetland. Mr. Weston noted that the Conservation Commission will look at the functionality of the pre-treatment area during their hearings for this project. Mr. Sankaran asked if the area near the fence would be cleaned up. Mr. McQuilkin answered in the affirmative. Ms. Mercier noted that the project is still outstanding with the Conservation Commission and suggested that the Applicant keep the Definitive Plan hearing open until it is clear that no Page 1 2 major plan changes will be required. She suggested continuing it until January 23rd and noted that an Extension of Time will be needed from the Applicant. Mr. McQuilkin agreed to this. Mr, Tuttle moved to continue the hearing until January 23rd, 2017. The motion was seconded by Mr. Weston and approved with a 4-0-0 vote. Certificate of Appropriateness for Signage, 1 General Way Applicant: Jamie Shaw, Danis Reading LLC Jamie Shaw & Jody Heyward of Danis Reading LLC, and Brad Latham, Esq. were present on behalf of the application. Mr. Latham described the proposal for four identification signs which would be located at decision points within the site to help patrons navigate. The signs will be red and black and look identical to the existing Town -owned sign on Main Street. Mr. Safina asked for clarification that Sign B4 is actually proposed on the 1 General Way property. Mr. Shaw confirmed that it will be. Mr. Safina commented that the Applicant could probably make do with just 3 signs, which is what the bylaw allows. He stated that Sign B1 appears to be in the wrong place and that it may not be needed. He opined that if the other members are okay with it, it should at least be moved to the first island within the parking lot, which would coincide with the first point at which a driver has to make a choice. He said he is generally in favor of the proposal. Mr. Tuttle stated that he has no issue with the signs, but asked whether Sign B2 would conflict with the speed table and fire hydrant. Mr. Safina reminded the Commission that the speed table agreement was reneged upon. The Commission agreed to add a condition that the Fire Department would have to approve the location of Sign B2. The Commission decided to refer to the signs as "directional" instead of "identification" and to cite the directional sign section of the regulations in their Decision. This section has no maximum number of signs, but has a maximum size requirement of 4 square feet. The Commission agreed to waive the size requirement. Mr. Safina suggested that the Applicant should change the arrows on Sign B4 so they more accurately depict that a driver has to go around a corner. Mr. Hansen clarified that the proposed colors will match the existing sign. Mr. Tuttle moved to approve the Certificate of Appropriateness as amended. The motion was seconded by Mr. Hansen and approved with a 4-0-0 vote. Other Topics Release of Lot - 4 Old Farm Road Ms. Mercier explained that the lot was effectively released many decades ago and that the Lot Release sign -off is a formality so that the property can change hands. Mr. Hansen moved to approve the release of Lot 33, 4 Old Farm Road. The motion was seconded by Mr. Tuttle and approved with a 4-0-0 vote. Minutes Mr. Tuttle moved to approve the October 17 minutes as amended. The motion was seconded by Mr. Hansen and approved with a 4-0-0 vote. Ciao Bella Sian: Ms. Mercier explained that Cathy's Nails at 644 Main Street has changed its name to Ciao Bella and that the owner would like a new sign. However, the Applicant submitted materials too late to be on the agenda, and the Commission's next meeting is not Page 1 3 until January. She asked if the Commission would be comfortable allowing an administrative approval so the Applicant does not have to wait. The Commission reviewed the proposal and agreed that as long as the proposed lettering is spaced similarly to the signs adjacent to it, it can be approved administratively. Stormwater Bylaw: Mr. Weston stated that the revised language in the motion clarifies his concerns. Mr. Tuttle moved to accept the revised motion for Town Meeting. The motion was seconded by Mr. Weston and approved with a 4-0-0 vote. Mr. Tuttle moved to adjourn the meeting at 9:12 PM. The motion was seconded by Mr. Weston and approved with a 4-0-0 vote. Documents reviewed at the meeting: CPDC Agenda 11/7/16 CPDC Minutes 10/17/16 Draft Presentation for Town Meeting Form L and Lot Release for Lot 33, 4 Old Farm Road Revised Town Meeting Motion for Stormwater Bylaw, prepared by Town Counsel Sign Package for Ciao Bella, 644 Main Street Randall Road Definitive Subdivision Plan: a) Form B: Application for a Definitive Subdivision Plan, filed with the Town Clerk 10/5/16. b) Form G: Designer's Certificate, dated 9/26/16. c) List of Waivers requested from Reading Subdivision Regulations, dated 9/26/16, revised 11/3/16. d) Certified List of Abutters, dated 5/26/16. e) Email from Community Development Director to Applicant, Applicant's Engineer and Applicant's Attorney with a statement deeming the submission Complete, and including a list of minor revisions to be made for the next plan submission, dated 10/4/16. f) SH. 1 through 8 of 8: Definitive Subdivision Plan -Randall Road Extension, Reading MA, prepared for: MG Hall Contractors, prepared by: JM Associates, dated 9/26/16. g) Stormwater Management Report - Randall Road Extension, Reading MA, prepared for MG Hall Contractors, prepared by JM Associates, dated 9/26/16. h) Order of Resource Area Delineation, issued by the Reading Conservation Commission on 3/24/16. i) Notes from the Development Review Team (DRT) meeting on 10/19/16. j) Email from the Health Agent to the Community Development Director, dated 10/31/16. k) Memo from the Town Engineer to the Community Development Director, dated 10/31/16. 1) Draft Decision, dated 11/7/16. 1 General Way Sign Permit Application: a) Application for Sign Permit, dated 10/21/16, submitted 10/26/16. b) Narrative submitted 10/26/16. c) Site Layout Plan, submitted 10/26/16. d) Colored, dimensioned and annotated elevations and locations of the proposed site directional signs, submitted 10/26/16, stamped by the Commission on 11/7/16. e) Draft Certificate of Appropriateness, dated 11/7/16. 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