HomeMy WebLinkAbout2016-10-12 RMLD Citizens Advisory Board Minutesti OFRE-
Town of Reading
Meeting Minutes
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Board - Committee - Commission - Council:
RMLD Citizens Advisory Board
Date: 2016-10-12
Building: Reading Municipal Light Building
Address: 230 Ash Street
Purpose: General Business
Attendees: Members - Present:
RECEIVED fiN
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1011 jAN -9 A 9: 1b
Time: 6:30 PM
Location: Winfred Spurr Audio Visual Room
Session: Open Session
Version:
George Hooper, Chair (Wilmington); David Nelson, Vice Chair (Lynnfield);
Dennis Kelley, Secretary (Wilmington); Mark Chrisos (North Reading)
Members - Not Present:
Others Present:
Mr. David Hennessey, Board of Commissioners
Mr. Hamid Jaffari, Ms. Wendy Markiewicz, Ms. Jane Parenteau, Kathl
Rybak
Minutes Respectfully Submitted By: Mr. Dennis Kelley, Secretary
Topics of Discussion:
1. Call Meeting to Order - G. Hooper, Chair
Chair Hooper called the meeting of the Citizens' Advisory Board to order at
6:30 PM and noted that the meeting was being audio recorded.
2. Approval of Minutes - G. Hooper, Chair
Materials: Draft minutes from February 24, 2016, April 6, 2016, April 27, 2016, June 1,
2016, July 13, 2016, and September 14, 2016, meetings.
Mr. Nelson suggested one motion, including all dates, be made to approve the minutes.
There were no objections.
Mr. Nelson made a motion that the Citizens' Advisory Board approve the Minutes of the
following: February 24, 2016, April 6, 2016, April 27, 2016, June 1, 2016, July 13, 2016,
and September 14, 2016, meetings as written, seconded by Mr. Kelley. Hearing no further
discussion, Motion carried 4:0:0 (4 in favor, 0 opposed, 0 absent).
3. June 2016 Financial Update - W. Markiewicz, Director of Business Finance
Ms. Markiewicz reported that FY16 Financials are not yet available to present due to the
GASB 68 and the deferred pension liability calculation. A separate group does the actuarial
for the Town of Reading and that was delayed. A draft of the FY16 Financials has been
received and the Auditors will be presenting at the next Board meeting. Based on what the
auditors have reported and the current draft, there is no management letter, no major
findings, and everything was in good order.
Page 1 1
4. Rate Proposal for Solar Choice Program - J. Parenteau, Director of Integrated Resources
Materials: RMLD Solar Choice Program financial outline; Solar Choice Rate Filing MDPU
#269.
Ms. Parenteau reviewed the proposed formula rate for the Solar Choice Program. For the
first year, there will be a $5.00 monthly charge, which represents the difference between
the PPA (associated with the solar array) and the projected fuel charge. In month 13, we
will true up that calculation based on actual generation and the actual fuel charge for each
month. The rate will then be adjusted (for the next six months) and will include any credit
for peak capacity savings as well as transmission. The rate will be updated every six
months thereafter to reflect the previous months' actual. The RMLD Solar Choice Program
financial outline included in the packet shows the anticipated savings for program
participants based on assumed usage of 267 kWh/month over the ten-year contract.
Ms. Parenteau noted that this program is limited to 500 participants and has been offered
first to the Green Choice participants. Over 150 customers are currently enrolled. We are
anticipating a December 1 start-up date.
Mr. Nelson made a motion that the Reading Municipal Light Department Citizens' Advisory
Board recommend to the RMLD Board of Commissioners the adoption of the Solar Choice
rate MDPU number 269 to be effective on billings on or after December 1, 2016, on the
recommendation of the General Manager, seconded by Mr. Chrisos. Hearing no further
discussion, Motion carried 4:0:0 (4 in favor, 0 opposed, 0 absent).
5. Status Update
Materials: Reliability Study Recommendations Status Report; Organizational Study
Recommendations Status Report
Reliability Study - H. Jaffari, Director of Engineering & Operations
Mr. Jaffari reviewed the status report, which outlines the progress to date. Seventy-one
recommendations were made by Booth and Associates and/or UPG. Since the last
report, seven additional items have been completed (a total of 22 items have been
completed to date). Staff is currently pursuing options for the new Wilmington sub-
station, which is planned to be operational in 2019. In the meantime, maintenance
work at Substations 5 and 4 continues.
Organizational Study - H. Jaffari, Director of Engineering & Operations
Mr. Jaffari reviewed the status report, highlighting progress to date on the major
categories identified in the Leidos Study. There have been a number of
resource/manpower issues that have made it difficult to meet the Leidos timeline, which
is very aggressive. Mr. Nelson asked if RMLD has met with public safety/first responders
(fire and police) in each of the towns so that they are familiar with the equipment within
the town and what to expect in the event of an emergency at any of the RMLD facilities.
Mr. Jaffari agreed to follow-up with town officials on this issue.
6. CAB Reorganization - G. Hooper, Chair
Materials: CAB Policy #1
The Chair, Vice Chair and Secretary positions are due for re -appointment. As CAB Policy
#1 allows for two consecutive, two-year terms for the officers, and since the Chair and Vice
Chair have served one term, and the Secretary was recently appointed (to complete Mr.
Mancuso's term), it was suggested that the CAB maintain the same slate of officers for the
next two-year term.
Page 1 2
Mr. Chrisos made a motion to nominate Chair Hooper to a second term. Mr. Kelley
seconded that nomination. Mr. Hooper accepted the nomination. Hearing no further
discussion, Motion carried unanimously (4 in favor, 0 opposed, 0 absent).
Mr. Hooper made a motion to nominate Vice Chair Nelson to a second term. Mr. Chrisos
seconded that nomination. Mr. Nelson accepted the nomination. Hearing no further
discussion, Motion carried unanimously (4 in favor, 0 opposed, 0 absent).
Mr. Chrisos made a motion to nominate Secretary Kelley to a new term. Mr. Hooper
seconded that nomination. Mr. Kelley accepted the nomination. Hearing no further
discussion, Motion carried unanimously (4 in favor, 0 opposed, 0 absent).
Before moving to the next Agenda item, Mr. Chrisos asked (relative to Policy #1) if the
$15,000 CAB allocation (as noted in 1. C.) had been spent in the past and how it was
spent. It was noted that a portion of these funds are used for staff support to the CAB,
and CAB members have attended various conferences, such as NEPPA conferences, in the
past. Requests for spending should be brought before the CAB for consideration.
Mr. Hennessey asked about the vacancy for the Reading CAB representative. There has
been no appointment made as of this date.
7. Next Meeting - G. Hooper, Chair
The next meeting was scheduled for Wednesday, November 16, at 6:30 PM. The December
meeting was scheduled for Wednesday, December 14, at 6:30 PM.
8. Adjournment - G. Hooper, Chair
Mr. Kelley made a motion to adjourn the Citizens' Advisory Board meeting, seconded by
Mr. Chrisos. Hearing no further discussion, Motion carried 4:0:0 (4 in favor, 0 opposed,
0 absent).
The Citizens' Advisory Board Meeting adjourned at 7:36 pm.
As approved on December 14, 2016.
Page 1 3
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