HomeMy WebLinkAbout2016-12-13 Board of Selectmen HandoutDRAFT MOTIONS
BOARD OF SELECTMEN MEETING
DECEMBER 13, 2016
Halsey, Sexton, Berman, Arena, Ensminger LeLacheur
5a) Move that the Board of Selectmen approve the internal borrowing in
the amount of $3,000,000 for Reading Memorial High School Repairs
and Additions (TLT Litigation) as authorized by Article 4 of the Special
Town meeting on 12 -8 -16.
5c) Move that the Board of Selectmen appoint the following employees as
Records Access Officers:
Town Clerk (Laura Gemme)
Director of Administrative Services (Matthew Kraunelis)
Deputy Police Chief (David Clerk)
Lieutenant Detective (Richard Abate)
Superintendent of Schools (Dr. John Doherty)
School Department Special Education (Carolyn Wilson)
5d) Move to close the hearing on the driveway variance for 154 —156 Green
Street.
Move that the Board of Selectmen allow two adjacent driveway
openings each 18 feet in width separate by a small grass plot at 154 —
156 Green Street.
5e) Move to close the hearing on the driveway variance for 61A Terrace
Park.
Move that the Board of Selectmen approve the 32 foot driveway at 61A
Terrace Park.
6a) Move that the Board of Selectmen approve the minutes of November 29,
2016 as amended.
Move that the Board of Selectmen adjourn the meeting at p.m.
Massachusetts Department of Revenue Division of Local Services
ADVANCE OF FUNDS IN LIEU OF BORROWING REPORT
City/Town /District of Town of Reading, Massachusetts
Purpose of Issue Reading Memorial High School Repairs and Additions (TLT Litigation),
Authorization Special Town Meeting 12/08/16; Article 4
(Date and article of town meeting vote and M.G.L. citation)
Grant Number
(If applicable)
A. Amount of Loan Authorized
Computation of Limit on Total of Advances:
B. Unappropriated Free Cash
$
6,891,080
C. Stabilization Fund
$
1,565,475
D. 1 % of FY 17 Budget
$
908,231
E. Greatest of line B, C or D
$
6,891,080
F. Other Advances Outstanding
$
1,021,022
G. Remaining Limit ( line E less line F)
$ 5,870,058
H. Amount to be Advanced - This Issue
$ 3,000,000
(not to exceed line G)
Date of Advance:
December 13, 2016
Treasurer
Approved:
Mayor or City Manager; Majority of Selectmen or Commissioners
Please send 1st Copy to: Accountant or Auditor
See IGR #92 -105 for instructions and accounting procedures
Date of Repayment to General Fund:
Accountant /Auditor
Please send 2nd Copy to: Division of Local Services
Public Finance Section
PO Box 9569
Boston MA 02114 -9569
(Revised: December 2003)
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?016 SE 28 AM 9: 38
September 26, 2016
Robert W. LeLacheur, Jr., Town Manager
Town of Reading
16 Lowell Street
Reading, MA 01867
Dear Bob:
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As you know, the revised Public Records Law will take effect on January 1,
2017. Under the new law, cities and towns will have to designate one or more
employees to serve as Records Access Officer(s) (RAO(s)). This designation should
be made well before January 1 to ensure compliance with the Act.
How does the Town designate an RAO?
The Act provides that the Town Clerk or the Clerk's designees shall serve as
RAOs. The Town is not required to take any specific action to designate the Clerk as
an RAO. The Clerk is statutorily authorized to serve.
The Act also authorizes the Chief Executive Officer of the Town (in Reading,
this is the Board of Selectmen) to appoint employees to serve as RAOs, in addition to
the Clerk or the Clerk's designees.
While the Board of Selectmen may appoint an RAO at any time, we
recommend that it do so well before January 1 so that the Clerk (or the Clerk's
designees) and the appointed RAOs can work together to ensure seamless
compliance with the Act.
Note that designating RAOs does not relieve records custodians from the
obligation to make public records available upon request and in conformance with
the requirements of the revised Public Records Law.
What are the duties of an RAO?
Generally, the RAOs must coordinate the Town's responses to requests for
access to public records, which includes facilitating the timely and thorough
resolution of such requests. The RAOs must also:
10 t_lruv(t t`),lv (i I A IkuiI(, I` )O - GV(,]I :J(�Y. N1,1 ()'J_:I8`z 1 Tel: GI r.- 1r,`J.1600 1 F; lx: (Sii. I Sa.1( ; :;O I yv, w ) niy.Ar(�,"— hziIringIllolI cOm
Miyares and Harrington
Robert W. LeLacheur Jr.
September 26, 2016
Page 2 of 3
Help people making a public records request to identify the records
they are seeking;
Assist the custodians of records to preserve public records falling
within their purview; and
Py ,
y July 1, 20 v.,�,, prepaie guidelines to help people seeking access
to the Town's public records to make informed requests regarding
the availability of such public records in electronic or other
formats. These guidelines must be posted online on the Town's
website, must be periodically updated, and must include a list of
categories of public records that the Town maintains.
In addition (and perhaps most significantly), RAOs must, to the extent
feasible, post "commonly available" public record documents on the Town's website.
The Secretary of State has not yet provided any guidance as to how to determine
whether a document is "commonly available." It is likely however, that meeting
agendas and minutes, annual reports and budgets, and electronically submitted
permit applications and decisions will need to be maintained on the website.
Because of the potentially significant technological burden presented by this new
mandate, Kevin Furilla will be crucial to ensuring compliance with the new law and
will need to work closely with the RAOs in preparation for its implementation.
Who should serve as an RAO?
We advise that the Selectmen appoint RAOs within the direct management
structure of the principal Town departments or departments that receive frequent
and time - consuming public records requests (such as the School Department) that
would benefit from a "local" RAO. It may be wise to allow the heads of these
departments to recommend an employee for appointment.
We also suggest that an RAO in your office be appointed because that person
will have broader knowledge of all of the Town's departments, which should prove
useful in fulfilling an RAO's duty to coordinate responses to records requests.
What actions should the Town take after designating an RAO?
Prior to January 1, 2017, the Town should ensure that the contact
information of each RAO (name, title, business address, business telephone number,
and business email address) is conspicuously posted at Town Hall and on its
website. The contact information for any RAO appointed after January 1, 2017 must
94 (
Miyares and Harrington u.P
Robert W. LeLacheur Jr.
September 26, 2016
Page 3 of 3
be added as soon as practicable.
As noted above, RAOs must make "commonly available" documents available
on the Town's website. While the Town already posts many documents that can be
considered to be "commonly available," we advise that the Town review what is
available electronically to see if there are any other documents that should be added
online prior to January 1. The RAOs should monitor the website to ensure that it is
kept curr =ant and compliant.
We also recommend that, prior to January 1, the Town consider providing
training to department heads about the new duties imposed under the revised
Public Records Law. There are significant changes in the new law, and we are happy
to provide the necessary training, at no charge to the Town, if it would be helpful.
Lastly, we also remind you that RAOs must develop and post guidelines that
enable requestors to make informed requests. We expect that the Secretary of State
will release model guidelines in 2017. After the model is released, the RAOs should
work together to ensure that the Town's guidelines are developed and posted before
the July 1, 2017 deadline.
Please let me know if you would like to discuss this further or if you have any
additional questions.
Sincerely,
J. Raymo d Miyares
C
Estimated
Estimated
LEGAL BUDGET
- - -_
YrDACTUAI
-- _._ -
BUDGET' - -
;
BALANCE
- -_ -_ _
_ .__
Remaining
Balance
-
- __ _ - - - - --
LEGAL BUDGET TOTAL $ 91,022 $ 185,000 $ 93,978 49% $ 121,020
$ (27,042)
Town Counsel $ 79,652 $ 160,000 $ 80,348 S0%._$____115,000
$ (34,652)
$ 15,970
Town Labor Counsel $ 3,010 $ 25,000 $ 21,990 12% $ 6,020
$ (8,360)
total does not include Town Counsel expenditures
TILT Litigation $ 8,360 $ - $ (8,360)
YFD ACTUAL BUDGET BALANCE j YfD July
August
September
October
November
December
TOWN COUNSEL TOTAL $ 79,651.91
$ 160,000
$ 80,348 50%
$ 86,992 36%
$ (6,643) 127%
$ 13 553.57
$ 19,806.60
$ 21,481.74
$ 24,892.00
Typical Issues T $ 48,008.44
$ 135,000
Other Issues other $ 31,643.47
$ 25,000
Miyares & Harrington Total
$
$ 160,000
$ 160,000
Public Policy
1 75%
$ 29,425.94
$ 65,000
$ 35,574
45/
Town Meeting
T
$ 18 508.24
$ 36 000
$ 17,492
$ 307.50
$ 6,622.00
$ 8,640,24
$ 2,938.50
Zoning Bylaws
T
$ 5,846,60
$ 8,000
$ 2,153
$ 534.00
$ 5 312 60
General Bylaws
i, T
$ 382.00
$ 2,000
$ 1,618
$ 382.00
�$
Alcohol licenses
T
$ 4,112.60
$ 7,500
$ 3,387
{
$ 519.50
1,440.00
2 153.10
_
Elections
other
T
T
$ 266.50
$ 310.00
-
$ 2,500
$ .9 ,000
$ 2,234
$ 8,690
$ 266.50
$ 41.00
$ 269.00
Management Policy
General Town issues
1 34%
T
$ 15,253.00
$ 4,824.00
$ 40,000
$ 16,000
$ 9,933
$ 11,176
38%
$-4,198.56.1-,
_
$ 410 00
$ 123 00
$ 82.00
$ 92.50
-
Public Works)
T
-- -
1 $ 2,596.50 I
-
$ 5,000
-
$ 2,404
$ 2 317.50
- - -
$ 74 00
$ 205 00
_
Public Safety
T
$ 3,765.50
$ 5,000
-
$ 1,235
1
$ 20.50
$ 41.00
$ 2,330.50
$ 1,37150
-
Public Library
T
$
$ 2,000
$ 2,000
Building department
p
Facilities
T
l T
$
$ 2,190.00
$ 2,0-00-
$ 5 000
$ 2,000
$ 2 810
_
{ - -
$ 1088 00
-
$ 427 00
-7
$ 675.00
General School issues
- -;
T
-
$ 1 877.00
- -1
--
$ 5 000
-- -1-
$ 3 123
r
$ 1 631 00
-
$ 82.00
{ -
$ 82 00
$ 246.00
-
Construction projects
1 15/
$ 11,664.60
$ 10,000
$ (1,665)
117/
Public Library!- T $ 164.00
Perm T L$
$ 7,500
$ 2 500
$ 7,336
1 $ 2 500
_
�1� /R other $ 11,500.60
$
$ (11,501)
$ 41.00
$ 11,459.60
other other
$ 594.50
$ 1045.50
$ 1506_80
-
_
Land Use Issues 10% $ 20 142.87
$ 4,548.10
$ 25,000
$ 5,000
$ 1,517
$ 452
81%
$ 1,401.30
Reading Village 40B other
Woburn St 40B other $ 20.50
Lakeview 40B other $ 271.00
$ 2,500
$ 2,500
$ 2,480
$ 2 229
$ 20 50
$ 234.00
--
$ 37.00
_
Oakland Road land other $ 7,217.50
- -. __ ._ -..
245 Summer other $ 102.50
$- 5 000
-
$ 500
-
$ (2,218)
-
$ 398
$ 1004.50
-
$ 1,374.00
-
$ _1 897.50
$ 102.50
$ 2,941.50
_-
-
- -- -
506 Summer Ave other $ 3,792.77
$ 2,500
$ (1,293)
- .
_$ 228.77
- - --
$ 20 50
$ 2 600 50
943.00
-
- - -
86 Bancroft other $ 1,558.00
$ 2,000
$ 442
$ 1,558 00
other other $ 2 632.50
-
$ 5,000
--
I $ 2 368
-_
$ 691 50
$ 1 900 00
-
1
$ 41.00
-
Other Issues 4% $ 3,165.50
$ 20,000
$ 16,835
16%
-
$ 1 869.00
$ 857 00
--
_
_-
$ 439.50
-
-
Miyares & Harrington I T
$ 3,165.50
$ 20,000
$ 16,835
LABOR COUNSEL TOTAL
$ 3,010.00
$ 25,000
$ 21,990
21,990
$ 2,047.50
$ 280.00
$ 595.00$
87 50
Morgan, Brown & Joy-
$_ 3,010.00
1 $ 25,000
$
NEW: TLT LITIGATI TAL
$ 8,359.94 $ $ (8,360)
$ 1,70250
$ 2 532.44
-
LT /K &P
$ 4,234.94
$ (4,235)
;
-... - -- - -
(4,125)
$ 4,125.00
OP REa��y
Office of the Town Manager
M H
16 Lowell Street
6�97NCORp0�P Reading, MA 01867
To: Sharon Stevans
29 Hamlin Street
Cortland, NY 13045
From: Robert W. LeLacheur, Jr. CFA
Date: December 8, 2016
RE: Complaint — Political Signs in Reading
Dear Ms. Stevans,
781 - 942 -9043
townmanager @ci.reading.ma.us
www.readingma.gov /town - manager
I am writing in response to your letter dated November 27, 2016 expressing your concern about
the political signs in Reading. You are correct that our zoning bylaw regulates political signs and
I.understand that after consulting these bylaws you are upset that the Town has taken no
zoning enforcement action.
However, in light of the recent U.S. Supreme Court decision Reed v. Town of Gilbert, 135 S. Ct.
2218 (2015), Town Counsel strongly advised us NOT to enforce any sign violations, because the
above decision rendered our bylaw illegal — as it did to virtually every other community in the
state. Simply put, signs can no longer be regulated for content and thus the current zoning
bylaw is not enforceable.
As soon as we became aware of the impact of this Supreme Court ruling, we began a process to
update our sign bylaw. This process involved over one year of public meetings, and culminated
locally when our Town Meeting approved a new sign bylaw in November 2016. Once the state
approves of these changes, we need to post the changes in local newspapers for a period of
time, and then (finally) we may begin enforcing them again. Until we have completed all of
these steps, we simply do not have any solid legal footing to follow up further on signs in our,
community. I hope and expect these actions to be completed by next spring.
I appreciate hearing from you, note that you clearly did your homework in advance, and hope
that this explanation brings you a clearer understanding of the issues.
Sincere' u.
Robert W. Le�6
Town Manager
c: Board of Selectmen
November 18, 2016
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IU
(t Charles D. Baker, Governor
Karyn E. Polito, Lieutenant Governor
Stephanie Pollack, MassDOT Secretary & CEO
Brian Shortsleeve, Chief Administrator and Acting General Manager
Mr. John R. Halsey
Chairman
Town of Reading
16 Lowell Street
Reading, MA 01867
massDAr III
N AV
...,.,
Massachusetts Department of Transportation
October 25, 2016
RE: Salting at Commuter Rail "Highway /Railway" Crossings
Dear Chairman Halsey:
The application of road salt on highway / railway crossings during ice and snow
storms can cause train approach warning systems to activate without the presence of a train
in the area. The reason for this is that the combination of road salt and fresh or melting
snow creates a conductive solution that can cause a short circuit between the rails of the
tracks. As a result, the gates lower, the lights flash, and the warning bells ring until the
problem is corrected. The corrective action can sometimes take some time to correct
depending on the severity of the storm and can cause the highway traffic to back -up.
The 2016 / 2017 winter season will soon be upon us. This is a reminder and request
that you again instruct your crews and contractors to refrain from salting the area in the
immediate vicinity of the tracks in order to minimize the instances of these unwanted
activations. Your cooperation will help minimize both automotive and train delays this
winter. The following is a list of highway /railway crossings in your town on the commuter
rail system:
New Crossing Road
Ash Street
Main Street
Washington Street
Woburn Street
Willow Street
Please contact Derek Weldon, Assistant Chief of Engineering Operations, at 617-
222 -8145 (derek.weldon @keoliscs.com) to answer any questions regarding this request.
Thank you again for your assistance with this issue.
Sincerely,
:7.r 4, �
Brian Shortsleeve
Chief Administrator and
L5 :6 WV E- A014 9101 Acting General Manager
Massachusetts Bay Transportation Authority
Ten Park Plaza, Suite 3910, Boston, MA 02116
www.mbta.com
OF R
Town of Reading
�Ij_ 2 Haven Street, Unit 307
U;d, e
f
INC iQ C g
��� Readin , MA 01867
639: ���
Joseph R. Veno, Chairman
Thomas A. Clough
Sharon M. Angstrom
Nancy J. Heffernan
Louis E. deBrigard, Jr.
November 28, 2016
Board of Selectmen
Town Hall
16 Lowell Street
Reading, MA 01867
Dear Chairman,
CONTRIBUTORY RETIREMENT BOARD
Ph: (781) 942 -9007 Fx: (781) 623 -3053
Colleen Loughlin, Ret Admin
Please be advised that at the meeting of the Reading Retirement Board on September 27,
2016, the Board voted to appoint Colleen Loughlin the "Election Officer" for the Reading
Contributory Retirement System's election of the first member of the Reading Retirement
Board.
If you have any questions or concerns regarding the above, please do not hesitate to call.
Sincerely,
Colleen Loughlin
Retirement Board Administrator
cc: Robert LeLacheur
Town Manager
LEGAL NOTICE
TOWN OF READING.
To the Inhabitants of the Town
of Reading:
Please take notice that the
Board of Selectmen of the
Town of Reading will hold a
public hearing on December
13, 2016 at 8:30 p.m. in the
Selectmen's Meeting Room,
16 Lowell Street, Reading,,
Massachusetts on a driveway
variance request for 154 —
156 Green Street.
A copy of the proposed docu-
ment regarding this topic is
available in the Town
Manager's office, 16 Lowell
Street, Reading, MA, .M -W-
Thurs from 7:30 a.m..- 5:30
p.m., Tues from 7:30 a.m. -
7:00 p.m. and 'is attached ,to
thy` hearing hotibb "bn "tfie"
website at
www.readingma.gov
All interested parties are invit-
ed to attend the hearing, or
may submit their comments in
writing or by email prior to
6:00 p.m. on December 13,
2016 to
town manager @ci.reading.ma
By order of
Robert W. LeLacheur
Town Manager
12.7.16
l�
LEGAL NOTICE
TOWN OF READING
To the Inhabitants of the Town
of Reading:
Please take notice that the
Board of Selectmen of the
Town of Reading will hold a
public hearing on December
13, 2016 at 8:45 p.m. in the
Selectmen's Meeting Room,
16 Lowell Street, Reading,
Massachusetts on a request
for a driveway variance at
6.1 A Terrace Park.
A copy of the proposed docu-
ment regarding this topic is
available in the Town
Manager's .office, 16 Lowell
Street, Reading, MA, M -W-
Thurs from 7:30 a.m. - 5:30
p.m., Tues from 7:30 a.m. -
7:00 p.m, and is attached .to
the hearing notice on the
website at
www readingma aov
All interested parties are invit-
ed to attend the hearing, or
may submit their comments in
writing or by email prior to
6:00 p.m. on December 13,
2016 to
tQwnmanager@ci reading ma
By order of
Robert W. LeLacheur
Town Manager gg
12.7.16
I�
O�� UFR�i
,. Town of Reading
f Meeting Minutes
a°
of 639 +1NC0'I�QaaPS
Board - Committee - Commission - Council:
Board of Selectmen
Date: 2016 -11 -29
Building: Reading Town Hall
Address: 16 Lowell Street
Purpose: General Business
Attendees: Members - Present:
Time: 7:00 PM
Location: Selectmen Meeting Room
Session: Open Session
Version:
Chairman John Halsey, Vice Chairman Kevin Sexton, Secretary Barry
Berman, John Arena, Daniel Ensminger
Members - Not Present:
Others Present:
Town Manager Bob LeLacheur, Superintendent of Schools John Doherty,
Assistant Town Manager Jean Delios, Community Development Director Julie
Mercier, Economic Development Director Andrew Corona, Town Counsel Ray
Miyares, Ivria Fried, Executive Assistant Paula Schena, School Committee
members Jeanne Borawski, Chuck Robinson, Elaine Webb, Linda Snow
Dockser, and Gary Nihan; Everett and Ginny Blodgett, Stephen Crook, David
Tuttle, John Costigan, Nancy Docktor, Erica McNamara, Nick Safina, John
Weston, Robert Redfern
Minutes Respectfully Submitted By: Secretary Barry Berman
Topics of Discussion:
Reports and Comments
Selectmen's Reports and Comments - Daniel Ensminger noted that Gail Wood passed away
at the age of 73 years old. She was a coach for 10 years, was noted for her crocheting at
Town Meeting, served on the former Board of Public Works and was the 5th female
Selectman in Reading. He expressed his condolences to her family.
John Halsey noted that he, Barry Berman and the Town Manager met with Representative
Jones, Dwyer and Lewis regarding Senior Tax Relief. It has moved out of the House and is
in the Senate. They hope to have it signed by the end of the year. John Halsey also
announced that he will be running for re- election.
Kevin Sexton announced that he will also be running for re- election.
Town Manager's Report - The Town Manager noted that the film "Breaking Points" will be
shown by RCASA tomorrow.
Discussion /Action Items
Hearing - Early Opening 5:00 a.m. for Tread on the Mill, 11 -13 High Street - The Secretary
read the hearing notice.
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Tiffany Freitas noted that Tread LLC is opening up a second business on High Street. It will
have 25 bikes and they will hold a fitness studio class with no subwoofer. The building is
located behind the liquor store near the depot. The fitness class will be with treadmills and
they will have small speakers. The neighbors are okay with it.
Barry Berman asked if the customers will be parking at the Train Station and Lori Haverty
noted that they have six spots and staff will park at Tread 1. Ms. Haverty noted that the
5:15 a.m. class will be the biggest class - 35 people.
The Town Manager suggested that they coordinate plowing with the DPW.
A motion by Berman seconded by Arena to close the hearing on the early opening
for Tread on the Mill was approved by a vote of 5 -0 -0.
A motion by Berman seconded by Ensminger that the Board of Selectmen approve
a license to operate a retail business between the hours of midnight and 6:00 a.m.
pursuant to Section 7.1 of the Reading General Bylaws and further pursuant to
Section 3.9 of the Board of Selectmen Policies to Tread on the Mill, 11 - 13 High
Street, subject to the following conditions:
1. This license is for approval, pursuant to the Board of Selectmen
regulation 3.9, to open for business not earlier than 5:00 a.m. on Monday
through Friday, and not earlier than 6:00 a.m. on Saturday, Sunday and
holidays.
2. This approval expires at midnight on December 31, 2017;
3. All signs shall conform to the Zoning Bylaws of the Town of Reading;
In granting this license the Board finds that in accordance with Section 5.10.4 of
the General Bylaws:
• It is in the interest of the public health, safety and welfare or that public
necessity or convenience will be served by permitting such operation; and
• There is no detrimental effect of such operation on the Town or the
immediately abutting neighbors.
The motion was approved by a vote of 5 -0 -0.
Accept Gifts - Veterans Services - The Town Manager noted that a person in Town (Dermot
O'Keefe) loaned us sound equipment for Veterans Day. He is downsizing and is willing to
donate the sound equipment to the Town. The Town Manager thanked Mr. O'Keefe for the
donation.
The Board acknowledged the gift and agreed it is okay to accept it.
ADDOint School Committee Member Throuah 4 -4 -17- Joint Meetina with the School
Committee - John Halsey described the process that would be used. He noted that he and
School Committee Chairman Jeanne Borawski would alternate asking the questions and all
five candidates (James Martin withdrew his application) would be given the opportunity to
answer each question on an alternating basis. At the end, all of the names will be placed
into nomination and the first person to receive six votes will be appointed on a roll call vote.
Question #1 (Jeanne Borawski)
The School Committee is elected by and responsible to the electorate and represents the
will of the voter. That usually requires time and presence in the community and schools. In
what ways are you engaged in the wider Reading community? Are you a Town Meeting
member or do you serve in a volunteer capacity on other Boards or Committees?
Nicholas Boivin noted that he is a volunteer Budget Parent, a Lego league coach, and
involved in scouting.
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Board of Selectmen Minutes - November 29, 2016 - page 3
Erin Calvo -Bacci noted that she is a Town Meeting member, was part of the Historical
Commission working group, involved in Girl Scouts, the Reading /North Reading Chamber of
Commerce and served on the Small Business Retail Council.
Michael Moresco noted that he is a youth coach, involved in Girl and Boy Scouts and served
on the Advisory Council for Barrows and Reading Memorial High School.
Jeanette Quiles - Vigorito noted that she has been a resident for 13 years, she's involved in
SEPAC, the Killam School Council, she was Chair of the Halloween Committee, she
volunteers lawyer projects and she is a past foster care reviewer.
Sherri VandenAkker noted that she did enrichment work at Joshua Eaton, she is a parent
Co -Chair of the task force, involved with RCASA and issues dealing with alcoholism and a
member of RCTV.
Question #2 (John Halsey)
Describe your past experience balancing multi - million dollar budgets. What experience do
you bring in determining and managing financial and managerial goals, evaluating results
and making prompt decisions when results fall short?
Michael Moresco noted that he is a 40 year educator during which time he played an active
role in determining staff size and budget. He knows how to deliver bad news and he is a
public member of the school system.
Jeanette Quiles - Vigorito noted that her work is mostly with estates, wills and trusts. She
also handles the small Halloween budget.
Sherri VandenAkker noted that she is a liaison to the school. She looks at tuition versus
what is offered and she ran the summer program.
Nicholas Boivin noted that he is in charge of a pharmaceutical budget. It is a very complex,
scientific budget with legal ramifications and public interest.
Erin Calvo -Bacci noted that she is a Town Meeting member and attends budget meetings.
She worked in the sales department at BU and answered to the Executive Director. She is a
personal business owner which grew to three stores and then she sold back to one.
Question #3 (Jeanne Borawski)
Revenue projections indicate that the School Department will have to make significant
budget cuts in FY18. What overarching principles would you give as guidance to the
Superintendent as he crafts his budget? Are there specific areas where you would seek
budget reductions?
Sherri VandenAkker noted that she recognizes the difficult decisions and she agrees with
the approach to look at a minimum setting school budget same as a family budget. We
should look at the minimum we have to do and determine what curriculum and approaches
have the biggest impact. We need to look at what students need to move on. What do
they need to know to lead an effective and normal life.
Nicholas Boivin noted that he would look at the experts such as Dr. Doherty for clarity and
priorities. We need to find out what facilitates student learning. He would like to see more
engagement of the tax payer, especially those who do not have children in the school
system. He feels the schools should use the new library and take a closer look at
discretionary funds.
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Board of Selectmen Minutes - November 29, 2016 - page 4
Erin Calvo -Bacci noted that as a business owner she has hired numerous students. She feels
more collaboration with the retired community would be helpful if they can volunteer more.
She noted that we don't have commercial funds so we need to think outside the box.
Michael Moresco noted that the classroom is the most important part. His children
graduated and he now has a 15 month old grandson. He feels there is too much burden
placed on the parents. It is time to give back and he feels that the classroom is the last to
cut.
Jeanette Quiles - Vigorito noted that she would look at the best interest of the child and the
best interest of the community. She has looked at the budgets and suggests cross training
within the resources we have. She would ask teachers for bare minimum things they need.
She feels we need to be more transparent and noted that everything comes back to the
community.
Question #4 (John Halsey)
What do you think are the one or two biggest challenges facing the School Department
today? What have you done in your role as a private citizen to work on these issues and
what would you propose to do differently from what's being done now?
Jeanette Quiles - Vigorito noted that the biggest challenge is experience. We have a lot of
young teachers and we need to make sure that everyone is on the same page. We need to
ensure that the teachers have proper training and tools. The teachers need all of the
resources and have to communicate that. She is always in the classroom as an active
participant.
Sherri Vanden -Akker noted that teachers are under great pressure due to new curriculum
standards and testing. She feels all five elementary schools need to be consistent. She
noted that there is increased anxiety and depression in children that we need to look at the
whole child.
Nicholas Boivin noted that there is not enough money for everyone. We need to build for
the long term. We train good teachers and need to retain good teachers. We need to
identify where money we have is being spent. There is teacher turnover because they are
shopping for the best deal. We need to build expertise.
Erin Calvo -Bacci noted that behavioral is overwhelming that impacts all of her children. She
volunteers at the schools and she has an open door policy at her home. Maybe a health
class in middle school would help. He children are discussing things at a younger age.
Michael Moresco noted that education has internal and external forces. It is a challenge to
come up with individual success. In the town that he works for none of the teachers leave.
He asks what strategy could be used to keep teachers. How do we create a team approach?
Question #5 (Jeanne Borawski)
For the past several years, improving communication has been an area of focus for the
School Department. Which strategies and processes currently in place would you continue,
which would you eliminate and what new processes would you propose?
Erin Calvo -Bacci noted that she receives information late and there are too many meetings
on the same day. She feels the department needs more staff or volunteers to assist with
email and social media. She noted that if the information is important, it should be sent out
sooner.
Nicholas Boivin noted that the best way to communicate with the community is Edblast and
send it to all families giving a heads up. He receives no information from the schools
regarding what is going on and he feels there is a need to get information to people without
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Board of Selectmen Minutes - November 29, 2016 - page 5
kids in the system. We need to make 100% of the people who live in Town feel like they
belong.
Jeanette Quiles - Vigorito noted that notices come in backpacks, text, and emails. There are
so many channels that convey nothing. There needs to be one central location that
information is coming from. She suggests getting the High School kids involved. She likes
information going to her so she doesn't have to go searching for it.
Sherri VandenAkker noted that she loves the new portal and thinks that communication is
fine with office hours, texts and emails. She feels communication needs to reach more of
the Town. She wants to see warmer relations between the Board of Selectmen and School
Committee. Regarding social media she asked if the School Committee has their own
webpage because she could not find it.
Nicholas Boivin noted that people need to know where to find the information. He suggests
reaching out to the Library to see what we can do for free. He suggests getting students
to compile information for free. He noted that the level of civil discourse in the Town is
wonderful and that should not change.
Question #6 (John Halsey)
If appointed, will you stand for election for the two year balance of your School Committee
term?
Nicholas Boivin noted he would not comment tonight.
Erin Calvo -Bacci noted she would.
Michael Moresco noted he would not comment tonight.
Jeanette Quiles- Vigorito noted she would not comment tonight.
Sherri VandenAkker noted she would.
The following names were placed into nomination for one position on the School
Committee with a term expiring _April 4, 2017:
Nicholas Boivin
Erin Calvo -Bacci
Michael Moresco
Jeannette Ouiles- Vigorito
Sherri VandenAkker
Boivin received 3 votes, Calvo -Bacci received 4 and VandenAkker received 3.
The names of Boivin Calvo Bacci and VandenAkker were placed into nomination a
second time and Boivin received 3 votes, Calvo -Bacci received 4 and VandenAkker
received 3.
It was suggested that a runoff vote be taken of the two candidates who received three votes
and whoever receives the most votes will then be put into nomination with the candidate
who received four votes.
The names of Boivin and VandenAkker were placed into nomination and Boivin
received 6 votes and VandenAkker received 4.
The names of Nicholas Boivin and Erin Calvo -Bacci were placed into nomination
and Boivin received 6 votes and Calvo -Bacci received 4.
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Board of Selectmen Minutes - November 29, 2016 - page 6
A motion by Arena seconded by Robinson to appoint Nicholas Boivin to a position
on the School Committee with a term expiring April 4, 2017 was approved on a roll
call vote with Berman, Webb, Dockser, Robinson, Nihan and Borawski voting in the
affirmative and Sexton, Halsey, Ensminger and Arena opposed.
MA Ballot Question #4 (marijuana) joint meeting with CPDC - CPDC members Nicholas
Safina, John Weston and David Tuttle were present and called to order. John Halsey noted
that Reading voters said they are not in favor of Question 4 that was on the ballot so the
Town needs to be responsive to that. Town Counsel Ray Miyares is present to discuss our
options.
Town Counsel summarized the implications of the affirmative statewide vote on Question #4
on the Town, which voted against Question #4, and outlined three options for the Town to
consider in order to protect itself in upcoming months:
1. Prohibition of Marijuana Establishments - would include all types of establishments:
cultivation, testing, manufacturing, and retail.
2. Prohibition of Marijuana Retailers - would prohibit retailers (and wholesalers) but
would still allow growing facilities where agricultural uses are permitted, and so on.
3. Moratorium on Marijuana Establishments - would put a freeze on all types of
establishments until August 2018.
Town Counsel explained that Registered Marijuana Dispensaries, backyard growing, and
consumption would still be allowed under any of the three options.
The option that is chosen will need to become part of the Town's Zoning Bylaw. Thus, the
Board of Selectmen is tasked with determining which option(s) to pursue, and the CPDC
must agree, and then hold a public hearing before putting any option(s) on the April Town
Meeting Warrant. Though the CPDC Agenda does not specifically state that retail marijuana
options were to be discussed or voted on tonight, as it was not reasonably anticipated prior
to the posting of the meeting agenda, this process can proceed. CPDC Chairman Nicholas
Safina made a statement to that effect on the record.
Town Counsel explained that the Town's existing Medical Marijuana bylaw includes a
provision that prohibits all other types of marijuana facilities, but that the bylaw language
differs from the language in Question #4. In addition, it appears that a full prohibition would
require a "vote of the voters," so the existing language, if maintained, would need to be
ratified as a ballot question. He stated that while only the two prohibitions would need to be
voted on via a ballot, all three options would require a 2/3 vote of Town Meeting.
Given the existing bylaw language prohibiting non - medical marijuana, a ballot question on a
prohibition would seem to simply reaffirm the Town Meeting vote related to the Medical
Marijuana bylaw. However, the process still needs to be carried out. If Town Meeting adopts
a prohibition, but the voters do not, the prohibition would probably not stand.
A moratorium would require a 2/3 vote of Town Meeting only and would not be considered a
prohibition. It would likely be upheld in court as it is justified by a planning concern, and it
would give the Town time to see how the Attorney General responds to prohibitions in other
towns, to see whether the legislature changes any of the language, and to understand how
the Cannabis Control Commission (CCC) intends to undertake its process.
The Board of Selectmen discussed the three options and considered sending them all to the
CPDC for public hearings. Town Counsel explained that one public hearing could encompass
all three options, and that all three options could also end up on the Warrant if needed. He
also explained the importance of publishing the legal ad sooner rather than later: zoning
bylaw amendments have a claw -back provision that allows, if voted affirmatively at Town r�
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Board of Selectmen Minutes - November 29, 2016 - pace 7
Meeting, for them to be effective retroactive to the date of publish of the legal ad. As
December 15, 2016 is the date that certain aspects of the ballot initiative become effective,
it is important that a legal ad for the option(s) chosen be published prior to that date. The
public hearing has to be held within 65 days of publishing the legal ad.
CPDC Chairman Nicholas Safina asked whether the legislature might change the definitions.
Mr. Miyares replied in the affirmative, and indicated that the Town would then have to
decide whether to revise its own language to match any changes.
David Tuttle asked what would happen if the Town did nothing. Town Counsel responded
that there is currently no distinction between `retail' and 'retail marijuana' in the Zoning
Bylaw, so a retail marijuana shop could open in any Zoning District where retail is allowed.
David Tuttle asked if the statute includes a definition for distinguishing any retail from retail
marijuana. Mr. Miyares responded that a license is required from the CCC in order to sell
retail marijuana.
Elaine Webb, 309 Pearl Street, indicated that every precinct in Town voted no on Question
#4, and stated her preference for a prohibition. She suggested that the ballot be very clear
and avoid confusing voters with marijuana establishment' versus `marijuana retailer.'
Mr. Miyares explained that the Moratorium would act as a safety net. It would allow the
Building Inspector to say no, and would buy the Town time to figure out what to do if a full
prohibition fails at the ballot.
A motion by Ensminger seconded by Arena to send the Prohibition of Marijuana
Establishments and Moratorium on Marijuana Establishments to the CPDC for
Public hearings and to Post a notice of the hearings before December 15, 2016
was approved by a vote of 5 -0 -0.
Mr. Tuttle moved to have the CPDC host a Public hearing to consider the two
options for retail marijuana, and to have Planning staff Prepare a legal ad for such
The motion was seconded by Mr. Weston and approved with a 3 -0 -0 vote.
CPDC Chairman Nicholas Safina indicated that the process for this public hearing will be like
any other. The Commission will review each option and solicit public feedback. Mr. Weston
indicated that with staff help, the CPDC will get the word out, and that all Boards,
Committees, and Commissions in Town will be invited.
CPDC adjourned the meeting at 9:50 PM.
Hearing - Amend Board of Selectmen Policies: Article 3 Liquor Licenses - The Secretary
read the hearing notice. Ivria Fried, from Miyares and Harrington, noted that there was a
lot of unnecessary material in the Policy so it has been streamlined. Farmer's Market
license has been added to the Policy. The definition section has been cleaned up also.
In Section 3.2.2 she has included the Farmer's Market. Outdoor service has been added
along with server training. Under duty to perform, the Selectmen need to set the number of
days and then call a hearing. Daniel Ensminger suggested using 60 calendar days and
Town Counsel recommended taking out "in a calendar year."
Ivria Fried noted that in Section 3.2.2.6 Insurance the Board needs to set the amount of
insurance. She noted that $250,000 /injury and $500,000 /occurrence is the minimum. The
Board decided to continue with that amount.
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Board of Selectmen Minutes - November 29, 2016 -page 8
Barry Berman asked why clubs are open until 2:00 a.m. and Town Counsel noted that is
because they are private.
Ivria Fried asked if the Board wants to require a toilet for a package store and the Board
indicated no.
Section 3.2.3.2 Orderly Closing used to be one hour for everyone to leave the premises.
Police Chief Mark Segalla recommended leaving as is.
Ivria Fried noted that Section 3.2.3.6 Bar Service has a limit of 15% of the seats. Barry
Berman noted that there is not seating at a bar if under 100 seats. Chief Segalla noted it
doesn't matter to him as long as people are eating. Assistant Town Manager Jean Delios
noted that the intent of the former Board was so that it doesn't feel like a bar. She doesn't
know why we need this section. John Arena suggested removing that section.
Ray Miyares covered Section 3.2.4.2 Enforcement and noted that it's fine but we could
increase the maximum penalties to: 1St offense - warning to 5 days; 2nd offense 3 - 10
days; and 3rd offense 6 - 30 days. Ivria Fried noted that the ABCC doesn't see a warning as
an offense so Kevin Sexton suggested changing it from a warning to 1 day.
A motion by Ensminger seconded by Berman to continue the hearing on amending
Article 3 of the Board of Selectmen Policies to January 24, 2016 at 7:30 p.m. in the
Selectmen's Meeting Room was approved by a vote of 5 -0 -0.
Approve Liquor License Renewals - A motion by Berman seconded by Arena that the
Board of Selectmen approve the All Alcoholic Club Liquor Licenses for:
♦ Reading Overseas Veterans, Inc. d /b /a Reading Overseas Veterans, 575
Main Street
♦ Meadow Brook Golf Corp. of Reading, MA d /b /a Meadow Brook Golf Club,
292 Grove Street
♦ Home Building Corp. d /b /a Knights of Columbus, 11 Sanborn Street
♦ Reading Veterans' Association, Inc. d /b /a American Legion Post 62, 37 Ash
Street
for a term expiring December 31, 2017 subject to the following conditions: All
Bylaws, Rules and Regulations of the Town of Reading and of the
Commonwealth of Massachusetts shall be followed, and subject to a
satisfactory inspection of the establishment by the Town Manager or his
designee was approved by a vote of 5 -0 -0.
A motion by Berman seconded by Ensminger that the Board of Selectmen approve
the All Alcoholic Package Store Liquor Licenses for:
♦ HT Reading Liquors LLC d /b /a Wine and Spirits, 345 Main Street
♦ Raksha, Inc. d /b /a Square Liquors, 11 High Street
♦ ]ay and Ricky, Inc. d /b /a Ricky's Liquor, 214 Main Street
♦ Anstasi Brookline Inc. d /b /a Reading Fine Wine and Spirits, 28 Walkers
Brook Drive
♦ Kajal and Kevin LLC d /b /a Liquor ]unction, 128 Market Place Shopping
Center, One General Way
♦ Pamplemousse Inc. d /b /a Pamplemousse, 26 Haven Street
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Board of Selectmen Minutes - November 29, 2016 - page 9
for a term expiring December 31, 2017 subject to the following conditions: All
Bylaws, Rules and Regulations of the Town of Reading and of the
Commonwealth of Massachusetts shall be followed, and subject to a
satisfactory inspection of the establishment by the Town Manager or his
designee was approved by a vote of 5 -0 -0.
A motion by Berman seconded by Arena that the Board of Selectmen approve the
All Alcoholic Restaurant Liquor Licenses for:
♦ Anthony's Coal Fired Pizza of Reading LLC d /b /a Anthony's Coal Fired Pizza, 48
Walkers Brook Drive - pending issuance of inspection certificate from the
Building Inspector once construction is complete
♦ Mandarin Reading, Inc. d /b /a Mandarin Reading Restaurant, 296 Salem Street
♦ Mecom, Inc. d /b /a Cafe Capri, 355 Main Street
♦ CAC Foods, Inc. d /b /a Venetian Moon Restaurant, 680 Main Street
♦ Pepper Dining Inc. d /b /a Chili's Grill & Bar, 70 Walkers Brook Drive
♦ The Boland Group III, LLC d /b /a Fuddruckers, 50 Walkers Brook Drive
♦ Bertucci's Restaurant Corp. d /b /a Bertucci's Italian Restaurant, 45 Walkers
Brook Drive
♦ RARE Hospitality International, Inc. d /b /a Longhorn Steak House, 39 Walkers
Brook Drive
♦ Ristorante Pavarotti, Inc. d /b /a Ristorante Pavarotti, 601 Main Street
♦ Unagi Servers Inc. d /b /a Biltmore & Main Bar and Grill, 530 Main Street
♦ KOK, Inc. d /b /a Oye's, 26 Walkers Brook Drive
♦ Bistro Concepts, Inc. d /b /a Fuscilli's Cucina, 107 Main Street
♦ Chipotle Mexican Grill of Colorado d /b /a Chipotle Mexican Grill
♦ RKR Corporation d /b /a Bunratty Tavern, 622 Main Street
for a term expiring December 31, 2017 subject to the following conditions: All
Bylaws, Rules and Regulations of the Town of Reading and of the
Commonwealth of Massachusetts shall be followed, and subject to a
satisfactory inspection of the establishment by the Town Manager or his
designee was approved by a vote of 5 -0 -0.
A motion by Berman seconded by Arena that the Board of Selectmen approve the
Wine and Malt Restaurant Liquor License for:
Palatat Pattenesuan d /b /a Bangkok Spice Thai Restaurant, 76 Haven Street
for a term expiring December 31, 2017 subject to the following conditions:
All Bylaws, Rules and Regulations of the Town of Reading and of the
Commonwealth of Massachusetts shall be followed, and subject to a
satisfactory inspection of the establishment by the Town Manager or his
designee was approved by a vote of 5 -0 -0.
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Board of Selectmen Minutes - November 29, 2016 - page 10
A motion by Berman seconded by Arena that the Board of Selectmen approve the
General on Premise Wine and Malt Liquor License for:
• The Art Lounge LLC d /b /a The Art Lounge on Haven, 78 Haven Street
for a term expiring December 31, 2017 subject to the following conditions:
All Bylaws, Rules and Regulations of the Town of Reading and of the
Commonwealth of Massachusetts shall be followed, and subject to a
satisfactory inspection of the establishment by the Town Manager or his
designee was approved by a vote of 5 -0 -0.
Reading Village 40B - Everett Blodgett, 44 Prescott Street handed out a letter in opposition
of Reading Village not providing any loading space in their property. He is requesting the
Selectmen deny their request for an on- street loading space.
John Halsey noted that we need to respond to their request but they provided no material
and did not show up tonight.
John Arena noted that they committed to come back tonight and we haven't heard
anything.
John Halsey noted the problem is they want to take the public way when they have property
they can use. He asked if we should go on record with the ZBA that the only comments
they have received are in opposition to the on- street loading zone. The Town Manager
noted that there is no formal request so there is no decision to make.
Julie Mercier noted that Reading Village's waiver request was for the Selectmen to waive the
right as Road Commissioners.
Kevin Sexton noted that the ZBA was looking for some guidance for their meeting on
December 15tH
A motion by Ensminger seconded by Arena that the Board authorize the Chairman
to write a letter to the ZBA reaardina this discussion was approved by a vote of 5-
0-0.
Approval of Minutes
A motion by Berman seconded by Arena to approve the minutes of November 15,
2016 was approved by a vote of 5 -0 -0.
A motion by Berman seconded by Sexton to adjourn the meeting at 11:16 p.m.
was approve by a vote of 5 -0 -0.
Respectfully submitted,
Secretary
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