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HomeMy WebLinkAbout2016-08-09 Fall Street Faire Committee MinutesOWN OFROi I" is ~ ,6391Nc040�PP� Town of Reading Meeting Minutes Board - Committee - Commission - Council: Fall Street Faire Committee Date: 2016-08-09 Time: 7:00 PM RECEIVED AWN CLERK EADINIG, MASS. 2016 DEC -b P 4: 35 Building: Reading Town Hall Location: Conference Room Address: 16 Lowell Street Purpose: Preparation for Fall Street Faire Session: General Session Attendees: Members - Present: Denise Eaton, Brian Snell, Sheila Mulroy, Kristen Bonazoli, Tom O'Connor, Alison Ullman Members - Not Present: Mike Doyon, Bob Beckman, Lisa Egan, Steve Goldy, Leslie Leahy Others Present: John Feudo, Genevieve Fiorente, James Bonazoli, Officer Kristen Stasiak, Officer David Savio, DPW Supervisor George Strazzere Minutes Respectfully Submitted By: Genevieve Fiorente Topics of Discussion: Meeting is called to order by B. Snell at 7:10pm. J. Feudo suggests starting with G. Strazzere and D. Savio to give DPW and Police updates for the day of the Faire. D. Savio says there will be 5 detail officers on duty at a rate of $66 per hour. He goes on to say that the hours plus the administration fee will be approximately $2549. The total number of officers including the detail officers, on shift officers, the chief, himself and K. Stasiak will be 13. There will be one officer at each sector according to Savio. D. Savio mentions that this year, the police will be setting up a command center table on Woburn Street with a cruiser for anyone who has any questions or concerns on the day of the event. At this table, they will also be doing giveaways for kids and possibly letting children enter the cruiser for a look if it isn't too busy. D. Savio says he and K. Stasiak along with 2 detail officers will be monitoring the 5K race in the morning. D. Savio concludes by saying he will update the action plan and also asks the committee about the time of the 9/11 parade tribute. B. Snell answers that the parade will start at 11:45am at Woburn at Lowell, will go down the cobblestone in front of CVS, go right onto Main Street, then turn right onto Haven until they proceed all the way down to the High Street Stage. He states that Honor Guard, Boy Scouts, Girl Scouts, and Marching Band will be present. He says to plan on the parade lasting about 15 minutes. D. Savio tells the committee he will have message boards out about the Faire and says that he may have some extras to provide. He asks the committee their thoughts on using any additional boards. The committee members suggest sponsorships and information on performances on stage. D. Savio says tells the committee to give him a week's notice and he can get the boards prepared. B. Snell asks about the status of the Walkie Talkies. G. Fiorente confirms that she talked to T. O'Connor and the Walkie Talkies are all set and he has 6 available for the committee to use on the day of the Faire. J. Feudo says that there are 7 approved food permits. Page 1 1 G. Strazzere begins his update on the DPW. He says they will do the drops first thing in the morning and road closures will stay as is from last year. G. Strazzere asks about the construction on Oak Street for the 5K. The committee will circle in with engineering. D. Eaton asks G. Strazere about getting tables and chairs for the Children's Area. G. Strazzere answers that if anyone needs tables and chairs to please give him the final count and they can get them. B. Snell asks G. Strazzere about "Touch a Truck". G. Strazzere responds that if the committee would like a truck down there he can make that happen. J. Bonazoli asks about the two chiefs doing speeches for the 9/11 memorial since he thinks there is much importance linked with that day and first responders. B. Snell said Chief Burns deferred and he has not received a chance to speak with police. B. Snell goes on to say that he has received responses from politicians. J. Bonazoli asks if there will be a podium on stage. The committee agrees that a podium would be beneficial on the stage. The committee also discusses the possibility of risers for the Reading Community Singers. J. Feudo presents the rough draft put together by L. Egan of sponsorship tiers for future Faires. A. Ullman suggests that adding partial sponsorship tiers would be a good idea. The committee agrees. J. Feudo says he will forward the document to the committee and they can make additions and suggestions as they see fit. J. Feudo tells the committee that he and G. Fiorente met with RCTV to discuss them setting up on the lawn of the Town Common as a live broadcast for the Faire. RCTV would pull the cable for the BOS room and use the Faire as their backdrop. The committee thinks that is a great idea. A side conversation starts about putting the dunk tank in their prior location and about the location for Sanborn, Rotary, and Interact. After a brief discussion, the committee decides to keep the dunk tank on lower Haven and strategically place the 3 vendors together near the dunk tank. J. Feudo pulls up a video on Bubble Soccer to show the committee. He says RCTV would like to sponsor something and this was an idea. A discussion takes place within the committee about the pros and cons. The committee decides that Bubble Soccer will not work this year but recommends talking with Perfect Parties Inflatables to see if they have another idea for RCTV to sponsor. J. Feudo says there are no updates with the website and he will ask Catarina if she needs anything added for the race. K. Bonazoli gives a volunteer update. She has been sending emails out to Linda Engleson to ask for volunteer help and says she also will reach out to Kevin Bohmiller from Veteran Services. K. Bonazoli says she will ask boy -scout to help put up the tents again and see if they want to march in 9/11 parade. A side conversation starts up about character costumes. D. Eaton gives an update on children's area and says all the supplies came in and she is working on organizing volunteers. S. Mulroy states that a lot of requests have been coming in for tents and there are approximately 140 vendors. She says she will email all food vendors to remind them about permits. J. Feudo announces that the next meeting will be next Tuesday, August 16tH B. Snell asks the committee what they think of an open mic. The committee is open to the idea and talks about putting in the parking lot in front of Christopher's. B. Snell says he has reached out to many politicians. He adds that he has extra volunteer shirts from last year and will check the inventory to let T. O'Connor know. T. O'Connor mentions that he remembers the booths in front of CVS were not able to hold 10 booths. Committee members say they will re -measure the area. B. Snell makes a motion to adjourn. D. Eaton seconds. All are in favor 5-0. 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