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HomeMy WebLinkAbout2016-08-29 Permanent Building Committee Minutesh OFR V. Town of Reading Meeting Minutes '6391NCORpOPP� Board - Committee - Commission - Council: Permanent Building Committee Date: 2016-08-29 Building: Reading Town Hall Address: 16 Lowell Street Purpose: General Business Attendees: Members - Present: RECEIVED TOWN CLERK READING, M SS. Z01 b NOV 28 A 10: 23 Time: 7:00 PM Location: Conference Room Session: Version: Greg Stepler, Brad Congdon, Nancy Twomey, David Traniello, Pat Tompkins, John Coote, Bill Brown, Members - Not Present: Others Present: Facilities Director Joe Huggins, Carla Boschetti D'Agostino, John Gottwald, David Pearson, Thomas Pearson, Paul Clapp Jr, Karen Trifone, Kathleen Connors, Helen Murphy Connors, Anne Marie O'Brien, Rick Nazzaro, Louis Maffei, Noreen Ryan, Colleen Lacey, Tom Doherty, Don Gray, Tim Connors, Bobby Coppins, Stephen Crook, Karen Higgins, Bob Farrar, Brian O'Mara, Thomas Boyle, Paula Boyle, Dave Hartford, Imad Qawi, Minutes Respectfully Submitted By: Topics of Discussion: The meeting was called to order. The meeting had a large resident presence. The residents asked questions regarding the process of the project. Tom Doherty of 464 Summer Ave asked about the need for a new building. Rick Nazzaro of 11 Partridge Road asked about the different options for site selection. Mr. Brown gave a background on the process and how the sites were chosen. He spoke about the Weston and Sampson report and the study the DPW has done. John Gotwald asked about utilizing the town forest land and Mr. Brown noted that land is not buildable. Kathy Holt of 34 Batchelder Rd asked why a new DPW facility costs $18 Million to build. Mr. Stepler explained that this was for a new DPW facility not a garage for the cemetery. Brian O'Mara of 12 Batchelder Road asked why they were only looking at two sites. He then asked if Wood End was the actual choice. He noted many people do not want it at Wood End. Page 1 1 Permanent Building Committee Minutes - August 29 2016 - page 2 Mr. Stepler explained that the OPM will examine the feasibility study and look at the best location that fits the criteria. Town Meeting will approve the money if they project is to move forward. Helen Connors of 65 Lowell Street asked if a firm exists that can examine operational efficiencies and that can build a building in an area other than a cemetery. Rick Nazzaro spoke about the impact that a building on Wood End would create. Mr. Thomkins explained the building would not be placed on lots. Mr. Stepler explained the PBC role and how they were formed. Anne Marie O'Brien from 8 Grove Street asked if this is part of the override and Mr. Brown noted this is Capital. Bob Farrar of 16 Batchelder Road spoke about how the Wood End became a cemetery. He feels that the cemetery garage should be a part of a larger DPW project and go with them. Mr. Brown spoke more about the process. Rick Nazzaro asked who makes the decision to move forward. Mr. Stepler told the group that the Town will make the final decision on a project. The group wants other sites to be looked at not just the cemeteries. Paula Boyle of 64 Batchelder Road asked why Laurel Hill doesn't work as a site. Mr. Brown mentioned the site constraints and the safety issues at Laurel Hill. Tom Boyle asked if the Town has ever thought about contracting out the work. Mr. Brown mentioned the problems with contracting out this type of service. A question was asked about expanding the scope of work to include benchmarking and looking at other sites. Another resident asked about outsourcing. Mr. Brown mentioned that the Cemetery Trustees have the ability under Chapter 114 to choose who does the work. A resident asked about bulk storage of fuel at Wood End and Mr. Stepler along with Mr. Brown explained that the storage of fuel would not be allowed. The residents all agreed that they need to be one voice. Mr. Brown spoke about the rumor of utilizing Camp Curtis. Rick Nazzaro asked about getting a sign placed at Wood End Cemetery mentioning that this is the future site of the cemetery garage. The residents want a list of everyone who owns the lots at the cemetery so they can notify them of the project and gain some consensus. Page 1 2 Permanent Building Committee Minutes - Auaust 29 2016 - Daae 3 Another resident asked about putting the use of storage trailers at each location for the OPM to look at. Pat Tompkins spoke about the charge of the PBC and how they weighted and ranked each site. Tom Pearson asked about leasing space from Camp Curtis. Mr. Brown mentioned it was the rumor mill regarding Camp Curtis. Bob Farrar asked about the notification of abutters and Nancy Twomey mentioned that the fact finding process and having an actual project to bring forward would be next. Rick Nazzaro spoke about the impact of traffic on the neighborhood. The residents asked to have notices mailed to everyone at the meeting. Another resident asked about the combining of the DPW's at Camp Curtis. The following meeting dates were set: September 19th October 3rd November 7th December 5th January 9th Bylaw Review The group discussed the question of project oversight/day to day supervision and when does a project become a project. The committee began going through the bylaw. Mr. Stepler will track the changes and send it to the group. They discussed whether members of other committees can be allowed on the PBC. The meeting adjourned at 10:45 PM. Respectfully submitted, Secretary Page 1 3