HomeMy WebLinkAbout2016-10-25 Board of Selectmen HandoutDRAFT MOTIONS
BOARD OF SELECTMEN
OCTOBER 25, 2016
Halsey, Sexton, Berman, Arena, Ensminger LeLacheur
3a) Move that the Board of Selectmen approve the Certificate of
Recognition for Samantha Gibbs achieving the Girl Scout Silver Award.
5a) Move that the Board of Selectmen approve the amendments to the FY17
Classification Plan by eliminating the Recreation Program Coordinator
position and adding the Permits Coordinator position.
5b) Move that the Board of Selectmen approve the change in Manager for
the Reading Veteran's Association Inc. from Dennis F. Lane to James J.
Fucci, Jr.
5c) Move that the Board of Selectmen approve the change in d /b /a for HT
Reading Liquors LLC, 345 Main Street from Wine and Spirits to
Baystate Liquors.
5d) Move that the Board of Selectmen approve the internal borrowing for
the Library building project in the amount of $1,021,022.
5g) Move that the Board of Selectmen close the Warrant for the Special
Town Meeting on November 14, 2016 regarding the RMHS
construction.
5h) Move that the Board of Selectmen close the Warrant for the Special
Town Meeting on November 21, 2016 regarding Liquor Licenses.
6a) Move that the Board of Selectmen approve the minutes of October 4,
2016 as amended.
Move that the Board of Selectmen adjourn the meeting at p.m.
Ibi
Staff Estimated
1012512016 Responsibility I Start time
Certificate
Girl Scout Silver Award
7:00
Hearing
Approve FY17 Classification Plan
LeLacheur
7:20
Change in Manager for American Legion
LeLacheur
7:30
Wine and Spirits change of d /b /a
LeLacheur
7:40
Approve internal borrowing - Library Building
Project (because last state payment $1,021,022 is
expected in early 2017)
LeLacheur
7:50
Auburn Water Tank repairs /Cell Company
Equipment
LeLacheur
8:00
Special Election wrap -up
Halsey
8:30
Close Warrant for Special Town Meeting
(requested by School Committee) - RMHS
construction
LeLacheur
9:00
Close Warrant for Special Town Meeting -
Special Act request for liquor licenses
LeLacheur
9:15
Town Manager Evaluation
Ensminger
9:30
Financial Forum November 2, 2016 IPleasant St Ctr 1 7:00
Town Meeting November 14, 2016 1 Monday
Office Hour John Halsey 6:30
Economic Development update Wilson 7:15
Reading Village (depot 40B) Delios 7:45
Update on 40B projects (Goal #23) Delios 8:00
Hearing Tax Classification Santaniello 8:30
Town Manager Evaluation Ensminger 9:30
Town Meeting November 17, 2016 Thursday
Town Meeting November 21, 2016 Monday
Town Meeting November 28, 2016 Monday
November 29, 2016
Board of Selectmen Policies: Article 3 Liquor
Hearing Licenses (Goal #18) Town Counsel 7:30
Approve Liquor Licenses 7 :20
Town Meeting December 1, 2016 1 Thursday
(3
Town Meeting December 5, 2016
Monday
Town Meeting December 8, 2016
Thursday
Town Meeting December 12, 2016
Monday
December 13, 2016
Office Hour
John Arena
6:30
Town Personnel Policies (draft version)
Perkins
7:30
Request formation of an ad hoc Cable Advisory
Committee (Goal #13)
Kraunelis
8:00
Town Meeting December 19, 2016
Monday
Town Meeting December 22, 2016
Thursday
Future Agendas
Boards & Committees
Halsey
Realistic Commercial Development in Reading:
Joint Meeting with CPDC and commercial
developers
LeLacheur
Board of Selectmen Policies: Article 1 General
Operating Procedures
Burns
Board of Selectmen Policies: Article 2 Volunteer
Boards /Committees /Commissions (Goals #11
and #12)
Kraunelis
Board of Selectmen Policies: Article 3 Licenses
Burns
Schoolhouse Commons - 40B project at 172
Woburn St (former St. Agnes school)
Recurring Items
Review BOS /TM Goals
Mar & Sep
Semi -ann
Appointments of Boards & Committees
June
Annual
Hearing
Approve Classification & Compensation
June
Annual
Hearing
Tax Classification
October
Annual
Approve licenses
December
Annual
Reports to BOS
Town Accountant Report
Qtrly
RCTV members Report
Semi -ann
CAB (RMLD) member Report
Semi -ann
MAPC member Report
Annual
Reading Housing Authority Report
Annual
Reading Ice Arena Report
Annual
BOS Appointed Boards & Committees
Annual
(3
From: Robert W. LeLacheur, Jr. CFA
Date: October 25, 2016
RE: Taxes
781 - 942 -9043
townmanager @ci.reading.ma.us
www.readingma.gov /town - manager
Let me first describe how property taxes are set under Proposition 2 -1/2. Every year property is
reassessed (every three years this process is more detailed, such as the current year in Reading). For the
past year single family homes rose +6.8% and commercial property rose a bit over 4 %. At the Tax
Classification in November the Board will see more details — as it does every year.
The town is limited in collecting only +2.5% more property taxes in a given year, so if total assessed
values rise 6% then simply put the tax rate must decline by 3.5% in order that taxes be capped at +2.5 %.
In in the chart below, the straight line shows a tax rate increasing at 2.5% annually; the crooked line
shows the actual tax rate. The conclusion is that the tax rate growing at a slower rate is due to assessed
values increasing. When the Board sets a tax rate next month, it will decline even further from the figure
shown below.
There has been some confusion caused by our recent regular release of assessed values, probably
because of the timing with the Override election. Let me state emphatically the two events are entirely
unrelated.
Here are a few quick facts:
Office of the Town Manager
16 Lowell Street
J6�9: INCOAP0
Reading, MA 01867
To:
Board of Selectmen
From: Robert W. LeLacheur, Jr. CFA
Date: October 25, 2016
RE: Taxes
781 - 942 -9043
townmanager @ci.reading.ma.us
www.readingma.gov /town - manager
Let me first describe how property taxes are set under Proposition 2 -1/2. Every year property is
reassessed (every three years this process is more detailed, such as the current year in Reading). For the
past year single family homes rose +6.8% and commercial property rose a bit over 4 %. At the Tax
Classification in November the Board will see more details — as it does every year.
The town is limited in collecting only +2.5% more property taxes in a given year, so if total assessed
values rise 6% then simply put the tax rate must decline by 3.5% in order that taxes be capped at +2.5 %.
In in the chart below, the straight line shows a tax rate increasing at 2.5% annually; the crooked line
shows the actual tax rate. The conclusion is that the tax rate growing at a slower rate is due to assessed
values increasing. When the Board sets a tax rate next month, it will decline even further from the figure
shown below.
There has been some confusion caused by our recent regular release of assessed values, probably
because of the timing with the Override election. Let me state emphatically the two events are entirely
unrelated.
Here are a few quick facts:
The fact that single family home assessed values rose +6.8% as stated above have nothing to
do with how taxes will change. If all property in town increased by this +6.8 %, then all tax
bills would increase by +2.5 %;
- On November 15th the Board will conduct the annual Tax Classification Public Hearing,
where among other things you will vote on a tax rate for the different property classes (such
as residential);
- The information containing detailed new assessed values was prepared by our Assessors
somewhere around October 13th in ready -for publication form;
The state approved these figures late in the day on October 18th — by law we are not allowed
to release the information in a preliminary status, only AFTER it is approved;
This information was disseminated to the public in the early morning of October 19th;
This process is tightly defined by state law, and used every year by the town.
The Assessors may be reached at 942 -9027 and are happy to assist any taxpayer that has questions.
Please realize that to save money we share our Chief Assessor with Wakefield, so availability may not be
immediate for a home visit if that is required. Staff has already arranged and visited some homes with
questions to make sure their underlying data is accurate. This process continues, as prescribed by state
law, through November ft
After that period if taxpayers remain unsatisfied with their assessed value that there is a formal
abatement process we conduct annually during the month of January.
Thus far from those residents that have contacted the assessors I have not heard of any ongoing
questions or complaints. Remember, the assessed value alone DOES NOT determine a tax bill change.
Estimated Estimat,
LEGAL BUDGET YTD ACTUAL BUDGET BALANCE Remaining Balance
LEGAL BUDGET TOTAL
$
37,390
$
185,000 $
147,610 20% $
- $
147,610
Town Counsel
$
33,360
$
160,000 $
126,640 21%
$
126,640
Town Labor Counsel
$
2,328
$
25,000 $
22,673 9%
$
22,673
TLT Litigation
$
1,703
$
- $
(1,703)
$
(1,703
LABOR COUNSEL TOTAL $ 2,327.50 $ 25,000 $ 22,673 9%
Morgan, Brown & Joy $ 2,327.50 $ 25,000 $ 22,673 2047.5 $ 280.00
NEW: TILT LITIGATION TOTAL $ 1,702.50 $ (1,703)
TLT /K &P $ 1,702.50 $ (1,703) $ 1,702.50
TLT /Master $ - $ -
vs FY16 purchase order $ 4,125.00
YTD ACTUAL
BUDGET
BALANCE
YTD
July
August
TOWN COUNSEL TOTAL
$
33,360.17
$
160,000
$
126,640 1
21%
$
13,553.57
$
19,806.60
Typical Issues
T
$
20,078.50
$
108,500
$
88,422
Other Issues
$
13,281.67
$
51,500
$
38,218
Miyares & Harrington Total
$
-
$
160,000
$
160,000
Public Policy
99%
$
13,603.10
$
45,000
$
31,397
30%
Town Meeting
T
$
6,929.50
$
20,000
$
13,071
$
307.50
$
6,622.00
Zoning Bylaw project
other
$
5,846.60
$
8,000
$
2,153
$
534.00
$
5,312.60
Alcohol licenses
T
$
519.50
$
5,000
$
4,481
$
519.50
Elections
$
266.50
$
2,000
$
1,734
$
266.50
other
T
$
41.00
$
10,000
$
9,959
$
41.00
Management Policy
9%
$
9,780.50
$
35,000
$
8,281
28%
General Town issues
T
$
4,608.50
$
15,000
$
10,392
$
4,198.50
$
410.00
Public Works
T
$
2,391.50
$
4,000
$
1,609
$
2,317.50
$
74.00
Public Safety
T
$
61.50
$
5,000
$
4,939
$
20.50
$
41.00
Public Library
T
$
-
$
2,000
$
2,000
Building department
T
$
-
$
2,000
$
2,000
Facilities
T
$
1,088.00
$
2,000
$
912
$
1,088.00
General School issues
T
$
1,631.00
$
5,000
$
3,369
$
1,631.00
Construction projects
0%
$
123.00
$
10,000
$
9,877
1%
Public Library
T
$
82.00
$
2,000
$
1,918
$
82.00
Cemetery building
T
$
-
$
1,500
$
1,500
TLT /RMHS
other
$
41.00
$
1,500
$
1,459
$
41.00
other
other
$
-
$
5,000
$
5,000
Land Use Issues
7%
$
7,127.57
$
35,000
$
8,501
20%
Reading Village 40B
other
$
1,995.80
$
10,000
$
8,004
$
1,401.30
$
594.50
Woburn St. 40B
other
$
20.50
$
5,000
$
4,980
$
20.50
Lakeview 40B
other
$
234.00
$
5,000
$
4,766
$
234.00
Oakland Road land
other
$
2,378.50
$
4,000
$
1,622
$
1,004.50
$
1,374.00
506 Summer Ave
other
$
249.27
$
1,000
$
751
$
228.77
$
20.50
86 Bancroft
other
$
1,558.00
$
2,000
$
442
$
1,558.00
other
other
$
691.50
$
8,000
$
7,309
$
691.50
Other Issues
8%
$
2,726.00
1 $
35,000
1 $
32,274
8%
Miyares & Harrington
T
$
2,726.00
$
35,000
$
32,274
$
1,869.00
$
857.00
LABOR COUNSEL TOTAL $ 2,327.50 $ 25,000 $ 22,673 9%
Morgan, Brown & Joy $ 2,327.50 $ 25,000 $ 22,673 2047.5 $ 280.00
NEW: TILT LITIGATION TOTAL $ 1,702.50 $ (1,703)
TLT /K &P $ 1,702.50 $ (1,703) $ 1,702.50
TLT /Master $ - $ -
vs FY16 purchase order $ 4,125.00
�O� OF RFg4'y
Office of the Town Manager
16 Lowell Street
J639: lNcoRQ��P� Reading, MA 01867
781 - 942 -9043
townmanager@ci.reading.ma.us
www.readingma.gov /town - manager
To: Board of Selectmen
From: Robert W. LeLacheur, Jr. CFA
Date: October 22, 2016
RE: Killam Field Project
CC: Superintendent John Doherty and DPW & Public Services /Recreation town staff
For the current fiscal year Town Meeting had approved a $350,000 capital project to improve the
drainage and layout of the Killam fields, as well as to complete a paving project in the rear parking lot
area. This project was scheduled to be completed during the summer 2017, so work would have begun
next month.
I am hereby using the authority granted to me under the Charter and cancelling this project effective
immediately for the current fiscal year. I understand that to date there has been no financial
expenditure on the project. These funds will therefore be used at April Town Meeting to balance any
current fiscal year expenditures, or returned to Free Cash on June 30, 2017 if not needed.
As I have mentioned previously, a combination of factors have led me to take this action, including:
- the MSBA is re- evaluating all schools in the state, and Killam may become an active building
project if state - matching funds appear. Right now, a Killam building project is listed on the
Capital Plan but there is no specific time frame. Next week the MSBA begins visits to the Reading
schools, but we may not have any answer for several months. A building project would at a
minimum probably take 3 -5 years, but it would be foolish to do work that might be for naught
that quickly;
- two of the four key town staff positions that would oversee this project are currently vacant,
and the hiring freeze I established late last summer continues. Other project work is a higher
priority as we work short - handed;
- the expected near -term settlement of RMHS construction litigation requires a rearranged capital
plan, where recreation capital as well as some DPW equipment and Facilities work will be
delayed into the future. The capital plan that will formally be submitted to November Town
Meeting is therefore already out of date, and a revised version will be submitted as part of the
FY18 budget process; and
- the failure of the Override last week will require us to examine all proposed expenses that do
not cover essential services for the community.
The revised capital plan will show this project rescheduled out in FY23. This date will be flexible
depending on the situation with the Killam Elementary School as well as our future financial condition.
C�
Schena, Paula
From:
Sent:
To:
Subject:
BOS packet for this week
LeLacheur, Bob
Monday, October 24, 2016 3:13 PM
Schena, Paula
FW: Split Tax Rate
Robert W. LeLacheur, Jr. CFA
Town Manager, Town of Reading
16 Lowell Street, Reading, MA 01867
townmanager@ci. reading. ma. us
(P) 781 -942 -9043,
(F) 781 - 942 -9037
www.readingma.gov
Town Hall Hours:
Monday, Wednesday and Thursday: 7:30 a.m - 5:30 p.m.;Tuesday: 7:30 a.m. - 7:00 p.m.; Friday: CLOSED
From: Joe Calareso [ mailto :wendycalaresoCcbcomcast.net]
Sent: Monday, October 24, 2016 12:30 PM
To: Reading - Selectmen
Subject: Split Tax Rate
To The Board of Selectmen and Town Manager,
I am writing in regards to the proposed split tax rate which will soon be voted on. Beyond the obvious burden a
split tax rate would put on small businesses in Reading and their patrons, I believe a split tax rate will have other
considerable negative consequences for our town. My family's farm stand has been a part of Reading for over 60 years.
Throughout this time, we have always felt like an integral part of this special community. We continuously support
dozens of town organizations and events, and likewise feel supported by the Reading residents. Taxing small businesses at
a higher rate than homes sends a message that we are not one cohesive community working daily to make Reading the
best community it can be, but rather that the town treats businesses as a revenue source. I value the unique sense of
community I find in Reading and I do not believe the divisiveness of a split tax rate is best for our town.
Thank You,
Joe Calareso
IN OCT 24 Ptl 4. 34
October 24, 2016
Ms. Laura A. Gemme
Town Clerk
Town of Reading
16 Lowell Street
Reading, MA 01867
Dear Ms. Gemme:
This letter serves as notice that I am resigning my position on the Reading School
Committee effective Monday, October 31, 2016. Recent changes in my job status
will not allow me to continue in this important role.
Best regards,
° Julie Joyce '�
01
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Y ",Vht "A e "A'4PP/''111 mri 'Pile /fold (712(1 e /t�fffd ?✓'f11CP7If'P
CHARLES D. BAKER 1 )1((1.i,01 , P //1/f 1f. J"4(111.7/:3e/XJ 020(S'
GOVERNOR JW. ((,-J ) 7,27 m.,;1
KARYN E. POLITO(ua:
LIEUTENANT GOVERNOR
October 20, 2016
Mr. John R. Halsey, Chair
Board of Selectmen
Town of Reading
16 Lowell Street
Reading, Massachusetts 01867
RE: Commonwealth's Search for Lease Space
Dear Mr. Halsey:
KRISTEN LEPORE
SECRETARY
ADMINISTRATION & FINANCE
CAROL W.GLADSTONE
COMMISSIONER
rJ
a.
c.�
w
We wish to notify you that the Division of Capital Asset Management and Maintenance has issued a Request
for Proposals (RFP) seeking to lease space in your community for a state agency, as noted below:
User Agency: Massachusetts Sex Offender Registry Board
Space Type: Office
Usable Sq. Ft. (USF): Approximately 14,000
Location: Burlington, North Reading, Reading, Stoneham, Wakefield, Waltham,
Wilmington, or Woburn
Project Number: 201609000.1
The deadline for submission of proposals is November 15, 2016 at 2:00 p.m. The RFP can be viewed at
www.commbuys.com under "Contract & Bid Search." Please see the enclosed instructions to locate the
RFP. You may also email leasing.dcamm @state.ma.us or call 857- 204 -1355 to request a copy of the RFP,
referencing the agency name and project number in your request.
Enclosure
cc: David Abdoo, DCAMM
Project File 201609000.1
2
Sincerelwaw, y,
� ,,
Martha Goldsmith
Director, Office of Leasing and State Office Planning
I�
COMMBUYS Instructions
How to Find a Request for Proposals (RFP) or Invitation for Proposals (IFP)
Issued by the Commonwealth's DCAMM Office of Leasing and State Office Planning
Please Note:
while COMMBUYS refers to "bids" for all solicitations on its web site, DCAMM is seeking proposals to lease space
■ Go to http: / /www.commbuys.com
• Scroll to the bottom of the page
• Ignore the REGISTER link and the LOGIN and PASSWORD fields
(proposals to lease space cannot be submitted online)
■ Click on Contract & Bid Search
• Click the circle to the left of Bids
• Ignore Bid #, find Bid Description and enter the RFP or IFP Project Number in the white text
box to the right
• Click the Find It button
■ Under Results, click the link listed under the first column (Bid #)
■ The Bid Solicitation details will be shown; review and /or print this page
• Find the File Attachments row and click on each document listed to save or open it
�1- -.. PM
1016 OCT I I dM it: 39 Xtinity
October 4, 2016
Board of Selectmen
Town of Reading
16 Lowell Street
Reading, MA 01867
Re: Municipal Emergency Reporting Procedure
Dear Chairman and Members of the Board:
In our effort to better assist our municipal customers, we are writing once again to provide you with the
emergency reporting procedures for certain outside plant and service problems.
In the event that any municipal building experiences problems with downed cable drops, signal transport
issues with I -NET or Video Return Lines, Public, Education and Government (PEG) Access channels orto have
our technical or construction staff on -site during an emergency, please follow the steps detailed below:
MUNICIPAL - EMERGENCY /TROUBLE REPORTING PROCEDURES
(Please note the XOC telephone number listed below IS NOT for public dissemination)
• STEP 1 Dial: 1- 877 - 359 -1821 (24/7 — XOC)
• STEP 2 Select: Option # 4 - Greater Boston or Western NE regions
• STEP 3 Select: Option # 4 - Commercial Accounts, Municipalities, Utilities, Police & Fire
• STEP 4 Reason for call:
Option # 1- Down Wires (will be prompted to enter zip code)
Option # 2 - Pole or all other Municipal Issues
• STEP 5 Speak with Rep. and obtain job reference #
The above steps will put you in touch with our Excellence Operations Center (XOC), 24 -hours a day, and
seven days a week. Once again, please note this telephone## IS NOT for public. dissemination.
Please do not hesitate to contact me at 978 - 993 -7472 should you have questions.
Very truly yours,
,1an,e-iV. Zymaill
Jane M. Lyman, Sr. Manager
Government Affairs
1016 OCT 20 Ap 10. t
October 19, 2016
Board of Selectmen
Town of Reading
16 Lowell Street
Reading, MA 01867
Dear Chairman and Members of the Board:
xfmity
In our effort to keep you informed, we are writing to share with you the following information:
■ On October 31, 2016, Pivot ch 231 will cease operation and no longer be available.
■ Beginning November 29, the following XFINITY TV changes will occur: FYI ch 243/HD 797 will move from Expanded
Basic to Digital Preferred; Tennis Channel ch 266/HD 838 will move from Sports Entertainment Package to Digital
Preferred; TV One ch 214/HD 912 will move from Digital Preferred to Expanded Basic; and Viceland ch 242/HD 910
will move from Expanded Basic and Digital Economy to Digital Preferred.
■ Starting January 1, 2017, due to changes in business costs, the following installation and reactivation fees will
change: Wired /Unwired Installation will both decrease from $30.00 to $29.00; Installation of an Additional Outlet
at initial install will decrease from $14.20 to $14.05 and after initial install will decrease from $33.20 to $31.55;
Relocation of an Additional Outlet at initial install will decrease from $14.25 to $14.10 and after initial install will
decrease from $32.65 to $30.70; Activation of an Additional Outlet at initial install will decrease from $5.75 to $5.60
and after initial install will decrease from $24.60 to $22.50; Service Upgrade will decrease from $29.45 to $29.05;
Service Downgrade will increase from $12.45 to $13.20; Connection of VCR /DVD at initial install will decrease from
$8.20 to $8.00 and after initial install will increase from $19.60 to $20.25; In -Home Service Visit ( XFINITY TV) will
decrease from $37.15 to $36.95.
Customers are receiving this information via bill message. Should you have questions, please do not hesitate to contact
me at 978 - 993 -7472.
Very truly yours,
Jane,,M. Lymafv
Jane M. Lyman, Sr. Manager
Government Affairs
LEGAL NOTICE
TOWN OF READING
To the Inhabitants of the Town
of Reading:
Please take notice that the
Board of Selectmen of the
Town of Reading will hold a
public hearing on October 25,
2016 at 7:20 p.m. in the
Selectmen's Meeting Room,
16 Lowell Street, Reading,
Massachusetts on approving
amendments to the Non -
Union FY17 Classification
Plan.
A copy of the proposed docu-
ment regarding this topic is
available in the Town
Manager's office, 16 Lowell
Street, Reading, MA, M -W-
Thurs from 7:30 a.m. - 5:30
p.m., Tues from 7:30 a.m. -
7:00 p.m.' and is attached to
the hearing, notice on the
website at
www.readinama.gov
All interested parties are invit-
ed to attend the hearing, or
may submit their comments in
writing' or by email prior to
6:00 p.m. on October 25,
2016 to
town manager@ci reading ma
By order of
Robert W. LeLacheur
Town Manager
10.18.16
LJ'
�c� I
READING POLICE DEPARTMENT
15 Union Street - Reading, Massachusetts 01867
Emergency Only: 911 - All Other Calls: (781) 944 -1212 - Fax: (781) 944 -28 3
Web: www.ci.reading.ma.us /police/
EXECUTIVE SUMMARY V ��
Chanze of Manouer- Reading Veterans Association, Inc.
d/b /a American Legion Post 62
October 20, 2016
Chief Mark D. Segalla
Reading Police Department
15 Union Street
Reading, MA 01867
Chief Segalla,
As directed by your Office and in accordance with Reading Police Department Policy and
Procedures, I have placed together an Executive Summary of the application for Change of
Manager at "American Legion Post 62" (37 Ash Street),
New Mangier: James J. Fucci
I find no reason why the Change of Manager application should not go forward.
Respectfully Submitted,
tat. Detective Richard P. Abate
Criminal Division Commander
141 Massachusetts State Lottery Commission
DEBORAH B. GOLDBERG
Treasurer and Receiver General
September 13, 2016
Reading Board of Selectmen
16 Lowell St.
Reading, MA 01867
Dear Sir /Madam:
MICHAEL R. SWEENEY
1016 SEP 15 AM 10. 57 Executive Director
The Massachusetts State Lottery is offering existing, non - pouring agents our KENO To
Go game, a transaction which is identical to the already existing on -line games, such as
Megabucks and Mass Cash. At this time, the Lottery is not providing agents with a
KENO monitor as part of this program.
In accordance with M.G.L. c 10, section 27A, as amended, you are hereby notified that
the following existing agent(s) in your community will be sent an application and
agreement to sell the KENO To Go product:
Baystate Liquors
345 Main St.
Reading
If you object to these agent(s) selling KENO To Go, you must do so, in writing, within
twenty -one (21) days of receipt of this letter. Please address your written objection to
Christian Gonsalves, General Counsel, Legal Department, Massachusetts State Lottery
Commission, 60 Columbian Street, Braintree, MA 02184. Should you have any
questions regarding this program or any other issue relative to the Lottery, please call me
at 781- 849 -5555. I look forward to working with you as the Lottery continues its' efforts
to support the 351 cities and towns of the Commonwealth.
Sincerely,
Michael R. Sweeney
Executive Director
Certified Mail — Return Receipt Requested:
7001 2510 0004 1227 1115
LU-1
Co !supporting the X51' Cities and Towns of Massachusetts
60 Columbian Street A Braintree . Massachusetts m 02184 -1738 -Tel: 781 -849 -5555 t Fax- 781- 849 -5547 a TTY 781 - 849 -5678 r `vwwmasslottery.com
COMMONWEALTH OF MASSACHUSETTS
Middlesex, ss. Officer's Return, Reading:
By virtue of this Warrant, I, on 2016 notified and warned the inhabitants of he
Town of Reading, qualified to vote in Town elections and Town affairs, to. meet at the place and
at the time specified by posting attested copies of this Town Meeting Warrant in the following
public places within the Town of Reading:
Precinct 1
J. Warren Killam School, 333 Charles Street
Precinct 2
Reading Police Station, 15 Union Street
Precinct 3
Reading Municipal Light Department, 230 Ash Street
Precinct 4
Joshua Eaton School, 365 Summer Avenue
Precinct 5
Walter S. Parker Middle School, 45 Temple Street
Precinct 6
Barrows School, 16 Edgemont Avenue
.Precinct 7
Birch Meadow School, 27 Arthur B Lord Drive
Precinct 8 Wood End School, 85 Sunset Rock Lane
Town Hall, 16 Lowell Street
The date of posting being not less than fourteen (14) days prior to November 14, 2016, the date
set for Special Town Meeting in this Warrant.
I also caused a posting of this Warrant to be published on the Town of Reading website on
12016.
, Constable
A true copy Attest:
Laura Gemme, Town Clerk t
TOWN WARRANT
OFRego'�
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COMMONWEALTH OF MASSACHUSETTS
Middlesex, ss.
To any of the Constables of the Town of Reading, Greetings:
In the name of the Commonwealth of Massachusetts, you are hereby required to notify and
warn the inhabitants of the Town of Reading, qualified to vote in Town elections and Town
affairs, to meet at the Reading Memorial High School Performing Arts Center, 62 Oakland
Road, in said Reading, on Monday, November 14, 2016, at seven - thirty o'clock in the evening,
at which time and place the following articles are to be acted upon and determined exclusively
by Town Meeting Members in accordance with the provisions of the Reading Home Rule
Charter.
ARTICLE 1 To hear and act on the reports of the Board of Selectmen, School
Committee, Library Trustees, Municipal Light Board, Finance Committee, Bylaw Committee,
Town Manager, Town Accountant and any other Town Official, Board or Committee.
Board of Selectmen
ARTICLE 2 To choose all other necessary Town Officers and Boards or Committees
and determine what instructions shall be given Town Officers and Boards or Committees, and to
see what sum the Town will vote to appropriate by borrowing or transfer from available funds, or
otherwise, for the purpose of funding Town Officers and Boards or Committees to carry out the
instructions given to them, or take any other action with respect thereto.
Board of Selectmen
ARTICLE 3 To see if the Town will vote to amend the FY 2017 -27 Capital
Improvements Program as provided for in Section 7.7 of the Reading Home Rule Charter and
as previously amended, or take any other action with respect thereto
Board of Selectmen
ARTICLE 4 To see if the Town will vote to amend the vote take under Article 5 of the
January 13, 2003 Special Town Meeting, as amended by the vote taken under Article 10 of the
November 13, 2006 Subsequent Town Meeting, to raise and appropriate, transfer from available
funds, borrow or otherwise provide a sum of money for the purpose of making extraordinary
repairs and additions to the Reading Memorial High School at 62 Oakland Road, including the
costs of engineering, and architectural fees., plans, documents, cost estimates, interest and
Sq z
related expenses incidental thereto and necessary in connection therewith, said sum to be
expended by and under the direction of the School Committee; and to authorize any agency of
the Town to file applications for grants, loans, exclusions, or other sources of additional funding
to be used to defray the cost of all or any part of the cost of the project; and to authorize the
School Committee to enter into all contracts and agreements as may be necessary to carry out
the purposes of this Article; or take any other action with respect thereto.
Board of Selectmen as a courtesy to the School Committee
S� 3
and you are directed to serve this Warrant by posting an attested copy thereof in at least one (1)
public place in each precinct of the Town not less than fourteen (14) days prior to November 14,
2016, or providing in a manner such as electronic submission, holding for pickup or mailing, an
attested copy of said Warrant to each Town Meeting Member.
Hereof fail not and make due return of this Warrant with your doings thereon to the Town
Clerk at or before the time appointed for said meeting.
Given under our hands this _'" day of 12016.
, Constable
John R. Halsey, Chairman
Kevin Sexton, Vice Chairman
Barry Berman, Secretary
John Arena
Daniel Ensminger
SELECTMEN OF READING
29
COMMONWEALTH OF MASSACHUSETTS
Middlesex, ss. Officer's Return, Reading:
By virtue of this Warrant, I, on ; 2016 notified and warned the inhabitants of the
Town of Reading, qualified to vote in Town elections and Town affairs, to meet at the place and
at the time specified by posting attested copies of this Town Meeting Warrant in the. following
public places within the Town of Reading:
Precinct 1 J. Warren Killam School, 333 Charles Street
Precinct 2 Reading Police Station, 15 Union Street
Precinct 3 Reading Municipal Light Department, 230 Ash Street
Precinct 4 Joshua Eaton School, 365 Summer Avenue
Precinct 5 Walter S. Parker Middle School, 45 Temple Street
Precinct 6 Barrows School, 16 Edgemont Avenue
Precinct 7 Birch Meadow School, 27 Arthur B Lord Drive
Precinct 8 Wood End School, 85 Sunset Rock Lane
Town Hall, 16 Lowell Street
The date of posting being not less than fourteen (14) days prior to November 21, 2016, the date
set for Special Town Meeting in this Warrant.
I also caused a posting of this Warrant to be published on the Town of Reading website on
12016.
A true copy Attest:
Laura Gemme, Town.Clerk
, Constable
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TOWN WARRANT
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COMMONWEALTH OF MASSACHUSETTS
Middlesex, ss.
To any of the Constables of the Town of Reading, Greetings:
In the name of the Commonwealth of Massachusetts, you are hereby required to notify and
warn the inhabitants of the Town of Reading, qualified to vote in Town elections and Town
affairs, to meet at the Reading Memorial High School Performing Arts Center, 62 Oakland
Road, in said Reading, on Monday, November 21, 2016, at seven- thirty o'clock in the evening,
at which time and place the following articles are to be acted upon and determined exclusively
by Town Meeting Members in accordance with the provisions of the Reading Home Rule
Charter.
ARTICLE 1 To hear and act on the reports of the Board of Selectmen, School,
Committee, Library Trustees, Municipal Light Board, Finance Committee, Bylaw Committee,
Town Manager, Town Accountant and any other Town Official, Board or Committee.
Board of Selectmen
ARTICLE 2 To choose all other necessary Town Officers and Boards or Committees
and determine what instructions shall be given Town Officers and Boards or Committees, and to
see what sum the Town will vote to appropriate by borrowing or transfer from available funds, or
otherwise, for the purpose of funding Town Officers and Boards or Committees to carry out the
instructions given to them, or take any other action with respect thereto.
Board of Selectmen
ARTICLE 3 To see if the Town will vote to amend the FY 2017 -27 Capital
Improvements Program as provided for in Section 7.7 of the Reading Home Rule Charter and
as previously amended, or take any other action with respect thereto.
Board of Selectmen
ARTICLE 4 To see if the Town will vote to authorize the Board of Selectmen, on
behalf of the Town, to petition the General Court for passage of a special law substantially as
provided below. The Legislature may make clerical or editorial changes in form only to the bill,
unless the Board of Selectmen approves amendments to the bill before enactment by the
Legislature. The Board of Selectmen is hereby authorized to approve amendments that shall be
within the scope of the general public objectives of this petition.
56 z
AN ACT AUTHORIZING THE TOWN OF READING TO GRANT LICENSES FOR THE
SALE OF ALCOHOLIC BEVERAGES
SECTION 1. Notwithstanding the provisions of Section 11 of Chapter 138 of the General Laws, .
or any other general or special law to the contrary, the licensing authority of the Town of
Reading shall be authorized to grant licenses, for the sale of all alcoholic beverages and wine or
malt beverages only, pursuant to Section 12 of said Chapter 138; and to grant licenses for the
sale of all alcoholic beverages pursuant to Section 15 of said Chapter 138.,
SECTION 2. In addition to any licenses authorized by Chapter 459 of the Acts of 2011 or other
special law, licenses for the sale of all alcoholic beverages may be granted pursuant to Section
12 and Section 15 of Chapter 138 of the General Laws as provided in the first full paragraph of
Section 17 of said Chapter 138; and licenses, for the sale of wine and malt beverages only, may
be granted pursuant to Section 12 of said Chapter as provided in the second full paragraph of
Section 17 of said Chapter 138.
SECTION 3. Any license granted for the sale of alcoholic beverages prior to the effective date
of this Act shall remain in full force and effect and shall be included in any determination,
pursuant to Section 17 of Chapter 138 of the General Laws, of the number of licenses allowed
to be granted by the Town of Reading; provided that the licensee continues to comply with said
Chapter 138 and the terms and conditions of its license.
or take any other action with respect thereto.
Board of Selectmen
23
�ti 3
and you are directed to serve this Warrant by posting an attested copy thereof in at least one (1)
public place in each precinct of the Town not less than fourteen (14) days prior to November 21,
2016, or providing in a manner such as electronic submission, holding for pickup or mailing, an
attested copy of said Warrant to each Town Meeting Member.
Hereof fail not and make due return of this Warrant with your doings thereon to the Town
Clerk at or before the time appointed for said meeting.
Given under our hands this _`" day of 12016.
John R. Halsey, Chairman
Kevin Sexton, Vice Chairman
Barry Berman, Secretary
John Arena
Daniel Ensminger
SELECTMEN OF READING
, Constable
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Town of Reading
Meeting Minutes
Board - Committee - Commission - Council:
Board of Selectmen
Date: 2016 -10 -04
Building: Pleasant Street Senior Center
Address: 49 Pleasant Street
Purpose: General Business
Attendees: Members - Present:
Time: 7 :00 PM
Location: Great Room
Session: Open Session
Version:
Chairman John Halsey, Vice Chairman Kevin Sexton, Secretary Barry
Berman, John Arena (remotely) and Daniel Ensminger
Members - Not Present:
Others Present:
Town Manager Bob LeLacheur, Executive Assistant Paula Schena, Facilities
Director Joe Huggins, Assistant DPW Director Jane Kinsella, Finance
Committee members Mark Dockser, Paul McNeice, Marc Moll, Anne Landry,
David Nashat, Vanessa Alvarado, Eric Burkhart and Peter Lydecker;
Permanent Building Committee members Gregory Stepler, Patrick Tompkins,
John Coote, Bradford Congdon, Michael Bean and David Traniello; Board of
Cemetery Trustee members Elise Ciregna, Bill Brown, Ronald Stortz, Janet
Baronian, Olive Hecht and Mary Vincent; Stephen Crook, Al Sylvia, Joseph
Zucchero, Rosemary Murphy, Brian O'Mara, and Rick Nazzaro
Minutes Respectfully Submitted By: Secretary
Topics of Discussion:
Reports and Comments
Selectmen's Liaison Reports and Comments - Barry Berman noted that he attended the
Library opening ceremony and it is absolutely beautiful. He noted that while he was there
an elderly person passed out and the Fire Department was able to get in and out okay
including using the elevator which they would not have been able to do in the old Library.
Kevin Sexton asked if the Selectmen will get a tour and the Town Manager noted he will find
out. Kevin Sexton noted that he hopes to see some historical items there. John Halsey
asked Barry Berman if there has been any discussion with the Library Trustees regarding
the Historical Commission having space there and Barry Berman noted that they have been
focusing on just getting the project done.
Public Comment - Bill Brown noted that he gave the Town Manager the latest rendition of
Oakland Road and he noted the property was taken in 1939, not 1937.
Town Manager's Report - The Town Manager noted that the Mass Selectmen's Association is
having their annual conference on October 29th and they should let Paula Schena know if
they plan on attending. He also noted that there is a letter in the handout from Kevin
Bohmiller inviting at least one Selectman to give remarks at the Veteran's Day ceremony on
November 11th 71
Page 1 1
Board of Selectmen Minutes - October 4, 2016 - page 2
Discussion /Action Items
Close Warrant for Presidential and State Elections 11 -8 -16 - John Halsey asked when the
early voting will start and Town Clerk Laura Gemme noted October 24, 2016. She also
noted that absentee ballots are available now for the Special Election.
A by Berman seconded by Ensminger to close the Warrant for the
November 8, 2016 Presidential and State Elections was approved on a roll call vote
with all five members voting in the affirmative.
Vote Warrant Articles #14 - #23 (land use and General Bylaw) for Subsequent Town
Meeting November 14, 2016 - The Town Manager noted that Article 14 is to abandon a
drainage easement.
Article 15 is to abandon streets on Oakland Road. In November 2011, Town Meeting
discontinued the public ways when it should have been private ways. This will correct that.
Article 16 is to reauthorize the Board of Selectmen to sell real estate on Oakland Road.
There is no specific Town use for the land at this time. The Selectmen can designate a use
or just solicit proposals.
Article 17 allows the Town Clerk to make alphanumeric corrections to the Charter.
Article 18 is a new General Bylaw authorizing revolving funds.
Article 19 is the new storm water management and erosion Bylaw. CPDC will be discussing
this at their next meeting so the Selectmen might want to defer until after CPDC gives their
opinion.
Article 20 recognizes through a Bylaw that there is a Department of Public Works.
Article 21 is a General Bylaw regarding temporary repairs on private ways. Our behavior
will not change, only the liability will. We can also charge for repairs.
Article 22 establishes a storm water utility that we already have.
Article 23 brings us into compliance with the Federal regulations regarding the illicit
connections and discharge to storm drain system.
A motion by Berman seconded by Ensminger that the Board of Selectmen
recommend the subiect matter of Articles 14, 15 16 17 18 20 22 and 23 of the
November 14, 2016 Subsequent Town Meeting was approved on a roll call vote
with all five members voting in the affirmative.
A motion by Berman seconded by Ensminger that the Board of Selectmen
recommend the subject matter of Article 21 of the November 14 2016 Subsequent
Town Meeting was approved on a roll call vote with Halsey, Berman Arena, and
Ensminger voting in the affirmative and Sexton abstaining
Cemetery Building Project - Joint Meeting with the Permanent Building Committee, the
Finance Committee and the Board of Cemetery Trustees - The Permanent Building
Committee, Finance Committee and Board of Cemetery Trustees all called to order at 8:00
p.m.
The Town Manager noted that the Permanent Building Committee has been in to see the
Selectmen a couple of times. They have worked on the cemetery building and drafted
Bylaw revisions. The biggest change in the Bylaw is defining the Permanent Building.
Committee and at what point do other members join them. They feel a project needs to get -L
Page 1 2
Board of Selectmen Minutes - October 4, 2016 - oaae 3
further into the process before bringing in other members. They recommend that only
three elected Boards can bring a project to the Permanent Building Committee. The elected
Boards need to be the gatekeepers of the money. The instructional motion by Mark Dockser
was for the Permanent Building Committee to review and determine a solution to resolve
the physical space needs of the cemetery department. Since Town Meeting, the Facilities
Department has taken control and has made the building safer so the urgency is not as
great as it was then.
Permanent Building Committee Chairman Gregory Stepler noted that the committee was
formed in October 2015. Their immediate task was to evaluate the cemetery building and
establish guidelines for the committee. They developed a flowchart to be used. They
started the process of what they needed, developed a matrix regarding the site selection
with two cemeteries as possible locations and created an OPM request for services.
John Halsey noted that it sounds like there was no intention of going beyond outside of the
cemeteries. Greg Stepler noted that was correct because the data that was available to
them said there were no opportunities outside of cemeteries and they didn't have the
instructional motion. John Halsey noted that the instructional motion had a different path
than what they were doing. In addition, the Permanent Building Committee has dealt with
unfavorable opposition that wasn't deserving and the data they were given was not the best
information. Greg Stepler noted that the Permanent Building Committee should evaluate
every option not just what one group wants to hear.
Barry Berman noted that the Permanent Building Committee was formed and Town Meeting
asked them to solve the cemetery building problem. They figured out a way and a process
but it wasn't a project yet. He feels a good value came out of the process.
Greg Stepler noted that the instructional motion short circuited the first half of the process.
John Halsey noted that some of the material that was provided was flawed i.e. no other
Town property to use. Greg Stepler noted that was correct because otherwise they would
have asked for a list of Town owned land. John Halsey noted that the Board of Selectmen
owes the Permanent Building Committee an apology.
John Arena noted that the Board of Selectmen and Finance Committee were against this but
the Town Meeting instructional motion bypassed that so what do we do now? John Halsey
noted that nothing can be done until there is funding. We have two Warrant Articles that
have money going to the design. The Board of Selectmen and the Finance Committee can
vote on them and then Town Meeting.
Greg Stepler reviewed the Committee's Bylaw revisions. The process includes taking input,
evaluate and then make a recommendation. There is no project at this point. They would
then make a report to Town Meeting. Town Meeting then approves the project and gives
the Permanent Building Committee temporary members.
Greg Stepler noted that the sponsoring agency is the gatekeeper so they won't have
advisory committees going to Permanent Building Committee. The application process
includes a statement of interest to feed the Permanent Building Committee information.
Bill Brown noted that this circumvents the Charter because anybody can put an Article on
the Warrant. John Halsey noted that an Article is different than an application to the
Permanent Building Committee.
Bill Brown asked why the Cemetery Board was invited tonight. He noted there is a critical
need to replace that building and they have a brand new truck sitting outside. Putting them
down at the DPW Garage is not efficient. John Halsey noted that is a process that not one
of the Committees here tonight can decide. We have heard from the abutters and we would
be ill advised to put a financial commitment in play. Bill Brown noted that the Weston and / 1A1`3
Page 1 3
Board of Selectmen Minutes - October 4, 2016 -page 4
Sampson report said there is no room at the DPW site. The Town Manager noted that
report is outdated and in his opinion that report was flawed.
Kevin Sexton noted that there has not been a full evaluation. We've looked too narrowly at
parcels we own right now. The Permanent Building Committee model is phenomenal and he
wasn't aware that the Permanent Building Committee didn't have all of the information
needed. He recommends pressing the reset button on this.
Elise Ciregna, Chairman of the Board of Cemetery Trustees, noted that the idea of reset is
okay but what will it take to get the right information. John Halsey noted that a list of
everything the Town owns is available but the Permanent Building Committee was told there
was none. He also noted that to spend capital without due process in advance is
inappropriate. In addition, this committee needs a certain amount of money to do its work.
John Arena departed from the meeting at 8:45 p.m.
Finance Committee Chairman Mark Dockser noted that he wrote that instructional motion.
He noted that we had a project for many years that needed to be vetted. He's sorry it was
a painful process for the Permanent Building Committee.
The Town Manager noted that there has been discussion with past and current DPW staff.
The study that was done was done cheaply with a predetermined result. If the Permanent
Building Committee goes forward then it will be a good process. In FY16 $200,000 was
allocated for the process. He kept $50,000 of the $200,000 for an OPM. In April Town
Meeting took $150,000 for facilities but the money was not used by June 30th so it went
back to free cash. There is a financial mechanism in Article 11 to remove the $150,000.
Greg Stepler noted having some money available is critical to get the data they need to
make a decision. John Halsey asked if $100,000 in a revolving fund is appropriate and Greg
Stepler indicated it is. The Town Manager noted he didn't know if a revolving fund is
appropriate, he thinks it would be better to have a budget line. He would like to see an
annual funding in facilities and he would add another line in facilities for the cemetery
building.
David Traniello asked if the $100,000 has been allocated to facilities for the Permanent
Building Committee and the Town Manager indicated yes if the Finance Committee approves
it tonight.
Bill Brown asked if a project over $2.5 million has to go to the voters and the Town Manager
noted that $1.5 - $2 million is excluded debt and the policy is not binding.
Elise Ciregna noted that the Cemetery Board is satisfied with the discussion tonight and
thanked the Board for the invitation. The Cemetery Board voted to adjourn at 9:20 p.m.
Barry Berman thanked the Permanent Building Committee and the Permanent Building
Committee adjourned at 9:21 p.m.
Vote Warrant Articles #3 - #13 for Subsequent Town meeting 11 -14 -16 - Vanessa Alvarado
asked if the $100,000 will be used at the discretion of the Permanent Building Committee
and the Town Manager noted that if we don't hire an OPM for $5000 then the money
cannot be used for any other purpose. The $50,000 from last year is iron clad but there can
be some leeway for the $150,000 for this process. John Halsey noted this fuels the spirit of
the instructional motion.
Page 14
Board of Selectmen Minutes - October 4, 2016 - page 5
Barry Berman asked if we don't build a cemetery garage is the money lost and the Town
Manager noted the money goes back to free cash at the end of the fiscal year.
Vanessa Alvarado asked how long the result of the research is valid. The Town Manager
noted that none of their work will have a dollar amount so it will be timeless.
Mark Dockser asked at what point do we get a cost estimate and the Town Manager noted
after the design process.
David Neshat asked about the $125,000 budget amendment for the security evaluation.
The Town Manager noted this might not be capital it just might be a process.
Mark Dockser asked what the total for cleaning services is and the Town Manager noted that
we had to change cleaning companies and the Town is $200,000 and the Schools $290,000.
The Town Manager noted that these numbers are not final numbers so what they see at
Town Meeting might change.
Vanessa Alvarado asked if any other buildings are being looked at. The Town Manager
noted that Killam and the DPW Garage have been discussed but nobody has asked the
Permanent Building Committee to spend any money on those. Vanessa Alvarado asked if
there are any concerns regarding the override and the cemetery project and the Town
Manager indicated no, that is why the Permanent Building Committee was formed.
A motion that the Finance Committee recommends the subiect matter of Article 11
as amended was approved by a vote of 8 -0 -0.
A motion by Berman seconded by Ensminger that the Board of Selectmen
recommends the subiect matter of Article 11 as amended was approved by a vote
of 4 -0 -0.
Brian O'Mara, Precinct 1, asked what does that mean now since the RFP was put out with a
narrow scope. The Town Manager noted that he will talk to the Procurement Officer about
redoing it to increase the scope.
Rick Nazzaro, Precinct 1, thanked the Board for taking the residents comments in opposition
and thank the Permanent Building Committee for them.
Daniel Ensminger noted that the Weston and Sampson report is outdated. The issue of a
DPW Garage is an issue also. When will they look at that? John Halsey noted that they will
hopefully consider that when they are looking at alternatives.
The Town Manager noted that Article 3 is changes to the Capital Plan. Mark Dockser noted
that the enterprise fund timing is being delayed to future years.
A motion by McNeice seconded by Moll that the Finance Committee recommends
the subiect matter of Article 3 was approved by a vote of 8 -0 -0 Peter Lydecker will
give the report.
The Town Manager noted that Article 4 is to dispose of surplus.
A motion by Moll seconded by Neshat that the Finance Committee recommends the
subiect matter of Article 4 was approved by a vote of 8 -0 -0. Marc Moll will give the r
report. ,��
The Town Manager noted that Article 5 is to rescind Library debt authorization.
Page 1 5
Board of Selectmen Minutes - October 4. 2016 - naae 6
A motion by McNeice seconded by Alvarado that the Finance. Committee
recommends the subiect matter of Article 5 was approved by a vote of 8 -0 -0.
Vanessa Alvarado will give the report.
The Town Manager noted that Article 6 is to clear debt off the books.
A motion by Landry seconded by Alvarado that the Finance Committee
recommends the subiect matter of Article 6 was approved by a vote of 8 -0 -0.
The Town Manager noted that Article 7 is to transfer previous debt. He noted that
previously issued debt in the amount of $140,000 has to be used towards a project and he
suggests moving it to the library project. The last estimate shows we are $149,000 over
and another $100,000 disputed. If Town Meeting authorizes he can pay. He prefers to
close the project out as fast as possible.
Mark Dockser noted that he was shocked that we have an overage on the Library project.
He asked if it was core costs or items such as furniture. The Town Manager noted that
there was a lot of ledge in the rear parking lot that we didn't know about. In addition, the
condition of the existing building fundamental structure was very poor and it was uncovered
when the walls were taken down. We also took three ways to make sure the Library doesn't
flood again.
Barry Berman noted that there were a number of things including the retaining wall on
Deering Street. That was originally not part of the budget but we rebuilt it right at the cost
of $100,000. The overage has to be paid and in the overall scheme of things it is not that
much over.
Mark Dockser asked if anything was done outside of the budget. The Town Manager noted
that RCN built a place for their equipment; the Library Trustees paid $180,000 for the book
sorter; and DPW did some site work. The Library Trustees did not do fundraising up front.
Daniel Ensminger asked if the $140,000 covers the outside lighting and the Town Manager
noted he was not sure and he just found out that the lights cannot be dimmed - they either
have to be on or off.
Paul McNeice noted he was extremely disappointed that the Library Trustees have not done
fundraising. Vanessa Alvarado noted that Friends of the Library have contributed a large
amount of money so there are donations coming in.
The Town Manager noted that any construction work has to be in the $18.9 million cap.
A motion by McNeice seconded by Neshat that the Finance Committee
recommends the subiect matter of Article 7 was approved by a vote of 8 -0 -0.
David Neshat will give the report.
The Town Manager noted that Article 8 is to transfer debt to water projects.
A motion by Moll seconded by Alvarado that the Finance Committee recommends
the subiect matter of Article 8 was approved by a vote of 8 -0 -0. Paul McNeice will
give the report.
The Town Manager noted that Article 9 authorizes the grant loan program in the sewer
enterprise fund.
A motion by McNeice seconded by Moll that the Finance Committee recommends
the subiect matter of Article 9 was approved by a vote of 8 -0 -0. Paul McNeice will
give the report. /`_ 6-t
Page 1 6 l�
Board of Selectmen Minutes - October 4, 2016 - page 7
The Town Manager noted that Article 10 is to add more Library debt but the odds are less
than 2% that we will need this and it can't be approved tonight because we don't have a
number.
The Town Manager noted that Article 12 is to pay prior year bills.
A motion by Moll seconded by Alvarado that the Finance Committee recommends
the subiect matter of Article 12 was approved by a vote of 8 -0 -0. Eric Burkhart will
give the report.
The Town Manager noted that Article 13 is for the Retirement Cost of Living increase. There
is not enough information to vote on this.
A motion by Berman seconded by Ensminger that the Board of Selectmen
recommends the subiect matter of Articles 3, 4, 5, 6, 7, 8, 9 and 12 of the
November 14, 2016 Subsequent Town Meeting was approved by a vote of 4 -0 -0.
The Finance Committee adjourned at 10:30 p.m.
Approval of Minutes
A motion by Berman seconded by Ensminger to approve the minutes of September
12, 2016 was approved on a roll call vote with all five members voting in the
affirmative.
A motion by Berman seconded by Ensminger to approve the minutes of September
20, 2016 was approved on a roll call vote with all five members voting in the
affirmative.
A motion by Berman seconded by Ensminger to adiourn the meeting at 10:35 p.m.
was approved by a vote of 4 -0 -0.
Respectfully submitted,
Secretary
Page 1 7