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Home My WebLink About2014-03-11 Board of Selectmen Packety ARAFT BOARD OF SELECTMEN � ��, �;�� l�;` AGES` x � f4r � 20 3/6/2014 Staff Responsibility Estimated Start time March 4, 2014 ` State Primary Election No meetings <,.k..r..,1>. L.`€ . ;� _ , u �., .z,b�. � � III N 3 Office Hour James Bonazoli� 6:30 Appointment Council on Aging Town Accountant Report Angstrom 7:20 Appoint Town Accountant Bonazoli HEARING Remove Public Tree at 162 Walnut Street Zager 7:30 MWRA update Zager 8:00 Public Works site update Zager 8:45 X04 informational Library "Big Read" Event Urell 7:20 West Street Easements Zambouras 7:30 Climate Advisory Committee Annual Update LeLacheur 7:45 HEARING FY15 Water, Sewer & Storm Water Rates LeLacheur 8:30 Second Driveway request 181 South Street LeLacheur 9:00 Review Board of Selectmen Mission, Vision & Values Bonazoli & Tafoya 9:30 April 1, 2014 State & Local Elections No meetings Office Hour p 0-1 Dan Ensminger 6:30 BOS reorganization 7:00 MAPC member Report 7:20 Reading Housing Authority Report 7:30 CAB (RMLD) member Report 7:45 RCTV members Report 8:00 Charter Committee update LeLacheur 8:30 Review BOS/TM Goals LeLacheur 8:45 Review Customer Service survey results LeLacheur 9:15 Town Meeting Preview LeLacheur 9:30 April 16, 2014 Adopt an Island Kick Off Event at Senior Center 7:00 note date Chan e r arrc 4I29�'14 { <u 4 x x4 tYf " r�' `' LY t „{ `nzs4lr 3e'NS'y_. fs 'y�^`kf gg", :�k ",;gr'Yi Fall Street Faire Committee LeLacheur 7:30 Recreation Update Feudo 8:00 Planning for BOS Appointed Boards, Committees & Commissions Workshop BOS Chair 9:00 EXECUTIVE SESSION Update on labor negotiations LeLacheur 9:30 Apri128, 2014 ., Annual Town MOO)- ; _ no, meetings ` .., May 1, 201;4 ,Annual Town Meetxig�('I'hurs)� �� no�meehugs � s� ,, May 5, 2014AnnualrTowu lVleehng'(1VTon)o ineehngs k _r... . 'May: $,,2014 Aunual Town Meeting ( Thurs) � � no, meehn s k :, 1 <T r r f 4 t 2 s_ t� y- 'YPra4n, r'� =;. t : a"x -t'r:a Fay''�"`� n,�T� r�,x� Ma x 13 k2 14 {s�� c.z' .,r�' '`v*, ''„ S;L � . IN. '„# ;�,,`hi ..,r Office Hour Marsie West 6:30 Certificate Roland Vazquez - Reading Symphony 7:20 Technology Update Furilla 7:30 1&'E Xh t.w� & mom, .,_`E _s3,.. ka g''..? �1N, fr^L+ `h5✓ �.. .,,,� May 27 20.4 0� >.# a �; ..3 ., a 2 t1c3Y ,fie zfi3 l'v .. k5 �c: 9 2 �.� .,.,.f��il vY' .v3a<^�a:. M,,"'a5��`_.�.5'`>5"s.S' Office Hour John Arena 6:30 HEARING Approve Classification & Compensation 24FyibhK7 .uy'*� �``.1t✓�3''.'a``"R� -`-y 3 Y s 4F k %w#�blsF7 °'� a"a?.i'"z' 4 "` .. Appointments of BCCs Future Agendas 2014 Approve Health Agreement June Executive Session - labor negotiations Downtown Parking (3 hours) Cormier/Delios Strout Avenue Master Plan (complete after Town Forest planning work is done) Feudo Policy on Trust Fund Commissioners Heffernan Lyme Disease mitigation strategy Clay Discuss Remote Participation Policy Recurring Items Review BOS/TM Goals Mar- July -Dec I Tri -ann Review Customer Service survey results IFeb & Aug I Semi -ann Review Regionalization efforts June Annual Appointments of BCCs June Annual Approve Classification & Compensation June Annual Tax Classification Hearing Oct/Nov Annual Approve licenses December Annual Appoint Town Counsel December Annual Reports ; to BOS Town Accountant Report Qtrly RCTV members Report Semi -ann CAB (RMLD) member Report Semi -ann MAPC member Report Semi -ann BOS Appointed Boards, Committees & Commissions Annual Reading Housing Authority Report Annual Reading Ice Arena Report Annual OF RFq� X ' a Office of the Town Manager 16 Lowell Street ,6�9'tNCOP40PP� Reading, MA 01867 To: Board of Selectmen From: Robert W. LeLacheur, Jr. CFA Date: March 6, 2014 RE: March 11th agenda items 781 - 942 -9043 townmanager @ci.read1ng.ma.us www.readingma.gov /town - manager Next week Town Accountant Sharon Angstrom will be in for her quarterly update. She brings the final FY13 audited financial statements as well as the recent OPEB valuation (as of 6/30/13), and each contains strong financial news. Sharon needs to be reappointed for one year by April 15Y so the Board may wish to do that tonight. From the Charter: "The Town Accountant shall devote his entire time to the performance of his duties and the supervision of the employees :of his department. The Town Accountant shall be appointed in March of every year for a one (1) year term to run from the first day of the following April and shall serve until the qualification of his successor." At 7:30pm there will be a Public Hearing on removing a public tree at 162 Walnut Street. This process is slightly different than a typical Tree Hearing, because Walnut Street is one of three designated Scenic Roads in Reading. As such, if the Board approves taking down the tree tonight, the next step would be for the homeowner to apply (or we will on her behalf) to CPDC for permission to do so. We have had this process happen on South Street before, but we don't recall doing it for Walnut Street or Mill Street. There are a few attachments on this Walnut Street tree issues in your packet. To summarize, the tree abuts a stone wall, and the resident fears that the tree will one day damage the wall. The resident agrees that if the tree and stump were removed now, the wall would be in some structural jeopardy, so they wish the stump to remain to support the wall. The Tree Warden has declined to agree to take the tree down because it is a healthy tree that is not otherwise creating a public nuisance. - At 8:00pm we will welcome MWRA Executive Director Fred Laskey and his staff, as well as the Public Works staff in to discuss some long term water planning issues with the Board. As I have reported previously, North Reading is exploring the feasibility of joining the MWRA, which impacts how we approach our water main infrastructure planned repairs. Fred will also report on the MWRA's portion of the West Street project, and how that fits in to their master planning process. On a personal note, I want to express to the Board how easy the MWRA is to work with, a fact we have been reminded of during this West Street construction process. At approximately 8:45pm Public Works staff will review their progress to date on looking at their site. The Board may recall past discussion about a Cemetery garage at two possible locations, and some repairs needed at the DPW Yard. Currently the Capital Improvements Plan has two items scheduled as debt in FY16 through FY20: $1.5 million for DPW Yard Cold Storage Building, Improvements and $1.5 million for a Cemetery garage. There is a brief recent timeline in your packet about this matter. NIP . APPLICATION FOR APPOINTMENT TO BOARDS /COMMITTEE $9QQN I &SRA Name: ,SrRN d/z -� -""EAR Date: . (Last) (First) (Middle) Address: ;2 3 g Tel. (Home)_ Tel. (Work) (Is this number listed ?) �s Occupation: 96-7` ,6:p d3 at,,w -.ti - 1 - 5s 7-Ij} oa t.3t # of years in Reading:_ Are you a registered voter in Reading ? Ye-_5-_ e-mail address:_ Place a number next to your preferred positions) (up to four choices) with #1 being your first priority. (Attach a resume if available) Animal Control Appeals Committee _Aquatics Advisory Board Audit Committee ^Board of Appeals Board of Cemetery Trustees Board of Health _Board of Registrars Bylaw Committee _Celebration Committee _Cities for Climate Protection _Commissioner of Trust Funds Community Planning & Development Comm. Conservation Commission _Constable _Contributory Retirement Board Council on Aging Cultural Council Custodian of Soldiers' & Sailors' Graves Economic Development Committee Finance Committee Historical Commission Housing Authority Human Relations Advisory Committee Land Bank Committee MBTA Advisory Committee Metropolitan Area Planning Council Mystic Valley Elder Services RCTV Board of Directors Recreation Committee RMLD Citizens Advisory Board Telecommunications and Technology Advisory Committee Town Forest Committee Trails Committee West Street Historic District Commission Other Please outline relevant experience for the position(s) sought: 15 q 6L�,l 7ajg 1it11 _6 N" 11. flown of Reading, MA Application for Appointment to Boards /Committees /Commissions Name: �} R 50 .vs J a.,./ 41 �Y�fls� r7 (Last) (First) (Middle) f C �Jfi 6 4 7- Address: / ti � 6,6 Occupation: c ; y /t e Are you a registered voter in Reading ?. Date: Tel. (Home) Tel. (Work) _ _ (Is this number listed ?) Yes # of years in Reading: I/ o e -mail address: Place a number next to your preferred position(s) (up to four choices) with #1 being your first priority. _Animal Control Appeals Committee _Audit Committee Board of Appeals _Board of Cemetery Trustees _Board of Health _Board of Registrars Bylaw Committee _Celebration Committee _Climate Advisory Committee _Commissioner of Trust Funds _Community Planning & Development Comm. _Conservation Commission _Constable _Contributory Retirement Board y/ Council on Aging _Cultural Council _Custodian of Soldiers' & Sailors' Graves Economic Development Committee _Fall Street Faire Committee _Finance Committee Historical Commission Housing Authority _Human Relations Advisory Committee MBTA Advisory Board Metropolitan Area Planning Council _Mystic' Valley Elder Services RCTV Board of Directors Recreation Committee RMLD Citizens Advisory Board _ Town Forest Committee Trails Committee _ West Street Historic District Commission Ad Hoc Committee Other Please outline relevant experience for the position(s) sought: (feel free to attach a resume or other statement of interest/qualifications) ',ow,v /l,:�T.^.vG /`jy.ti 'Felt - U6tct,uT��Yt � /!'�%tA�- G -Jcu/t .Y�ld�lt. ��• .��c lGw.v �7' C/a1�1,i/lsS LLDCIL x r �n�tLS o�c.1 rTC, SIOcr,�t:j! /L — 3 �� 7 ✓S Revised 4 -10 -12 q �2 LEGAL NOTICE 9:1 0 '(OWN OF READING -.T,6 ithe Inhabitants of thp -Town of Reading: .'Plepse take notice that the .p.paid of Selectmen of the. T6�vo of Reading will i h6ld a hearing on March 11, -2b14,at 7:30 p.m."In the Selectmen's' Meeting -Room, :gip. Lowell Street, Reading,. ,Ma,ssqchusetts. The, h6aring is held at the.request of the homeowner at 162 Walnut The homeowner requests• removal of an 18 inch diameter Norway Maple tree- that is located at -162 Wald it Street. •, copy of the proposed ilocumeqt -regarding this topic is available In the "Town Manager's office, 16 Lowell Street, Reading, MA, -M-W- Th,u;4from 7:30 a.m. - 5:30 0.10 - Jues from 7:30 a.m. - .m. and Is attached to the liearing notice on the... ivebsl . te j at www.readingma.gov All interested parties are invited to attend the he ' aring,, ot--ni6y submit their com- ments in writing or by email prior to 6:00 P.m. on March -1, 1. 2014 to i6wrimanage'r9cl.reading.ma. 6s By order of Robert W. LeLacheur Town Manager 2/25,3/4 ,5�( From: Grace Fitzpatrick gracefitz@verizon . r.et Subject: Re Date: October 20, 2013, 4:21 PM To: gracefitz @verizon.net Sent from my Pad A5 l - �G 2 �vv � From: Gr meFitzpatrick gracefitzgverizon. net Subject: R Date: October 20, m,% 4: PM :gracefitz@verizon.net Sent tom myPad w \ :^ °� � \ \ « \� �� * 3 • ` z�:��{ �� From: Grace Fitzpatrick gracefitz@verizon .net Subject: Re Date: October 20, 2013, 4:13 PM To: gracefitz@verizon.net Sent from my Pad S-C,6( MASS, Argeo Paul WNW Patrick J. Moynihan Governor Secretary June 8, 1998 T _ S_ • - HIGHWAYS READING -_ -DISTRICT 4 ROAD INVENTORY FILE UPDATE Mr. Jonathan Edwards Director of Community Development 16 Lowell Street Reading, Ma. 01867 -2683 Dear Mr. Edwards: Kevin J. Sullivan commissioner Please be informed that the District 4 State Aid Office is in receipt of your letter received June 2, 1998 designating Mill Street, South Street and Walnut Street as Scenic Roads in your'Town. The above subject streets have been submitted to the Bureau of Transportation Planning and Development as requested. If you have any questions with regard to this matter, please contact the District 4 Assistant State Aid Administrator, Elie Roditi, at (781) 641 -8418. Sincerel , Eri W. Botterman, P.E. District Highway Director Massachusetts Highway Department - District 4 .519 Appleton Street, Arlington, MA 02174 - (617) 648 -6100 74V* 4v all 10 1. JI-I It \y 40 40' 0 Scenic Roads in GIS Town of Reading Community Services 16 Lowell Street Phone: (781) 942 -9011 Reading MA 01867 -2683 Fax: (781) 942 -9071 Website: www.ci.readine.ma.us SCENIC ROAD REGULATIONS Section 1 - Purpose and Applicability 1. 1 Purpose: These regulations are intended to ensure that: a. Ways will be recommended to Town Meeting for designation as Scenic Roads, consistent with Section 5.8 of the Town of Reading General By -Laws, under stated criteria, b. Ways so designated will not be altered without following proper procedures and taking into account proper considerations reflective of their contribution to the public good as Scenic Roads, and c. Ways so designated will not be altered by the decision of any person, organization, or agency other than the CPDC. 1.2 Applicability: .While, for purposes of considering and recommending designation of a roadway as a potential Scenic Road, features on both public and private property (as specified in Sections 1.6 and 3.3 hereof) may be taken into consideration, these regulations shall apply to and govern only activities proposed to take place within the confines of a public roadway duly designated as a Scenic Road. Section 2 — Definitions In the absence of contrary meaning established through legislative or judicial action, the following terms, contained in M.G.L. 40, Section 15C and the Town of Reading General By- Laws, 5.8, or used herein, shall be defined as follows: 2.1 Cutting or Removal of Trees: The removal of one or more trees, trimming of major branches or cutting of major roots of a tree which have an adverse impact on the health or appearance of such tree but not trimming or cutting of dead trees, dead branches, or cutting of minor roots which cutting will not adversely impact the health or appearance of such tree. _.:Ilk:: d,w"Vi -y:, 2.2 Repair, Maintenance, Reconstruction or Paving Work: Any work done within the public right -of -way by any person or agency, public or private. Included within this definition is any work on any portion of the right -of -way which was not physically commenced by the date of the first publication of legal notice of public hearing concerning designation of said roadway as a Scenic Road. Construction of new driveways or alteration of existing driveways is also included, insofar as it takes place within the public right - of -way. 2.3 Road or Roadway: Any public right -of -way used or maintained as a public way including vehicular traveled way plus necessary appurtenances existing within the right -of -way such as bridge structures, drainage systems, retaining walls, traffic control devices, and sidewalks. When the boundary of the right - of -way is in issue so that a question arises as to whether or not certain trees or stone walls or portions thereof are within or without the way, the trees or stone walls shall be presumed to be within the way until it is shown to the satisfaction of the Commission reviewing the pertinent matter to the contrary. 2.4 Scenic Road: A road or portion thereof so designated in accordance with M.G.L. Chapter 40 Section 15C and these regulations. 2.5 Trees: Any tree whose trunk has a diameter of four inches or more as measured one foot above the ground. 2.6 Bordering: All trees, stone walls, and any other natural or man -made features of aesthetic value within direct view from the centerline of the roadway. 2.7 CPDC: The Community Planning and Development Commission of the Town of Reading. Section 3 - Recommending Designation as a Scenic Road 3.1 Application Procedure: Any group of twenty -five or more registered voters of the Town, or any group constituting fifty percent or more of property owners abutting the roadway proposed, or any duly appointed Town Board or Commission by recorded majority vote, may make application to the CPDC under these regulations, or to the Conservation Commission or to the.Historical Commission under such appropriate regulations as they may adopt, for consideration as to whether or not a roadway specified in said application shall be recommended to Town Meeting for designation as a Scenic Road. Such application may be made at any time in writing, specifying the street or roadway, z mk: c drive/ my doc/cpdc. /ir€4ormatior €, "sceni within described bounds, the applicants propose for such consideration, identifying the Commission to which such application is made, containing the requisite signatures, and designat- ing a contact person to act on behalf of the signatories on all matters concerning the processing of the application. The applicants should obtain from the Community Development Department and complete a `Request for Abutters List' form several weeks in advance of their intended submission of the application. No application fee shall be charged, but the applicants collectively through the designated contact person shall be solely responsible for paying in full the costs of requisite newspaper notices of public hearing and shall be responsible for providing along with the application an Abutters List certified by the Board of Assessors together with a business -size envelope, stamped with requisite postage, addressed to each party listed on the certified Abutters List. Upon refusal of CPDC to recommend to Town Meeting that a requested roadway be designated as a Scenic Road, a new application will not be accepted by CPDC concerning said roadway for a period of at least two years. 3.2 Public Hearing: Prior to making any recommendation or request to Town Meeting regarding designation of a particular road as a Scenic Road, the CPDC shall conduct a Public Hearing regarding such proposed designation. Notice of the Public Hearing shall be given pursuant to the requirements for notice set forth in Section 5.2 of these regulations. Input from the Conservation Commission and the Historical Commission must be requested for the Public Hearing and any such input shall be contained in the narrative presented to Town Meeting relative to any application requesting a roadway to be designated as a "Scenic Road. 3.3 Criteria: In determining whether a requested road should be recommended as a Scenic Road, the CPDC, the Conservation Commission, and the Historical Commission shall consider whether the road contains or is characterized by any of the following: a. Bordering trees of exceptional quality, in terms of type, age, specimen size or spread, . density of stand, or related flora, which themselves constitute, or are a significant part of, natural or man -made features of aesthetic value, including, by way of illustration, trees having spring flowering or high fall color potential, trees which are part of vista(s) paralleling roadways or which create a frame of reference for more distant views, and trees whose presence contributes substantially to the rural or woodland character of the roadway, particularly in comparison to more developed or urbanized nearby areas; b. Bordering stone walls of either historical significance or aesthetic value; c. Any other bordering natural or man -made feature(s) of either historical significance or aesthetic value which would be adversely affected by any alteration of the roadway; d. The general character of the roadway and its environs which in their scenic, aesthetic, or historical composition, comprise an area of unique, distinctive, or special quality reflective of the character and identity of the community or of the historical physical evolution of the community. 's-C, %' :Wink: c drivehny road rags e. Conformity or consistency with the Master Plan of the Town of Reading, or with its Goal and Objectives. Section 4 - Notification of Designation of Scenic Road Upon the designation by Town Meeting of any road as a Scenic Road, the CPDC shall promptly take or cause to be taken the following steps to give effective notice of such designation: a. Notify all municipal departments that may take action with respect to such road and request that they indicate such designation on all maps currently in use by such departments; b. Notify the Massachusetts Department of Public Works: e. Cause a notice, with or without an accompanying informal article, to be published in a local newspaper stating that the road has been so designated; d. Notify all utility companies or other such parties which may undertake work within or on the border of such road; and e. Catalog all characteristics which were considered in requesting the road to be scenic and provide sufficient narrative to describe .same. Section 5 - Procedures for Obtaining Permits for Activities Proposed Within a Public Right- of -Wav 5.1 Filing: Any person, organization, public agency,,or utility company proposing the cutting or removal of any tree, the moving, alteration, tearing down, or destruction of any stone wall or portion thereof, or of any other feature within the public right -of -way, which contributes to the character or quality of the Scenic Road, in connection with any repair, maintenance, reconstruction, or paving work shall first obtain the written consent of the CPDC by filing a request for such work with the Commission, including the following information: a. The text of a proposed legal notice identifying the location of the proposed activity in terms enabling readers to locate it without need for additional plans or references, and describing in reasonable detail the proposed activity; b. A statement of the purpose, or purposes, for the activities proposed; e. A certified abutters list together with a set of stamped business -size envelopes addressed to each party so listed, as specified in Section 3.1 hereof; d. An application fee of ninety dollars ($90); the applicant is responsible for paying in full to a local newspaper the cost of publication of requisite public hearing notices in that newspaper as specified in Section 3.2 hereof; and 4 mmk: c drive;my road rugs e. Any further explanatory material, documents, and plans as may be necessary or appropriate to describe fully all aspects of the proposed activity so that the CPDC may be fully apprised of the proposed activity. Applicants or prospective applicants are strongly encouraged to review plans at each stage of development with the Director of Community Development and other appropriate Town staff, in order to identify and obtain advice on matters connected with the application and on the applicability of these regulations, in order to expedite the review process before the Commission. Emergency repairs are specifically exempted from these Regulations but only to the extent necessary to protect life and property. The person, organization, agency, or utility company conducting such emergency repairs shall give notification, including a justification for such emergency and a description of such repair work, to the Director of Community development before undertaking such work if at all possible; if not possible prior to the undertaking of such work, such notification shall occur as soon as practicable after the commencement of such work. 5.2 Public Hearing: Upon receipt of an application in accordance with Section 5.1 hereof, the CPDC shall schedule a Public Hearing to consider said application at its earliest convenient meeting, but in no case more than sixty days following the receipt of a complete application. Notice shall be published in a local newspaper of general circulation at least twice, the first at least fourteen days, and the second at least seven days, prior to the scheduled hearing date. This notice shall contain a statement as to the date, time, place, and purpose of the hearing and shall. also contain a reasonable description of the activity proposed by the applicant. Copies of this notice shall also be provided to the Board of Selectmen, the Conservation Commission, and the Historical Com- mission, and shall be mailed to the owners of property within one - hundred feet of the designated Scenic Road in the envelopes provided by the applicant according to Section 5.1 hereof. 5.3 Timing of Decision: Within twenty -one days after the public hearing is closed, the CPDC shall render a written decision on the application and shall file this decision with the Town Clerk. 5.4 Performance Guarantee: Before endorsement of its final approval on a plan, the CPDC may require that the proposed work to be done by any parry other than a regular operational department of the Town government be secured by a bond sufficient in form and amount in the opinion of the Commission to ensure satisfactory performance of the proposed work within the right -of -way. 5.5 Tree Warden: Whenever feasible, the CPDC hearings shall be held in conjunction with those held by the Tree Warden acting under 11.G.L. Chapter 87 (Public Shade Tree Law). The consent of the CPDC to a proposed action will not be regarded as inferring consent by the Tree Warden, or vice - versa. The Commissions decision shall contain a condition that no work shall be done until all applicable provisions of said Public Shade Tree Law have been complied with. SLW mink: ; drivel ny daah:pd lin`arrnraiocvscenic: <oad ir:gs Section 6 - Review Considerations The CPDC' S decision on any application for proposed activity affecting a designated Scenic Road shall be based on consideration of the following: a. The degree to which the proposed activity would adversely affect the character or quality of the scenic road; b. The necessity for the proposed activity in terms of public safety, welfare, or convenience, and the consistency of the proposed activity with adopted Town -wide traffic, transportation, or safety plans, programs, or policies; c. Compensatory actions proposed, such as replacement of trees, stone walls, or other significant features; d. Availability of reasonable alternatives to the proposed activity which could reduce or eliminate anticipated damage to trees, stone walls, or other significant features; e. Whether the proposed activity would compromise or harm other environmental or historical values or features; f. Whether the proposed activity would adversely affect the preservation of irreplaceable or sensitive natural resources; and g. Consistency of the proposed activity or its effects with previously approved Town plans and policies, including the Master Plan, Conservation Plan, Townwide Transportation Plan, and the Capital Improvements Program. Section 7 - Enforcement The CPDC is responsible for the enforcement of these regulations. Whoever violates any provision of these regulations shall be liable to a fine of not more than three hundred ($300) dollars for each citation for any violation and /or shall be liable to be required to replace in kind, extent, and /or quality, for any feature which is within the public right -of -way and contributes to the character or quality of the Scenic Road and which has been altered, destroyed, or removed. Regulations adopted by the Reading Planning Board on November 17, 1983 Regulations revised by the Reading Community Planning and Development Commission on August 26, 1991 '5-c-�! 2 inmk: c drive /my doc %cpdc.lirfo-Tiiati<;rvsceni,, load regs 85 Devonshire Street, 31d Floor Boston, MA 02109 let: 617-412-4480 fax: 617-412-4255 www.westonandsampson.com planning, permilting, design, construction, operation, maintenance o MEMORANI N D1UlM TO: Jeff Zager, Reading DPW FROM: Michael Hicks DATE: 6 March 2014 SUBJECT: Progress report on Reading DPW Facility Study As requested, I am submitting this summary of tasks undertaken to date. OVERVIEW Progress continues on the development of concept plans for reorganization anf expansion of the current DPW site and incorporation the Cemetery operation. The goal is to meet the demands of the Town's DPW operation to service the next fifty years. What follows is a progress report of the onsite and offsite effort of the W &S staff. SUMMARY Onsite work 12/03/2013 • The W &S team conduced onsite meetings with the Town staff and we met with "Task Force" in a group session, • Toured the current facility, • Conducted one -on- one interviews with management and senior working staff, and • Compiled the data from the day's activities. Onsite work 12/04/2013 • Toured all outlying facilities, • Met with the Engineering Department at Town Hall, • Meet with the Mechanics, • Spent additional time with Highway Dept. to better understand growth, • Met at the Cemetery location to understand the current and future storage requirements, Se, Page 2 • Collected floor plans of the existing Town Hall Engineering and DPW areas, and • Compiled the data from the day's activities. Offsite work in January 2014 • Started to develop a schematic plan for the reuse / modernization of the existing DPW departmental yard, shops and employee amenities areas, • Focused on development of plans for renovation of the lunch room, dispatch, and recyclable collections area, • Focused on development of plans for expansion of the Lunch Room/Training area, • Focused on adding a new Conference Room, • Focused on development of plans for renovating the existing departmental workshops into much need expansion and modernization of the Fleet Maintenance Shop and, • Focused on development of plans to consolidate Cemetery on the,DPW site. Onsite work 01/09/2014 • Presented and reviewed a rough schematic concept plan with Highway and Fleet Maintenance managers, • Met with the Engineering staff and explained the rough schematic concept plan and addressed constructing a new two story administrative office building to house Cemetery, all of Engineering, DPW Director, Deputy Director of PW, Office Manager, and Payroll Clerk, • Addressed developing much needed employee and visitor parking on site, • Addressed relocating the recyclable collection area to the first floor of the proposed administration building featuring a separate customer drop off area, • Explained that the same area could serve as the new dispatch area for snow removal operations, • Discussed the need for under -roof vehicle parking garage, • Discussed renovating the existing Fleet Maintenance Shop into workshops for Water and constructing a 50'x 180 building connected to the existing Fleet Maintenance Shop, to house new workshops for all other departments including Cemetery, • Modification were also discussed by the consultant and Town staff about relocating and constructing a new salt storage building increasing the current storage capacity from 800 tons to 1,100 ton, • Expansion of the existing warm vehicle storage building by 100', • Creation of a new indoor vehicle wash area in the warm storage building, • Installing new 16' x 16' overhead doors entering and exiting the warm storage building, Weston&Sampson 0 Page 3 • Upgrade the existing fuel system to meet code and improved fuel management information gathering, • Conducted a shared meeting with the Engineering staff and the Director of Public Works and, • At conclusion of that meeting, all participants felt the proposed schematic plan meet the needs of the Town adequately. Offsite work in February of 2014 • The consultant tweaked the rough schematic plan, • Currently two dimensional drawing are being developed that reflect the renovation and new construction of the existing DPW site, as follows: Renovation: • Gutting the current departmental shops and utilizing that space to provide a new state -of -the -art Fleet Maintenance Shop, • Improved employee amenities such as the addition of a large Conference Room and expansion of the current Lunch/Training Room, • Installation of a Truck Wash Bay in the existing Warm Storage Building, • Removal of the OH doors in Warm Storage replacing them with 16'x 16' doors and • Update the existing fuel system to meet code and improve fuel management reporting capabilities. New Construction: o Departmental Shops, o 100' foot addition to the existing Warm Storage Building, o 45'x 50' High Arch Gambrel Salt Storage Building, o Public Works Administration Building 2nd Floor, o Recycling Collection/ Snow Dispatch Center /Parking Garage 1 st floor and, o Improve employee and customer parking. Weston&SampsonO Co To: From: Office of the Town Manager 16 Lowell Street Reading, MA 01867 Joshua Eaton parents Karen Feeney Dr. John Doherty Robert W. LeLacheur, Jr. CFA Date: March 5, 2014 RE: Winter Safety at Joshua Eaton 4C 'r'sa.S P RFAO N � �o ,s38r 781 - 942 -9043 townmanager @ci.reading.ma.us www.readingma.gov /town - manager As another winter storm is upon us, I want to advise the Joshua Eaton community about some winter safety issues around the school. Over the last few weeks I have learned that a neighbor is plowing a path through the baseball fields, which allows students to more easily cut through to the school from Indiana Avenue. This shortcut also allows parents to avoid driving to the school. Unfortunately when there is subsequent sunshine or warm weather, the snow around these paths often melts, and then as cold weather returns at night these paths ice over and become dangerous to walk on. Sometimes that ice is difficult to see. The Town maintains a barrel of sand near the end of Indiana — not far from the large rock. We do our best to keep it filled during the long winter, but even so it isn't sufficient to change a dangerous icy'path to a nice safe walk. Neither Public Works nor the School Department has the staffing to plow and maintain every shortcut around all of our schools during the winter. We focus our safety efforts on the recognized routes to school that involve sidewalks and cross walks. As a little boy, I found every mud puddle on the walk home from the bus stop. I have no desire to stifle the sense of adventure your children may find as they walk to and from school, but I ask Joshua Eaton parents to recognize the safety issues around your school. Hopefully it won't be too much longer before these fields can be used for spring and summer activities! ✓�' a5 Schena, Paula ;om: LeLacheur, Bob Sent: Wednesday, March 05, 2014 11:15 PM To: Schena, Paula Subject: FW: Snow removal this year :O) For BOS packet From: Susan Bowe [bbowe @comcast.net] Sent: Thursday, February 27, 2014 5:29 PM To: LeLacheur, Bob Cc: DeBrigard, Mike Subject: Snow removal this year :O) Hi Bob, I wanted to take a minute to compliment and voice appreciation to the Reading DPW for the job they've done dealing with snow removal this winter. In addition to taking good care of the Reading streets, the sidewalks which are used to walk to the various schools have been well cleared this year :O) It seems like they're sing a different sidewalk machine or something. Anyway, Kudos to the team, we're lucky to have them. Let's hope we're nearing the end of the season!I Best wishes, Susan Bowe