Loading...
HomeMy WebLinkAbout2016-10-04 Board of Selectmen HandoutDRAFT MOTIONS BOARD OF SELECTMEN MEETING OCTOBER 4, 2016 Halsey, Sexton, Berman, Arena, Ensminger LeLacheur 5a) Move that the Board of Selectmen close the Warrant for the November 8, 2016 Presidential and State Elections. 5b) Move that the Board of Selectmen recommend the subject matter of Article 14 of the November 14, 2016 Subsequent Town Meeting. Move that the Board of Selectmen recommend the subject matter of Article 15 of the November 14, 2016 Subsequent Town Meeting. Move that the Board of Selectmen recommend the subject matter of Article 16 of the November 14, 2016 Subsequent Town Meeting. Move that the Board of Selectmen recommend the subject matter of Article 17 of the November 14, 2016 Subsequent Town Meeting. Move that the Board of Selectmen recommend the subject matter of Article 18 of the November 14, 2016 Subsequent Town Meeting. Move that the Board of Selectmen recommend the subject matter of Article 19 of the November 14, 2016 Subsequent Town Meeting. Move that the Board of Selectmen recommend the subject matter of Article 20 of the November 14, 2016 Subsequent Town Meeting. Move that the Board of Selectmen recommend the subject matter of Article 21 of the November 14, 2016 Subsequent Town Meeting. Move that the Board of Selectmen recommend the subject matter of Article 22 of the November 14, 2016 Subsequent Town Meeting. Move that the Board of Selectmen recommend the subject matter of Article 23 of the November 14, 2016 Subsequent Town Meeting. P-1 5d) Move that the Board of Selectmen recommend the subject matter of Article 3 of the November 14, 2016 Subsequent Town Meeting. Move that the Board of Selectmen recommend the subject matter of Article 4 of the November 14, 2016 Subsequent Town Meeting. Move that the Board of Selectmen recommend the subject matter of Article 5 of the November 14, 2016 Subsequent Town Meeting. Move that the Board of Selectmen recommend the subject matter of Article 6 of the November 14, 2016 Subsequent Town Meeting. Move that the Board of Selectmen recommend the subject matter of Article 7 of the November 14, 2016 Subsequent Town Meeting. Move that the Board of Selectmen recommend the subject matter of Article 8 of the November 14, 2016 Subsequent Town Meeting. Move that the Board of Selectmen recommend the subject matter of Article 9 of the November 14, 2016 Subsequent Town Meeting. Move that the Board of Selectmen recommend the subject matter of Article 10 of the November 14, 2016 Subsequent Town Meeting. Move that the Board of Selectmen recommend the subject matter of Article 11 of the November 14, 2016 Subsequent Town Meeting. Move that the Board of Selectmen recommend the subject matter of Article 12 of the November 14, 2016 Subsequent Town Meeting. Move that the Board of Selectmen recommend the subject matter of Article 13 of the November 14, 2016 Subsequent Town Meeting. 6a) Move that the Board of Selectmen approve the minutes of September 12, 2016 as amended. 6b) Move that the Board of Selectmen approve the minutes of September 20, 2016 as amended. Move that the Board of Selectmen adjourn the meeting at p.m. Schena, Paula From: Sent: To: Subject: For BOS packet tonight LeLacheur, Bob Tuesday, October 04, 2016 10:12 AM Schena, Paula FW: MSA Fall Conference I Oct. 29 Robert W. LeLacheur, Jr. CFA Town Manager, Town of Reading 16 Lowell Street, Reading, MA 01867 townmanaaer@ci. reading. ma. us (P) 781 -942 -9043; (F) 781- 942 -9037 www.readingma. pov Town Hall Hours: Monday, Wednesday and Thursday: 7:30 a.m - 5:30 p.m.;Tuesday: 7:30 a.m. - 7:00 p.m.; Friday: CLOSED From: Massachusetts Municipal Association [mailto:dwilliams @mma.org] Sent: Tuesday, October 04, 2016 9:36 AM To: Reading - Selectmen Subject: MSA Fall Conference I Oct. 29 October 4, 2016 Dear Selectman, The Massachusetts Selectmen's Association will host the annual Selectman's Fall Conference on Saturday, October 29 at the College of the Holy Cross in Worcester. The program will begin with registration and networking breakfast at 8:00 a.m. and conclude at 2:00 p.m. This year's program will appeal to both newly elected selectmen and seasoned selectmen with a mix of basic and more advanced ' /3 workshops. The conference will include: • MMA legislative update • Keynote speech from Speaker Robert DeLeo, MA House of Representatives • The Art of Mastering Town Communication Workshop • Open Meeting Law /Public Records Workshop • Municipal Best Practices in Capital Planning Workshop • Municipal Budgeting 101 Workshop The conference registration fee is $35 per person. This includes continental breakfast, lunch, conference materials, a keynote, workshops and much more. To register online for the MSA Fall Conference, please click here. If you have any questions, please don't hesitate to contact me. Thank you! Devon Elizabeth Williams Member Services Coordinator Massachusetts Municipal Association One Winthrop Square Boston, MA 02110 617 - 426 -7272 x104 dwilliams(cbmma.ora Follow us on Twitter: @massmunicipal I" October 4, 2016 Town of Reading evin D. Bohmiller g VETERANS' SERVICES 16 Lowell Street OFFICER Reading, MA 01867 -2683 Phone: (781) 942 -6652 Fax: (781) 942 -9071 Mr. John Halsey, Chairman Board of Selectman Reading Town Hall 16 Lowell Street Reading MA 01867 Dear Mr. Chairman, A very important time is ahead with our Town and National Elections. On November 11, we will honor all Veterans that have served and those who continue to serve in order to secure our freedoms which allow us to hold these elections. I would like to invite you and the entire Board of Selectmen to the Town of Reading's Veterans Day ceremonies. This year's ceremonies will be on Friday, November 11 beginning with the annual breakfast for Veterans, families and friends from 9:00 -10:30 AM at the Pleasant Street Senior Center. We will then proceed to the Town Common for our services at 11:00 AM. I would like to invite a member of the Board of Selectmen to speak during the ceremony on the Common. I hope you will all be able to join us and help make this Veterans Day a special day. Thank you for your continued support of all Veterans and their families. Please contact me if you have any questions or if I can be of any assistance. Sincerely, Kevin Bohmiller Veterans' Services Officer "To Care For Him Who Shall Have Borne The Battle... "Abraham Lincoln November 8, 2016 State Election Warrant COMMONWEALTH OF MASSACHUSETTS Middlesex, ss. Officer's Return, Reading: By virtue of this Warrant, I, on October , 2016 notified and warned the inhabitants of the Town of Reading, qualified to vote on Town affairs, to meet at the place and at the time specified by posting attested copies of this Town Meeting Warrant in the following public places within the Town of Reading: Precinct 1 J. Warren Killam School, 333 Charles Street Precinct 2 Reading Police Station, 15 Union Street Precinct 3 Reading Municipal Light Department, 230 Ash Street Precinct 4 Joshua Eaton School, 365 Summer Avenue Precinct 5 Walter S Parker Middle School, 45 Temple Street Precinct 6 Barrows School, 16 Edgemont Avenue Precinct 7 Birch Meadow School, 27 Arthur B Lord Drive Precinct 8 Wood End School, 85 Sunset Rock Lane Town Hall, 16 Lowell Street The date of posting being not less than seven (7) days prior November 8;. 2016 the date set for the State Election in this Warrant. I also caused an attested copy of this Warrant to be posted on the Town of Reading web site. A true copy Attest: Laura Gemme, Town Clerk Constable COMMONWEALTH OF MASSACHUSETTS WILLIAM FRANCIS GALVIN SECRETARY OF THE COMMONWEALTH STATE ELECTION WARRANT MIDDLESEX, SS. To any of the Constables of the Town of Reading, Greetings: In the name of the Commonwealth, you are hereby required to notify and warn the inhabitants of the Town of Reading who are qualified to vote in the State Election to vote at Precincts 1, 2, 3, 4, 5, 6, 7, and 8 Reading Memorial High School - Hawkes Field House - Oakland Road on TUESDAY, THE EIGHTH DAY OF NOVEMBER, 2016, from 7:00 AM to 8:00 PM for the following purpose: To cast their votes in the State Election for the candidates for the following offices and questions: ELECTORS OF PRESIDENT AND VICE PRESIDENT ..................... FOR THIS COMMONWEALTH REPRESENTATIVE IN CONGRESS ............................. ............................... SIXTH DISTRICT COUNCILLOR .............................. ............................... ..........................SIXTH DISTRICT SENATOR IN GENERAL COURT ............... ............................... FIFTH MIDDLESEX DISTRICT REPRESENTATIVE IN GENERAL COURT ...... ......................THIRTIETH MIDDLESEX DISTRICT REPRESENTATIVE IN GENERAL COURT .......................... TWENTIETH MIDDLESEX DISTRICT SHERIFF ......................................................... ............................... MIDDLESEX COUNTY REGIONAL SCHOOL COMMITTEE ............................ NORTHEAST METROPOLITAN DISTRICT QUESTION 1: LAW PROPOSED BY INITIATIVE PETITION Do you approve of a law summarized below, on which no vote was taken by the Senate or the House of Representatives on or before May 3, 2016? SUMMARY This proposed law would allow the state Gaming Commission to issue one additional category 2 license, which would permit operation of a gaming establishment with no table games and not more than 1,250 slot machines. The proposed law would authorize the Commission to request applications for the additional license to be granted to a gaming establishment located on property that is (i) at least four acres in size; (ii) adjacent to and within 1,500 feet of a race track, including the track's additional facilities, such as the track, grounds, paddocks, barns, auditorium, amphitheatre, and bleachers; (iii) where a horse racing meeting may physically be held; (iv) where a horse racing meeting shall have been hosted; and (v) not separated from the race track by a highway or railway. A YES VOTE would permit the state Gaming Commission to license one additional slot- machine gaming establishment at a location that meets certain conditions specified in the law. A NO VOTE would make no change in current laws regarding gaming. QUESTION 2: LAW PROPOSED BY INITIATIVE PETITION Do you approve of a law summarized below, on which no vote was taken by the Senate or the House of Representatives on or before May 3, 2016? SUMMARY This proposed law would allow the state Board of Elementary and Secondary Education to approve up to 12 new charter schools or enrollment expansions in existing charter schools each year. Approvals under this law could expand statewide charter school enrollment by up to 1% of the total statewide public school enrollment each year. New charters and enrollment expansions approved under this law would be exempt z from existing limits on the number of charter schools, the number of students enrolled in them, and the amount of local school districts' spending allocated to them. If the Board received more than 12 applications in a single year from qualified applicants, then the proposed law would require it to give priority to proposed charter schools or enrollment expansions in districts where student performance on statewide assessments is in the bottom 25% of all districts in the previous two years and where demonstrated parent demand for additional public school options is greatest. New charter schools and enrollment expansions approved under this proposed law would be subject to the same approval standards as other charter schools, and to recruitment, retention, and multilingual outreach requirements that currently apply to some charter schools. Schools authorized under this law would be subject to annual performance reviews according to standards established by the Board. The proposed law would take effect on January 1, 2017. A YES VOTE would allow for up to 12 approvals each year of either new charter schools or expanded enrollments in existing charter schools, but not to exceed 1% of the statewide public school enrollment. A NO VOTE would make no change in current laws relative to charter schools. QUESTION 3: LAW PROPOSED BY INITIATIVE PETITION Do you approve of a law summarized below, on which no vote was taken by the Senate or the House of Representatives on or before May 3, 2016? SUMMARY This proposed law would prohibit any farm owner or operator from knowingly confining any breeding pig, calf raised for veal, or egg - laying hen in a way that prevents the animal from lying down, standing up, fully extending its limbs, or turning around freely. The proposed law would also prohibit any business owner or operator in Massachusetts from selling whole eggs intended for human consumption or any uncooked cut of veal or pork if the business owner or operator knows or should know that the hen, breeding pig, or veal calf that produced these products was confined in a manner prohibited by the proposed law. The proposed law would exempt sales of food products that combine veal or pork with other products, including soups, sandwiches, pizzas, hotdogs, or similar processed or prepared food items. The proposed law's confinement prohibitions would not apply during transportation; state and county fair exhibitions; 4 -H programs; slaughter in compliance with applicable laws and regulations; medical research; veterinary exams, testing, treatment and operation if performed under the direct supervision of a licensed veterinarian; five days prior to a pregnant pig's expected date of giving birth; any day that pig is nursing piglets; and for temporary periods for animal husbandry purposes not to exceed six hours in any twenty -four hour period. The proposed law would create a civil penalty of up to $1,000 for each violation and would give the Attorney General the exclusive authority to enforce the law, and to issue regulations to implement it. As a defense to enforcement proceedings, the proposed law would allow a business owner or operator to rely in good faith upon a written certification or guarantee of compliance by a supplier. The proposed- law would be in addition to any other animal welfare laws and would not prohibit stricter local laws. The proposed law would take effect on January 1, 2022. The proposed law states that if any of its parts were declared invalid, the other parts would stay in effect. A YES VOTE would prohibit any confinement of pigs, calves, and hens that prevents them from lying down, standing up, fully extending their limbs, or turning around freely. A NO VOTE would make no change in current laws relative to the keeping of farm animals. QUESTION 4: LAW PROPOSED BY INITIATIVE PETITION Do you approve of a law summarized below, on which no vote was taken by the Senate or the House of Representatives on or before May 3, 2016? SUMMARY The proposed law would permit the possession, use, distribution, and cultivation of marijuana in limited amounts by persons age 21 and older and would remove criminal penalties for such activities. It would provide for the regulation of commerce in marijuana, marijuana accessories, and marijuana products and for the taxation of proceeds from sales of these items. The proposed law would authorize persons at least 21 years old to possess up to one ounce of marijuana outside of their residences; possess up to ten ounces of marijuana inside their residences; grow up to six marijuana plants in their residences; give one ounce or less of marijuana to a person at least 21 years old without payment; possess, produce or transfer hemp; or make or transfer items related to marijuana use, storage, cultivation, or processing. The measure would create a Cannabis Control Commission of three members appointed by the state Treasurer which would generally administer the law governing marijuana use and distribution, promulgate regulations, and be responsible for the licensing of marijuana commercial establishments. The proposed law would also create a Cannabis Advisory Board of fifteen members appointed by the Governor. The Cannabis Control Commission would adopt regulations governing licensing qualifications; security; record keeping; health and safety standards; packaging and labeling; testing; advertising and displays; required inspections; and such other matters as the Commission considers appropriate. The records of the Commission would be public records. The proposed law would authorize cities and towns to adopt reasonable restrictions on the time, place, and manner of operating marijuana businesses and to limit the number of marijuana establishments in their communities. A city or town could hold a local vote to determine whether to permit the selling of marijuana and marijuana products for consumption on the premises at commercial establishments. The proceeds of retail sales of marijuana and marijuana products would be subject to the state sales tax and an additional excise tax of 3.75 %. A city or town could impose a separate tax of up to 2 %. Revenue received from the additional state excise tax or from license application fees and civil penalties for violations of this law would be deposited in a Marijuana Regulation Fund and would be used subject to appropriation for administration of the proposed law. Marijuana - related activities authorized under this proposed law could not be a basis for adverse orders in child welfare cases absent clear and convincing evidence that such activities had created an unreasonable danger to the safety of a minor child. The proposed law would not affect existing law regarding medical marijuana treatment centers or the operation of motor vehicles while under the influence. It would permit property owners to prohibit the use, sale, or production of marijuana on their premises (with an exception that Landlords cannot prohibit consumption by tenants of marijuana by means other than by smoking); and would permit employers to prohibit the consumption of marijuana by employees in the workplace. State and local governments could continue to restrict uses in public buildings or at or near schools. Supplying marijuana to persons under age 21 would be unlawful. The proposed law would take effect on December 15, 2016. A YES VOTE would allow persons 21 and older to possess, use, and transfer marijuana and products containing marijuana concentrate (including edible products) and to cultivate marijuana, all in limited amounts, and would provide for the regulation and taxation of commercial sale of marijuana and marijuana products. A NO VOTE would make no change in current laws relative to marijuana. 4 Hereof fail not and make return of this warrant with your doings thereon at the time and place of said voting. Given under our hands this 4th day of October in the year of 2016 John R Halsey, Chair Kevin M Sexton, Vice Chair Barry C Berman, Secretary John J Arena Daniel A Ensminger SELECTMEN OF READING Constable A true copy Attest: Laura A Gemme, Town Clerk Warrant must be posted by November 1, 2016, at least seven days prior to the November 8, 2016 State Election. 5 ITransferring Previous Debt Authorization - 8 Water Enterprise Fund Board of Selectmen Presentation - Bob LeLacheur FINCOM Report - Subsequent Town Meeting - November 2016 Art. # Article Description Sponsor -- Details Notes I Reports Dard of Selectmen 1375th Celebration - Moderator Alan Foulds -- -- - - - -- Municipal Light Department - General Manager Coleen O'Brien School Department annual report - Superintendent Dr. John Doherty Motion to Table - 2 Instructions j Board of selectmen Motion to Table - ' Am EMEMEMEMEMEMNSM SEMEN= 3 FY 2 Selectmen Presentation - Town Manager Bob LeLacheur --------------- ME FINCOM Report - 4 Dispose of Surplus Board of Selectmen 'Presentation - Bob LeLacheur I F FINCOM Report - ITransferring Previous Debt Authorization - 8 Water Enterprise Fund Board of Selectmen Presentation - Bob LeLacheur FINCOM Report - Subsequent Town Meeting - November 2016 - Art. # Article Description j Sponsor Details Notes Authorize debt /grants -Sewer Enterprise 9 Fund !Board of Selectmen Rresentation -Bob LeLacheur FINCOM Report - 10 Increase Library Debt - Cost of Project Board of Selectmen Presentation - Bob LeLacheur i FINCOM Report - j 11 Amend the FY 2017 Budget FINCOM (Presentation -Bob LeLacheur � FINCOM Report - MEMBER 12 Approve Payment of Prior Year's Bills Board of Selectmen - Presentation - Sharon Angstrom - — — -- 9/10 vote — �FINCOM Report - Presentation - Tom Clough, Assistant Chair Reading 13 Increase Retirement Cost of Living Base Retirement Board Retirement Board (FINCOM Report - Abandon Drainage Easements - 21 Hunt 14 Street and 26 Lee Street i Board of Selectmen Presentation - Bob LeLacheur 15 ;Abandon Streets - Oakland Road sm Board of Selectmen Presentation - Bob LeLacheur' Ow Mg-2 Authorize Sale of Real Estate - Oakland 16 Road Board of Selectmen Presentation - Bob LeLacheur - - -- - - -- �FINCOM Report - j ',Subsequent Town Meeting - November 2 016 I Art. # Article Description Sponsor Details Notes General Bylaw - Authorize Town Clerk to make non - substantive corrections to bylaws 17 (GBL 1.4) Board of Selectmen !Presentation - Bob LeLacheur Bylaw Committee Report - j General Bylaw - Authorize Revolving Funds 18 � (new GBL 6.6} 1 Board of Selectmen I Presentation -Bob LeLacheur Bylaw Committee Report - { General Bylaw - Stormwater Management 19 and Erosion Control (new GBL 7.9) , Board of Selectmen Presentation - Town Counsel Ray Miyares Bylaw Committee Report - 'General Bylaw - Establish Department of II _ Public works (new GBL 8.5.1, renumber 2i1 ��,thereafter) Board of Selectmen Presentation -Bob LeLacheur -__ - -- Bylaw Committee Report Subsequent Town Meeting - �I - November 2016 1 — - Art. # /article Description Sponsor Details Notes General -Bylaw- Illicit Connections and^ Discharges to Storm Drain System (new GBL 23 8.12) Board of Selectmen Presentation - Ray Miyares -- -- - - - - Bylaw Committee Report - LpArd-, - %-I o�N OFR�i y 639./NCONQO�P Town of Reading Meeting Minutes Board - Committee - Commission - Council: Board of Selectmen Date: 2016 -09 -12 Building: School - Memorial High Address: 62 Oakland Road Purpose: General Business Attendees: Members - Present: Time: 7:15 PM Location: Performing Arts Center Session: Open Session Version: Chairman John Halsey, Vice Chairman Kevin Sexton, Secretary Barry Berman, John Arena, Daniel Ensminger Members - Not Present: Others Present: Town Manager Bob LeLacheur and Jeff Pierce Minutes Respectfully Submitted By: Secretary Barry Berman Topics of Discussion: Chair Halsey called the meeting to order and then recused himself, Vice Chair Sexton leads the meeting. Jeff Pierce hands out pictures of a Steve Sample plaque, proposed to be hung on a Morton Field dugout. Steve played baseball for years in town, and his father Dave is a past president of Babe Ruth. Steve passed away at a young age from the effects of substance abuse. John Arena notes there is a precedent in town as such a plaque exists on the Hunt Field. Barry Berman says the tribute for Sample is most appropriate. Dan Ensminger stated that he has wrestled with this idea and while he has great respect for the family, he cannot support the plaque. Kevin Sexton notes that the plaque would serve as a teachable moment for future youth involved in the sport. Berman notes that substance abuse is now viewed more as a public health epidemic and no longer has a stigma. Bob LeLacheur notes that Erica McNamara and Chief Mark Segalla do not object to the plaque, as Steve Sample had no negative interactions with the Police or the community. John Arena asks if Babe Ruth intends to use the plaque as a teachable moment, and Jeff Pierce said that was a good suggestion that he will bring forward to the league. Berman moves to accept the Steve Sample plaque as Presented seconded by Arena, and approved with a 3 -1 -0 vote, Ensminger in opposition Arena moves to recess the Board at 7:25pm until such time as Town Meeting adjourns, seconded by Ensminger and approved by a vote of 4 -0 -0. At 9:56 PM Chair John Halsey called the Board of Selectmen back into session to present information to Town Meeting Members of the Proposition 21/2 Override called by the Board of Selectmen. After giving a few remarks John Halsey asked Alan Foulds the Town Moderator Page 1 1 Board of Selectmen Minutes - September 12, 2016 - paae 2 to moderate the meeting. A Presentation was given by Robert LeLacheur and John Doherty. There was some discussion among Town Meeting Members with comments from the following: Paul Sylvester, Precinct 3 Thomas O'Rourke, Precinct 2 Mark Dockser, Finance Committee Erin. K Calvo - Bacci, Precinct 5 Gary Phillips, Precinct 7 Kendra JG Cooper, Precinct 8 After closing comments by John Halsey a motion was made by John Arena to adjourn Board of Selectmen at 11:20 PM Arena moves to adiourn at 11:20 om, seconded by Ensmin4er and approved by a vote of 5 -0 -0. Respectfully submitted, Secretary Page 1 2 9 6a;-2 OWN OFRfi�oi e 639 +lNCOttQO� Town of Reading Meeting Minutes Board - Committee - Commission - Council: Board of Selectmen Date: 2016 -09 -20 Building: Reading Town Hall Address: 16 Lowell Street Purpose: General Business Attendees: Members - Present: Time: 7:00 PM Location: Selectmen Meeting Room Session: Open Session Version: Chairman John Halsey, Vice Chairman Kevin Sexton, Secretary Barry Berman (remotely), John Arena and Daniel Ensminger Members - Not Present: Others Present: Town Manager Bob LeLacheur, Nancy Heffernan, John Daly, Beth Klepeis, Paula Schena, Bill Brown, Stephen crook, Al Sylvia, David Tuttle, Brian O'Mara and Jeff Hansen Minutes Respectfully Submitted By: Secretary Barry Berman Topics of Discussion: Reports and Comments Selectmen's Liaison Reports and Comments - Daniel Ensminger noted that Town Meeting passed the senior tax relief and the Home Rule Petition will be effective FY18. He also reminded the public that there is a special election on October 18 regarding an override request for $7.5 million. John Halsey echoed Daniel Ensminger's comments regarding Town Meeting and noted that it was long overdue. He noted that the questions were good and it came to a good conclusion. Public Comment - Bill Brown noted that he received a phone call regarding children playing soccer in Memorial Park and that is not allowed according to Town Meeting action in 1917. John Halsey noted that Memorial Park was the subject of much discussion and there was a more recent court decision on Memorial Park. John Arena referred to the paragraph above the highlighted section and asked who is the object - the Town or the individual. John Halsey thanked Mr. Brown and noted that the Board will take this under advisement. Town Manager's Report - The Town Manager noted that he went to a Police Accreditation ceremony and he noted that accreditation is a very rigorous review. This was our re- accreditation. The Police Department recently did liquor compliance checks and all were 100% compliant. In the Board's packet is a thank you letter regarding gas leaks; a thank you letter from Mr. and Mrs. Latham to the MWRA and an invitation from the Cardinal to attend a Mass for Public Safety Personnel and families. Town Clerk Laura Gemme was present to review early voting. She noted that the new law starts with the November election and the dates for early voting are October 24 - November 4th. She is required to be open regular hours and two days that are not regular hours. We 1( Page 1 1 6bi Board of Selectmen Minutes - September 20, 2016 - page 2 will do Saturday, October 29 and Friday, November 4th. The ballots will be sealed and put into a locked container. Early voters cannot make a change on the ballot but absentee can make changes. John Arena noted that his son voted absentee but when he went to vote his son's name was not checked off. Laura Gemme noted that it will get checked off when the ballot is run through the machine. If someone votes early their name will be checked, just not with the absentee. John Halsey asked how much the early voting will cost us and Laura Gemme noted the room has to be manned by two staff and we have the two additional off days to pay for. Laura Gemme noted that the Town Clerks' Association is trying to get funding for it. The Town Manager noted that only one of the surrounding towns is doing Saturday because it is an unfunded mandate. John Halsey asked if the ballots will be removed from the room or locked in. Laura Gemme noted that everything will stay in the room and the room will be locked. The ballots will be put in the safe at the end of the day. John Arena asked about the RCTV cameras that are in the room and John Halsey suggested that a hood be put on the cameras. Discussion /Action Items Trust Fund Commissioners - Trust Fund Commissioners Nancy Heffernan, Beth Klepeis, Barry Berman (remotely) and John Daly were present. The Trust Fund Commissioners called to order at 7:15 p.m. Beth Klepeis noted that the Act of Mass Legislation in 1926 requires the Trust Fund Commissioners to manage, invest and distribute the income of Reading Trust Funds. In 1986 a Charter study restated the mission of the Trust Fund Commissioners. In 2004 it was updated so that the Selectmen can appoint an ex- officio member. Beth Klepeis noted that in 1925 Gilman Parker willed to the Town $35,000 as a Hospital Trust Fund to build a hospital. In 1947 Stephen Foster willed to the Town $3872 and in 1952 Anne Grouard willed $75,000 to the Town to be used to pay hospital bills of needy people until that hospital was built. In 1988 the probate court judged that the money could be used for in -home health care and for transportation to hospitals since there is no probability of being able to build a hospital. The transportation program is very popular but the taxi people cannot sign people out from the hospital when someone is having tests done so the Homecare aids from Hallmark are covered for that. Reading Response was set up and it pays for 140+ clients for Lifeline, homecare aide escort service, homecare aide respite care. In addition, RCASA needed money for the William James College interface which helps people find the help they need. The Trust pays for 900 - 1000 rides yearly through Mass Tran. John Arena asked if there is any sense of the number using the escort service and Beth Klepeis noted it is a fairly new program and we need to advertise it better. Beth Klepeis noted that other trust funds include Cemetery, Library, Scholarships, Veterans Memorial, Celebration and Historical Preservation, Downtown Improvements and Events, Historical Commission Trust and Elder Services. Beth Klepeis noted that the investment policies of the Trust Fund Commissioners is no more uf_� than 25% of portfolio will be invested in equities and the remainder will be invested in bonds or CD's. Beth Klepeis reviewed the balances in the trust funds as of June 30, 2016. Page 1 2 (� Board of Selectmen Minutes - September 20, 2016 - page 3 Daniel Ensminger asked what the $7,700 Historical Preservation was spent on and Beth Klepeis noted she will find out and get back to him. The Trust Fund Commissioners adjourned at 8:10 p.m. Board of Selectmen Policies: Update on Article 3 Class II Licenses - The Town Manager noted that this is an introduction of Town policies and no decisions will be made tonight. Police Chief Mark Segalla noted that the CORI Fingerprint Criminal History Checks Bylaw has not been enacted yet. Town Meeting enacted it but the Selectmen did not move forward with this. Chief Segalla noted that Class I goes through a rigorous investigation by the State. We currently have eight or nine Class II licenses and we only do an in -house check for them because we would need to fingerprint to do a CORI. The Mass General Law allows the Police Department to do fingerprint background check for Hawking, Peddlers, Door to Door Sales People, Manager of Alcohol beverage license, Owner or Operator of public conveyance, dealer of second hand articles, hackney drivers and ice cream truck vendors. The Board can charge up to $100 fee. John Arena noted that he a member of a large nonprofit and he does a CORI without fingerprints or a charge. He asked who the report gets sent back to and Chief Segalla noted it goes to the State Police, then to the FBI and then back to the State Police. The Town Manager noted that the Town doesn't have to charge but can. He also noted that the fingerprinting has to be done for all in a certain line of business i.e. we can't pick just one Class II license holder - we have to do all Class II license holders. Chief Segalla noted that the Board needs to define second hand articles in Section 7.6.3.2 of the General Bylaws. John Arena requested that Chief Segalla and the Town Manager put together a chart with columns showing the licenses and where it is on the list and then bring it back to the Board of Selectmen. Town Manager Performance Evaluation Process - The Town Manager noted that he filled out the form that all employees use. The consensus of the Board was they like the form. The Town Manager noted that the Department Heads thought about evaluating volunteers and Barry Berman noted that we have a process through the Volunteer Appointment Subcommittee when some don't get reappointed. John Halsey agreed that is a good way to evaluate individuals but it would be helpful to evaluate as a whole. He suggested perhaps using the liaison to give feedback. He feels it would be nice to give guidance instead of waiting until the term expires. The Town Manager noted that he will send the performance evaluation form out to the Board this weekend. Close Warrant for November Subsequent Town Meeting - Town Counsel Ray Miyares noted that Article 14 is a request to abandon a drainage easement so the property owner can build a garage. Ray Miyares noted that Articles 15 and 16 are regarding Oakland Road. In 2011 there was an effort to discontinue roads and transfer to the Board of Selectmen to put up for sale but the description of the roads were not entirely accurate. A portion under control of the School Committee was originally acquired in 1937. Page 1 3 Board of Selectmen Minutes - September 20, 2016 - Daae 4 Bill Brown noted that the land was changed over to the School Committee in 1954 but the other portion never went to them. In 1946 the School Committee was told to take a portion or all of plot 23. Ray Miyares noted that the correct process is to discontinue as private ways but Town Meeting discontinued as public ways. In addition, the School Committee land has grown and shrunk over the years so it is best to pretend none of that happened. So, Article 15 will be to discontinue as private ways. Article 16 will be to hear the report of the School Committee or any other public body so if the School Committee or Board of Selectmen need to take a vote they can. Ray Miyares noted that Article 17 is for non - substantive alphanumeric changes. The Town Clerk currently has authority to make number changes and this will allow her to make non - substantive alphanumeric changes and she will make sure the change is noted. Article 18 is part of the Municipal Modernization Act to amend Section 6.6 Revolving Funds. This requires showing where receipts come from and being spent and it will set a limit of how much is spent yearly. Daniel Ensminger asked if this is for the School Committee also and Ray Miyares responded no, their funds are under a different law. John Arena asked if this means that if someone wants to create a revolving fund we will have to change the Bylaw and Ray Miyares responded yes. Article 19 - MS4 Permit - Storm Water Management - Ray Miyares noted that the Federal law was recently modernized. Under the new MS4 Permit we will need to make a report saying we are in compliance with the permit so we will need to adapt so we are in compliance. This will require developers to submit three plans. Daniel Ensminger asked when this kicks in and it was noted for one acre or more - agriculture is exempt, anyone already in process is exempt and lawn care is exempt. John Halsey asked if this is costly and it was noted that developers are used to this - it pertains to drainage. Article 20 - DPW - Ray Miyares noted that when the Charter was revised it addressed Boards, Committees and Commissions but not departments so we need to add that the Department of Public Works exists (that was in the old Charter). We gave them control of water and sewer. Article 21 - Temporary Repairs on Private Ways - Ray Miyares noted that the current practice is if the road is in a bad way then the DPW repairs to allow public safety vehicles access to the road. The importance of this article is that is enables the Town to protect itself from liabilities. Section 8.5.3.10 is a $500 limitation per occurrence for liability of any damages arising from negligent repair. Barry Berman asked if we had that now and Ray Miyares noted we don't because it is not a public way. John Arena asked if we work on the water system and flood someone how are we covered. Ray Miyares noted that this is only for repairs to roads. If it was water it would be a tort claim. Article 22 establishes a storm water utility which the Town already does; this puts it into a Bylaw. Article 23 - illicit connections and discharging - prevents people from discharging into the storm drain. It gives the DPW authority to demand the connection be removed. Article 24 corrects errors in numbering. Article 25 Site Plan Review - Makes a distinction between major and minor and a bunch of small changes. John Arena asked if this is a before and after candidate and Jeff Hansen noted that CPDC will do a presentation with bold and cross out. Ray Miyares noted that Article 26 add a new use to the Zoning Bylaw for pet grooming. (�V Jeff Hansen called CPDC to order at 9:35 p.m. vt Page 1 4 Board of Selectmen Minutes - September 20, 2016 - page 5 Article 27 covers special home occupation allows to employee one person. Daniel Ensminger noted this adds to the homeowner right it does not take away and Ray Miyares noted that was correct. Jean Delios noted this is for someone who has a small food service and wants to hire a person during the holidays to come in to work to help out. Article 28 increases the size of an accessory apartment because the existing restrictions are too restrictive. Jean Delios noted that the size if now 750 square feet and it is being changed to 1000 square feet. It is simple and easy for the Building Department. Article 29 is for Permitted Accessor Buildings and Structures - there are a lot of small changes. Article 30 revised provisions governing lot space. The attempt is to limit lots that have really strange angles. John Arena noted Town Meeting will want drawings for this one. Article 31 is the Sign Bylaw. Ray Miyares noted that CPDC decided to do this in two steps. He noted that the Supreme Court invalidated most everyone's sign regulations because if they are regulated by function then they are regulating by content and that's against the 1St amendment. So, 60 days before the election they can have unlimited number of lawn signs. This will just bring into line with the constitution, this is not the final version. David Tuttle noted that almost every definition was based on content and that was a challenge. Ray Miyares noted that other towns have shorter regulations that are three pages. John Halsey noted that he is stunned by the insatiable need to make things harder and he asked CPDC to economize. John Arena asked if we are creating any new classes that weren't there before. CPDC adjourned at 10:00 p.m. The Town Manager went on to review the remainder of the Warrant Articles. He noted that Articles 1 - 3 are by Charter. Article 4 disposes of surplus property. Article 5 is the Library project debt. Article 6 rescinds debt that was authorized. Article 7 moves existing debt which is mostly the RMHS wall in the amount of $141,000 which has already been issued. He recommends transferring to the Library project and if we don't need it all we will move it elsewhere. He noted that the Library changes weekly. Kevin Sexton asked how long the warranties are and the Town Manager noted it goes by product. The Town Manager noted that he told everyone he needs paperwork by October 10th if they want to be paid in November versus next spring. Article 9 is a grant /loan program for sewers - we are correcting a previous vote. Article 10 allows us to ask for more funds for the Library if need be to wrap up finances. Article 11 is amending the current budget. Someone needs to make a motion to take the money for the cemetery garage out to stop the project. Daniel Ensminger noted that the Selectmen should just do this instead of an instructional motion. The Town Manager noted that the Permanent Building Committee would like to some in to speak with the Selectmen about this whole process. Also, if $2.5 million is needed for the cemetery garage it has to go to the voters. John Halsey noted that residents are questioning why we are doing this now in light of finances and they are getting the run around. The Town Manager noted that Cemetery Trustees and Bill Brown took a run at this a couple of times. In addition, Facilities has made the building safe. Town Meeting needs to rely on professionals and not instructional motions. The Town Manager noted that at one time both the Finance Committee and Board of Selectmen were opposed to this project. John Halsey noted that residents need to know that. The Town Manager noted that Article 12 is to pay prior year bills and Article 13 is the Retirement Board request for COLA for retirees. Page 1 5 170 (,- b. r Board of Selectmen Minutes - September 20, 2016 - page 6 A motion by Ensminger seconded by Arena to close the Warrant for the 2016 November Subsequent Town Meeting consisting of 31 Articles to take plan on November 14, 2016 at the Reading Memorial High School Performing Arts Center, 62 Oakland Road at 7:30 U.M. was approved on a roll call vote with all five members voting in the affirmative. Approval of Minutes A motion by Ensminger seconded by Arena to approve the minutes of September 6, 2016 was approved on a roll call vote with all five members voting in the affirmative. A motion by Ensminger seconded by Arena to adjourn the meeting at 10:29 p.m. was approved on a roll call vote with all five members voting in the affirmative. Respectfully submitted, Secretary Page 1 6