HomeMy WebLinkAbout2016-09-20 Board of Selectmen HandoutDRAFT MOTIONS
BOARD OF SELECTMEN MEETING
SEPTEMBER 20, 2016
Halsey, Sexton, Berman, Arena, Ensminger LeLacheur
5d) Move that the Board of Selectmen close the Warrant for the 2016
November Subsequent Town Meeting consisting of Articles to
take place on November 14, 2016 at the Reading Memorial High School
Performing Arts Center, 62 Oakland Road at 7:30 p.m.
6a) Move that the Board of Selectmen approve the minutes of September 6,
2016 as amended.
Move that the Board of Selectmen adjourn the meeting at p.m.
DRAFT - BOARD OF SELECTMEN
2016 AGENDAS 2016
912012016
Staff
Responsibility
Estimated
Start time
September 20, 2016
Commissioners of Trust Funds
Cohen
7:30
Board of Selectmen Policies: update on Article 3
Class II Licenses (Goal #18)
Segalla
8:00
Town Manager Performance Evaluation Process
Halsey
8:20
Close Warrant for November Subsequent Town
Meeting (begins 11/14); CPDC and the Bylaw
Committee are invited & posted
Town Counsel
8:45
October 4, 2016
Center
Office Hour
Dan Ensminger
6:30
Hearing
Board of Selectmen Policies: Article 3 Liquor
Licenses (Goal #18)
Town Counsel
7:30
Boards & Committees
Halsey
8:00
HOLD for Oakland Road discussion (Goal #25)
LeLacheur
8:30
Vote Warrant Articles for Subsequent Town
Meeting 11/14/16
LeLacheur
9:00
Special Election October 18, 2016
Tuesday
October 25, 2016
Close Warrant for I'residential and State
Elections 11/8/16
Gemme
7:15
Hearing
Approve FY17 Classification and Compensation
LeLacheur
7:20
Board of Selectmen Policies: Article 2 Volunteer
Boards /Committees /Commissions (Goals #11
and #12)
Kraunelis
7:30
Tax Classification
Board of
Assessors
8:00
Financial Forum October 26, 2016
Pleasant St Ctr
7:30
Presidential and State Elections Nov 8, 2016
Tuesday
Town Meeting November 14, 2016
Monday
November 15, 2016
Office Hour
John Halsey
6:30
Update on 40B projects (Goal #23)
Delios
7:30
Economic Development update
Delios
8:00
Realistic Commercial Development in Reading:
Joint Meeting with CPDC and commercial
developers
Delios
8:30
Town Meeting November 17, 2016
Thursday
Town Meeting November 21, 2016
Monday
Town Meeting November 28, 2016
Monday
November 29, 2016
Approve Licenses
7:20
Town Meeting December 1, 2016
Thursday
Town Meeting December 5, 2016
Monday
Town Meeting December 8, 2016
Thursday
Town Meeting December 12, 2016
Monday
December 13, 2016
Office Hour
John Arena
6:30
Town Personnel Policies (draft version)
Perkins
7:30
Request formation of an ad hoc Cable Advisory
Committee (Goal #13)
Kraunelis
8:00
Future Agendas
Board of Selectmen Policies: Article 1 General
Operating Procedures
Burns
Board of Selectmen Policies: Article 3 Licenses
Burns
Schoolhouse Commons - 40B project at 172
Woburn St (former St. Agnes school)
Recurring Items
Review BOS/TM Goals
Mar & Sep
Semi -ann
Appointments of Boards & Committees
June
Annual
Hearing
Approve Classification & Compensation
June
Annual
Hearing
Tax Classification
October
Annual
Approve licenses
December
Annual
Reports to BOS
Town Accountant Report
Qtrly
RCTV members Report
Semi -ann
CAB (RMLD) member Report
Semi -ann
MAPC member Report
Annual
Reading Housing Authority Report
Annual
Reading Ice Arena Report
Annual
BOS Appointed Boards & Committees
Annual
ACCREDITED (66)
Abington
Amesbury
Amherst
Andover
Arlington
Assumption College
Babson College
Boston College
Boston University
Bridgewater
Brookline
Burlington
Canton
Chelmsford
Chelsea
Danvers
Dartmouth
Dennis
Duxbury
Easton
Fall River
Framingham
Freetown
Georgetown
Hamilton
HMS Colleges qCollege Lexington
Marion
Maynar
MBTA Tr Merrimack Newbu yp
North Andover
North Attleborough
North Reading
Northampton
Northborough
Northeastern University
Norton
Norwood
Orleans
Peabody
Randolph
Reading
Rockport
Rowley
Salem
Saugus
Somerset
Stoughton
Sturbridge
Swansea
Massachusetts Police Accreditation Program
PARTICIPATING AGENCIES FY2017
Tufts University
UMass Amherst
UMass Boston
UMass Dartmouth
Upton
Waltham
Watertown -
Wellesley
Wenham
Western N.E. University,
Westford " L -
Wilmington
Winchester
Woburn
CERTIFIED (23
Bedford
Bentley University
Brewster
Dedham
Dunstable
Eastham
Essex
Framingham State University
Great Barrington
Holden
Holliston
Littleton ,
Oak Bluffs
t Quinsigamond
Community College
Salisbury
Simmons College
Swampscott
Wakefield
Wayland
West Newbury
Westfield State University
Worcester Polytechnic Institute
Worcester State University
SELF - ASSESSMENT (117)
ABCC
Acton
Acushnet
Amherst College"kV.-s
A
Ashburnham
Ashland
Ayer
Barnstable
Belchertown
Belmont
Massachusetts Police Accreditation Commission
Recognizing Professional Excellence
Berklee College
Berkley
Beverly
Billerica
Bourne
Boxborough
Boxford
Bridgewater State University
Cambridge
Carlisle
Carver
Chatham
Chicopee
Cohasset
Colrain
Concord
Dalton
Douglas
Dracut
East Bridgewater
Edgartown
Egremont
Emerson College
Everett
Falmouth
Fitchburg
Fitchburg State University
Foxborough
Gloucester
Grafton
Greenfield
Groton
Hanson
Harwich
Haverhill
Holbrook
Hopkinton
Lasell College
Lee
Lenox
Leominster
Lincoln
Longmeadow
Lowell
Ludlow
Lunenburg
Lynn
MA Environmental Police
Malden
Manchester -by- the -Sea
Mansfield
Marblehead
Marlborough
Mashpee
MASS -PORT
Mattapoisett
Medfield
Medford
Melrose
Mendon
Merrimac
Methuen
Middleborough
Middleton
Milford
MIT
Nantucket
Natick
Needham
New Bedford
Pepperell
Plymouth
Provincetown
Revere
Salem State University
Scituate
Seekonk
Somerville
Southborough
Southbridge
Springfield vz;
Springfield College
Stockbridge
Suffolk University
Taunton
Tewksbury
Tisbury
Topsfield
Townsend
Truro
Tyngsborough
Uxbridge
Walpole
Wareham
Wellesley College
Wellfleet
Wentworth Institute
West Tisbury
Weston
Westwood
Weymouth
Wheaton College
Whitman
Winthrop
Wrentham
Yarmouth
Agency Participants
September 14, 2016
206
Massachusetts Police Accreditation Commission
Wecfwday, Septem6er 14, 2016
qTie Connors Center - Dover, 9lassackusetts
PROGRAM
.'agency Reception / Lunch
1:00 P. M.
A
.Agency .Award-Presentations �-
Easthai Police Department Certification
Littleton Police Department Certification
SwampsoLt PoQeSepartment _ _ Certification
'olice Department Re- Certcation.
State University Campus Police Re- Certification
c itation tiate Bridge ment Accred
North .Attledorough Police Departmen ''' .accreditation
Norwood Police Department . - - -- .Accreditation
Saugus Police DepartaL�1I.�. Accreditation
.Andover Police Department '�
Re- .Accreditation
Chelsea Police Department
Re- .Accreditation
Orleans Police Department
Re- .Accreditation
Reading Police Department
Re- .Accreditation
Salem Police Department
Re- .Accreditation
Recognizing Professional Excellence
READING POLICE DEPARTMENT
OFFICE OF THE CHIEF
15 Union Street, Reading, Massachusetts 01867
Milk U. SeXalla Emergency Only: 911 All Other Calls: 781 -944 -1212 Fax: 781-944-2893
(:{lief of I'alire Email: MSegalla @ci.reading.ma.us
Date: September 14, 2016
To: Robert LeLacheur, Town Manager
From: Chief Mark D. Segalla
Re: Annual Compliance Report
On Monday 09/12/16, members of the Detective Unit in plain clothes, conducted liquor
ccmpliance checks of all the towns' package stores, veterans clubs, and restaurants that are
aLthorized to sell liquor to their patrons between the hours of 5pm and 9pm.
Fcr the enforcement operation, we used two underage operatives. Each operative was given a
$20 dollar bill (U.S Currency) in department funds to use in attempts to purchase alcoholic
beverages during the operation. During the operation, the operatives were sent to all open
establishments in town. Both Meadow Brook Country Club and the Art Lounge were closed.
Chipotle's had not begun alcohol service at the time of the operation.
Only 21 were open as listed below
1. Mandarin Reading Restaurant, 296 Salem Street
2. Fuddruckers, 50 Walkers Brook Drive
3. Chili's Grill & Bar, 70 Walkers Brook Drive
4. Oye's Restaurant, 26 Walkers Brook Drive
5. Bertucci's Italian Restaurant, 45 Walkers Brook Drive
6. Longhorn Steakhouse, 39 Walkers Brook Drive
7. Liquor Junction, 1 General Way
8. Venetian Moon Restaurant, 680 Main Street
9. Biltmore & Maine, 530 Main Street
10. American Legion Post 62, 37 Ash Street
11. Reading Overseas Veterans, 575 Main Street
12. Ristorante Pavarotti, 601 Main Street
�1-10
READING POLICE DEPARTMENT
OFFICE OF THE CHIEF
1 S Union Street, Reading. Massachusetts 01867
Mark A SegaI14 Emergency Only: 911 All Other Calls: 781 -944 -1212 Fax: 781 -944 -2893
Chief of Police Email: MSegalJa@ci.reading.ma.us
13. Bangkok Spice Tai Restaurant, 76 Haven Street
14. Square Liquors, 11 High Street
15. Cafe Capri, 355 Main Street
16. Ricky's Liquors, 214 Main Street
17. Fusillis Cucina, 107 Main Street
18. Knights of Columbus Lodge, 11 Sanborn Street
19. Bunratty's, 620 Main Street
20. Anthony's Coal Fired Pizza, 48 Walkers Brook Drive
21. Pamplemousse, 26 Haven Street
All of the 21 above listed establishments asked the operatives for identification and they were
not able to purchase alcoholic beverages.
All 21 establishments were 100% compliant. A press release and letters to each establishment
will be sent out this week
Respectfully,
Mark D. Segalla
Chief of Police
YTD ACTUAL BUDGET BALANCE July August
TOWN COUNSEL TOTAL $ 13,553.57 $ 160,000 $ 146,446 $ 13,553.57
Typical Issues T $ 10,344.00 $ 113,500 $ 103,156
Other Issues $ 3,209.57 $ 46,500 $ 43,290
Miyares & Harrington Total $ - $ 160,000 $ 160,000
(Public Policy
127%
$
841.50
$
Estimated
Estimated
LEGAL BUDGET
YTDACTUAL
T
BUDGET
BALANCE
Remaining
Balance
LEGAL BUDGET TOTAL
$ 15,256
$
185,000
$
169,744 $ -
$ 169,744
Town Counsel
$ 13,554
$
160,000
$
146,446
$ 146,446
Town Labor Counsel
$ -
$
25,000
$
25,000
$ 25,000
TIT Litigation
$ 1,703
$
-
$
(1,703)
$ (1,703
YTD ACTUAL BUDGET BALANCE July August
TOWN COUNSEL TOTAL $ 13,553.57 $ 160,000 $ 146,446 $ 13,553.57
Typical Issues T $ 10,344.00 $ 113,500 $ 103,156
Other Issues $ 3,209.57 $ 46,500 $ 43,290
Miyares & Harrington Total $ - $ 160,000 $ 160,000
(Public Policy
127%
$
841.50
$
45,000
$
44,159
Town Meeting
T
$
307.50
$
20,000
$
19,693
Zoning Bylaw project
other
$
534.00
$
5,000
$
4,466
Alcohol licenses
T
$
-
$
5,000
$
5,000
other
T
$
-
$
15,000
$
15,000
Management Policy
13%
$
8,167.50
$
35,000
$
8,369
General Town issues
T
$
4,198.50
$
15,000
Public Works
T
$
2,317.50
$
5,000
$
2,683
Public Safety
T
$
20.50
$
5,000
$
4,980
Public Library
T
$
-
$
2,500
$
2,500
Building department
T
$
-
$
2,500
$
2,500
General School issues
T
$
1,631.00
$
5,000
$
3,369
Construction projects
0%
$
41.00
$
10,000
$
9,959
Public Library
T
$
-
$
2,000
$
2,000
Cemetery building
T
$
-
$
1,500
$
1,500
TLT /RMHS
other
$
41.00
$
1,500
$
1,459
other
other
$
-
$
5,000
$
5,000
Land Use Issues
2%
$
2,634.57
$
35,000
$
771
Reading Village 40B
other
$
1,401.30
$
10,000
$
8,599
Woburn St. 40B
other
$
-
$
5,000
$
5,000
other 40B
other
$
-
$
5,000
$
5,000
Oakland Road land
other
$
1,004.50
$
4,000
$
2,996
506 Summer Ave
other
$
228.77
$
1,000
$
771
other
other
$
10,000
Other Issues
14%
$
1,869.00
$
35,000
$
33,131
Miyares & Harrington
T
$
1,869.00
$
35,000
$
33,131
LABOR COUNSEL TOTAL $ - $ 25,000 $ 25,000
Morgan, Brown & Joy $ 2,327.50 $ 25,000 $ 22,673
$ 307.50
$ 534.00
$ 4,198.50
$ 2,317.50
$ 20.50
$ 1,631.00
$ 41.00
$ 1,401.30
$ 1,004.50
$ 228.77
$ 1,869.00
2047.5 $ 280.00
NEW: TILT LITIGATION TOTAL $ 1,702.50 $ (1,703)
TLT /K &P $ 1,702.50 $ (1,703) $ 1,702.50
TLT /Master $ - $ -
vs FY16 purchase order
$ 4,125.00
Schena, Paula
From: LeLacheur, Bob
Sent: Tuesday, September 20, 2016 10:21 AM
To: Schena, Paula
Subject: FW: Gas leaks update and possible next steps
Attachments: Gas Leak Scorecard, color- Reading 2015 v5.xls
BOS packet
Robert W. LeLacheur, Jr. CFA
Town Manager, Town of Reading
16 Lowell Street, Reading, MA 01867
townmanaaerPci.readina. ma. us
(P) 781 - 942 -9043,
(F) 781 - 942 -9037
www.readinama.gov
Town Hall Hours:
Monday, Wednesday and Thursday: 7:30 a.m - 5:30 p.m.;Tuesday: 7:30 a.m. - 7:00 p.m.; Friday: CLOSED
From: David Zeek [mailto:davidazeek(agmail.com]
Sent: Tuesday, September 20, 2016 10:20 AM
To: LeLacheur, Bob; Reading - Selectmen
Cc: Burns, Greg; Zager, Jeff
Subject: Gas leaks update and possible next steps
Below is an update on gas leaks legislation from a consortium of environmental groups. 35 municipalities, representing
about a third of the population of Massachusetts, passed resolutions in support of two gas leaks bills this year —
including, of course, Reading. This grass roots support was instrumental in getting a gas leaks provision included in the
final energy omnibus bill while many other proposed amendments were left behind. Thank you for helping to make this
happen.
The attached file shows gas leaks data for Reading for 2015, the first full year since the Legislature passed its gas leaks
bill in 2014. It shows that there were about a many new gas leaks in 2015 in Reading as there were in 2014, and most of
the new leaks were the most dangerous, Grade 1, leaks requiring immediate repair. At the end of 2015 there remained
94 leaks in Reading; virtually all of them are Grade 3 which currently don't have to be repaired.
Regards,
David Zeek
Reading Climate Advisory Committee
* * * * * * * * * * * * * * * * * * * * ** forwarded message * * * * * * * * * * * **
We wanted you to know about the gas leak legislation that the Massachusetts legislature passed recently. Here are the
details and some thoughts about what's next.
State legislation
1
On July 31, state legislators approved an energy bill that modifies 2014's gas leak law. It says that the Department of
Public Utilities must move forward with a process to identify and repair gas leaks that have a "significant environmental
impact."
While this differs from the two bills that we advocated in our municipal resolutions, its climate impact could be huge.
Another term for gas leaks that have a "significant environmental impact" is "superemitters." According to a recent
study by Boston University, a handful of superemitters (about 7% of all leaks) leak half of all the gas. Repairing these
huge leaks can sharply reduce the state's methane emissions and save ratepayers real money. We are excited about this
focus on the environmentally significant leaks.
The DPU will be developing this process with the state Department of Environmental Protection, which wants to cut
emissions. We plan to work with both the DPU and the DEP to move it forward fast.
We are also talking to National Grid and other natural gas distributors about ways to effectively locate and fix the
superemitter leaks.
(For details on the rest of the energy bill, see:
http: / /www.massfive.com/ politics /index.ssf /2016 /08 /massachusetts legislature vote 1.html.)
Gas leaks in your town
Usually, when the legislature passes a major bill, it won't touch the issue again for a couple of years. But this time, the
House chair of the energy committee said "Energy is not a one -shot deal. I really, truly believe next year we'll be doing
another energy bill, and the year after that we'll be doing another energy bill."
Will gas leaks be part of that bill? It depends on public pressure. We got gas leaks into this year's energy bill because you
got your local governments to pass resolutions and you made it a public issue. One way to keep the pressure going is to
show townspeople how many leaks your town has and how they're growing. A Gas Leaks Scorecard for your community
is attached. You can it take to local media, elected officials, or activist groups.
City ordinances
There's also another way to plug the leaks. Boston's City Council is drafting a Gas Leak Ordinance that will probably
come to a vote in October. It does what the state bill doesn't. It requires utilities to repair the leaks, not just dangerous
Grade 1 and Grade 2, whenever streets are opened up; to check repairs and make sure they're working; and to improve
leak reporting and monitoring.
Contact Edward Woll [ewoll @sierraclubmass.org] if you'd like more information on the Boston ordinance; plan to attend
the City Council vote in October (we'll send you the date); and if you like, start talking to your municipal leaders about an
ordinance. What we have not yet won statewide, we can start implementing locally!
Yours for a cleaner climate,
Boston Climate Action Network
Clean Water Action
Community Labor United
Conservation Law Foundation
HEET
Massachusetts Sierra Club
Mothers Out Front
Green Committee of the Neighborhood Association of Back Bay
C�
READING
2014 & 2015 Gas Leak Scorecard using data reported by National Grid to DPU
2015 Leaks
Leak grade Grade 1 Grade 2
Grade 3
Leaks prior to 2015
89
New leaks found
5
Leaks repaired
1
Ending number of leaks
93
2014 Leaks
Leak grade Grade 1 Grade 2
Grade 3
Leaks prior to 2014
98
Safety bill passed July 2014 reporting gas leaks to DPU
New leaks found
18
Leaks repaired
2
Ending number of leaks
114
Total % Increase
91
44
41
94
Total % Increase
102
46
34
114
Sources: 2015 & 2016 utility reports of gas leaks to DPU, Harvard /BU study in 2015
Proceedings of NAS, BU Professor Nathan Phillips.
LeLacheur, Bob
From: Gemme, Laura
Sent: Monday, September 19, 2016 11:13 AM
To: Kraunelis, Matthew; LeLacheur, Bob
Subject: Early Voters
0.
Is there any time available within the next few weeks to have about 10 minutes to present to the BOS information about early
voting? Just to go over the dates and times, etc. Answer any questions the Board may have and let the public know what this
office is planning.
The hours I am proposing to be open or Early Voting
Monday - October 24 - 7:30 AM to 5:30 PM
Tuesday - October 25 - 7:30 AM to 7:00 PM
Wednesday - October 26 - 7:30 AM to 5:30 PM
Thursday - October 27 - 7:30 AM to 5:30 PM
Friday - October 28
Saturday - October 29 - 10:00 AM to 2:00 PM
Sunday - October 30
Monday - October 31 - 7:30 AM to 5:30 PM
Tuesday - November 1 - 7:30 AM to 7:00 PM
Wednesday - November 2 - 7:30 AM to 5:30 PM
(Thursday - November 3 - 7:30 AM to 5:30 PM
Friday - November 4 - 2:00 PM to 6:00 PM
Laura A Gemme, CMMC
Town Clerk
Town of Reading
16 Lowell Street
Reading, MA 01867
(P) 781 - 942 -6647
(F) 781- 942 -9070
(E) Igemme(&ci. reading. ma.us
(W) http• / /www.readingma.gov
Town Hall Hours:
Monday, Wednesday and Thursday - 7:30 AM to 5:30 PM
Tuesday - 7:30 AM to 7:00 PM
Friday - CLOSED
When writing or responding, please remember that the Secretary of State's Office has determined that email is a
public record. This communication may contain privileged or other confidential information. If you are not the
intended recipient, or believe that you have received this communication in error, please do not print, copy,
retransmit, disseminate, or otherwise use the information. Also, please indicate to the sender that you have
received this email in error, and delete the copy you received.
6
LeLacheur, Bob
From: Kevin Briere <kbriere002 @gmail.com>
Sent: Monday, September 12, 2016 4:16 PM
To: LeLacheur, Bob
Subject: Re: Request for Article Inclusion at Next Town Meeting
Hi Bob,
Thank for your the quick response, I have updated the article a bit
ARTICLE To see if the Town will vote to amend the Capital Improvements Program related to the cemetery garage
currently at the Laurel Hill Cemetery as provided for in Section 7 -7 of the Reading Home Rule Charter and as
previously amended, or take any other action with respect thereto.
Background: The Town of Reading, through its Permanent Building Committee (PBC), has a project to replace the
cemetery garage currently at the Laurel Hill Cemetery for the Town's Cemetery Department with the Public Work
Division. Per the Request For Qualifications Owner's Project Manager, dated May 7, 2016, the expected project
construction costs will be between $1,500,000 and $3,000,000. Under Finance Committee policy, any construction
project that is $2,500,000 and over would need to be financed as a debt exclusion.
At the PBC meeting on August 29, 2016, residents expressed concerns about impacts of the project as well as
requesting the town conduct a re- examination of available options to cover the operation of the four Municipal
Cemeteries. For example, the Town could contract landscaping services, store equipment in rented facilities in the
surrounding areas, or consolidate the project into a larger Public Works capital project versus creating a new multi-
million dollar building.
This article being brought to vote would direct the Town and related committees to reassess the project and determine
if more efficient solutions exist while capital funds could be-re- deployed to other priority projects.
Note that my source date was the publish meetings on RCTV's YouTube channel, the May OPM PDF on the town
website & articles in the Reading Post summarizing the meetings as I did not see meeting minutes posted yet to the
public access folder.
On Mon, Sep 12, 2016 at 3:49 PM LeLacheur, Bob <blelacheur(a ci.reading ma.us> wrote:
Sorry, I sent this too soon. By default and under FINCOM policy, a $2.5 million+ cem building project will need to be done as
excluded debt. I suppose there's no harm in adding that to November if you want to be more clear to Town Meeting.
Thanks,
:00
Ce VM& '-KLt ,1;
LeLacheur, Bob
From: LeLacheur, Bob
Sent: Monday, September 19, 2016 8:55 AM
To: 'rickn @colonialmanorrealty.com'
Cc: PBC: Greg Stepler; Forwarding Account for John Halsey
Subject: Permanent Building Committee meeting tonight
Hi Rick,
I have copied PBC Chair Greg Stepler, and Selectmen Chair John Halsey.
I understand that a group of folks are under the impression the cemetery building project will be discussed at tonight's PBC
meeting and I want to assure you that is not the case. Aside from approving old meeting Minutes, the sole agenda item is to
discuss the Bylaw that formed the PBC, in preparation for a meeting next month with the Bylaw Committee. In fact, it would be
inappropriate to consider the cemetery building tonight because the two representatives from the Cemetery Trustees are not
part of tonight's meeting or Bylaw discussion.
I also understand that the Board of Cemetery Trustees suggested you attend this meeting tonight. Frankly that advice was out of
line and I will certainly share my views with them on that comment. Late last week I heard that they have voted to place signs of
some sort in all cemeteries. We are looking into whether or not they followed protocol or have a right to do so. In any event,
neither myself nor the PBC had any hand in that whatsoever.
As I have stated publicly several times, I do not want a building put in any of our cemeteries - town staff and the Board of
Selectmen are working on other options. However the PBC is working under instruction from Town Meeting to price out this
option, and I will support that action. Let's be very clear here that neither the Selectmen, the PBC nor myself pushed this option
forward — that was done exclusively by the Board of Cemetery Trustees. At every opportunity the Selectmen and Finance
Committee have voted to oppose this project, but we all respect that Town Meeting has the final vote.
Tonight is a public meeting and of course anyone may attend. However Open Meeting Laws give the Chair of the meeting the
sole right to take up agenda items and to recognize speakers. Per se, you should be aware that no one including myself has any
'right' to free speech during the meeting. The PBC has work to do on the Bylaw that is time sensitive, so again I want to set your
expectations straight about the content of tonight's meeting.
If for some reason something I've said here is not clear or agreeable to you, please feel welcome at the Board of Selectmen's
meeting tomorrow night. Chair Halsey generally recognizes public comment about 7:15pm, in the Selectmen's meeting room at
Town Hall.
Also please know that a resident (Kevin Briere) has requested a way to postpone this project. That could only be done at
November Town Meeting under Article 11 by removing the $150,000 (or whatever portion remains unspent or uncommitted — if
any) from the Facilities budget for cemetery building design work. {Note also that under Article 3, 1 am requesting those funds be
moved from expenses to capital under the facilities department, which is a technicality }. November Town Meeting begins on
Monday November 14`h and I would hope to get to this issue that first night.
Thanks,
Bob
61
2016 SEP -8 AM 11: 15
Frederick A. Laskey, Executive Director
Massachusetts Water Resources Authority
Charlestown Navy Yard
100 First Avenue
Boston, Massachusetts 02129
Dear Mr. Laskey:
Mr. & Mrs. O. Bradley Latham
6 Pine Ridge Road
Reading, MA 01867
September 2, 2016
I am writing to commend the personnel of the MWRA as to dealings that we had with them
within the last ten days.
My wife, Janet, and I live at the corner of Pine Ridge Road and Oak Street, Reading. The new
water pipeline is being installed next to our home on Oak Street. The line runs very deep and the
project is extensive and a great deal of excavation and equipment are involved. As part of the
project in our built -up neighborhood, the contractor has had to stage piping and related
components and equipment wherever it can. As a consequence, a large (7' by 6') manhole was
placed in front of our house.
Coincidentally with your project, our son, Josh Latham, who just concluded a year of service
with the Navy in Kabul, Afghanistan, was returning home. We were having a large parry at our
house on Saturday, August 27th to welcome him back. My wife said to me, "I am going to ask
them to move the manhole and equipment from in front of the house for the party." My response
was, "good luck with that."
Jan called the number given on an MWRA notice that we received and reached Alejandro
Alvarez. When she made her request, his immediate response was, "MWRA supports veterans.
You have my word it will be gone for the party." True to his word, on Friday, August 26a', the
manhole was gone. In addition, on Friday night all of the heavy equipment that had been parked
next our house had been moved away, the area of the street where the pipes had been laid was
covered with a binder course of pavement and the street was swept. As a result, traffic on Oak
Street did not cause dust while our guests were in our yard.
At about 3:30 pm on Friday, the day before the parry, Alejandro and Jeremiah Sheehan came to
our front door and presented us with a sign and stand. I attach a copy of them standing next to
the sign. We proudly displayed the sign in our front yard for the party. We have been advised
that other volunteers at MWRA were involved in preparing the sign.
0
The attitude and efforts by the personnel at MWRA in dealing with us has been exemplary. We
were moved and impressed by the concern for us and our neighborhood as has been shown by
your staff. They deserve credit. This manifests the best in government- citizen interaction.
We wish you well in the conclusion of the project.
Cc:
Reading Board of Selectmen
Town Hall
16 Lowell Street
Reading, MA 01867
Sir�r
ley atham
(P
Board of Selectman
16 Lowell Street
Reading, MA 0186
Dear Sir or Madam,
CARDINAL'S OFFICE
66 BROOKS DRIVE 1016 SEP 12 AM ll �f1. 10
BRAINTREE, MASSACHUSETTS 02184 -3839
617-782-2544
September 8, 2016
It gives me great pleasure to invite you to join me on October 9th for a special Mass
in thanksgiving to God for all the men and women who serve our communities as public
safety personnel. This Mass will take place at 11:30 a.m. on Sunday. October 9. 2016, at the
Cathedral of the Holy Cross in Boston.
Invitations have been sent to hundreds of agencies throughout the Archdiocese of
Boston, which comprises one hundred forty four cities and towns in Eastern Massachusetts,
and we encourage all public safety personnel and their families, regardless of their faith, to
be part of this special Mass. It is important to show these men and women, as well as their
families, that we support them and pray for them. They are our heroes and heroines, and we
wish to pay tribute to them and ask for God's blessings upon them.
During this Mass we also wish to remember those who have died in the line of duty
and to honor their families. Your presence at this Mass will be an honor for those who have
made the ultimate sacrifice for our safety and security. In order to plan accordingly, I would
kindly ask you to respond using the enclosed R.S.V.P. card no later than Friday, September
3 0th.
Allow me this moment to thank you again for your continued service to the public,
and to assure you of my prayers for you and all those who serve along with you. Looking
forward to thanking you in person at the Public Safety Mass, I am
Sincerely yours in Christ,
Archbishop of Boston
I"7
ALL ARE \AIELCOME
to
!1
i
Mass for Public Safety
Personnel and
Families
For more information
please visit
http-//www.bostoncatholic.ora/
PublicSafetyMass/
His Eminence
Sean P. Cardinal O'Malley, OFM Cap.
Archbishop of Boston,
Main Celebrant
Sunday
October 9, 2016
11:30 AM
Cathedral of the Holy
Cross, Boston
Photos by George Martell
Yes,
I will be attending the Mass for Public
Safety Personnel and Families Sunday,
October 9, 2016.
Name
Number of Guests ,
Elam
CHARLES D. BAKER
GOVERNOR
Dear Mr. Robert W. LeLacheur, Jr.,
OFFICE OF THE GOVERNOR
COMMONWEALTH OF MASSACHUSETTS
STATEHOUSE- BOSTON, MA 02133
(617) 725 -4000
September 7, 2016
KARYN E. POLITO
LIEUTENANT GOVERNOR
Congratulations! I am pleased to notify you that the Town of Reading has been awarded a Small
Scale Initiatives grant of $1,250 through the Sustainable Materials Recovery Program. I want to
thank you for your commitment to reducing waste and increasing recycling for the benefit of our
communities and the environment.
Enclosed you will find further instructions from the Department of Environmental Protection on
next steps. Please feel free to contact Tina Klein if you have any questions.
Governor Charles D. Baker
Lt. Governor Karyn E. Polito
N
C=>
O�
f/1
-s
i
0
Commonwealth of Massachusetts
Executive Office of Energy & Environmental Affairs
Department of Environmental Protection
One Winter Street Boston, MA 02108 • 617 - 292 -5500
Charles U baker Matthew A. Beaton
Governor Secretary
Karyn E Polito Martin Suuberg
Lieutenant Governor Commissioner
September 7, 2016
Mr. Robert W. LeLacheur, Jr.
Town Manager
Town of Reading
16 Lowell Street
Reading, MA 01867
Dear Mr. LeLacheur, Jr.,
Congratulations! It is my pleasure to inform you that the Massachusetts Department of Environmental Protection
(MassDEP) has awarded the Town of Reading a Sustainable Materials Recovery Program Muncipal Grant. The Town
of Reading will receive up to $1,250 for a Small -Scale Initiative.
Please note, awards for the following grant categories are being evaluated (Mattress Recycling Initiative,
SMART/PAYT, Curbside Recycling/Food Waste Carts, Drop -off Equipment, School Recycling Assistance, Waste
Reduction Enforcement Coordinator, Waste Reduction Projects, Organics Capacity Projects) and will be announced
separately.
The Sustainable Materials Recovery Program (SMRP) was created under 310 CMR 19.300 -303 and the Green
Communities Act, which directs a portion of the proceeds from the sale of Waste Energy Certificates to recycling
programs approved by MassDEP. The SMRP solicitation, issued April 4, 2016, offered funding to cities, towns and
regional entities - as well as certain non - profit organizations that provide services to them - for recycling, composting,
reuse and source reduction activities that will increase diversion of municipal solid waste and household hazardous
waste from disposal.
The key dates and deadlines specific to your award are summarized in the enclosed Checklist. The detailed terms and
conditions are specified in the Grant Agreement which has been mailed to the Recycling Contact of record for your
municipality, copied below. The Recycling Contact will facilitate getting this document signed by an Authorized
Signatory and will return it to MassDEP. Should you have any questions, please call Tina Klein at 617- 292 -5704.
Thank you for your commitment to advancing recycling and waste reduction in Massachusetts. Together our efforts
will reduce greenhouse gas emissions, conserve natural resources and save energy, while also supporting jobs and
reducing disposal costs for waste generators and municipalities.
Sincerely,
Martin Suuberg
Commissioner I
cc: Michael O'Halloran, Administrative Assistant
This information is available in alternate format. Call the MassDEP Diversity Office at 617- 556 -1139. TTY# MassRelay Service 1- 800 -439 -2370
MassDEP Website www mass gov /dep
Printed on Recycled Paper
Massachusetts Department of Environmental Protection
Bureau of Waste Prevention
Sustainable Materials Recovery Program
Checklist for Small -Scale Initiatives Grant Award
Instructions:
:) Note the following deadlines and requirements for this grant.
Z Return an original signed copy of the Grant Agreement (sent to the municipal Recycling
Contact) to Dawn Quirk, MassDEP no later than February 1, 2017.
:) Do not expend funds for which you intend to seek grant reimbursement until AFTER a
Grant Agreement has been executed.
All funds must be spent and invoices received by MassDEP by June 30, 2017.
STEP ONE: Use of Grant Funds
A copy of the Grant Agreement has been sent to the municipal Recycling Contact copied on the
enclosed award letter. Section 6 of the Grant Agreement lists pre- approved uses of Small Scale
Initiative grant funds. If your municipality intends to spend its grant funds on an item or service
not listed in Section 6, you must contact Dawn Quirk (contact info below) to obtain approval for
the proposed use of funds, prior to returning the Grant Agreement.
STEP TWO: Grant Agreement
The Grant Agreement must be signed by one of the individuals listed on page 1 of the
Authorized Signatory Listing form, which your municipality filed with MassDEP. For reference, a
copy of your Authorized Signatory Listing has been sent to the municipal Recycling Contact. If
the persons) listed on the form has changed (for example, a new Mayor has been elected), the
municipal official with the same title may sign the Grant Agreement. A new Authorized
Signatory Listing form IS NOT REQUIRED.
The signed original Grant Agreement must be returned to the address listed below no later than
February 1, 2017.
Contact Dawn Quirk with any questions: 617 - 292 -5557 or Dawn.Quirk @state.ma.us
Return completed documents to:
Dawn Quirk
MassDEP, Municipal Waste Reduction
One Winter Street, 7th Floor
Boston, MA 02108
Checklist for Small -Scale Initiatives Grant Award
Page 1 of 1 0
r zlxi�(
b
�6
TOWN OF READING, MASSACHUSETTS
BOARD OF SELECTMEN'S POLICIES
TABLE OF CONTENTS
Pie #
PRE
1 -1
t4IR'TICL — GENERAL OPERATING PROCEDURES
1 -1
ion 1.1— Board of Selectmen Operating Procedures
1 -1
1.1.1 -Organization
1 -1
1. 1.2 — Chairmanship
1 -1
1.1.3 — Responsibilities
1 -1
1. 1.4 — General Operating Policies
1 -3
1. 1.5 — Limit of Hours for Regular Meetings
1 -3
1. 1.6 — Declassifying Confidential Executive Session Minutes
1 -4
1. 1.7 — Identification of a Person Addressing the Board of Selectmen
1 -4
1. 1.8 — Continuity of Business
1 -4
1. 1.9 — Board of Selectmen Communication
1 -4
1.1.10 — Appointment of Volunteers to Town of Reading Boards,
Committees and Commissions
1 -6
Section 1.2 — Acceptance of Gifts to Departments
1 -7
Section 1.3 — Solicitation /Acceptance of Donations
1 -7
Section 1.4 — Authorization for the Town Manager to Sign Grant
Applications and Acceptances
1 -9
Section 1.5 — Use of Public Funds for Gifts
1 -10
1.5.1 — Retirement/Resignations
1 -10
1.5.2 — Sickness/Bereavement
1 -10
Section 1.6 — Convention /Seminar Expenses — Spouses and Families
1 -10
Section 1.7 — Use of the Town Seal
1 -10
Section 1.8 — Access to Public Records
1 -10
Section 1.9 — Non - Discrimination — Persons with Disabilities
1 -11
Section 1.10 — Americans with Disabilities Act Reasonable Accommodations
1 -11
9
ud I'
TABLE OF CONTENTS
Pie #
Section 1.11— ADA Section 504 Grievance Policy for the General Public
1 -12
Section 1.12 — Policy Prohibiting Fraud and Establishing Procedures to
Investigate Allegations of Fraud
1 -12
1. 12.1 — Definition of Fraud
1 -13
1. 12.2 — Responsibilities
1 -13
1. 12.3 — Reporting Suspicion of Fraud
1 -14
1. 12.4 — Investigation
1 -14
1. 12.5 — Reporting Results
1 -15
Section 1.13 — Policy Providing for the use of Purchasing Cards
1 -15
ARTICLE 2 OLUNTEER BOARDS /COMMITTEES /COMMISSIONS
2 -1
on 2.1— General Provisions for all Boards, Committees & Commissions
2-1
Section 2.2 — Code of Conduct
2-3
Section 2.3 — Standing Boards, Committees and Commissions
2 -4
2.3.1 — Human Relations Advisory Committee
2-4
2.3.2 — Reading Climate Advisory Committee
2 -5
2.3.3 Policy Establishing a Reading Trails Committee (RTC)
2 -6
2.3.4 Policy Establishing the Town Forest Committee
2 -7
2.3.5 Reading Fall Street Faire Committee
2 -8
Section 2.4 — Ad Hoc Committees
2 -9
2.4.1 — Ad Hoc Reading/North Suburban Regional Bicycle Path Committee
2-9
2.4.2 — Ad Hoc Birch Meadow Master Plan Committee
2 -10
2.4.3 — Ad Hoc Washington Park Planning Committee
2 -11
2.4.4 — Ad Hoc Municipal Building Committee
2 -12
Section 2.5 — Policy on Volunteers
2 -13
2.5.1 — Volunteer Rights
2 -13
2.5.2 — Volunteer Utilization
2 -13
2.5.3 — Volunteer Responsibilities
2 -13
2.5.4 — Staff Involvement
2 -14
2.5.5 - Recruitment
2 -14
2.5.6 - Screening
2 -14
2.5.7 - Interviewing
2 -14
074x-q
Z-O
TABLE OF CONTENTS
Page #
Section 2.5 — Policy on Volunteers (Continued)
2.5.8 — Placement
2 -14
2.5.9 — Orientation
2 -15
2.5. 10 - Training
2 -15
2.5.11 — Special Case Volunteers
2 -15
2.5.12 — Liability
2 -15
2.5.13 — Confidentiality
2 -15
2.5.14 - Evaluation
2 -16
2.5.15 - Recognition
2 -16
2.5.16 — Absenteeism
2 -16
2.5.17 — Substitution
2 -16
2.5.18 - Termination
2 -16
2.5.19 — Transportation Guidelines — Volunteer Programs
2 -16
Section 2.6 — Eugene R. Nigro Town Government Volunteer Award
2-17
ARTICLE - ICENSES
3 -1
ection 3.1— General Procedures and Conditions for Issuance of Licenses
3 -1
3. 1.1 — Application Procedures
3 -1
3.1.2 — License Period
3 -1
3.1.3 — License Restricted to the Premises for which it is Issued
3 -1
3.1.4 — Requirement that Licensees Maintain their Properties and
Businesses in accordance with all Conditions, Bylaws, Rules and
Regulations of the Town of Reading During the Term of the License
3 -1
3.1.5 — Conditions on Licenses
3-2
3.1.6 — Delegation to the Town Manager the Authority to Issue Certain
Licenses
3 -2
oe 3.1.7 — Suspension, Modification or Revocation of Licenses
3-2
Section 3.2 — Liquor License Policy
3 -2
2.1 — General Requirement for all Licensed Establishments
3 -3
3.2.1.1 — Plan Required
3 -3
OF 3.2.1.2— Deliveries
3 -3
3.2.1.3— Inspection
3 -3
3.2.1.4— Advertisements
3 -3
3.2.1.5— Amusement Devices
3 -3
3.2.1.6— Duty to Perform
3 -4
TABLE OF CONTENTS
Pie #
Section 3.2 — Liquor License Policy (Continued)
3.2.1.7 — Establishment of Written Policies
3 -4
3.2.1.8 — Alcohol Policy for Staff While Serving
3 -4
3.2.1.9 — Alcohol Management or Server Training
3 -4
3.2.1.10 — Liquor Liability Insurance Requirement
3 -4
3.2.1.11 — Staffing
3 -5
3.2.1.12 — Supervision — Presence
3 -5
3.2.1.13 — Duty to Keep Order
3 -5
3.2.1.14 — Proof of Age
3 -5
3.2.1.15 — Minimum Age of Employee or Server
3 -5
3.2.1.16 — Prohibition of Bringing Alcohol Beverages onto the Premises
3 -5
3.2.1.17 — Information Regarding the Alleged Service of Alcohol Prior
to Violation for Driving Under the Influence of Intoxicating
Liquors
3 -5
3.2.1.18 — Duty to Report an Attempt to Purchase by a Minor
3 -6
3.2.1.19 — Liquor License Fees
3 -6
3.2.1.20 — Hours of Operation
3 -7
3.2.1.21— Sunday Sales for Package Stores
3 -7
3.2.1.22 — Breech of Policy or Conditions
3 -8
3.2.2 — Requirements for All
3 -8
3.2.2.1 — Advertisement
3 -8
3.2.2.2 — Requirements for Service of Food and Drink
3-8
3.2.2.3 — Toilet Facilities Required
3 -8
3.2.2.4 — List of Alternative Transportation
3 -8
3.2.2.5 — Orderly Closing
3 -9
3.2.2.6 — Prohibition of Taking Alcoholic Beverages from the Premises
3 -9
3.2.2.7 — Refusal of Service
3 -9
3.2.2.8 — Service of Alcohol Beverages Limited to Hours that Food
Services is Provided
3 -9
3.2.2.9 — Service Bar
3 -9
3.2.3 — Requirements for All: Restaurant License to Expose, Keep for Sale
and to Sell All Kinds of Alcoholic Beverages to be Drunk on the
Premises
3 -9
3.2.3.1 — Minimum Seating Requirement
3 -9
3.2.4 — Requirements for All: Restaurant License to Expose, Keep for Sale
and to Sell Wine and Malt Beverages to be Drunk on the Premises
3 -10
TABLE OF CONTENTS
Pie #
Section 3.2 — Liquor License Policy Continued
3.2.4.1 — Purpose and Intent
3 -10
3.2.4.2 — Maximum Seats
3 -10
3.2.4.3 — Service Bar
3 -10
3.2.4.4 — Seating Requirement
3 -10
3.2.5 — Requirements for Club License to Expose, Keep for Sale and to Sell
all Kinds of Alcoholic Beverages to be Drunk on the Premises
3 -10
3.2.5.1 — Minimum Seating Requirement
3 -10
3.2.5.2 — Advertisements
3 -11
3.2.5.3 — Requirements for Service of Food and Drink
3 -11
3.2.5.4 — Toilet Facilities Required
3 -11
3.2.5.5 — List of Alternative Transportation
3 -11
3.2.5.6 — Orderly Closing
3 -11
3.2.5.7 — Prohibition of Taking Alcoholic Beverages from the Premises
3 -11
3.2.5.8 — Refusal of Service
3 -11
3.2.5.9 — Service Bar
3 -11
3.2.6 — Requirements for Special Licenses under Section 14
3 -12
3.2.6.5 — Limitations
3 -12
3.2.6.6 — Exceptions
3 -12
3.2.7 — Requirements for General On- Premises Licenses
3 -12
3.2.7.1 — Commercial Establishments
3 -13
3.2.8 — Enforcement
3 -13
3.2.8.2 — Access to Premises by Police and Agents
3 -13
3.2.8.3 — Posting of Notice
3 -13
3.2.8.4 — Agents of the Licensing Authority
3 -13
3.2.8.5 — Compliance Operations
3 -14
Section 3.3 — Issuance of Peddler's Licenses
3 -14
Section 3.4 — Issuance of Class I, II and III Motor Vehicle Licenses
3 -15
Section 3.5 — Issuance of Taxi and Vehicle for Hire Licenses
3 -16
3.5.1 — Applicability of Rules and Orders
3 -16
3.5.1.2 — Definition of Livery
3 -16
3.5.2 — License
3 -16
3.5.2.1 — License Required
3 -16
3.5.2.2 — Application
3 -16
3.5.2.3 — Review by Chief of Police
3 -16
2�
TABLE OF CONTENTS
Page #
3.5.2.4 — Grant or Denial
3 -17
3.5.2.5 — Term and Fee
3 -17
3.5.2.6 — Notification as to Vehicle
3 -17
3.5.2.7 — Insurance
3 -17
Section 3.5 — Issuance of Taxi and Vehicle for Hire Licenses (Continued)
3.5.2.8 — Liability
3 -17
3.5.2.9 — Suspension or Revocation
3 -17
3.5.2.10 — Assignment or Transfer Prohibited
3 -18
3.5.3 — Permit
3 -18
3.5.3.1 — Required
3 -18
3.5.3.2 — Minors
3 -18
3.5.3.3 — Application
3 -18
3.5.3.4 — Review by Chief of Police
3 -18
3.5.3.5 — Issuance or Denial
3 -18
3.5.3.6 — Term and Fee
3 -19
3.5.3.7 — Picture Identification Card
3 -19
3.5.3.8 — Liability
3 -19
3.5.3.9 — Suspension or Revocation
3 -19
3.5.4 — Operation
3 -19
3.5.4.1 — Duty to Transport
3 -19
3.5.4.2 — Sharing a Ride
3 -19
3.5.4.3 — Taxi Stands — Parking — Standing
3 -19
3.5.4.4 — Maintenance of Vehicles
3 -20
3.5.4.5 — Inspection
3 -20
3.5.4.6 — Smoking
3 -20
3.5.4.7 — Appearance of Operator
3 -20
3.5.4.8 — Display of License, Picture Identification Card and Rates of Fare
3 -20
3.5.4.9 — Lettering on Taxicabs
3 -20
3.5.4.10 — Copy of Regulations
3 -20
3.5.5 — Fares
3 -20
3.5.5.1 — Taxicabs
3 -20
3.5.5.2 — Separate Fares
3 -20
3.5.5.3 — Senior Citizen Discount
3 -21
3.5.5.4 —No Fares in Excess of Established Rates
3 -21
0
TABLE OF CONTENTS
Pale #
3.5.5.5 — Livery Rates
3 -21
3.5.6 — Information Update and Penalties
3 -21
3.5.6.1 — Information Update
3 -21
3.5.6.2 — Penalties
3 -21
Section 3.6 — Innholders and Common Victualler's Licenses
3 -21
Section 3.7 — Entertainment Licenses
3 -22
Section 3.8 — Licenses for Automatic Amusement Devices
3 -23
Section 3.9 — Waiver of Retail Sales before 6:00 a.m.
3 -24
Section 3.10 — Licenses for Utilizing Public Sidewalks for Outdoor Dining
3 -25
Section 3.11— Permit/License for Portable A- Frame /Sandwich Board Signs
3-28
3.11.1 — Putpose and Intent
3 -28
3.11.2 — Requirements and Rules — Portable A- Frame /Sandwich Board Signs
3-28
ARTICLE 4 — PUBLIC WORKS RELATED POLICIES
4 -1
Section 4.1— Delegating the Hearing and Approved Process for Municipal
Consent to Construct or Alter Utility Lines
4 -1
Section 4.2 — Acceptance of Private Ways and Establishment of Betterments
Therefore
4 -1
4.2.1 — Process
4 -1
4.2.2 — Method of Assessing
4 -2
Section 4.3 — House or Building Moving
4 -3
Section 4.4 — Street Lighting
4 -3
4.4.1 — Placement; General
4 -3
4.4.2 — Petition(s)
4 -3
4.4.3 — Subdivision Lighting
4 -4
Section 4.5 — Installation, Construction and Reconstruction of Curbs and
Sidewalks
4 -4
4.5.1 — Curbing
4 -4
4.5.2 - Sidewalks
4 -4
4.5.3 — Tree Lawns
4 -5
Section 4.6 — Solid Waste Recycling, Collection and Disposal Rules and
Regulations
4 -5
4.6.1 — Definitions
4 -6
0 C---,
TABLE OF CONTENTS
Paae #
4.6.2 —
Collection Schedule
4 -6
4.6.3 —
Approved Containers
4-7
4.6.4 —
Appliances
4-7
4.6.5 —
Bulk Waste Collection
4-8
4.6.6 -
Electronics
4 -8
4.6.7 —
Hazardous Materials
4-8
4.6.8 -
Recycling
4 -9
4.6.9 —
Yard Waste
4 -9
4.6. 10
— Enforcement
4 -9
Guidelines for Recycling and Rubbish Disposal
4 -10
Section 4.7 — Sanitary Sewer Connection Permit Program
4 -11
4.7.1 —
Purpose and Authority
4 -11
4.7.2 — Definitions
4 -11
4.7.3 —
Activities Requiring a Sewer Connection Permit Program
4 -12
4.7.4 —
Activities Exempt from Sewer Connection Permit Requirements
4 -12
4.7.5 — Requirements of Sewer Connection Permit Program
4 -12
4.7.6 —
Uses of the Sewer Connection Permit Fees
4 -12
4.7.7 —
Application for a Permit
4 -13
4.7.8 —
Permit Conditions
4 -13
4.7.9 —
Calculation of Flows
4 -13
Sewer Flow Estimates
4 -14
Section 4.8 — Water Meter Readings, Abatements and Credits
4 -15
Section 4.9 — Water Conservation Program
4 -15
4.9.1 —
Stage 1 Water Conservation Restrictions
4 -15
4.9.2 —
Stage 2 Water Conservation Restrictions
4 -15
4.9.3 —
Stage 3 Water Conservation Regulations
4 -16
4.9.4 —
Exemptions from Water Conservation Regulations
4 -16
4.9.5 —
Delegation to Town Manager to Implement Water Conservation
Regulations in Advance of "Triggers"
4 -17
4.9.6 —
Waivers from Water Conservation Regulations
4 -17
4.9.7 —
Penalties for Violating Water Conservation Regulations
4 -17
Section 4.10 — Abatement of Sewer Charges for Filling of Swimming Pools
4 -17
TABLE OF CONTENTS
Pie #
Section 4.11— Second Water Meters
4 -17
Section 4.12 — Regulations for Reimbursement for Sewer Backflow Prevention
4 -17
Section 4.13 — Street Opening Permit Policy
4 -18
4.13.1 — Activities Requiring a Street Opening Permit
4 -18
4.13.2 — Permit Application Submission Requirements
4 -18
4.13.3 — Permit Issuance
4 -18
4.13.4 — Permit Compliance
4 -18
4.13.5 — Permit Fees
4 -18
Section 4.14 — Rules and Regulations Relating to Parks, Playgrounds and
Recreation Areas
4 -19
4.14.1 — Definitions
4 -19
4.14.2 — General Regulations
4 -19
4.14.3 — Rules
4 -20
4.14.4 — Enforcement
4-22
4.14.5 —Penalty
4-22
Section 4.15 — Use, Operation and Maintenance of the Common
4 -22
Section 4.16 — Policy Establishing Aquifer Protection District Infiltration
System Design Guidelines
4 -23
4.16.1 — New Construction
4 -23
4.16.2 — Pre - Existing Non - Conforming Lots having more than 15% and
less than 20% Impervious Cover
4 -23
4.16.3 — Pre - Existing Non - Conforming Structures in excess of 20%
Impervious Cover
4 -23
4.16.4 — Infiltration System Design
4 -24
Section 4.17 — Custodian of Soldiers' and Sailors' Graves
4 -25
Section 4.18 — Appeals
4 -25
Section 4.19 — Consideration of Multi-Way Stop Intersections
4 -25
ARTICLE 5 — COMMUNITY SERVICES POLICIES
5 -1
Section 5.1 — Community Services Revolving Funds
5 -1
5.1.1 — Creation
5 -1
5.1.2 — Purpose
5 -1
TABLE OF CONTENTS
Pie #
ARTICLE 6 — PERSONNEL RELATED POLICIES
5.1.3 — Procedures
5 -1
Section 5.2 — Local Initiative Program (LIP) Regulations
5 -2
5.2.1 — Purpose
5 -2
5.2.2 — Review Process
5 -2
5.2.3 — No Waiver
5 -4
5.2.4 — Owner Occupancy Requirements
5 -4
5.2.5 — Affordable Unit Design, Location, Access, Timing
5 -4
5.2.6 — Local Preference
5 -4
Section 5.3 — Local Preference for Affordable Housing
5 -4
C�
6 -1
ARTICLE 6 — PERSONNEL RELATED POLICIES
Section 6.1 — Policy on Customer Service
6 -1
Section 6.2 — Evaluation of the Town Manager
6 -4
6.2.1 — Goals
6 -4
6.2.2 — Annual Evaluation
6 -4
Section 6.3 — Before -Tax Health Care Premium Payment Plan for
6 -5
Employees Paid By-Weekly
6.3.1 — Definitions
6 -5
6.3.2 — Eligibility and Participation
6 -5
6.3.3 — Benefits — Payment of Premium
6 -6
6.3.4 — Administration of Plan
6 -6
6.3.5 — Claims Procedures
6 -7
6.3.6 — Miscellaneous
6 -8
Section 6.4 - Selection Process — Town Accountant
6 -8
ARTICLE 7 — PUBLIC SAFETY
7 -1
Section 7.1— Petroleum Storage Regulations
7 -1
7.1.1 — General Provisions
7 -1
7.1.1.1 -Definitions
7 -1
C�
7.1.1.2 — Findings and Purpose
7-2
7.1.1.3 — Authority and Effective Date
7-3
7.1.2 — Petroleum Registration
7-3
7.1.2.1 - Registration
7-3
7.1.3 — Petroleum Permit Requirement
7-3
7.1.3.1 — Permit Required
7-3
7.1.3.2 — Permit Application and Contingency Plan
7-4
7.1.3.3 — Renewal of Permit
7 -5
7.1.3.4 — Amended Permit
7 -5
7.1.3.5 —Fees
7-6
7.1.3.6 — Abandonment of Use
7-6
7.1.4 — Administration
7-6
7.1.4.1 — Prohibitions
7-6
7.1.4.2 — Enforcement
7-7
7.1.4.3 — Violation Notices and Orders
7-7
7.1.4.4 — Penalties
7-8
Section 3.4 - Is uance of Class I II and III Motor Vehicle Licenses
er 140, Sections 57 -69 of the Laws of the Commonwealth, provide for the
regulation of Class I, 11 and III licenses for the sale of motor vehicles. The Board of Selectmen
as Licensing Authority is charged with the responsibility of issuing these licenses, determining
that the licensee is a proper person to engage in the business and that there is a suitable place of
business.
The following rules and regulations are hereby adopted to guide the Board of Selectmen
in reviewing and ruling upon applications for Class I, II and III Motor Vehicle Licenses:
1. Each application will be dealt with on a case by case basis. These guidelines are not
intended to be a full list of issues to be dealt with by the Board but are guidelines to the
applicant.
2. Class 1, II and III Motor Vehicle Licenses will be issued only within a commercial or
industrial zoning district within the Town.
3. Pursuant to State law (Chapter 140, Section 59), the applicant must show that the
business to be licensed is the principal business of the licensee.
4. The applicant shall provide to the Board of Selectmen a lease or written approval of the
property owner (if other than the applicant) for the use of the premises for the license
period.
5. The applicant will provide, pursuant to Chapter 140, Section 58, proof that the applicant
maintains or has access to a repair facility sufficient to enable him to satisfy the warranty
repair obligations imposed by State statute.
6. For Class I and II Licenses, all the requirements of Chapter 90, Section 7N '/a and Section
7N 1/2 must be complied with.
7. The applicant must show through plans or other means that there is adequate space on the
premises for the vehicles to be sold and for customers and employees to park.
8. The licensed activity must not create an adverse traffic impact and access to the site must
be adequate.
9. The licensee must conform with the Zoning By -Laws including the sign portions of the
Zoning By -Laws.
10 The Board may require information to assure itself that the facility does not and will not
cause any environmental problems relative to spills or other release of harmful substances
to the environment or to neighboring properties.
11. The applicant shall provide proof of a bond as required by State Statute.
12. Prior to the issuance of a Class I, II or III Motor Vehicle License, the Board may require
a review by the Building/Zoning Inspection Division, and proof that all necessary
approvals, permits and other licenses needed to operate have been issued. The Board will
require a review by the Chief of Police to assist them in determining that the applicant is
a proper person to engage in the business to be licensed.
The following will be standard conditions for Class 1, II or III Motor Vehicle Licenses
unless the Board of Selectmen shall modify any of these conditions, and the Board may make
any additional conditions on the license as it deems fit:
♦ The maximum number of vehicles offered to be sold at any one time shall be
established.
♦ The location of vehicle(s) to be sold will be specifically stated.
3-16 Board of Selectmen Policies 0��
♦ The location of the repair facility will be specifically stated.
♦ There will be no pennants, banners, windshield signs or other information other than the
principal sign unless required by law. The Board may require pricing and other
consumer information to be attached to the vehicle in a manner so as not to detract from
the general appearance of the site.
Adopted 12- 13 -94, Revised 5 -25 -04
CGIIUII 0.0 - 133UMMU 111 1'4.11 i
This Section shall be
Re lation of Carriages and V
G.L. . 40, Sec. 22 ". /
as a "Town of Reading Rules d Orders for the
Used he Town of Reading, prgfnulgated pursuant to
3.5.1 - Ahplicability of RuYes and Orders
VeVexteprovided including taxicabs and liveries reina r referred to as "vehicles ")
operating operated by non - governmental entiti r the transportation of persons
from place in the Town, or from a point in the To to another location outside the
Town, othgular routes or between fixed termini sha be subject to these rules and
orders to tded below.
J.J.l.f. - 11C11LL lull l LlV Vl
Liver shall can a private vehicle Z s such, includin but not limited to,
limousines hick are sed for pre - arranged articular occasions such as weddings,
funerals, c lebrations or hool transportation.
3.5.2 - icense
3.5.2. - License Re wired
No vehicle shall be dri n, operated or e operated as a vehicle for h e without
a lic rise first having been obtai ed for that vthe Board of Selectmen. Eac vehicle
sha require a separate license.
J.J .L. -tip piluatfull
Applications for a license shal be made in writing a Board of Selectmen and shat
provide the following information:
1. The me and address of the applicant, if a individual; or if a corporation, the name,
date of i rporation, address of its princ' al place of business and the name and address
of its officer or if a partnership, assn ation or unincorporated company, the names and
addresses of the artners or associa sand the address of its principal place of business.
2. The intended place business thin the Town of Reading.
3. The name of the mana or mcipal representative.
4. Proposed hours of operat' , escription of proposed vehicle including the make, model,
Vehicle Identification in a age of the vehicle.
J.J.L.J - 11OV 1CVV U l..111 ul 1 u11Gc
No license tog be granted by the Board o electmen until the application has been
reviewed by the -CKief of Police. Ten (10) working da o be allowed for such review. As a
3-17 ---Roard�ofSelectmen Policies
Town of Reading General Bylaw Article 5 - Conduct of Town Business
.4 Criminal History Check Authorization
5.4.1 Fingerprint Based Criminal History Checks
The Police Department shall as authorized by MGL Chapter 6 Section 172 B 1/2
conduct State and Federal Fingerprint Based Criminal History checks for individuals
applying for the following licenses:
• Hawking and Peddling or other Door -to -Door Salespeople - Police Chief
• Manager of Alcoholic Beverage License - Board of Selectmen
• Owner or Operator of Public Conveyance - Board of Selectmen
• Dealer of Second -hand Articles - Board of Selectmen
• Hackney Drivers - Board of Selectmen
• Ice Cream Truck Vendors - Board of Health
5.4.1.1 Notification
At the time of fingerprinting the Police Department shall notify the individual
fingerprinted that the fingerprints will be used to check the individual's
criminal history records. The Police Chief shall periodically check with the
Executive Office of Public Safety and Security ( "EOPSS ") which has issued an
Informational Bulletin which explains the requirements for town bylaw and
the procedures for obtaining criminal history information to see if there have
been any updates to be sure the Town remains in compliance.
5.4.1.2 State and National Criminal Records Background Checks
Upon receipt of the fingerprints and the appropriate fee, the Police
Department shall transmit the fingerprints it has obtained pursuant to this
bylaw to the Identification Section of the Massachusetts State Police, the
Massachusetts Department of Criminal Justice Information Services (DCJIS),
and /or the Federal Bureau of Investigation (FBI) or the successors of such
agencies as may be necessary for the purpose of conducting fingerprint -based
state and national criminal records background checks of license applicants
specified in this bylaw.
5.4.1.3 Authorization to Conduct Fingerprint -Based State and National
Criminal Record Background Checks
The Town authorizes the Massachusetts State Police, the Massachusetts
Department of Criminal Justice Information Systems (DCJIS), and the Federal
Bureau of Investigation (FBI), and their successors, as may be applicable, to
conduct fingerprint -based state and national criminal record background
checks, including of FBI records, consistent with this bylaw. The Town
authorizes the Police Department to receive and utilize State and FBI records
in connection with such background checks, consistent with this bylaw. The
State and FBI criminal history will not be disseminated to unauthorized
entities. Upon receipt of a report from the FBI or other appropriate criminal
justice agency, a record subject may request and receive a copy of his
criminal history record from the Police Department. Should the record subject
seek to amend or correct his record, he must take appropriate action to
correct said record, which action currently includes contacting the
Massachusetts Department of Criminal Justice Information Services (DCJIS)
for a state record or the FBI for records from other jurisdictions maintained in
its file. An applicant that wants to challenge the accuracy or completeness of
the record shall be advised that the procedures to change, correct, or update
the record are set forth in Title 28 CFR 16.34. The Police Department shall not
utilize and /or transmit the results of the fingerprint -based criminal record
Page 1 25 General Bylaw - April 2016
Town of Reading
General Bylaw Article 5 - Conduct of Town Business
background check to any licensing authority pursuant to this bylaw until it has
taken the steps detailed in this paragraph.
5.4.1.4 Municipal Officials
Municipal officials should not deny an applicant the license based on
information in the record until the applicant has been afforded a reasonable
time to correct or complete the information, or has declined to do so. The
Police Department shall communicate the results of fingerprint -based criminal
record background checks to the appropriate governmental licensing authority
within the Town as listed. The Police Department shall indicate whether the
applicant has been convicted of, or is awaiting final adjudication for, a crime
that bears upon his or her suitability or any felony or misdemeanor that
involved force or threat of force, controlled substances or a sex - related
offense.
5.4.1.5 Regulations
The Board of Selectmen, is authorized to promulgate regulations for the
implementation of the proposed bylaw, but in doing so it is recommended
that they consult with the Chief of Police, Town Counsel and the
Massachusetts Executive Office of Public Safety and Security (or its successor
agency) to ensure that such regulations are consistent with the statute the
FBI's requirements for access to the national database and other applicable
state laws.
5.4.2 Use of Criminal Record by Licensing Authorities
Licensing authorities of the Town shall utilize the results of fingerprint -based criminal
record background checks for the sole purpose of determining the suitability of the
subjects of the checks in connection with the license applications specified in this
bylaw. A Town licensing authority may deny an application for a license on the basis
of the results of a fingerprint -based criminal record background check if it
determines that the results of the check render the subject unsuitable for the
proposed occupational activity. The licensing authority shall consider all applicable
laws, regulations and Town policies bearing on an applicant's suitability in making
this determination.
The Town or any of its officers, departments, boards, committees or other licensing
authorities is hereby authorized to deny any application for, including renewals and
transfers thereof, for any person who is determined unfit for the license, as
determined by the licensing authority, due to information obtained pursuant to this
bylaw.
5.4.3 Fees
The fee charged by the Police Department for the purpose of conducting fingerprint -
based criminal record background checks shall be determined by the Board of
Selectmen and shall not exceed one hundred dollars ($100). The Town Treasurer
shall periodically consult with Town Counsel and the Department of Revenue,
Division of Local Services regarding the proper municipal accounting of those fees. A
portion of the fee, as specified in MGL Chapter 6 Section 172B 1/2 shall be deposited
into the Firearms Fingerprint Identity Verification Trust Fund, and the remainder of
the fee may be retained by the Town for costs associated with the administration of
the fingerprinting system.
Page 1 26
General Bylaw - April 2016
0
Town of Reading
General Bylaw Article 5 - Conduct of Town Business
5.4.4 Effective Date
This bylaw shall take effect May 4, 2012 so long as the requirements if MGL Chapter
40 Section 32 are satisfied.
Page 1 27
General Bylaw - April 20
9
Town of Reading General Bylaw Article 7 - Regulation of the Use of Private Land
7.6.2 Transport
7.6.2.1
License Required
No person shall engage in the business of transporting for hire, goods, wares,
furniture or rubbish as specified in Section 7.6.2.2 of this bylaw without first
obtaining a license or licenses therefore as set forth below.
7.6.2.2
All Vehicles to be Licensed
The Board of Selectmen may license suitable persons to use vehicles for the
transporting for hire of goods, wares, furniture or rubbish within the Town. All
persons engaging in such transportation for hire within the Town shall take
out such number of licenses as will equal the greatest number of such
vehicles to be used at any one time by said person during the year for which
the license is issued. Such license shall expire on December 31 of each year
and may be revoked at the pleasure of the Selectmen.
7.6.2.3
Information to be Placed on Vehicles
Every person licensed under the provisions of this bylaw shall cause his name
and the number of his license to be printed or placed in plain legible words
and figures in a conspicuous place on the outside of each vehicle used in
exercising said license.
7.6.3 Junk
7.6.3.1
License Required
No person shall use any building, enclosure or other structure for the storage,
sale or keeping of rags, waste paper stock or other inflammable material
without a license therefore from the Board of Selectmen.
7.7
7.7.1
Page 1 49
7.6.3.2 Dealers in Junk, Old Metals, Second Hand Articles
The Board of Selectmen may license suitable persons, upon such terms and
conditions as the Board shall determine, to be dealers in and keepers of shops
for the purchase, sale or barter of junk, old metals and second -hand articles,
and no person shall be such a dealer or keeper without such a license.
7.6.3.3 Junk Collectors
The Board of Selectmen may also license suitable persons as junk collectors,
to collect by purchase or otherwise, junk, old metals and second -hand articles
from place to place within the Town, and no person shall engage in such
business without such a license.
7.6.3.4 Enforcement
In addition to any other means of enforcement, the provisions of this bylaw
and the regulations adopted pursuant thereto may be enforced by non-
criminal disposition in accordance with the provisions of Section 1.8 of this
bylaw, and MGL Chapter 40 Section 21D.
Retail Sales
Hours of Operation
No retail, commercial operation or place of business shall be open for the transaction
of retail business between the hours of 12:01 AM and 6:00 AM.
General Bylaw - April 9
Town of Reading General Bylaw Article 7 - Regulation of the Use of Private Land
7.7.2 Exceptions
This bylaw shall not apply to the retail or commercial operation of facilities operated
by innholders and /or common victualers and /or taverns where a license has been
duly issued for the operation of the same which otherwise restricts or describes the
hours of operation of such facilities. This bylaw shall not prevent a cinema from
concluding the showing of a movie that has commenced prior to 12:01 AM.
7.7.3 Innholders
For the purposes of this bylaw, facilities operated by innholders shall include, but not
be limited to: an inn, hotel, motel, lodging house and public lodging house or any
other similar establishment for which a license is required under MGL Chapter 140;
the term facilities operated by a common victualer shall include a restaurant and any
other similar establishment which provides food at retail for strangers and travelers
for which a common victualer's license is required under said Chapter; and the term
"tavern" shall include an establishment where alcoholic beverages may be sold with
or without food in accordance with the provisions of MGL Chapter 138.
7.7.4 License to Permit Operation between Midnight and 6:00 AM
If the Board of Selectmen determine that it is in the interest of public health, safety
and welfare, or that public necessity or convenience would be served, the Board of
Selectmen may grant, upon such terms and conditions as it deems appropriate, a
license under this bylaw to permit the operation of a retail or commercial
establishment between the hours of 12:01 AM and 6:00 AM or any portion thereof.
However, a license shall not be issued unless the Board of Selectmen has made the
following specific findings with respect to each license application:
7.7.4.1 Reasons for Night -time Operation
That the operation of the retail or commercial establishment during the night-
time hours will not cause unreasonable disruption or disturbance to, or
otherwise adversely affect, the customary character of any adjacent or nearby
residential neighborhood;
7.7.4.2 Findings for Approval of Night -time Operation
That operation of the retail or commercial establishment during the night -time
hours is reasonably necessary to serve the public health, safety and welfare;
or serve a public need or provide a public convenience which outweighs any
increase in any of the following impacts on the adjacent or nearby residential
neighborhood (or the character thereof): noise, lighting, vibration, traffic
congestion or volume of pedestrian or vehicular retail customer traffic that
might create a risk to pedestrian or vehicular safety, or other adverse public
safety impact.
The Board of Selectmen may adopt rules and regulations to govern the
administration of the licensing process and in so doing may impose such
terms and conditions upon such license as it may consider appropriate.
7.7.5 Hearing for Initial Approval
The Board of Selectmen shall give public notice of the initial request whereby a retail
or commercial operation or place of business seeks to be open for the transaction of
retail business between the hours of 12:01 AM and 6:00 AM or any portion thereof
and shall hold a public hearing on the initial request within thirty (30) days of receipt
of any such request. The Board may determine annually whether a public hearing will
be required on an application to renew the annual approval of a business to be open
between the hours of 12:01 AM and 6:00 AM.
Page 1 50
General Bylaw - April 201
J)Pfi-
Town of Reading
Employee Performance Review
NAME:
Bob LeLacheur
POSITION TITLE:
Town Manager
DEPARTMENT:
Administrative Services
DIVISION:
Town Manager
SUPERVISOR:
Board of Selectmen
DATE OF REVIEW:
October 2016
INTRODUCTION
The annual performance review is a communication tool designed to help employees
understand their roles, continue to learn, and participate in the improvement of the
organization. The substance of the program is a focus on communication between
employees and supervisors.
This document is built on the following assumptions:
• Employees need to know what is expected of them and how their supervisor
views their performance.
• Employees want to work, do a good job, and take responsibility.
• Motivation to contribute and achieve requires a sense of purpose.
• Employees and supervisors are partners in this discussion.
Each annual review is confidential and is not public record.
OBJECTIVES OF THE PERFORMANCE REVIEW PROGRAM
• Enhance communication between an employee and a supervisor.
Dialogue should be continuous during the year and may include coaching,
guiding, and clarification of job responsibilities within the context of larger
organizational goals. This Review form is a summary of the year's efforts in this
regard, and is a formal written record of that summary.
• Develop employees.
Identify interests in professional development and opportunities for
development. This may be related to either current or future positions within the
organization.
• Support continuous quality improvement throughout the organization.
Emphasis should be on guiding and empowering employees
vl I
1 4 -30 -08
�J1
Employee Performance Review
Part I: List Objectives /Projects from the previous review period. Use this section to briefly explain
positive results, delays in success.
Please see attached Reading 2020 FY16 Working Group & Goals. Following a brief discussion
of incomplete goals only:
Master plan for human /elder services (75 %) — much discussion at Board and staff level, with a
revised approach to hire an outside consultant (UMass), subject to FY17 grant funding.
Improve Board communication (75 %) — considerable effort at the staff level to improve
communication, simplified by the change to full -time positions in Community Services. The next
step involves guidance from the Board of Selectmen as the appointing authority.
Seeclickfix rollout (90 %) — evaluation of this tool took longer than expected. The software is
pretty good, but as always the quality of data input is crucial — some staff training done here
and more is needed. Changes such as this go slower because of relatively thin staffing levels
(scarcer training time available).
Hazard mitigation plan (80 %) — planned as an inside project but with staff turnover an outside
consultant was required, after grant funding secured.
Downtown parking (50 %) — waiting to see tenant makeup of MF Charles, as a residential
component had been planned at various points.
DPW Facilities (75 %) the Permanent Building Committee was formed and took over the
Cemetery building project mid -year as requested by Town Meeting. Efforts to move DPW will
be restarted in the fall 2016. While important, that portion has suffered by lack of bandwidth —
see the next item.
Library building project (90 %) — significant delays and issues required a lot of management
effort to resolve and try to keep the project afloat. OPM and Facilities Director have done an
outstanding job. Overseeing a significant building project is not something the town can handle
easily, although in the future under the Permanent Building Committee this should be
streamlined as control is removed from building staff and volunteer proponents.
Oakland Road property (75 %) — what was thought to be a simple and final step by Town
Counsel revealed that many past steps were inadequate. November 2016 Town Meeting will be
asked to fix those missteps, and then authorize the Selectmen to sell the property.
Zoning bylaws (75 %) — November 2016 will finish up all but the final Sign Bylaw, now set for
November 2017 Town Meeting.
General Bylaws (75 %) — Bylaw Committee unable to meet so Town Manager asked Town
Counsel to step in to assess impact of Charter and make needed GB suggested changes.
Some new GB also will result from federal stormwater regulations.
BOS policies (60 %) — we have prioritized some items to be examined and changed, this item
fell low on the BOS priority list during the year.
Legal review of union contracts (75 %) — completed at staff level, next step is Labor Counsel
and possibly the former HR Administrator to assist.
4 -30 -08
k 11-
Financial Review (90 %) — much work needed during the summer 2016 in advance of a FALL
Override vote.
TOTAL 90% - a fair accomplishment for the year, given that the incomplete goals above are
either lower priority of a multi -year task. The Library building project was an impediment to
better results, but seemed the higher priority to complete the right way, as close to the budget
as was possible. Too often in the past, projects such as this one cut corners, which in the
longer run were not ideal.
Part II: Employee Core Competencies: The following items represent important skills and
competencies related to this employee's primary job functions and the supervisor's perspective on the
employee's level of attainment.
Note: Add to this list 3 -4 additional core competencies from the attached list which are directly related
to this position. For supervisors there are 4 additional competencies listed as "4 Managerial
Competencies" on the attached list.
Competency Comments: Use this area to elaborate on any `below standard' areas listed above. Any
areas of `below standards' must list some specific actions required to address improvement in that
araa
Part III: Development Plan: Use this space to identify continuing education, professional development,
or new skills that an employee and supervisor agree upon that will lead to improvement in the current
job, future advancement, or career growth.
4 -30 -08 9
A�3
Competency Area
Below
Standard
Meets
Standard
Exceeds
Standard
1.
Customer Service
2.
Communication
3.
Quality of Work
4.
Dependability /Reliability
5.
Skills /Knowledge
6.
Productivity
7.
Judgment
8.
Flexibility/Willingness to Adapt
9.
Teamwork
10.
Ethics and Standards
11.
Safety
12.
Change Management
13.
Leadership
14.
Managing Others
15.
Strategic Thinking
Note: Add to this list 3 -4 additional core competencies from the attached list which are directly related
to this position. For supervisors there are 4 additional competencies listed as "4 Managerial
Competencies" on the attached list.
Competency Comments: Use this area to elaborate on any `below standard' areas listed above. Any
areas of `below standards' must list some specific actions required to address improvement in that
araa
Part III: Development Plan: Use this space to identify continuing education, professional development,
or new skills that an employee and supervisor agree upon that will lead to improvement in the current
job, future advancement, or career growth.
4 -30 -08 9
A�3
1. Continue and expand regular meeting with area Managers and Mayors.
2. Improve attendance at MMA and MMMA meetings.
3
Part IV: Future objectives: The following Objectives /Projects have been determined to support town,
department and individual needs. These objectives /projects become the subject matter of Part I of the
review process for the next review. Include for each objective /project the resources/support required
and estimated timeframe.
Please see attached Reading 2020 FY17 Working Group & 25 Goals. Good progress in general as
we are about 45% complete through the first three months.
Part V:
Supervisor comments: Supervisors may wish to summarize the review or elaborate on an area not
addressed through this process.
Part VI:
Employee comments: Employees may wish to elaborate on an area not addressed through this
process or comment on any part of this process.
I have read and discussed this review with my supervisor and objective /projects for the coming year
have been established which along with daily job responsibilities, applicable policies and town by -laws
and contracts will be the basis for my next performance review.
s Signature Supervisor Signature Department Head Date
4
4 -30 -08
0
Core Competencies Listed in Part II of the Employee Performance Review Form
1. Customer Service: Willingness to provide consistent high - quality service using tact, courtesy, patience
and discretion during interactions with all customers (staff, public, outside agencies).
2. Communication: Exchanges information well, both verbally and in writing, listens and processes
information appropriately.
3. Quality of Work: Accurate, thorough, neat.
4. Dependability /Reliability: Completes assigned work in a timely manner, keeps commitments,
punctual.
5. Skills /Knowledge: Possesses or acquires necessary skills, knows procedures, meets the requirement
of the job description.
6. Productivity: Handles multiple priorities, works well despite frequent interruptions, works effectively
under pressure, completes a reasonably expected amount of work in the time allotted.
7. Judgment: Make effective decisions, uses logical thought processes, maintains confidentiality.
8. Willingness to Adapt: Willing to maintain and update skills to meet the changing requirements of the
position including utilizing new procedures and adapting to new technology.
9. Teamwork: Ability to establish working relationships with others and promote productive cooperation.
10. Ethics and Standards: Exhibits a high moral standard of conduct that sets an example for others to
follow.
11. Safety: Follows safety policies and procedures, uses safe work habits, reports and corrects unsafe
conditions or practices.
Core Competencies In Addition to Those Listed in Part II
1. Creativity: Seeks new ideas and approaches, excels in developing new perspectives and
demonstrates a high degree of originality.
2. Flexibility: Receptive to new ideas and approaches, adapts to changing priorities.
3. Goal- Oriented: Sets realistic and effective goals and priorities and steps to reach them.
4. Initiative: Self- starter, makes suggestions for improvements, seeks new challenges, takes on new
tasks without direction.
5. Interpersonal Skills: Interacts well with own department and other agencies, team member,
cooperates with colleagues.
6. Negotiating: Ability to influence others in a positive manner to effectively achieve results.
7. Organizational awareness: Consistently works towards department and Town goals, makes
suggestions for improvement.
8. Planning and Organization: Manages time well, plans ahead, structures work logically, identifies
potential problems and resolves.
9. Professionalism: Presents self in an appropriate manner, good work attitude and conduct.
10. Self- Development: Enhances personal knowledge, skills and abilities, seeks opportunities for
continuous learning.
11. Work Habits: Consistently demonstrates a commitment to his /her work by giving the best effort at all
times.
Four Managerial Competencies
1. Change Management: Define and implement procedures and /or technologies to deal with changes in
the work environment to ensure that the Town and employees profit from changing opportunities.
2. Leadership: Influence a diverse group of individuals, each with their own goals, needs and
perspectives, to work together effectively for the benefit of the Town.
3. Managing Others: Has the ability to direct employees, the public towards its goals, using its resources
in an effective and efficient manner.
4. Strategic Thinking: Process by which an individual envisions the future and develops strategies,
goals, objectives and action plans to achieve that future.
5 4 -30 -08
J
p o y_ -ffl
FY16 as of June 30, 2016 (final report) 30 -Jun
R2020 -1 Community Partners - Regional
1 Examine possible future regionalization opportunities 100%
2 Strengthen area community relationships 100%
3 Examine Town /School integration opportunities 100%
R2020 -2 Community Partners - Non Profit /Private
4 Explore creative public /private partnerships 100%
5 Conduct Master Plan for Human /Elder Services 75%
R2020 -3 Services & Performance Measurement
6 Suggest ways to gather data and measure performance 100%
7 Develop peer community approach as is helpful to the organization 100%
R2020 -4 Communication
8 Website improvements 100%
9 Improve board & committee communication 75%
10 If'seeclickfix' selected, plan rollout in town departments 90%
11 Re- evaluate community -wide R911 communication tool & uses 100%
R2020 -5 Strategic Planning
12 Complete Economic Development Action Plan 100%
13 Complete Hazard Mitigation Plan as required by FEMA and MEMA 80%
14 Recommend composition of an ad hoc Master Planning Committee 100%
R2020 -6 Strategic Real Estate
15 Collaborate on Haven Street /Post Office redevelopment project
100%
16 Collaborate on train depot proposed housing project
100%
17 Review downtown parking in light of MF Charles redevelopment
50%
18 Complete Four Priority Development Areas study
100%
19 Recreation improvements
100%
20 Public Works Facility or Facilities
75%
21 Complete Library Building project
90%
22 Oakland Road property
75%
R2020 -7 Strategic Policy
23 Comprehensive Review of Zoning Bylaws project 75%
24 Targeted Review of General Bylaws 75%
25 Targeted Review Selectmen's Policies 60%
R2020 -8 Internal Operations
26 Human Resources: Town Staffing Sustainability 100%
27 Complete Legal Review of all union contracts 75%
28 Complete technology initiatives: productivity /communication 100%
29 Complete Review of Library Services 100%
30 Comprehensive financial review and suggested path forward 90%
TOTAL - equally weighted 90%1 6
ht
Reading 2020 FY16 Working Groups & Goals
R2020 -1 Community Partners - Regional
LeLacheur(Chair); Ensminger, Halsey,'6eFMieF, Kraunelis
Goal #1- Examine possible future regionalization opportunities
Goal #2 - Strengthen area community relationships
Goal #3 - Examine Town /School integration opportunities
R2020 -2 Community Partners - Non Profit /Private
Feudo(Chair); Ensminger, Halsey, Delios, JdxeU
Goal #4 - explore creative public /private partnerships
Goal #5 - Conduct Master Plan for Human /Elder Services
complete 100%
complete 100%1 1
complete 100%J I
complete 100%
state wide effort 75%
R2020 -3 Services & Performance Measurement
Kinsella (Chair); Arena, Berman, WilseR, Heffernan, Angstrom
Goal #6 - Suggest ways to gather data and measure performance JSCF 100%
Goal #7 - Develop peer community approach as is helpful to the organization Idone 1100%1 1
R2020 -4 Communication
Kraunelis(Chair); Ensminger, Sexton, Lannon, Furilla, Segalla
Goal #8 - Website improvements
Goal #9 - Improve board & committee communication
Goal #10 - If'seeclickfix' selected, plan rollout in town departments
Goal #11 - Re- evaluate community -wide R911 communication tool & uses
R2020 -5 Strategic Planning
done 100%
100%
staff level complete
75%
100%
75%
see above #6
1
90%
100%
50%
keep for lyr
100%
done
100%
Wilsen(Chair); Halsey, Berman, LeLacheur, Burns, Cellos
Goal #12 - Complete Economic Development Action Plan done 100%
Goal #13 - Complete Hazard Mitigation Plan as required by FEMA and MEMA MAPC hired 80%
Goal #14 - Recommend composition of an ad hoc Master Planning Committee not suggested 100%1 1
R2020 -6 Strategic Real Estate
Delios(Chair); Halsey, Sexton, LeLacheur, Zager, Huggins, Feudo
Goal #15- Collaborate on Haven Street /Post Office redevelopment project
Goal #16 - Collaborate on train depot proposed housing project
Goal #17 - Review downtown parking in light of MF Charles redevelopment
Goal #18 - Complete Four Priority Development Areas study
Goal #19 - Recreation improvements
Goal #20 - Public Works Facility or Facilities
Goal #21- Complete Library Building project
Goal #22 - Oakland Road property
R2020 -7 Strategic Policy
LeLacheur(Chair); Ensminger, Arena, Burns, Germ;PF, Perkins, Kraunelis, well
Goal #23 - Comprehensive Review of Zoning Bylaws project
Goal #24 - Targeted Review of General Bylaws
Goal #25 - Targeted Review Selectmen's Policies
R2020 -8 Internal Operations
Lannon, Kinsella, Zager, Huggins, Perkins, Furilla, Segalla, Heffernan, Angstom
Goal #26 - Human Resources: Town Staffing Sustainability
Goal #27 - Complete Legal Review of all union contracts
Goal #28 - Complete technology initiatives: productivity /communication
Goal #29 - Complete Review of Library Services
Goal #30 - Comprehensive financial review and suggested path forward
done our role
100%
done our role
100%
75%
ongoing
100%
50%
done
100%
lighting cancel
100%
90%
in progress
75%
almost ...
I
190%1
Town Counsel
1
175%1
Nov '16 TM 75%
Nov'16TM 75%
target Fall '16 60%
done
100%
target October
75%
done
100%
done
100%
public meetings
90%
2�3
I
p��1
Reading 2020 Working Groups for FY16
� t�
0
IY ✓/
Community
Partners
Community NON
Partners PROFIT /PRIV
REGIONAL ATE
R2010.1 112020 -2
Services &
Perf
Measure
R2020 -3
Communicat
Ion
Strategic Strategic Strategic
Planning Real Estate. Policy
R2020 -5 R2020 -6 R2020 -7
BOS
Internal
Operatio
ns
112020 -8
112020 -4
Dan Ensminger, GhaiF
BOS
4
BOS
BOS
BOS
John Halsey, Wee Chair
BOS
4
BOS
BOS
SOS
BOS
John Arena
SOS
2
BOS
BOS
Barry Berman
BOS
2
BOS
SOS
Kevin Sexton, Vice Chair BOS
Amy Lannon Library
2
2
CHAIR
BOS
staff
BOS
staff
=
CHAIR
staff
staff
Bob LeLacheur
Tn Mgr
4
staff
Greg Burns
Fire
2
CHAIR
staff
Jane Kinsella now DPW
AdFn Sve
2
CHAIR
L staff
staff
Jean Delios
Pub Svc
3
staff
staff
Jeff Zager
DPW
2
CHAIR
staff
Bessie Walser►
Pub Svc
2
staff
�irr}6errr+ier
Police
2
staff
staff
Joe Huggins now Fac.
9PW
2
CHAIR
staff
staff
John Feudo
Pub Svc
2
staff
Judi Perkins
Adm Svc
2
staff
staff
Kevin Furilla
Adm Svc
2
_
staff
staff
Mark Segalla now Chief
Police
2
staff
CHAIR -
staff
Matt Kraunelis
Adm Svc
3
staff
staff
Nancy Heffernan
Finance
2
staff
staff
Rath-161rell
Library
2
staff
staff
Sharon An strom
Finance
2
staff
staff
� t�
0
IY ✓/
1�
!1P
N
9/18/2016
actual
forecast
Goals/ Working Groups
30 -Sep
31 -Dec
31 -Mar 30 -Jun
Financial Sustainability 96% 100% 100% 100%
1 Comprehensive financial review 100% 100 °° 100% 100%
2' Local Real estate Tax Policy 100% 100% 100% 100%
—3 Projects outside of Tax Levy 90% 100% 100% 100%
4 Gather feedback on the balance of resources and services 100% 100% 100% 100%
5 Provide Information to the Community 90% 100% 100% 100%
Operational Efficiency 27% 50%
6
7
Resource sharing with other communities & organizations 10% 25%
Master Plan for Human /Elder Services 25% 50%
8
Gather internal operations data
25%
50%
_
9
Conduct Peer comparisons as warranted & relevant
50%
75%
10
Continue to integrate and leverage technology
25%
50%
cation 34% 60%
11
Review BOS Policies - Article 2 Appointed Boards
25%
50%
12
Improve Boards communication with BOS & community
10%
50%
13
Cable Negotiations: complete by November 2018
10%
25%
14
Website continuous improvements
50%
75%
15
Complete Library Building project /communication needs
75%
100%
Polity 35% 70%
16
Targeted Review of General Bylaws (Nov'16 Town Mtg)
90%
100%
17
Review BOS Policies - Article 1 Oper. Procedures /Charter
0%
25%
18
Review BOS Policies - Article 3 Licenses
25%
75%
_
19
1 Complete Legal Review - union contracts
10%
75%
_
20 Complete Review of Town Personnel Policies
1 50%
75%
Long Term Planning 32% 60%
21 Ec Dev: Downtown (zoning, parking, initiatives /projects) 25% 50%
22 Ec Dev: Other Priority Development areas (zoning, mktg) 10% 25%
23 Ec Dev - Housing (zoning, demographics, projects) 50% 75%
24 Assess condition of Town Bldgs /space needs; roads; wtr /swr) 25% 50%
25 Assess status of all Town owned land (include Oakland Rd) 50% 100%
TOTAL - equally weighted 45% 68%
1�
!1P
N
Reading 2020
PY17 Grouns
f)o
kAI
Financial
Sustain- Operational ! Communi-
ability Efficiency cation Policy
R2020 -1 R2020 -2 R2020 -3 R2020 -4
Long Term
Planning
R2020 -5
John Halsey
BOS
Ch
xxx
xxx
Kevin Sexton
BOS
VCh
Barry Berman
BOS
Sec
xxx
John Arena
BOS
xxx
Dan Ensminger
Bob LeLacheur
BOS
Adm Svc
TM
Chair
xxx
xxx
xxx
xxx
xxx
Jean Delios
Pub Svc
DH
xxx
Chair
Sharon Angstrom
Finance
DH
xxx
Chair
Matt Kraunelis
Adm Svc
DH
Chair
xxx
Greg Burns
Fire DH
Chair
Mark Segalla
Police DH
xxx
Amy Lannon
Library DH
xxx
Jeff Zager
DPW
DH
xxx
Joe Huggins
Facilities
DH
xxx
Allison Jenkins
Adm Svc
punch
xxx
xxx
Dave Clark
Police
ADH
xxx
Jane Kinsella
DPW
ADH
xxx
xxx
Jayne Miller
Adm Svc
busn
xxx
xxx
Jessie Wilson
Pub Svc
EDL
xxx
xxx
John Feudo
Pub Svc
ADH
xxx
Judi Perkins
Adm Svc
ADH
xxx
Julie Mercier
Pub Svc
ADH
xxx
Kevin Cabuzzi
Facilities
ADH
xxx
Kevin Furilla
Adm Svc
tech
xxx
xxx
Library (open)
Library
tba
xxx
Nancy Heffernan
Finance
ADH
xxx
Paul Jackson
Fire
ADH
xxx
Paula Schena
Adm Svc
Ex Sec
xxx
Victor Santaniello
I Finance
Asr
I xxx
f)o
kAI
Reading 2020 FY17 Working Groups & Goals
09118116
R2020 -1 Financial Sustainability
LeLacheur Chair; Angstrom, Miller, Heffernan, Santaniello; Halsey
Goal #1 Comprehensive financial review through FY2025 & FY2030
100% Complete. Financial review modelling done through 2030; extensive public review & discussion.
Goal #2 Local Real estate Tax Policy
100% Complete. Home Rule Petition approved by September Town Meeting; extensive public discussion.
Goal #3 Projects outside of Tax Levy
90% complete. This goal is to identify projects and plan a strategy moving forward. September Town
Meeting approved a Capital Plan (blue pages), where the Facilities department (now under Town control)
presents more detailed information. The last part of this goal is to obtain information from the MSBA
about the ranking of Killom for reimbursements.
Goal #4 Gather feedback from the Community on the balance of resources and services
100% Complete. Three Community Listening Meeings held; September 1st Community Financial Forum
is planned. If an October Override fails, this topic may need revisiting for FY18 budget cuts?
Goal #5 Provide Information to the Community
90% Complete. Several public meetings have been held and extensive douments have been released
and reviewed. Overviews written on both Senior Tax Relief and the Override for September TM. Town
Monogerand a Selectman have released information to the print media. Last portion is bite -size pieces
the website.
3Jx
ffl
N' 1
IR2020 -2 Operational Efficiency
Angstrom Chair; Delios, Jenkins, Furilla, Cabuzzi, LeLacheur; Ensminger
Goal #6 Resource sharing with other communities & organizations
10% complete. The Town is always looking for regionalization opportunities to provide greater efficiency/
savings. Currently, the Assessor positon in regionalized with Wakefield. In FY16 a Regional
Housing Coordinator was hired. This position is shared with Saugus, N. Reading and Wilmington.
In FY17 efforts are being made to Regionalize the Animal Control Officer with N. Reading. Additional
efforts will be made to identify other areas where regionalization would be beneficial.
Goal #7 Master Plan for Human /Elder Services
25% complete. The Town has finalized a contract with UMass Boston Gerontology Institute to complete
a Master Plan for Elder Services. This will be combined with the survey by the MAPC into a final plan.
Depending on the outcome of an Override vote, this plan may not move forward for a while.
Goal #8 Gather internal operations data
25% complete. In preparation of the FY17 warrant book, each department added more charts and graphs
to provide more data related to department operations to share with the public. Additional efforts will be
made to measure volume, efficiency and performance for each department.
Goal #9 Conduct Peer comparisons as warranted & relevant
50% complete. The Business Administrator is working with an Economic Development Liaison (see
Goal #22 below) to establish a framework to conduct Peer Community analysis. This will cover both
quantitative data as well as qualitative information. The organization has conducted several past
Peer Community evaluations - ranging from staffing studies, to compensation studies, to tax policy and
community wealth & demographics. This project should be completed by the winter 2017 and will serve
as the model to conduct further work. A short survey has been designed for peer Town Managers, and we
have thus for met with six of them. Staff is doing more extensive survey work through other sources.
Goal #10 Continue to integrate and leverage technology
25% complete. An employee committee that involved most departments has completed the review of our
R911 vendor (Everbridge) and suggested a change in the fa112016. We are still investigating some of
the details. This change will serve as a baseline for further work on this goal.
O�Z-
�A'v
R2020 -3 Communication
Kraunelis Chair; Lannon, Zager, Miller, Furilla, Jackson, Clark, Feudo, LeLacheur; Sexton)
Goal #11 Review Selectmen's Policies - Article 2 Appointed Boards
25% complete. Administrative Services staff has completed a first pass, and once the full group
meets they will receive these recommendations. When the group is done, o final version will be passed
along to the Town Manager for discussion with the Selectmen.
Goal #12 Improve communications between Appointed Boards & both BOS and the community
10% complete. Some ideas that the group is considering are: scheduling a joint meeting during a slow
period of the year or immediately following Annual Town Elections with a consultant from MMA who
can lead a conversation and training in board communication. 2) auto mailing out minutes from
meetings so that the boards can independently keep each other on track. 3) Encouraging breakfasts or
other informal meetings between board leadership and the Town Manager/ staff liaison where there
is more cross -board conversation going on at a high level.
Goal #13 Cable Negotiations: complete by November 2018
10% complete. We have solicited feedback from area towns and from Town Counsel on what legal help
to enlist. We have collected all legal contracts and are reviewing the agreement with RCN. In the fall of
2016 we will ask the Board to form an ad hoc Committee, which will be tasked with negotiating a new
contract. We will also need a lefgol budget at some point, as yet undermined but possibly Nov. 2016.
Goal #14 Website continuous improvements
50% complete. A migration to a new software under the same vendor allows for handheld devices to
have much better functionality with the website. Following this transition, departments reviewed
their portions of the website to make sure content is current and accurate. The Town may have too much
information available, compared to Peer Communities. More attention to navigation is needed. The
group considers the monitoring of content to be more a management issue and will develop rubrics.
Goal #15 Complete Library Building project and Assess Communication needs
75% complete. The Library Building project has been extremely challenging and certainly shows the
wisdom of creating a Permanent Building Committee to oversee any future projects. The Town acquired
the services of a good Owner's Project Manager, but a large portion of work has fallen on the shoulders
of the Facilities Director, Assistant DPW Director and Town Manager in descending order. Future projects
should consider town staffing to ensure that a strong inside hands remains in control, in conjunction
with the PBC. Technology staff have worked with the Interim Library Director to ensure that the new
building will have solid modern technolgy. Some desired resources have been pared because of project
budget, and can be acquired through other means in the future. Library staff and Administrative Services
have worked collabortively on move & reopening communication plans.
S3
set
k)\)
IR2020 -4 Policy
Burns Chair; Kraunelis, Segalla; Jenkins, Kinsella, Perkins, Schena, LeLacheur; Arena)
Goal #16 Targeted Review of General Bylaws (Nov'16 Town Meeting)
90% Complete. Several General Bylaws suggested by Town Counsel are scheduled for November Town
Meeting; the Bylaw Committee has as yet not suggested any changes pursuant to the Charter changes
made two years ago, but they are planning to do so.
Goal #17 Review Selectmen's Policies - Article 1 Operating Procedures /Charter
Not started. Probable timeframe is to begin in early 2017.
Goal #18 Review Selectmen's Policies - Article 3 Licenses
25% Complete. Discussion with Town Counsel was prioritized two areas for quick resolution: Section 3.2
Liquor License Policy and Section 3.4 Issuance of Class 1, 11 and 111 Motor Vehicle Lisenses. The Board is
familiar with 3.2, but we have not been enforcing a Town Meeting approved fingerprinting requirement
under 3.4. The new Police recommendation this requirment be enforced going forward. Recall several
used car dealers that have been in town for decades objected to this requrement.
Goal #19 Complete Legal Review of all union collective bargaining contracts
10% Complete. Labor Counsel and department heads are ready to begin, and the Town Manager has
discussed a role for the retired HR Administrator who has unique knowledge and an historical
insight into past negotiations. This work will begin in late September 2016 and should be completed
by early 2017 in time for collective bargoinning to begin.
Goal #20 Complete Review of Town Personnel Policies
50% Complete. An employee committee has been meeting to discuss these policies for over one year. In
terms of attracting and retaining employees, policies and compensation both play key roles. The Town
Manager has had one brief overivew meeting recently with the HR Director to see the scope of work
by the employee committee, and estimates Board of Selectmen review in early 2017, after the FY18
budoets are completed.
le�
IR2020 -5 Long Term Planning
Delios Chair; LeLacheur, Huggins, Kinsella, Library ADir /Dir (open), Mercier; Berman
Goal #21 Economic Development - Downtown (zoning, parking, initiatives /projects)
25% Complete. The foundation for many of these initiatives has been laid (i.e., 2009 Parking Study; the
EDSAT; the recent Ec Dev Action Plan; drafts of various grant applications for implementation of parking
strategies, wayfinding /branding in batter's box; prior (and planned future) community /business
outreach meetings led by CPDC, BOS, Planning staff,- established connections to outside resources and
consultants). Work is ongoing, discussions take place daily, and ideas percolate frequently.
Extensive discussion at PTTTF meetings; next step is continuing community outreach, which is in the
planning stages for January/February 2017 downtown area meetings. Extension of 40R or other
zonings changes impacts this discussion; parking availability is a major concern.
Goal #22 Economic Development - Other Priority Development areas (zoning, marketing)
10% Complete. See comments under Goal #9 for a discussion of Peer Community research; an Ec Dev
Liaison (the former Community Services Director) was hired to work on this project to establish a solid
foundation of information for future use by the full time Economic Development Coordinator. That hiring
process is scheuled to begin after the summer ends with a goal of a hire by the end of 2016.
Goal #23 Economic Development - Housing (zoning, demographics, projects)
50% Complete. The town currently has five 40B projects including a past approval at 45 Beacon
Court that has not moved forward; a spring 2015 application to the state that has not been approved for
Lyle Estates (meanwhile a 4 -lot subdivision is being reviewed by CPDC); an August 2015 project that
received state PEL approval for Reading Village near the train depot where progress has been made but
is slow; Schoolhouse Commons which is under review by the state (former St. Agnes school); and a
large multifamily project at a site where further disclosure is expected this winter. Meanwhile the town
has adopted a Housing Production Plan and is considered a model 40R community by the state. The
Selectmen and CPDC are considering expansion of the 40R district. The Metro North Reg'I Housing Svcs
Office is led by Reading and includes North Reading, Wilmington and Saugus working collaboratively.
Goal #24 Assess condition of Town infrastructure (Bldgs - existing /space needs; roads; wtr /swr)
15% Complete. Security systems evaluation $125k project is underway after a vendor selection process
was completed; PBC has completed OPM selection for Cemetery building and is about to move on to
the designer selection; now that summer work in the school buildings is complete and a new (and former)
Assitant Director has been added, focus will turn to inventory /assessment of all buildings. In terms of
infrastructure, the capital plan for the Enterprise Funds was not revised for September Town Meeting
pending some decisions - this will be ready for November Town Meeting.
Goal #25 Assess status of all Town owned land (include Oakland Road)
50% Complete. Town Counsel has completed an evaluation of Oakland Road, including all relevant
documents and past Town Meeting actions. Two articles are suggested for November Town Meeting:
one will clear up the paper streets and make the parcels available to be sold; the other will ask Town
Meeting to authroize the Board of Selectmen to sell the land. The Town Manager has been meeting
with a potential buyer that may visit the Board this fall - the use would be perfect for the site.
/�e
SS
W,A >
Subsequent Town Meeting -
November 2016
Art. # Article Description Sponsor Details Notes
1 Reports Board of Selectmen 375th Celebration - Moderator Alan Foulds
Municipal Light Department - General Manager
Coleen O'Brien
School Department annual report - Superintendent
Dr. John Doherty
Motion to Table -
2 Instructions Board of Selectmen Motion to Table -
Amend the Capital Improvement Program
3 FY 2017 - FY 2027 Board of Selectmen Presentation - Town Manager Bob LeLacheur
FINCOM Report -
4 Dispose of Surplus Board of Selectmen Presentation - Bob LeLacheur
FINCOM Report -
Rescind Library Debt Authorization —
5 Premium Received Board of Selectmen Presentation - Town Accountant Sharon Angstrom
FINCOM Report -
6 Rescind Debt Authorization Board of Selectmen Presentation - Town Accountant Sharon Angstrom
FINCOM Report -
Transferring Previous Debt Authorization -
7 General Fund Board of Selectmen Presentation -Sharon Angstrom
FINCOM Report -
Transferring Previous Debt Authorization -
8 Water Enterprise Fund Board of Selectmen Presentation - Sharon Angstrom
es'
Subsequent Town Meeting -
November 2016
Art. #
Article Description
Sponsor
Details Notes
FINCOM Report -
Authorize debt /grants -Sewer Enterprise
9
Fund
Board of Selectmen
Presentation - Sharon Angstrom
FINCOM Report -
10
Increase Library Debt - Cost of Project
Board of Selectmen
Presentation - Bob LeLacheur
FINCOM Report -
11
Amend the FY 2017 Budget
FINCOM
Presentation - Bob LeLacheur
FINCOM Report -
12
Approve Payment of Prior Years Bills
Board of Selectmen
Presentation - Sharon Angstrom 9/10 vote
FINCOM Report -
Presentation - Tom Clough, Assistant Chair Reading
13
Increase Retirement Cost of Living Base
Retirement Board
Retirement Board
FINCOM Report -
Abandon Drainage Easements — 21 Hunt
14
Street and 26 Lee Street
Board of Selectmen
tresentation - Bob LeLacheur
FINCOM Report -
15
Abandon Streets — Oakland Road
Board of Selectmen
Presentation - Bob _LeLacheur
FINCOM Report -
Authorize Sale of Real Estate — Oakland
16
jlRoad
Board of Selectmen
Presentation - Bob LeLacheur
FINCOM Report -
Subsequent Town Meeting -
November 2016
Art. # Article Description Sponsor
Details
General Bylaw - Authorize Town Clerk to
make non - substantive corrections to bylaws
17 (GBL 1.4) Board of Selectmen Presentation - Town Counsel Ray Miyares
Bylaw Committee Report -
General Bylaw - Authorize Revolving Funds
18 (new GBL 6.6) Board of Selectmen Presentation - Ray Miyares
Bylaw Committee Report -
General Bylaw - Stormwater Management
19 and Erosion Control (new GBL 7.9) Board of Selectmen Presentation -Ray Miyares
I I Bylaw Committee Report -
General Bylaw - Establish Department of
Public Works (new GBL 8.5.1, renumber
20
General Bylaw - Temporary Repairs on
Prviate Ways (new GBL 8.5.3, renumber
21 thereafter)
General Bylaw - Establish Stormwater
22 Utility (new GBL 8.5.9)
Board of Selectmen Presentation - Ray Miyares_
Bylaw Committee Report -
Board of Selectmen Presentation - Ray Miyares
Bylaw Committee Report -
Board of Selectmen Presentation - Ray Miyares
Bylaw Committee Report -
Notes
Subsequent Town Meeting -
November 2016
Art. # Article Description Sponsor Details Notes
General Bylaw - Illicit Connections and
Discharges to Storm Drain System (new GBL
23 8.12) Board of Selectmen Presentation - Ray Miyares
Bylaw Committee Report -
'Zoning Bylaw - Community Planning and
24 Development Commission (ZBL 4.3) CPDC Presentation - 2/3 vote
CPDC Report -
Bylaw Committee Report -
25 Zoning Bylaw - Site Plan Review (ZBL 4.6) CPDC Presentation - 2/3 vote
CPDC Report -
Bylaw Committee Report -
Zoning Bylaw - Pet Grooming (ZBL 5.3.1 and
26 associated definition) CPDC Presentation - 2/3 vote
--
CPDC Report -
i, Bylaw Committee Report -
Zoning Bylaw - Special Home Occupation
(ZBL 5.3.2 and 5.6.7 annd associatied
27 definition) CPDC Presentation - 2/3 vote
CPDC Report -
Bylaw Committee Report -
'Zoning Bylaw -Accessory Apartments (ZBL
28 5.4.7.3(b)) CPDC Presentation - 2/3 vote
CPDC Report -
Bylaw Committee Report -
f
Art. #
Subsequent Town Meeting -
November 2_016
Article Description Sponsor
Zoning Bylaw - Accessory Buildings or
Structures (ZBL 5.5) CPDC
Zoning Bylaw - Lot Shape (ZBL 6.2.1) CPDC
Details
Presentation -
CPDC Report -
Bylaw Committee Report -
I Presentation -
Notes
2/3 vote
2/3 vote
29
30
CPDC Report -
31
Zoning Bylaw - Signs (ZBL 8.0) CPDC
Bylaw Committee Report -
Presentation -
213 vote
CPDC Report -
Bylaw Committee Report -
K)
Town of Reading
Commissioners of Trust Funds
Acts of the 1926 Massachusetts
Legislature Provided for
Commissioners of Trust Funds in the
Town of Reading
• Town meeting accepted act on March 8, 1926
• Commissioners will manage, invest, and distribute
income of Town of Reading Trust Funds in
accordance with the provisions of the donors
• Mass General Laws will apply to funds and
securities of Trust Funds
Town Charter Provisions'
1986 and 2004
• Board of Commissioners of Trust Funds shall have
such powers and duties as granted to them by the
Board of Selectmen
• 1986: Commissioners of Trust Funds consists of five
members, three appointed by Selectmen and two
ex- officio being Chair of Board of Selectmen and
Town Treasurer
• 2004: Selectmen can appoint a member instead of
Chair as ex- officio member
Gilman Parker willed to the Town
$35,000 as a Hospital Trust Fund in
1925
Purposes: A. To build a Town of Reading Hospital
B. Interest to be used to pay hospital
bills of needy residents in interim
20
Additional Wills
A. Stephen Foster:
B. Anne Grouard:
$ in 1947
$ in 1952
3. All wills with same purposes
Probate Court issued Judgment
modifying Hospital Trusts under
Doctrine of Cy Pres in 1988
Modification: Income derived from Hospital Trusts
may also be available for defraying the expenses
of needy citizens for the following purposes.
• Provision of in -home health care
• Transportation to hospitals and other approved
medical centers or facilities
• Other medically related services authorized by
Commissioners of Trust Funds
Current Services offered by Hospital
Trust Funds
Provided through Hallmark Health Visiting Nurse
• Lifeline Emergency Response System (140 +clients)
• Home Care Aide Escort Service
• Grant to RCASA for William James College Interface
• Home Care Aide Respite Care
Provided through MaSSTran (cab and chair car company)
• 900 to 1000 rides yearly to medical appointments
• Rides provided to 38 communities, including Boston
Town Trust Funds with expenditures
determined by other Town Boards
• Cemetery Trusts by Cemetery Trustees
• Library Trusts by Library Trustees
• Scholarships by Scholarship Foundation & School Dept.
• Veterans Memorial Trust by Veterans Memorial Trust
Committee
• Celebration &Historical Preservation Trusts by
Celebration Committee
• Downtown Improvements &Events by Town Manager
• Historical Commission Trust by Historical Commission
• Elder Services Trusts by Council on Aging or Elder /Human
Services Director
Investment Policies of Trust Fund
Commissioners
• Trust Funds may be co- mingled for investment purposes with the
interest earned distributed proportionately among the various funds.
• No more than 25% of the portfolio will be invested in equities. The
remainder will be invested in bonds or CD's.
• Only investment grade bonds will be considered for the Trust Funds.
Future purchases of equities will be in index funds. Bonds will be held to
maturity unless called. Gains on stock will be taken yearly to produce
income to the trusts.
• The Trust Fund Commissioners are guided by prudent investment
standards under General Laws Chapter 167F Section 3 Paragraph 5 and
legal investments as determined by the Commissioner of Banks under
General Laws Chapter 167, Section 15 A, focusing on minimum risk and
preservation of principal in its investments.
• The Trust Fund Commissioners aim to earn sufficient funds each year to
adequately fund the programs and purposes for which the funds were
bequeathed to the Town with minimum risk.
Trust Fund FY2016 Activity and
Final Balances as of 06/30/2016
Cemetery
1421894
581520
1201000
412511156
Hospital
1501455
755
931087
414661461
Library
21122
0
0
631814
Scholarships / Loans
61739
600
91922
1961683
Veterans
41002
390
101462
1161544
Celebration
1531
0
41520
42,863
Historical Preservation
11812
582
71700
471375
Downtown
Improvement /Events
11437
371201
361423
391593
Historical Commission
11054
0
0
311704
Elder Services
141503
0
181124
4241650
Totals
326,549
98,048
300,238
9,680,843
Non Expendable and Expendable
Balances as of 06/30/2016
Cemetery
216821748
115681408
412511156
Hospital
1131872
413521589
414661461
Library
481663
151151
631814
Scholarships / Loans
1251252
711431
1961683
Veterans
871020
291524
1161544
Celebration
0
421863
421863
Historical Preservation
0
471375
471375
Downtown
Improvement /Events
0
39,593
39,593
Historical Commission
0
311704
311704
Elder Services
1361497
2881153
4241650
Totals
3,194,052
6,486,791
9,680,843