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HomeMy WebLinkAbout2016-06-21 Board of Selectmen Minutes Town of Reading # Meeting Minutes RECEIVED FOWN CLERK �• ' I'LAUING. MASS. Board - committee - Commission - council: 1016 AUG 18 AID28 Board of Selectmen Date: 2016-06-21 Time: 7:00 PM Building: Reading Town Hall Location: Selectmen Meeting Room Address: 16 Lowell Street Session: Purpose: General Business Version: Attendees: Members - Present: Chair John Halsey, Kevin Sexton, John Arena, Barry Berman and Dan Ensminger Members - Not Present: Other Present: Town Manager Bob Leiacheur, Police Chief Segalla, Town Accountant Sharon Angstrom, HR Director Judi Perkins, Conservation Administrator Chuck Tirone, CPDC Chair Jeff Hansen, CPDC members David Tuttle, Nick Safina and John Weston, Annika Scanlon, William and Debra Dalton, George ' Katsoufis, Tony D'Arezzo, Brad Latham, Administrative Assistant Caitlin Saunders Minutes Respectfully Submitted By: Secretary Topics of Discussion: Selectmen's Liaison Reports and Comments Mr. Arena noted he has nothing to report except he did witness that accident on Main Street last night and would like to say how wonderful our emergency personnel are. Mr. Sexton commented the good turnout at the community listening meeting. He noted it was good to see a lot of new faces. Mr. Berman and Mr. Ensminger agreed with Mr. Sexton also noting the presentation was very well done. Public Comment Brian Omara of 12 Batchelder Road voiced his concerns about the cemetery garage. Not only because he is an abutter but as a taxpayer he does not believe the town should be doing a cemetery garage when we are making cuts. He noted it would make more sense to tie this in with the DPW project down the road. Larry Gilson of 70 Pearl Street voiced his objection to the parking ban. He noted when events are going on everyone parks on the sidewalks making it very difficult for residents to safely back out of their driveways. ' Town Manager's Comment Mr. LeLacheur addressed Mr. Omara's concerns about the cemetery building. The way the town is set up, if a capital project gets cancelled, another one just moves into its place. He noted they are doing a lot of studies to make sure this project, if it goes forward, gets done correctly and at a good location. Page I 1 Board o(Selectmen Minutes-June 21 2016-page 2 Mr. Halsey reassured Mr. Omara that the Board of Selectmen are looking at everything - concerns/comments/locations. All aspects of this to make sure it is a good project to put ' through. Mr. LeLacheur noted on Father's Day, himself, Chief Segalla and Dr. Doherty went to the congregation for a working group. At the end of the day he received updated plans for the 40B project at the corner of Lincoln and Prescott. He noted the new plans are much Improved. Appoint Boards and Committees Dan Ensminaer second by Mr. Arena moved that the Board of Selectmen accept the recommendations of the Volunteer Appointment Committee as follows: Annika Scanlon to the Conservation Commission with a term ending lune 30. 2019. David Pinette to the Conservation Commission with a term ending June 30, 2019. Dan Ensminaer moved that the Board of Selectmen reconsider the Previous Associate member votes to comply with the Bylaw regulations regarding Associate member terms, second by Mr. Arena and approved with a 5-0-0 vote. Dan Ensminaer, second by Mr. Arena moved that the Board of Selectmen accept the recommendations of the Volunteer A000intment Committee for the Associate members as follows: ' Animal Control(Associate) Joyce Gould 6-30-18 Board of Health(Associate) Nancy Docktor 6-30-18 Climate Adv. Com. (Associates) Jeffrey Everson 6-30-17 Gina Snyder 6-30-18 Comm.of Trust Funds (Associate) Richard Holmes 6-30-18 Council on Aging(Associate) Pooja Parsons 6-30-18 Fall Street Faire Committee (Associate) Allison Ullman 6-30-18 Historic District(Associates) Jack Williams 6-30-18 Historical Commission (Associate) Virginia Adams 6-30-18 Recreation Committee(Associate) Mary Ellen Stolecki 6-30-18 Catherine Kammer 6-30-18 Gill Congdon 6-30-17 Town Forest Committee (Associate) Michael Bourque 6-30-18 , Daniel Ford 6-30-18 Nancy Docktor 6-30-17 Trails Committee(Associate) John Parsons 6-30-18 Page 1 2 Board of Selectmen Minutes—June 21 1016—pare 3 The motion was approved by a vote of 5-0-0. - ' Discussion/Action Items Hearing — Approval of the FY17 Non Union Classification and Compensation Plans - Human Resources Director Judi Perkins noted nothing is really changing from the spring. A few positions are now vacant but there are no changes to the schedule. Mr. Berman moved that the Board of Selectmen close the hearing on the approval of the FY17 Non Union Classification and Compensation Plans, seconded by Mr. Ensminger and approved with a 5-0-0 vote. Mr. Berman moved that the Board of Selectmen approve the FY17 Non Union Classification and Compensation Plans, seconded by Mr. Arena and approved with a 5-0-0 vote. Town Accountant Quarterly Report - Ms. Angstrom noted that the Finance Director position at the School Department will be vacant and she will help out until it is filled. Mr. LeLacheur also added the School's Human Resources Director also resigned. Ms. Angstrom noted we are in good shape for FYI and they are only 16% short of 100% of collection taxes. We are still maintaining our triple A bond rating. Mr. LeLacheur stated we refinanced our water debt and saved$.5 Million. ' The audit committee met and had no concerns. They also believe the corrections being made to correct the revolving funds are working. Hearing—Increase the No Parking on the easterly side in front of 75 Pearl Street from 100 feet to 285 feet- Chief Segalla noted he receives several complaints on Pearl Street for sporting events at the field so he would like to extend the restricted parking. Mr. Arena asked where those cars can park and Chief Segalla noted Belmont Street would be a great substitute. Mr. Sexton asked why it never got extended in the fust place and Chief Segalla said they looked into it but could not find the history of why it was only restricted to 100 feet. Bill Dalton of 91 Pearl Street noted that the bend in the road makes cars drive on the wrong side of the road to get around cars. This has been a long standing problem. Larry Gilson of 70 Pearl Street agreed with Mr. Dalton about traffic driving on the wrong side of the road because the street is so narrow however if they restrict this further, the cars are going to be parking on the other side of the road up on the sidewalk making it hard for residents to get out.He thinks this will further cluster the other part of the road. ' Chief Segalla noted if anyone is parking on the sidewalks to call the station and a cruiser will come and tag those cars. You are not allowed to park on sidewalks. Jeff Hansen noted he is a soccer coach that uses that field and there definitely is a safety issue over there. It's impossible to park and he does not want to use that field anymore. Page 13 Board of Selectmen Minutes—June 21. 2016—page 4 Mr. Sexton agreed with Mr. Hansen and noted that maybe this field isn't a good use for kids recreation. ' Mr. Halsey noted they can bring that up to the Recreation Committee since they rent that field. Mr. Berman moved that the Board of Selectmen close the hearing on increasing the No Parking on the easterly side in front of 75 Pearl Street from 100 feet to 285 feet, seconded by Mr. Sexton and approved with a 5-0-0 vote. Mr. Berman moved that the Board of Selectmen approve amending Article 12.1 of the Town Of Reading Traffic and Parking Regulations to prohibit parking on the easterly side in front of 75 Pearl Street for approximately 285 feet, seconded by Mr. Arena and approved with a 5-0-0 vote. Hearing—No bus access beyond house number 230 on Bancroft Avenue - Chief Segalla noted this is just a safety issue so the bus does not have to back out. Mr. Berman moved that the Board of Selectmen close the hearing restricting bus access beyond house number 230 on Bancroft Avenue, seconded by Mr. Sexton and approved with a 5-0-0 vote. Mr. Berman moved that the Board of Selectmen amend Article 12.1 of the Town of Reading Traffic and Parking Regulations to prevent bus access beyond 230 Bancro ' Avenue, seconded by Mr. Arena and approved with a 5-0-0 vote. Hearing —No Parking on the northerly side of Charles Street between Dana Road and Boswell Road between 8:00 am and 3:30 pm on Monday — Friday and enact Article 5.44K Additional Time Restriction on Charles Street - Chief Segalla noted it is currently restricted in the morning and the afternoon. It is hard when there are half days so he just wants to extend it to the whole day. Mr. Berman moved to close the hearing on additional time restrictions on parking on Charles Street between Dana Road and Boswell Road between the hours of 8:00 a.m. and 3:30 pm. on Monday—Friday: and enacting Article 5.4.4K of the Town of Reading Traffic Rules and Regulations,seconded by Mr. Ensminger and approved with a 5-0-0 vote. Mr.Berman moved and Mr. Arena seconded that the Board of Selectmen amend Article 12 of the Town of Reading Traffic and Parking Regulations to replace 5.4.41) to 5.4.4K by adding the following: Pursuant to Article 5.4.4K, parking shall be Prohibited on the northerly side of Charles Street between Dana Road and Boswell Road between the hours of 8:00 a.m. and 3:30 p.m. on Monday through Friday. The motion was approved with a 5-"vote. Mr. Berman moved and Mr. Arena seconded that the Board of Selectmen enact Article ' 5.4.4K Additional Time Restriction to include: No Person shall park a vehicle from 8.00 a.m. to 3:30 p.m, on Monday through Friday on any of the streets or parts of the streets to which this Article has been applied as listed under Article 12 of the Town of Reading Traffic and Parking Regulations: approved with a 5-0-0 vote. Page 1 4 Board of Selectmen Minutes—June 212016_paze5 Hearing—Application for an All Alcohol Restaurant Liquor License for Chipotle Mexican Grill ' 46 Walkers Brook Drive - Attorney Matt Fogelman and General Manager Shane Wilson were present. Mr. Arena asked how they decide which locations will serve alcohol or not. Mr. Fogelman noted every location wants a license but some towns they are just not able to acquire them in because there are none left, too expensive,etc. Mr. Arena asked about the types of alcohol being served. Mr. Fogelman noted they are asking for an all alcohol license but will only be selling beer and margaritas and only to people purchasing food. Mr. Berman asked Mr. Wilson who he reports to and Mr. Wilson noted he reports to an area manager who reports to a regional manager. Mr. Arena asked if they would deny someone who just wanted a drink and Mr. Wilson said yes they would. Mr. Berman asked if the store would close if they did not get this license. Mr. Fogelman noted no, it is not crucial; it is just something they like to have to offer their customers. Mr. Sexton asked Mr. Wilson if he has prior experience with all alcohol licenses and Mr. Wilson noted yes he has worked for Chipotle for three years and has managed other locations with liquor licenses. ' Dave Tuttle commented that Chipotle frequently does catering and asked how the liquor license would affect that. Mr. Wilson noted no alcohol will leave the building including on the patio. Nick Safina asked the size of the beverages and if there was a limit. Mr. Wilson noted there is a two drink max per customer. The beers are bottles and the margaritas are premixed and poured into 16 oz cups. Mr. Berman moved that the Board of Selectmen close the hearing on the application for an All Alcohol Restaurant Liquor License for Chipotle Mexican Grill, 46 Walkers Brook Drive, seconded by Mr. Arena and approved with a 5-0-0 vote. Mr. Berman moved and Mr. Arena seconded that the Board of Selectmen approve the application for an All Alcohol Restaurant Liquor License for Chipotle Mexican Grill of Colorado, LLC d/b/a Chipotle Mexican Grill, 46 Walkers Brook Drive. Reading for a term expiring December 31,2016 subieet to the following conditions: AB Bylaws. Rules and Regulations of the Town of Reading and of the Commonwealth of Massachusetts shall be followed, and subject to a satisfactory inspection of the establishment by the Town Manager or his designee. The motion was approved with a 5-0-0 vote. ' Community Zoning;Joint Meeting with CPDC -The CPDC called to order at 8:40. Chairman Jeff Hanson gave a presentation updating the Board of Selectmen on zoning. There has been a lot done since November 2013 but there are still some big items that need to be addressed. The release of the economic plan changed our focus a little on the priorities. Town Counsel strongly advised us to change our sign bylaw after the Supreme Court Wiling. The Page 15 Board of Selectmen Minutes—June 21 2016—pare 6 proposed zoning amendments now are: site plan review, other amendments, sign bylaw and downtown zoning. ' Mr. Arena asked what some examples of home occupations are and Ms. Mercier noted someone giving music lessons out of their house. Mr. Berman asked about a home daycare and Ms. Mercier noted that is regulated differently. Regarding the sign bylaw, Mr. Safina noted they looked at models, our current bylaw and then took into consideration all of Town Counsel's recommendations. Mr. Halsey asked if this was mostly a compliance change and the board indicated yes it was changed to bring into compliance with the new ruling. Mr. Hanson noted they held public forums regarding downtown zoning and people seemed to favor the area down by the depot. However,he thinks that may be the case because we now have a 40B going in there. Mr. Halsey commented people do not understand that an overlay will not force them out of their homes but rather creates potential opportunities for the future. Mr. Arena noted people need to be presented with correct information on what would/could/could not happen. ' Mr. Hansen suggested another combined meeting to show the public what the possibilities are. Mr. Halsey noted they need to explain to homeowners that this is just another option they have not a requirement. Mr. Sexton noted this would actually bring up the value of their homes. Mr. Berman suggested spending some time putting together a simple presentation for Town Meeting in November. Mr. Sexton thanked the CPDC for all their hard work. CPDC adjourned at 9:20 PM. 172 Woburn Street 40B Project (former St. Agnes School) - Mr. Latham noted they went to the neighbors and talked to them,they had an abutters meeting. The product now is amended with all those comments and concerns. They are still trying to address water concerns. They are putting windows and landscaping in the front of the building. Mr. Berman asked about snow and the Mr. Lathan noted the applicant will have it removed when large amounts fall. ' Mr. Arena asked if this building is currently three stories and it was noted it is. They plan to reverse the traffic flow and have assigned parking spaces for the tenants. Page 1 6 Board of Selectmen Minutes—June 11. 2016—fie 7 The applicant Mike Sullivan plans on being the building manager when complete. ' Mr. Arena asked what the biggest issue was for the neighbors and it was noted they we nervous about drainage issues. The next step is to apply to MassHousing and get a site/eligibility letter. They are probably about three months away from needing to meet with the ZBA. They are going through Mass Housing and not a LIP because Mass Housing works better with smaller developments. Mr. Halsey asked Mr. Latham what they are looking for from the Board at this time and Mr. Latham noted theyjust wanted to know they liked the project and are not against it. Mr. Arena noted it looks good however they are not the important people; the neighbors are during the ZBA process. Mr. Halsey thanked them for coming to see them but noted their opinions really do not matter. The general consensus is we like the progress and glad you are communicating with the neighbors. Approve Debt Sale - Mr. Berman moved and Mr. Ensminzer seconded that in order to reduce interest costs, the Treasurer is authorized to issue refunding bonds, at one time or from time to time, pursuant to Chapter 44, Section 21A of the General Laws, or pursuant to any other enabling authority, to refund all or a portion of the Town's$9.535,000 General Obligation Municipal Purpose Loan of 2007 Bonds dated November 1. 2007 maturing on and after November 1, 2018 (collectively, the "Refunded Bonds") and that the proceeds of any refunding bonds issued pursuant to this vote shall be used to pay the principal, redemption premium, if any, and interest on the Refunded Bonds and to pay costs of issuance of the refundine bonds. Further move that the sale of the $8,680,000 General Obligation Municipal Purpose Loan of 2016 Bonds of the Town dated June 28, 2016 (the "Bonds"), to FTN Financial Capital Markets at the price of $9,785,514.62 and accrued interest, if any, is hereby approved and confirmed. The Bonds shall be Payable on November 1 of the years and in the principal amounts and bear interest at the respective rates,as follows: Interest Interest Year Amount Rate Year Amount Rate 2016 $705,000 3.00% 2022 $860,000 4.00% 2017 605,000 4.00 2023 860,000 4.00 2018 970,000 4.00 2024 710,000 4.00 2019 965,000 4.00 2025 475,000 4.00 2020 965,000 4.00 2026 355,000 3.00 2021 860,000 4.00 2027 350,000 3.00 ' Further move that in connection with the marketine and sale of the Bonds, the preparation and distribution of a Notice of Sale and Preliminary Official Statement dated June 14, 2016, and a final Official Statement dated June 21, 2016 (the "Official Statement"), each in such form as may be approved by the Town Treasurer, be and hereby are ratified, confirmed,approved and adopted. Page 1 7 Board o(Seleetmen Minutes—June 21, 2016 Pape 8 Further move to authorize the execution and delivery of a Refunding Escrow Agreement to be dated June 28, 2016, between the Town and U.S. Bank National , Association,as Refunding Escrow Agent and Paving Agent. Further move that the Town Treasurer and the Board of Selectmen be, and hereby are, authorized to execute and deliver a continuing disclosure undertaking in compliance with SEC Rule 15c2-12 in such form as may be approved by bond counsel to the Town, which undertaking shall be incorporated by reference in the Bonds for the benefit of the holders of the Bonds from time to time. Further move that we authorize and direct the Treasurer to review and update the Town's Post-issuance federal tax compliance procedures with such changes, if any, as the Treasurer and bond counsel deem necessary in order to monitor and maintain the tax- exempt status of the Bonds. Further move that each member of the Board of Selectmen. the Town Clerk and the Town Treasurer be and hereby are, authorized to take any and all such actions, and execute and deliver such certificates, receipts or other documents as may be determined by them,or any of them, to be necessary or convenient to carry into effect the provisions of the foregoing votes. The motion carried with a 5-0-0 vote. FY17 Goals Update and Draft FY18 Goals - Mr. LeLacheur noted that the state is looking at ' Council on Aging so we may not have to do that. We are keeping our 911 system for another year. We are going to wait on the AdHoc Master Planning committee because we are not quite ready for that. Parking is a continuous work in progress. The lighting project is on hold. The library project is moving along slowly. Oakland Road really needs to be discussed with Town Counsel. Mr. Halsey suggested looking at a policy about what can be said as a committee/town/individual. The FY18 goals will be done after reviews. Appoint Town Manager-This is an extension to finalize Mr. LeLacheur's contract. Mr. LeLacheur noted this new Town Counsel should look at the agreement because our previous Town Counsel created the last one. Mr. Berman moved to approve the Amendment to the May 21 2013 Employment Agreement between Town of Reading and. Robert LeLacheur for Services as Town Manager as Presented, seconded by Mr. Arena and approved with a 5-0-0 vote. Mr. Berman moved that the Board of Selectmen adjourn the meeting at 10:34 PM seconded by Mr.Arena and approved with a 5-0-0 vote. Respectfully submitted, ' Secretary Page 1 8