HomeMy WebLinkAbout2016-06-06 Housing Authority MinutesOFp
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Town of Reading
Meeting Minutes
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Board - Committee - Commission - Council:
Housing Authority
Date: 2016-06-06
Building:
Reading Housing Authority Administration
Address: 22 Frank Tanner Drive
Purpose: Regular Monthly Board Meeting
Attendees: Members - Present:
Time: 5:30 PM
RECEIVED 49
i CWN CLERK
BEADING. MASS.
201b AUG 10 A 8. 53 ,
Location: Community Room
Session: Open Session
Version: Final
Kevin Mulvey, Vice -Chair; Madeline Hodgdon, Treasurer; Diane L. Cohen,
Ass't. Treasurer; Richard Robbins, Member
Members - Not Present:
Timothy J. Kelley, Chair
Others Present:
Lyn E. Whyte, Secretary
Minutes Respectfully Submitted By: Lyn E. Whyte
Topics of Discussion:
Pursuant to a legally posted meeting, the meeting June 6, 2016 convened in the Community
Room located at 22 Frank D. Tanner Drive, Reading Town Hall at 5:30 PM
READING HOUSING AUTHORITY
MINUTES OF THE REGULAR BOARD MEETING, June 6. 2016
A regular business meeting of the Reading Housing Authority was held on Monday, June
6, 2016 at 5:30 P.M at the office of the Reading Housing Authority the town of Reading,
Mass. The meeting was called to order at 5:34 P.M. with the Vice -Chair, Kevin Mulvey
presiding. Those members present and forming a quorum were Richard Robbins, Diane
Cohen, and Lynn Hodgdon as well as the Secretary/Executive Director, Lyn Whyte.
Timothy J. Kelley absent.
Minutes Move Diane Second Lynn Vote 4-0
16-087 VOTED: To accept for the record the Minutes of the Regular Business Meeting of
May 2, 2016, as presented.
Finances Move Diane Second Richard Vote 4-0
16-088 VOTED: To approve and sign the checkroll/billroll for the period for Accounts
Payable Check #6330-6378. Payroll Summary as presented for May, 2016. Section 8
Voucher Program; June 1, 2016 wire transfer in the amount of $115,671.22 as presented.
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Finances Move Richard Second Diane Vote 4-0
16-089 VOTED: To certify receipt of monthly operating statements for all RHA programs
for the month end April, 2016 of the current fiscal year.
Certification of Compliance -Wage Match Move Richard Second Diane Vote 4-0
16-090 VOTED: To certify RHA use and compliance with Wage Match for State Program
Tenants per Public Housing Notice 2016-09.
Personnel Matters:
- Confirmation of submittal of Board Attendance to DHCD for month of May, 2016 was
provided to Board.
Report of Proarams:
- Vacancy Report- Mitch Hudzik, State Program Coordinator provided her monthly report. .
- Sec 8 Report- Report provided by Executive Director
- Resident Service Coordinator- Current Tannerville Newsletter provided.
- Monthly Work Order/Maintenance Report for month of May, 2016.
New Business:
- Correspondence from DHCD Public Housing Notice 2016-09 regarding administrative
use of Wage Match online system for State Housing Program Tenants. RHA uses said
program per guidelines issued by the Department of Housing and Community
Development. All confidentiality and controls are in place to secure all information. Said
notice was distributed to all Board Members and applicable staff for their review and
understanding. Signed documentation in this regard will be forwarded to DHCD for files.
- Open Meeting Law training materials and updates was distributed to all Board members
for their review and understanding. Executive Director, Lyn Whyte and Board Member,
Diane Cohen attended training session presented by DHCD Legal Counsel, Lori
McBride on May 4, 2016 regarding this topic. Updated manual available at RHA office
location. Requirements regarding an open meeting were also reviewed by the
Executive Director and the Reading Town Clerk to verify all compliance matters in this
regard.
- Correspondence from DHCD notifying the RHA of a Formula Funding Award for FY
2019 in the amount of $70,947. Projects are in place to utilize these funds during the
designated timeframe.
- Upon Board discussion, our board meeting for July 2016 has been cancelled due to
lack of a quorum. If need be, a special meeting will be scheduled by the Executive
Director if any matters of importance need immediate resolve. Otherwise, our annual
meeting will take place in August, 2016
Real Estate Matter:
- Gazebo Circle: RHA received notice of postponement of Unit 411 Foreclosure Sale until
July 2016. Further updates will be provided when received.
- Gazebo Circle: Update of tax status of prior purchase of an affordable unit at this location.
Tax pilot on said unit is applied as of July 1, 2016 (FY 17 tax year) Any outstanding taxes
for the period January thru June 2016 will be paid accordingly to the Town of Reading.
RHA legal counsel also informed the RHA that title fees associated with the purchase of
said unit in the amount of $984 were waived upon filing and have been refunded to the
RHA. Said refund has been received and deposited into appropriate housing account.
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Board Schedule
August 2016 BOARD MEETING; 08/01/2016 @ 5:30 pm
16-092 TO ADJOURN: 6:00 PM. Move Diane Second Lynn Vote 4-0
Resp ec ully submitted,
Lyn E. Whyte, Secretary & Executive Director
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