HomeMy WebLinkAbout2016-07-12 Board Of Selectmen HandoutDRAFT MOTIONS
BOARD OF SELECTMEN MEETING
JULY 129 2016
Halsey, Sexton, Berman, Arena, Ensminger LeLacheur
5a) Move that the Board of Selectmen close the Warrant for the September
8, 2016 State Primary.
6a) Move to approve the minutes of May 17, 2016 as amended.
6b) Move to approve the minutes of June 1, 2016 Community Listening
session as amended.
6c) Move to approve the minutes of June 7, 2016 Community Listening
session as amended.
6d) Move to approve the minutes of June 7, 2016 as amended.
Reading 2020
FY17 Grouns
i
Financial
Sustain- Operational Communi- Long Term
ability Eff iciency cation Policy Planning
R2020 -1 R2020 -2 R2020 -3 R2020 -4 R2020
5
John Halsey BOS Ch xxx
Kevin Sexton BOS VCh
xxx
Barry Berman
BOS
Sec
xxx
John Arena
BOS
xxx
Dan Ensminger
Bob LeLacheur
BOS
Adm Svc TM
Chair
xxx .
xxx
xxx
xxx
xxx
Jean Delios
Pub Svc
DH
xxx
Chair
Sharon Angstrom
Finance
DH
xxx
Chair
Matt Kraunelis
Adm Svc
DH
Chair
xxx
Greg Burns
Fire
DH
Chair
Mark Segalla
Police
DH
xxx
Amy Lannon
rary
DH
xxx
Jeff Zager
!DPW
DH
xxx
Joe Huggins
Facilities
DH
xxx
Allison Jenkins
Adm Svc
purch
xxx
xxx
Jayne Miller
Adm Svc
busn
xxx
xxx
Kevin Furilla
Adm Svc
tech
xxx
xxx
Jane Kinsella
DPW
ADH
xxx
xxx
Judi Perkins
Adm Svc
ADH
xxx
Kevin Cabuzzi
Facilities
ADH
xxx
Nancy Heffernan
Finance
ADH
xxx
Victor Santaniello
Finance
Asr
xxx
Paul Jackson
Fire
ADH
xxx
Library (open)
Library
tba
xxx
Deputy Chief (open)
Police
ADH
xxx
John Feudo Pub Svc
Julie Mercier Pub Svc
ADH
xxx
ADH
xxx
Reading 2020 FY17 Working Groups & Goals
71412016
R2020 -1 Financial Sustainability (LeLacheur Chair; Angstrom, Miller, Heffernan, Santaniello; Halsey)
Goal #1 - Comprehensive financial review through FY2025 & FY2030
Goal #2 - Local Real estate Tax Policy
Goal #3 - Projects outside of Tax Levy
Goal #4 - Gather feedback from the Community on the balance of resources and services
Goal #5 - Provide Information to the Community
Operational Efficiency (Angstrom Chair; Delios, Jenkins, Furilla, Cabuzzi, LeLacheur;
R2020 -2 Ensminger)
Goal #6 - Resource sharing with other communities & organizations
Goal #7 - Master Plan for Human /Elder Services
Goal #8 - Gather internal operational data
Goal #9 - Conduct Peer comparisons as warranted & relevant
Goal #10 - Continue to integrate and leverage technology
Communication (Kraunelis Chair; Lannon, Zager, Miller, Furilla, Jackson, Deputy Police
R2020 -3 Chief(open), Feudo, LeLacheur; Sexton)
Goal #11 - Review Selectmen's Policies - Article 2 Appointed Boards
Goal #12 - Improve Selectmen & Appointed Boards communication
Goal #13 - Appointed Boards providing community information
Goal #14 - Website continuous improvements
Goal #15 - Complete Library Building project and Assess Staffing and Communication needs
R2020 -4 Policy (Burns Chair; Kraunelis, Segalla; Jenkins, Kinsella, Perkins, LeLacheur; Arena)
Goal #16 - Targeted Review of General Bylaws (Nov '16 Town Meeting)
Goal #17 - Review Selectmen's Policies - Article 1 Operating Procedures /Charter
Goal #18 - Review Selectmen's Policies - Article 3 Licenses
Goal #19 - Complete Legal Review of all union collective bargainning contracts
Goal #20 - Complete Review of Town Personnel Policies
Long Term Planning ( Delios Chair; LeLacheur, Huggins, Kinsella, Library ADir /Dir(open),
R2020 -5 Mercier; Berman)
Goal #21 - Economic Development - Downtown(zoning, parking, initiatives /projects)
Goal #22 - Economic Development - Other Priority Development areas (zoning, marketing)
Goal #23 - Economic Development - Housing (zoning, demographics, projects)
Goal #24 - Assess condition of Town Buildings and space needs
Goal #25 - Assess status of all Town owned land (include Oakland Road)
l.%
Financial Notes for July 12th
What did you hear from the three Public Listening Sessions?
How long should an Override be designed to last?
- Town Manager suggests through FY2025 when all RMHS & Library debt are repaid from outside the
tax levy: (FY18- FY24 declines from $2.9mil to $2.6mil; FY25 $1.3mil)
- Last Override was suggested for 8 years and has lasted for 13 years; next time unlikely to trim
expenses and gain efficiencies, but economic growth may stretch it on the revenue side
What should the Override accomplish?
- Sustain town and school operating budgets at historic levels of +3.25% (13 yrs since last override)
- Add things removed in the past few years
- Add these things, and add more things
- Allow for periodic additions throughout the next several years
Town Manager and Town Accountant Suggestions — Financial Policy
- Reduce annual use of Free Cash to balance budgets to $1 million (regeneration)
- Increase Pension Funding (current target 2029, sooner allows OPEB funding)
- Hold to some amount of capital /debt spending near 5 %; more can be done mid -year
Reserve for TLT litigation
- Continue blend of conservative & realistic budgeting & forecasting
- Any Override will likely require a savings mechanism in early years that becomes a source of funds
in the later years. Remember that reliance on that source of funding is exactly the same danger as
using Free Cash to balance budgets. The financial cliff built for 2025 could cause a financial crisis.)
Joint meeting on 7/19 with CPDC
6:00- 6:45pm Refreshments and walk- around session
6:45- 7:OOpm Chairman Halsey overview of planning efforts and objectives (especially addressed to
the Boards and Committees that are present)
7:00- 7:30pm Presentation on Zoning feedback, options and process
7:30- 8:30pm Q &A and roundtable discussions
10
LEGAL BUDGET YTD ACTUAL I BUDGET I BALANCE
LEGAL BUDGET TOTAL
$
307,359
$
335,516
$
28,157
Town Counsel
$
156,885
$
150,000
$
(6,885)
Town Labor Counsel
$
3,824
$
20,000
$
16,176
TLT Litigation
$
146,650
$
165,516
$
18,867
Tax title taking T
celltower leases /bylaw I T
$
966.50
YTD ACTUAL
I BUDGET
I BALANCE
TOWN COUNSEL TOTAL $ 156,885.04 $ 150,000 $ (6,885)
Typical Issues T $ 106,839.55
$ 104,500
$ (2,340)
_
Other Issues rare $ 50,045.49
$ 45,500
$ (4,545)
Miyares & Harrington Total
$ 156,885.04
$ 150,000
$ (6,885)
Public Policy
59%
$ 47,639.08
$ 45,000
$ (2,639)
Town Meeting T $ 23,870.10
Zoning Bylaw project'; $ 12,265.98
$ 24,000
$ 130
$ 12,000
$ (266)
Firearm bylaw $ 1,806.00
$ 2,000
$ 194
Tax title taking T
celltower leases /bylaw I T
$
966.50
$
1,000
$
34
$
836.00
$
1,000
$
164
Boards & Committees rare x $ 1,993.00
Alcohol licenses T $ 5,901.50
$
$
Management Policy
43%
$ 22,781.64
$
Town Regional IMA
Public Safety
T
$ 1,266.00
$
T
$ 2,680.64
$
Public Works
T
$ 3,696.00
$
Public Library
T
$ 767.50
$
Building department
T
$ 1,095.50
$
Town other
T
$ 3,359.00
$
School Regional IMA
T
$ 1,376.00
$
School other
T•
$ 8,541.Ob
$
2,000
$
7
3,000
$
(2,902)
25,000
$
2,218
2,000 $
734
3,000
$
319
4,000
$
304
1,000
$
233
1,500
$
405
3,500
$
141
1,500
$
124
8,500
$
(41)
LEGAL BUDGET I YTDACTUAL I BUDGET I BALANCE
LEGAL BUDGET TOTAL
$
307,359
$
335,516
$
28,157
Town Counsel
$
156,885
$
150,000
$
(6,885)
Town Labor Counsel
$
3,824
$
20,000
$
16,176
TLT Litigation
$
146,650
$
165,516
$
18,867
2,304.50
$
2,500
$
196
Cemetery building
T
$
1,053.00
Construction projects
15%
YTD ACTUAL
1 $ 22,859.31
$
BUDGET
20,000
BALANCE
$ (2,859)
Reading Village 40B
Public Library
rare
T
$
1 $
7,448.96
2,487.00
$
8,000
$
551
$ 3,000
$
513
Modular Classrooms
rare
$
5,939.85
$
2,000
$
(3,940)
Oakland Road land
T
$
2,304.50
$
2,500
$
196
Cemetery building
T
$
1,053.00
$
2,000
$
947
TLT /RMHS
T
$
3,274.50
$
1,500
$
(1,775)
other
$ 351.50
$ 1,000
$
649
Land Use Issues
23%
$
36,807.99
$
35,000
$
(1,808)
Summer Ave
other
(e,":
T
$
$
14,494.70
11,459.29
$
15,000
$
505
$ 8,500
$
(2,959)
Sutton Superfund
T
$
3,399.50
.$
3,500
$
101
Affordable Housing
Gardner Road
T
rare
$
$
4,632.00
2,477.50
$
5,000
$
368
$ 2,500
$
23
258 Main Street
rare
$
345.00
$
500
$
155
Other Issues
17%
$
26,797.02
$
25,000
$
(1,797)
Miyares & Harrington.
Other
T
$
$
26,797.02
$
25,000 $
$
(1,797)
T
LABOR COUNSEL TOTAL
$
3,824.14
$
20,000
$
16,176
NEW: TLT LITIGATION TOTAL
$
146,649.57
$
165,516
$
18,867
TLT /K &P'
$
56,268.29
$
75,000
$
18,732
TLT /Master
$
49,865.18
$
50,000
$
135
TLT/ n &P
-
LeLacheur, Bob
From: Mercier, Julie
Sent: Thursday, July 07, 2016 11:39 AM
To: LeLacheur, Bob
Cc: Delios, Jean
Subject: Special Home Occupation - more info for the BOS
Attachments: CPDC Agenda 7- 11- 16_TimeStamped.pdf
Hi Bob,
The Board of Selectmen asked some good questions about this at their meeting on June 21St, which I did a pretty i errible job of
answering.
The CPDC Public Hearing on this matter (and others — see attached agenda) is on Monday, July 11th at 8:30 PM. I welcome
additional feedback from the Board of Selectmen — if you feel it is appropriate to send this to them.
All of the Public Hearing Draft documents will be posted here (before I leave today): http://www.readingma.gov/rommunity-
planning- and - development- commission /pages /potential - zoning- bylaw- amendments - for - november
Here are the details of the Special Home Occupation use:
The reason that the need for this is becoming important is due to the fact that we now require people to check with
Zoning /Planning before getting a Business Certificate (which is a sensible practice that a lot of Towns follow). When I ask people
about their business (in one case it was an IT guy who wanted his friend to help him occasionally, in another case it was a
landscape contractor, etc.) — I would have to tell them that according to our bylaw, they technically could not operate such a
business from their home, even though, in almost every case, the proposed business use seemed very benign (and honestly,
difficult for us to enforce if they just went ahead and did it without the privileges /vagaries of having a Business Certificate).
Our current bylaw allows for a Home Occupation as an accessory use in all residential districts, and defines it as: 'tA business use
conducted within a dwelling unit that is accessory to the primary residential use and carried on by a resident of the dwelling
unit. Glen Redmond interprets that this means that ONLY a resident or residents of the dwelling can partake in the business,
which, as mentioned above, is limiting.
In light of this, I thought that the Town could better manage this situation (and avoid unwittingly limiting economic
opportunities for small -scale entrepreneurs) by allowing the Special Home Occupation use by Special Permit fro the CPDC —
which would be discretionary, and if approved, give the Public Services Office a document with which to enforce th, realization
and manifestation of the use, and to discontinue it if needed. The CPDC has generally been favorable to this appr and
recognizes that proper communication of the proposal will be needed to get it through Town Meeting.
Pr000sed Bvlaw:
Section 5.6.7 Special Home Occupation: A business use conducted within a dwelling unit, an
accessory structure, or on a residential property, that is accessory to the primary residential use, but
may be carried on by 1 non - resident of the dwelling unit in addition to a resident or residents of the
dwelling unit. Uses that may be considered Special Home Occupations include but are not limited to:
contracting, catering, information technology consulting, tax preparation, etc.
The CPDC may, by Special Permit, authorize a Special Home Occupation in a dwelling unit, in an
accessory structure, or on a residential property provided that:
1 9
a. Not more than one (1) full -time employee, exclusive of residents of the dwelling unit, is employed
on the premises;
b. There is no exterior indication that the dwelling is used for anything other than residential purposes,
except for signs, and commercial vehicles, as may be approved by the CPDC;
c. Storage of any equipment used for the home occupation must be within a permanent structure,
such as a garage or a shed;
d. Off - street parking for the dwelling and home occupation is provided and the CPDC finds thenumber
of vehicles on the premises at any one time and number of vehicle trips per day, exclusive of the
residents' vehicles and trips per day, are consistent with the residential character of the property;
and
e. The home occupation is clearly secondary and incidental to the principal use of the premises.
As determined by the CPDC, additional landscaping and fencing may be required to provide visual and
auditory protection to adjacent properties and areas viewed from the public way.
The CPDC reserves the right to issue a Special Permit for a Special Home Occupation for (one) yea , and
to deny renewal of such Special Permit if substantiated complaints are made regarding the use o the
Public Safety Officer or Public Services Office within that one (1) year period.
Thank you!
Julie D. Mercier, AICP, LEED AP
Community Development Director
Town of Reading
16 Lowell Street
Reading, MA 01867
781.942.6648 (o)
�mercier[ ci.reading.ma.us
Town Hall Hours:
Mon, Wed & Thurs: 7:30 am - 5:30 pm
Tues: 7:30 am - 7:00 pm
Fri: closed
11 0�
Arlington
Bedford
Belmont
Brookline
Burlington
Cambridge
Concord
Everett
Framingham
Lexington
Lincoln
Malden
Maynard
THE COMMONWEALTH OF MASSACHUSETTS
STATE RECLAMATION & MOSQUITO CONTROL BOARD
EAST MIDDLESEX MOSQUITO CONTROL PROJECT
11 Sun Street, Waltham, MA 02453 -4101
Phone: 781 - 899 -5730 Fax: 781 - 647 -4988
https: / /sudbury.ma.us /emmcp/
emmcp.ma@verizon.net
Dear Reading Residents,
Medford
Melrose
Newton
North Reading
Reading
Sudbury
Wakefield
Waltham
Watertown
Wayland
Wellesley
Weston
Winchester
The East Middlesex Mosquito Control Pro ect is planning to use truck mounted aeros
sprayers in Reading on Thursday, July 14 h between dusk and 11:30 PM. Areas to be
sprayed include streets in the vicinity of Van Norden Rd., Forest St., William Rd., Grove
St., High St., and Lowell St. Spraying will also be done near West St. between Winslow
Rd. and the Wilmington border and by Summer Ave. between King St. and Willow St If
spraying is postponed, it will be rescheduled for Monday, July 18tH
The Project uses a spray formulation containing the pesticide product, Anvil, to contr I
mosquitoes. Anvil contains the pesticide, Sumithrin, which is a pyrethroid that is
classified as a slightly toxic pesticide by the EPA. Mosquito control applications of
sumithrin do not pose a significant risk to people or their pets due to the low toxicity of
sumithrin and the small amount used to control mosquitoes. As with any pesticide,
people should minimize exposure. If residents see a spray truck approaching, they arE
advised to go indoors for a couple of minutes while the spray dissipates. Residents a E
also advised to close windows facing the street. Beekeepers do not need to take any
special precautions since spraying begins after dusk.
Information on the spray schedule is available via a recorded message at 781 -893-
5759 and at the Project web site at https: / /sudbury.ma.us /emmcp/ Questions related
spraying or questions on mosquitoes can be answered by calling the East Middlesex
Mosquito Control Project at 781- 899 -5730.
84
nationalgrid
July 5, 2016
Mr. Robert LeLacheur
Town Manager, Town of Reading
16 Lowell St.
Reading, MA 01867
Dear Mr. LeLacheur,
1016 JUL I I P1 3: U
As you may be aware, National Grid is currently engaged in contract negotiations with United Steelworl
Local 12012 -04 whose members service our natural gas systems in your area. As is the case in all oui
union negotiations, we are bargaining in good faith to deliver an agreement that is fair and equitable to
involved parties, as well as to our customers, which will expire at midnight on Sunday, July 17, 2016.
The greatest priority for National Grid, regardless of our negotiation status, is the safety of our customers,
communities and employees. To ensure the continued safe operation of our natural gas system, should we
reach an impasse in negotiations and resulting work stoppage, we have developed a contingency plan that
will assign experienced and trained management employees, skilled retirees and contractors to handle all
potential emergency situations in a timely manner. Although we will be prepared to manage all emergency
situations, it's important to note that a work stoppage may cause a delay in the delivery of some non -
emergency related services in the affected service territory.
Please also know that:
• Emergency Dispatch will continue full operation as will the call center, leak survey
and repair, meter reading and other vital distribution system functions; and
National Grid will continue normal operations of staffing workers for 24 hours, 7 days
per week
Additionally, we plan to contact Fire and Police officials in our territories to test their dedicated emerge cy
line into the National Grid Dispatch Center to ensure it works properly. We take seriously the obligatio to
provide safe, reliable and efficient service to our customers and look forward to our continued partners ips
with safety officials and other leaders in your community.
Further, National Grid will make a concerted effort to regularly communicate all necessary information to
our stakeholders, especially those customers with the greatest likelihood of being affected by this situa ion.
National Grid continues to have a great respect for all of our employees and the contributions they ma a to
our company and community.
If you have any questions regarding our planning or situation status on these discussions, please contact
David Gendall, Director of Community Relations and Customer Management, at (978) 725 -1353.
Sincerely,
V-==::. 0L_
Neil Proudman
Vice President — Operations and Construction
New England Gas Operations
Schena, Paula
From: LeLacheur, Bob
Sent: Tuesday, July 12, 2016 2:46 PM
To: Schena, Paula
Subject: FW: Important Notice from USW 12012 -4
BOS packet
Robert W. LeLacheur, Jr. CFA
Town Manager, Town of Reading
16 Lowell Street, Reading, MA 01867
townmanaeerPci.readine.ma.us
(P) 781 - 942 -9043;
(F) 781 - 942 -9037
www.readingma.gov
Town Hall Hours:
Monday, Wednesday and Thursday: 7:30 a.m - 5:30 p.m.;Tuesday: 7:30 a.m. - 7:00 p.m.; Friday: CLOSED
- - - -- Original Message---- -
From: USW 12012 -4 [mailto: daviddellisola= hotmail .com @mail203.atl81.rsgsv.net] On Behalf Of USW 12012 -4
Sent: Tuesday, July 12, 2016 2:04 PM
To: Town Manager
Subject: Important Notice from USW 12012 -4
Dear City and /or Town Officials:
We represent approximately 1100 National Grid gas workers who live and work in your cities and towns. We r pair leaks
in your streets and sidewalks and install services to your homes and businesses. We often serve as:first respor ders when
there are gas explosions orin situations where an explosion is likely to occur. We work to insure that when other utilities
are working in your communities, they don't rupture existing mains and services. We work literally day and night and in
all kinds of weather to protect your and our communities, all the while working with a highly volatile substancp that puts
our own lives at risk.
We have a highly skilled and well- trained workforce with little turnover because our Local Unions have manag d over
the years to negotiate good contracts for our members. Our Union contracts benefit your communities becau a they
ensure that you have highly skilled and experienced workers on the job.
Our Local Unions are currently engaged in difficult contract negotiations with National Grid, with our contract extension
set to expire on July 17, 2016. In these negotiations, we are fighting to maintain the benefits in our contract fc r the next
generation of employees so that they, too, will remain with the company, gaining the experience and skills needed to
perform this essential work in the coming years. We are fighting to protect the benefits of employees who retire after
devoting their lives to this work. And, we are fighting for adequate staffing to ensure that this work is perform d safely
and efficiently by our skilled members. 7
We are working hard to come to an agreement to avoid a work stoppage so that qualified, Union workers remain on the
job, ensuring safe and reliable delivery of gas services.
i ( v/
In the meantime, we ask for your support in helping us get a fair contract. Please contact Dean Seavers, Natio al Grid's
Executive Director, US at Dean.Seavers @Nationalgrid.com andlor John Pettigrew, National Grid Chief Executi�e at
John.Pettigrew @Nationalgrid.com and let them know that you support our fight for a fair contract.
Thank you.
John Bounopane
Local 12012, USW
Joseph Kirylo
Local !2003, USW
Unsubscribe townmanager @ci.reading.ma.us from this list:
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DRAFT - BOARD OF SELECTMEN
2016 AGENDAS 2 16
711112016
Responsibility
Start time
July 12, 2016
Workshop
Office Hour
Arena
Close the Warrant for September 8th State
Primary
7:20
Review Proposed Reading 2020 Working
Groups and Draft FY17 Goals
7:30
Financial Overview
8:30
July 19, 2016
Pleasant St Ctr
6:
Opm
Zoning Charette with CPDC
July 26, 2016
Birch Road Utility Easements
LeLacheur
7:20
Hearing
Driveway Waiver - 43 Track Road
LeLacheur
7:25
Hold
Fusilli's Alteration of Premises
Senior Tax Relief
Board of
Assessors
7:30
Tax Classification discussion
LeLacheur
8:30
August 16, 2016
Office Hour
Berman
Trust Fund Commissioners
Cohen
8:30
Close Warrant for Special Town Meeting 9/12
LeLacheur
September 6, 2016
Office Hour
Sexton
Preview Warrant for Subsequent Town Meeting
LeLacheur
State Election September 8, 2016
Thursday
Special Town Meeting September 12, 2016 ( ?)
Monday
September 20, 2016
Close Warrant for Subsequent Town Meeting
LeLacheur
October 4, 2016
Office Hour
Ensminger
Close Warrant for Special Election 10/18/16
LeLacheur
c
Vote Warrant Articles for Subsequent Town
Meeting 11/14/16
LeLacheur
Special Election October 18, 2016 ( ?)
Tuesday
October 25, 2016
Close Warrant for Presidential and State
Elections 11/8/16
Town Meeting November 14, 2016
Monday
Town Meeting November 17, 2016
Thursday
Town Meeting November 21, 2016
Monday
Town Meeting November 28, 2016
Monday
Town Meeting December 1, 2016
Thursday
November 15, 2016
Office Hour
Halsey
November 29, 2016
c
(0
December 13, 2016
Office Hour
Arena
Future Agendas
Board of Selectmen Policies: Article 1 General
Operating Procedures
LeLacheur
Board of Selectmen Policies: Article 2 Volunteer
Boards /Committees /Commissions
LeLacheur
Board of Selectmen Policies: Article 3 Licenses
LeLacheur
Review Inflow & Infiltration policy
Percival
Oakland Road status & plans
LeLacheur
Strout Avenue Master Plan
Delios
Multi Board /Committee Summit
Halsey
Downtown Parking
Segalla
Recurring Items
Close Warrant: Nov TM by 9/27
Close Warrant: Presidential & State Elections
by 11 /1 (Elections are 11/8)
Review BOS /TM Goals
Mar & Sep
Semi -ann
Appointments of Boards & Committees
June
Annual
Hearing
Approve Classification & Compensation
June
A nual
Hearing
Tax Classification
October
Annual
Approve licenses
December
A nual
Reports to BOS
Town Accountant Report
trly
RCTV members Report
Semi -ann
CAB (RMLD) member Report
Se i -ann
MAPC member Report
Annual
Reading Housing Authority Report
Annual
Reading Ice Arena Report
A
;nual
BOS Appointed Boards & Committees
Annual
(0