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HomeMy WebLinkAbout1994-04-30 Reading Housing Authority MinutesFENTON, EWALD & ASSOCIATES, P.C. CERTIFIED PUBLIC ACCOUNTANTS 471 HUNNEWELL STREET NEEDHAM, MA 02194 -1360 OFFICE: (617) 444 -6630 FAX: (617) 444 -6836 To the Board of Commissioners Reading Housing Authority 22 Frank D. Tanner Drive Reading, MA 01867 RICHARD S. FENTON, CPA TERESA A. EWALD, CPA ROBERT J. CONROY, CPA We have compiled the accompanying statements of assets and liabilities for all programs of the Reading Housing Authority as of Iq'Ar 1 < lqq` � and the related statements of Revenue and Expenses and all other supplemental schedules for all programs for the bm month(s) then ended, in accordance with standards established by the American Institute of Certified Public Accountants. The Reading Housing Authority prepares its financial statements on the basis of accounting prescribed by the Commonwealth of Massachusetts Executive Office of Communities and Development (EOCD) and the U.S. Department of 'Housing and Urban Development (HUD), which is a comprehensive basis of accounting other than generally accepted accounting principles. A compilation is limited to presenting in the form of financial statements information that is the representation of the Housing Authority. We have not audited or reviewed the accompanying statements and, accordingly, do not express an opinion or any other form of assurance on them. This report is intended solely for the information and use of the Board of Commissioners and management of the Housing Authority and /or the Executive Office of Communities and Development and the U. S. Department of Housing and Urban Development. This restriction is not intended to limit the distribution of this report, which is a matter of public record. Needham, Mas' /sachusetts �w Mau Y READING HOUSING AUTHORIT\ Revolving Fund Advances 2$,000.00 Investments 73,505.91 Debt Service Fund V.00 $3,553.92 Debt Service Trust Fund 0.00 PROJECT - 4001 Debt Service Trust Fund Investments 0.00 0.00 Debt Service Subsidy 0.00 BALANCE SHEET - APRIL 30, 1994 Inventories 0.00 ASSETS Deferred Charges - Retirement 1,578.03 Deferred Charges - Other 0.00 ,540.95 Cash (605.32) Less: Develoment Costs Liquidation p 0.00 $4 ,818.38 Accounts AlA��Accounts Receivable - Tenants 667C $482.00 0.00 Receivable - Subsidy (prior year) 0.00 Accounts Receivable - All Others 0.00 0.00 . � Accounts Receivable - Subsidy (current year) 0.00 � 482.00 Revolving Fund Advances 2$,000.00 Investments 73,505.91 Debt Service Fund V.00 $3,553.92 Debt Service Trust Fund 0.00 Debt Service Trust Fund Investments 0.00 0.00 Debt Service Subsidy 0.00 State Treasurers Account 0.00 0.00 Prepaid Insurance 1,962.92 Inventories 0.00 199522.36 Deferred Charges - Retirement 1,578.03 Deferred Charges - Other 0.00 ,540.95 Development Costs 1,933,000.00 (1431000.00) (605.32) Less: Develoment Costs Liquidation p 0.00 Furniture & Equipment 63,219.72 Dev. Cost Inventory - Contra (53,454.00) 0.00 Completed Modernization Costs 856,963.22 2,656,728.94 TOTAL ASSETS $2,807,076.18 LIABILITIES AND SURPLUS _______________________ Accounts Payable - Plumbing Escrow 705-1 $3,553.92 Accounts Payable - All others 0.00 ��"Accounts Payable - EOCD Subsidy Overpayment 0.00 i - Accounts Payable - Revolving Fund 199522.36 $23,076.28 Accrued Liabilities (605.32) Matured Interest and Principal 0.00 Unamortized Bond Premium 0.00 Debt Service Requirement 0.00 Debt Service Contribution 0.00 Reserve - Sale of Property 0.00 0.00 Tenants Prepaid Rent 0.00 Undistributed Credits 0.00 Deferred Subsidy (overfunded) 0.00 0.00 Grants Issued 1,790,000.00 Bonds Issued and Outstanding 0.00 EOCD Modernization Contribution 856,963.22 Valuation of Fixed Assets 9,765.72 2 65 ,728.94 Donations 0.00 Debt Service Reserve 0.00 Capital Reserves 0.00 Operating Reserve - 124.1% of max. 118,142.72 1109142.72 (incl. N.I.) Revenue 190,026.51 Routine Expenses (164,331.31) Operating Subsidy Earned 0.00 25,695.20 Prior Year Adjustments (15740.72) Extraordinary Maintenance (13,813.92) Collection Losses 0.00 Replacement of Equipment (407.00) ecpts. from Sale of Equip. 0.00 Jetterments & Additions 0.00 ,961.64) `- TOTAL LIABILITIES AND SURPLUS _ $2 _______ ,076.18 24-May DAR == == See Accountants' Compilation Report � READING HOUSING AUTHORITY 4001 10 months ending APRIL 30, 1994 APPRO:�D ACCOUNT BUDGET PRO RATA LIMBER CLASSIFICATION AMOUNT BUDGET OPERATING RECEIPTS 90 units Fenton, Ewald i Associates P,C, 900 unit months DAR 05/24194 ACTUAL ACTUAL AMOUNT ACTUAL AS AVAILAB• "_E BUDGE? .- D ATE TO MATE OVER% A FACTOR OF REMAINDER P.U,M. P.U.M. AMOUNT UNDER PRO RATA OF YEAR ?110 SHELTER RENT - TENANT 224989 18749' 2s ?8,32 3115 SHELTER RENT - FEDERAL SECT. 8 0 0 0:00 3116 SHELTER RENT - EOCD SECTION 8 0 0 0.00 3120 UTILITY CHARGES TO TENANTS �� 0 0.00 3190 NON DWELLING RENTALS ? 0 0.00 3610 INTEREST ON INVESTMENTS 2100 2250 2.50 3690 OTHER OPERATING RECEIPTS 1285 1071 1,19 TOTAL OPERATING RECEIPTS TOTAL ADMINISTRATIVE EXPENSE 4230 RESIDENT SERVICES ORDINARY MAINTENANCE 4410 MAINTENANCE LABOR 4420 MATERIALS AND SUPPLIES 4430 CONTRACT COSTS TOTAL ORDINARY MAINTENANCE -------------------------- 228974 190512 212,01 ^.; OPERATING EXPENDITURES -967 ADMINISTRATIVE 4110 ADMINISTRATION SALARIES 4130 LEGAL 4140 COMPENSATION-BOARD MEMBERS 4150 TRAVEL AND RELATED EXPENSES 4170 ACCOUNTING SERVICES 4190 ADMINISTRATIVE OTHER TOTAL ADMINISTRATIVE EXPENSE 4230 RESIDENT SERVICES ORDINARY MAINTENANCE 4410 MAINTENANCE LABOR 4420 MATERIALS AND SUPPLIES 4430 CONTRACT COSTS TOTAL ORDINARY MAINTENANCE -------------------------- 228974 190512 212,01 ^.; 181524 -967 23.60 21241 666 0 0 0,0 0, tit) 0 0 0 Or) D 13 L. IC -475 225 1.14 1-, -43 211,14 19 0027 -785 26285 21907 24.34 23.60 21241 666 0 0 0,0 � .00 n 0 0 0 0.00 100 0 0 579 483 0.54 0.52 466 17 3829 3191 3,55 13,70 3326 -135 5496 4580 5.09 4.91 4415 165 ----------------------------------------------------------- 0160 J.51 .2 2 2944361g2 7 f 13 0 0 ;1, Ou I).1 ^110 f} () 35494 29578 32.86 33.57 30211 -633 1565 6304 7.00 5.95 5355 949 9639 8033 8.93 7.61 6849 1184 ----------------------------------------------------------- 52698 43915 48.79 41,13 42414 15,11 3.9948 38465 ERR 6 ERR tt ERR 0 ERR 0 1.0998 225 0.9597 291 -------- - - - - -- -- 0.9959 38941 0.9696 5047 ERR 0 ERR 0 0.9640 113 1.0423 5 3 0.9639 10 1 0.9164 - - - -- 6745 ERR 0 1.0214 52$3 0.8494 2210 0,8526 27 ?0 ------ ------ --4 -- 0.9658 102$4 GENERAL EXPENSE 4510 INSURANCE 8062 6718 7.46 6.60 5943 115 0.8846 2119 4520 PILOT 3103 2586 2.81 2.8' 2586 0 0.9999 517 0 D EMPLOYEE BENEFIT CONTR. 22980 14150 2.1. 8 1 -.46 1616._ -- 2988 - -3,6� - 0.8440 -- - - 68 -- -9498 TOTAL GENERAL EXPENSES -------------------- 34145 - 28454 - - --- -2 - - - --- 43 - 27, - -4691---- ' , ' , -.86,7 4 RESERVES 4790 PROV. FOR OPERATING RES. 0 0 0.00 0.00 0 0 ERR 0 4799 PROV. FOR CAPITAL RESERVE 0 0 0.00 0.00 0 0 ERR 0 4800 EOCD DIRECTED COSTS 0 0 0.00 0.00 0 0 ERR 0 4900 DEBT SERVICE (SECT 8 ONLY) 0 0 0.00 0.00 0 0 ERR 0 TOTAL PROVISIONS FOR RESERVES -------------------------------------------------------------------------------- 0 0 0,00 0100 0 0 ERR 0 TOTAL NON - UTILITY EXPENSES -------------------------------------------------------------------------------- 123035 102529 113.92 107.28 96552 5911 0.9417 26483 ____ ----------- __ _______________________________ UTILITIES 4310 WATER & SEWER 16830 14025 15.58 12.45 11208 2817 0.7992 56J2 4320 ELECTRICITY 66202 55168 61.30 62.86 56571 -1403 1.0254 961 4330 GAS 0 0 0.00 0.00 0 0 ERR 0 4340 FUEL 0 0 0.00 0.00 0 0 ERR 0 4360 ENERGY CONSERVATION 0 0 0.00 0.00 0 0 ERR 0 4390 OTHER 0 0 0.00 0.00 0 0 ERR 0 -----------------------------------------------------------------------------+-- TOTAL UTILITIES EXPENSE 83032 69193 76.88 75.31 67779 1414 0.9796 152$3 -----------------------------------------------------------------------------+-- TOTAL OPERATING EXPENSES 206061 171723 190.80 182.59 164331 1392 0.9570 41736 NET INCOME(DEFICIT) BEFORE SUBSIDY 22907 19089 21.21 28.55 25695 -6606 ---------------------- Actual Subsidy ; 7300 Operating Subsidy Earned 0 0 0.00 0.00 0 0 Earned 0 ; NET INCOME(DEFICIT) ------------------------------ ------------------------- - - - - -; Amt Over/(Under) ; BEFORE NONROUTINE EXPENSES 22907 19089 21.21 28.55 25695 6606 Funded 0 NONROUTINE EXPENSES AND (CREDITS) 6210 PRIOR YEAR ADJUSTMENTS 250 208 0.23 1.9 - 1141 -1533 8,3688 -14 i -'0 EXTRAORDINARY MAINTENANCE 26835 22363 24.85 15,35 13814 8549 0.6177 1301 0 COLLECTION LOSS 0 0 0.00 0.00 0 0 ERR 0 �0 REPLACEMENT OF EQUIPMENT 1230 1025 1.14 0.45 401 618 0.3911 813 753: SALE OF FIXED ASSETS 0 0 0,00 0.00 0 0 ERR 0 7540 BETTERMENTS AND ADDITIONS 5650 4108 5.23 0.00 0 4708 0.0000 56$0 -----------------------------------------------------------------------------t-- 1803 TOTAL NONROUTINE EXPENSES 33965 28304 31.45 17.74 15962 12342 0.5639 2700 NET INCOME (DEFICIT! ------------------------------------------------------------ -11058 -9215 -10.24 10.82 9734 -- - '_0,949 - - - -- - ------------------------------------------- See Accountants` Compilation ---- Report READING HOUSING AUTHORITY PROJECT - 689-1 BALANCE SHEET - APRIL 30, 1994 ' ASSETS � Cash - Admin Petty Cash Accounts Receivable - Tenants Accounts Receivable - Subsidy (prior year) Accounts Receivable - All Others Accounts Receivable - Subsidy (current year) Revolving Fund Advances Investments Prepaid Insurance Deferred Charges - Retirement Deferred Charges - Other Development Costs Less: Development Costs Liquidation Furniture & Equipment Dev. Cost Inventory - Contra Completed Modernization Costs TOTAL ASSETS LIABILITIES AND SURPLUS Accounts Payable - Vendors Accounts Payable - All Others Accounts Payable - EOCD Subsidy Overpayment Accounts Payable - Revolving Fund Accrued Liabilities Tenants Prepaid Rent Undistributed Credits Deferred Subsidy (overfunded) Grants Issued EOCD Modernization Contribution Valuation of Fixed Assets Capital Reserves Operating Reserve - 65.2% of max. (incl. N.I.) Revenue Routine Expenses Operating Subsidy Earned $3,306.90 0.00 162.31 250.20 0.00 275,331.86 0.00 1,425.00 (1,425.00) 0.00 $0.00 C. 0.00 1,384.30 275,331.86 0.00 0.00 0.00 6,236.02 9,092.65 (8,449.38) 0.00 Prior Year Adjustments (144.47) �traordinary Maintenance (2,563.88) placement of Equipment 0.00 � Recpts. from Sale of Equip. 0.00 Betterments & Additions 0.00 TOTAL LIABILITIES AND SURPLUS 10-May j See Accountants' Compilation Report $3.306.90 Amom 1, 0.00 �35.83 412.51 275,31.86- $280���.10 ============ $1,384.30 0.00 0.00 275,331.86 6,236.02 643.27 (2, 708 .35) $280,887.10 ============ READING HOUSING AUTHORITY 689 -1 10404 8670 8 units 9093 Fenton, Ewald 6 Associates P. . 10 months ending OPERATING EXPENDITURES 80 unit months JG 05/10)94 APRIL 30, 1994 ADMINISTRATIVE APPROVED ADMINISTRATION SALARIES 1768 ACTUAL ACTUAL AMOUNT ACTUAL AS AVAILABLE ACCOUNT 341 BUDGET PRO RATA BUDGET TO DATE TO DATE OVER! A FACTOR OF REMAINDER NUMDcR CLASSIFICATION AMOUNT BUDGET P.U.M. P.U.M. AMOUNT UNDER PRO RATA OF YEAR - ---------------------------------------------------------------------------------------------------------------- - O''ERATING RECEIPTS 4150 TRAVEL AND RELATED EXPENSES 52 43 0.54 0,52 ---------------- 2 11!1 SHELTER RENT - TENANT 10314 t� 8595 1:7.44 117.23 9058 4611 1.0J39 1256 3115 SHELTER RENT - FEDERAL SECT. 8 0 0 0.00 0,00 0 0 ERR 0 3116 SHELTER RENT - EOCD SECTION 8 0 0 0.00 0.01 0 0 ERR 0 3120 UTILITY CHARGES TO TENANTS 0 0 0.00 0.00 0 0 ERR it ')i90 NON DWELLING RENTALS 0 0 0,00 11 0 0 ERR 0 3610 INTEREST ON INVESTMENTS 90 75 11,94 0.43 35 -41 0.4620 55 1,690 OTHER OPERATING RECEIPTS 0 0 0.00 0.10 0 0 ERR 0 TOTAL -------------------------------------------------------------------------------- OPERATING RECEIPTS 10404 8670 109.38 113.66 9093 423 1.0487 1311 OPERATING EXPENDITURES ADMINISTRATIVE 4110 ADMINISTRATION SALARIES 1768 1473 18.42 17.85 1428 45 0,9693 341 4130 LEGAL i 0 0.00 6.00 0 0 ERR 0 4140 COMPENSATION-BOARD MEMBERS 0 0 0.00 0.10 0 0 ERR 0 4150 TRAVEL AND RELATED EXPENSES 52 43 0.54 0,52 41 2 0.9J98 11 4170 ACCOUNTING SERVICES i200 1000 12.50 12.76 1021 -21 1.0210 179 4190 ADMINISTRATIVE OTHER 410 342 4.27 5.17 414 -72 1.2096 -4 TOTAL -------------------------------------------------------------------------------- ADMINISTRATIVE EXPENSE 3430 2858 35.73 36.30 2904 -46 1.0160 576 4230 RESIDENT SERVICES 0 0 0,00 0,00 0 0 ERR 0 -------------------------------------------------------------------------------- ORDINARY MAINTENANCE 4410 MAINTENANCE LABOR 3171 2643 33.03 33.07 2645 -2 1.0009 526 4420 MATERIALS AND SUPPLIES 445 371 4.64 1.55 124 247 0.3350 321 4430 CONTRACT COSTS -------------------------------------------------------------------------------- 397 331 4.14 1.14 91 240 0.2745 306 TOTAL ORDINARY MAINTENANCE 4013 3344 41.80 35.76 2861 483 0,8555 1152 GENERAL EXPENSE 4510 INSURANCE b11 559 6.99 6.11 489 70 0.8141 182 4526 PILOT 0 0 0.00 8.13 650 -650 ERR -650 4` EMPLOYEE BENEFIT CONTR. -------------------------------------------------------------------------------- 1822 1518 18.98 14,45 1156 362 0.1617 666 ,TAL GENERAL EXPENSES 2493 2078 75.97 28.69 2295 -217 1.1044 198 RESERVES 4790 PROV. FOR OPERATING RES. 466 390 4.8B 4.80 390 0 1.0000 78 4799 PROV. FOR CAPITAL RESERVE 0 0 0.00 0.00 0 0 ERR 0 4800 EOCD DIRECTED COSTS 0 0 0.00 0.00 0 0 ERR 0 4900 DEBT SERVICE (SECT 8 ONLY) -------------------------------------------------------------------------------- 0 0 0.00 0.00 0 0 ERR 0 TOTAL PROVISIONS FOR RESERVES 468 390 4.88 4.88 390 G 1.0000 1$ TOTAL NON - UTILITY EXPENSES 10404 8670 108.38 105.62 -------------------------------------- 8449 221 0.9746 1955 -------------------------------------------------------------------------------- UTILITIES 4310 WATER & SEWER 0 0 0.00 0.00 0 0 ERR 0 4320 ELECTRICITY 0 0 0.00 0.00 0 1 ERR 0 4330 GAS 0 0 0.00 0.00 0 0 ERR 0 4340 FUEL 0 0 0.00 0.00 0 0 ERR 0 4360 ENERGY CONSERVATION 0 0 0.00 0.00 0 0 ERR 0 4390 OTHER -------------------------------------------------------------------------------- 0 0 0.00 0.00 0 0 ERR 0 TOTAL UTILITIES EXPENSE 0 0 0.00 0.00 0 0 ERR 0 TOTAL -------------------------------------------------------------------------------- OPERATING EXPENSES 10404 8670 108.38 105.62 8449 221 0,9746 19J5 NET INCOME(DEFICIT) BEFORE SUBSIDY 0 0 0.00 8.04 643 -643 -------------------- -- Actual Subsidy 7300 0Perating Subsidy Earned 0 0 0.00 0.00 0 0 ; Earned 0 ; i NET INCOME( DEFICIT) ------------------------------------------------------------ -; Over /(Under) BEFORE NONROUTINE EXPENSES 0 0 0.00 8.04 643 643 Funded 0 ; NONROUTINE EXPENSES AND (CREDITS) -------------- - - - - -- - 6210 PRIOR YEAR ADJUSTMENTS 0 0 0.00 1.81 144 -144 ERR -144 65 EXTRAORDINARY MAINTENANCE 0 0 0.00 32,05 2564 -2564 ERR -7564 i. COLLECTION LOSS 0 0 0.00 0.00 0 0 ERR 0 a20 REPLACEMENT OF EQUIPMENT 0 0 0.00 0.00 0 0 ERR 0 7530 SALE OF FIXED ASSETS 0 0 0.00 0.00 0 0 ERR 0 7540 BETTERMENTS AND ADDITIONS 0 0 0.00 0.00 0 0 ERR 0 -------------------------------------------------------------------------------- TOTAL NONROUTINE EXPENSES 0 0 0.00 33.85 2708 -7108 ERR -7708 2100 ------------------------------------------------------------ NET INCOME (DEFICIT) ------------------------------------------------------------ ------------------------------------------------------------ +) 0 0.00 -25.81 -2065 -7065 READING HOUSING AUTHORITY MRVP PROGRAM BALANCE SHEET APRIL 30, 1994 11"W ASSETS CASH TENANTS ACCOUNTS RECEIVABLE ACCOUNTS RECEIVABLE - EOCD SUBSIDY ACCOUNTS RECEIVABLE - OTHER REVOLVING FUND ADVANCE INVESTMENTS PREPAID INSURANCE PREPAID RETIREMENT DEFFERED CHARGES - OTHER UNDISTRIBUTED DEBITS FURNITURE AND EQUIPMENT TOTAL ASSETS LIABILITIES AND SURPLUS ACCOUNTS PAYABLE - Sec 8 ACCOUNTS PAYABLE - EOCD ACCOUNTS PAYABLE - REVOLVING FUND ACCRUED LIABILITIES PAYMENTS TO LANDLORDS - SS CHARGES T8 TENANTS PREPAID PARTIAL PAYMENTS UNDISTRIBUTED CREDITS VALUATION OF FIXED ASSETS OPERATING RESERVE ADMINISTRATIVE FEE - SS INTEREST INCOME OTHER INCOME EXPENSES TOTAL LIABILITIES AND SURPLUS 05/10/94 J $4,6 .04 0.00 0.00 0.00 0.00 5 .00 ~^`` 47.04 51.17 0.00 9 v $5,277.25 ===== === 384.90 � 197.17 0.00 $582.07 (36,975.00) 0.00 (36,97 .00) 40,170. 50 .00 2,37:.00 .04 1,230.00 20.68 0.00 (2,125.04) (874.36) $5,2T7.25 See Accountants' Compilation Report Reading Housing Authority MRVP PROGRAM Monthly Operating Statement 10 Months Ended APRIL 30, 1994 No. of UNITS JNDER ",E UNITS SS NEW UNITS $2 0 X $ FEE $15 35 --------------- FEE EARNED 1,230 0 --------- - - - - -- --------------- TOTAL PRELIMINARY FEE EARNED TO DATE TOTAL ADMINISTRATIVE FEE EARNED: TOTAL ADMIN. FEE k PRELIM. FEE EARNED TO DATE INTEREST INCOME (Op. Reserve) OTHER INCOME TOTAL OPERATING RECEIPTS Fenton, Ewald k Associates, P. C. JG 05/10/94 30 1,2 'C1 1, 23t' 21 0 1,251 See Accountants' Compilation Report ACTUAL COMPARISON OF BUDGETED TO ACTUAL ADMIN. FEE AND EXPENSES AS A -------------------------------------------------- - - - - -- FACTOR PRO RATA (OVER) OF PRO - A/C - - -- DESCRIPTION ----- - - - - -- BUDGET -- - - - - -- BUDGET -- - - - - -- ACTUAL --- - - - - -- UNDER --- - - - - -- RATA - - - - - -- OPERATING RECEIPTS 2,29B -- - - - - -- 1,915 -- - - - - -- 11251 --- - - - - -- (664) --- - - - - -- 0.6531 4110 ADMINISTRATIVE SALARIES 937 781 755 6 0.9920 4130 LEGAL 0 0 iR 0 4150 TRAVEL 76 63 61 2 0.9740 4170 ACCOUNTING 367 306 307 (1) 1.0033 4190 OTHER ADMIN. EXPENSES 610 508 615 (107) 1.2106 4510 INSURANCE 168 140 98 42 0.7009 4540 EMPLOYEE BENEFITS 373 311 237 74 0.7605 6210 PRIOR YEAR ADJUSTMENTS 0 6 32 (32) 6510 EXTRAORDINARY MAINTENANCE 0 0 0 0 6580 COLLECTION LOSSES 0 0 0 0 7520 REPLACEMENT OF EQUIPMENT 0 0 0 0 7530 RECEIPTS FORM SALE OF EQUIP 0 0 0 0 7540 BETTERMENTS AND ADDITIONS 0 0 0 0 TOTAL ADMINISTRATIVE EXPENSE -- - - - - -- 2,531 -- - - - - -- 21109 - - -- --- - - - - -- 2,125 --- - - - - -- --- - - - - -- (16) --- - - - - -- 1.0076 NET OPERATING INCOME (LOSS) -- - - - - -- (233) -- - - (194) (874) (680) 4.5070 See Accountants' Compilation Report READING HOUSING AUTHORITY SECTION 8 EXISTING PROGRAM BALANCE SHEET APRIL 30, 1994 ASSETS CASH PETTY CASH ACCOUNTS RECEIVABLE HUD ACCOUNTS RECEIVABLE ADVANCES TO REV FUND INVESTMENTS PREPAID INSURANCE DEFERRED CHARGES -RETIREMENT DEFERRED CHARGES -OTHER LAND, STRUCTURES AND EQUIPMENT TOTAL ASSETS ____________ LIABILITIES AND SURPLUS _______________________ $38,950.06 0.00 0.00 6,827.31 635.16 780.19 0.00 / ACCOUNTS PAYABLE - HUD $0.00 ` ACCOUNTS PAYABLE - REVOLVING FUND (157.46) ACCOUNTS PAYABLE - OTHER 11,612.38 ACCRUED LIABILITIES PREPAID HUD CONTRIBUTIONS DEFERRED CREDITS UNRESERVED SURPLUS (6,478,584.66) OPERATING RESERVE 54,716.59 PROJECT ACCOUNT UNFUNDED 353,381.14 CUMULATIVE HUD CONTRIBUTIONS 6,122,552.70 INTEREST INCOME MOBILITIY INCOME TOTAL EXPENSES PRIOR YEAR ADJUSTMENTS EXPENDITURES FOR PROPERTY - CONTRA TOTAL LIABILITIES AND SURPLUS _____________________________ See Accountants' Compilation Report .~��' 24-May-94 JG $38,950.06 6,827.31 15,00 .00 11,612.38 1,415.35 6,517.02 ______ ___ $80,322.12 ========== $11,454.92 .00 594,09e.00 0.00 52 .77 .13 3,70E .69 (581 23 .97) 56 .42) .00 ______ ___ $80,3-2�.12 ========== READING HOUSING AUTHORITY SECTION R EXISTING PROGRAM Fenton, Ewald & Associates, P. C. MONTHLY OPERATING STATEMENT JG y�� N Months Ending APHlL 30` �994 � � iFUTAJlON 0F ADMlNlSTRA lVE �� EARNED. ---------------------- July - September '93 272 x 80 9 % t). 0779 October - June '94 609 X 80 9 ___ 1 V.V779 = 38/379.85 _____ 881 55`521.59 CUHPUTAT0N OF HARD-TO-HOUSE FEE EARNED: === NUMBER OF HARD TO HOUSE UNITS V X 45 _____ �== TOTAL ADMINISTRATIVE FEE EARNED $55`521.59 ===== ______________________________________________________________ STAT[MENT OF OPERATING RECEIPTS AND EXPENDITURES PRO RATA (UYEH) ------------------------ RUDGET BUDGET ACTUAL UNDER % ADMINISTRATIVE FEE EARNED ____ 67,582 ____ 56`J19 ____ 55,522 ____ (797) 0.986 INTEREST ON OPERATING RESERVES 1`641 1`368 720 (647) 0.527 OTHER INCOME: AUDIT FEE EARNED 1,642 1,368 1,642 274 \.200 OTHER INCOME: MOUlLlTlES 5,628 ____ 4,69V ____ J`789 ____ (901) ____ TOTAL OPERATING RECEIPTS 76.493 635744 ____ 61`672 ____ (2`072) ____ 0.967 ADMINISTRATIVE SALARIES ____ 30`511 25`426 25.987 (561) 1.0-)l LEGAL 0 O O 0 TRAVEL 752 627 393 234 V.627 ACCOUNTING 2`7VO 2,250 2`25V 0 1.V00 AUDIT FEE 1`642 15368 11642 (274) 1.200 OFFICE RENT 0 0 O 0 SUNDRY ADMINISTRATIVE 3,648 3040 6,119 (3`079) 2.013 MAINTENANCE - OFFICE EQUIPMENT V V O V INSURANCE 4.1112 3.427 3,475 (48) 1.014 EMPLOYEE BENEFITS 11\`362 9`468 7`991 15477 0.844 OTHER GENERAL EXPENSES 19`500 16`250 ____ 0`836 ____ 2/414 ____ 0.851 TOTAL ROUTINE NON-HAP EXPENSES ____ 74,227 61`856 61`693 163 0.997 PRIOR YEAR ADJUSTMENTS V V 567 (567) EXPENDITURES FOR EQUIPMENT 2/V0 0 1`667 0 1`667 0.000 TOTAL OPERATING EXPENSES ____ /6,227 ____ 63`523 ____ 62,26V ____ 1`262 ____ 0.980 NET OPERATING INCOME (LOSS) ____ 266 ____ 222 ____ (588) (810) -2.65V ______________________________________________________________ COMPUTATION OF EXCESS UH DEFICIENCY OF FUNDS 8EQUlSlTlUNED _____________________________ ADNlNlSTRATlV[ F[[ EARNED $55.522 4010 & 4012 PRELIMINARY ADMINISTRATIVE EXPENSES 0 �7\5 HOUSlNG ASSlSTANC[ PAYM[NTS (HAPs) 5\9,544 V LESS: INTEREST lNC0N[ (TO BE RETURNED) ( O > ~�l7O PLUS- AUDIT COSTS 1`642 TOTAL ANNUAL CONTRl8UT0N EARNED T0 DATE 576/708 221O LESS. AMOUNT.- AMOUNT OF ACC REQUISITIONED AND RECEIVED ( 594`098 ) AMOUNT (OVER) OR UNDER REQU !ST TlON[D FROM HUD 3. 01. ($17,39011 ===== READING HOUSING AUTHORITY SECTION 8 VOUCHER PROGRAM BALANCE SHEET APRIL 30, 1994 ASSETS CASH $55141.94 PETTY CASH 0.00 ACCOUNTS RECEIVABLE HUD 0.00 ACCOUNTS RECEIVABLE 827.37 ADVANCES TO REV FUND INVESTMENTS PREPAID INSURANCE 34.36 DEFERRED CHARGES -RETIREMENT 0.00 DEFERRED CHARGES -OTHER 0.00 LAND, STRUCTURES AND EQUIPMENT TOTAL ASSETS ____________ LIABILITIES AND SURPLUS _______________________ � LACCOUNTS PAYABLE - HUD $0.00 ACCOUNTS PAYABLE - REVOLVING FUND 567.20 ACCOUNTS PAYABLE - OTHER 0.00 ACCRUED LIABILITIES PREPAID HUD CONTRIBUTIONS DEFERRED CREDITS UNRESERVED SURPLUS (111,596.00) OPERATING RESERVE 0.00 PROJECT ACCOUNT UNFUNDED 109,976.44 CUMULATIVE HUD CONTRIBUTIONS 1,619.56 INTEREST INCOME MOBILITIY INCOME TOTAL EXPENSES PRIOR YEAR ADJUSTMENTS EXPENDITURES FOR PROPERTY - CONTRA TOTAL LIABILITIES AND SURPLUS _____________________________ (�^ See Accountants' Compilation Report �� `- 24-May-94 JG $5,141.94 827.37 .00 0.00 3 $6,003.67 ========= $561.20 33,3e4- 00 0.00 1 (29,117.47) $6,0}�.67 ========= READING HOUSING AUTHORITY SECTION 8 VOUCHER PROGRAM MONTHLY OPERATING STATEMENT 10 Months Ending APRIL 30, 1994 v40,. --11TA ION OF ADMINISTRATIVE FEE EARNED: ------------------- �� X 809 X X. do k5 n : B� - - - -- Fenton, Ewald k Associates, P. C. JG 24- May -94 _'u44 _C1 Lil+3'J ..t A. G, 160 1.200 0.223 1.000 1.20% 0.407 0.515 0.515 -1.032 0 X 45 - - -- = O, Ora ---- - - - - -- TOTAL ADMINISTRAT111E FEE ERNALu $2,6`3.52 ----------------------------------------------------------------------------------------------------------------- STATEMENT OF OPERATING RECEIPTS AND EXPENDITURES PRO RATA (OVER) ------------------------------------------ - - - - -- BUDGET BUDGET ACTUAL - - UNDER - - - - - -- ADMINISTRATIVE FEE EARNED - - - - - -- 19,901 - - - - - -- 16,585 - - - -- 2,654 (13,931) INTEREST ON OPERATING RESERVES 0 ii 0 G OTHER INCOME: AUDIT FEE EARNED 4 ,. 4 i OTHER INCOME: MOBILITIES 0 - - - - - -- G - - - - - -- 19124 - - - - - -- 1,124 - - - - - -- TOTAL OPERATING RECEIPTS 19,900 - - - - - -- 16,588 - - - - - -- 3,181 - - - - - -- (123801) - - - - - -- ADMINISTRATIVE SALARIES 0 0 0 0 LEGAL 0 0 0 0 TRAVEL 0 0 29 (219) ACCOUNTING 600 500 500 0 AUDIT FEE 4 3 4 (1) OFFICE RENT 0 0 G G SUNDRY ADMINISTRATIVE 0 0 1,054 (1,5541 CONSULTANTSiPROJECT COORD 15,000 1 2,5� ?i 0,089 7,411 INSURANCE 0 0 112 (172) EMPLOYEE BENEFITS 0 0 0 OTHER GENERAL EXPENSES 0 G 131 (131) - - - - - -- TOTAL ROUTINE NON -HAP EXPENSES - - - - - -- 15,6104 - - - - - -- 13,003 - - - - - -- 7,419 5,524 PRIOR YEAR ADJUSTMENTS G 0 G 0 EXPENDITURES FOR EQUIPMENT 0 0 0 0 - TOTAL O ?FRAYING EXPENSES - - - - - -- 15,604 - - - - - -- 13,OG3 - - - -- - - - - - -- 1,419 -- - - - - -- - - - - -- 5,524 -- - - - - -- -- NET OPERATING INCOME (LOSS) - - - - -- 4,:;:11 -- - 3,584 (3,698) (7,282) ----------------------------------------------------------------------------------------------------------------- COMPUTATION OF EXCESS OR DEFICIENCY OF FUNDS REQUISITIONED ---------------------------------------------------------- ADMINISTRATIVE FEE EARNED $2,654 4010 & 4012 PRELIMINARY ADMINISTRATIVE EXPENSES 0 715 HOUSING ASSISTANCE PAYMENTS (HAPs) 21,640 .; LESS: INTEREST INCOME (TO BE RETURNED" ( 44 4170 PLUS: AUDIT COSTS 4 TOTAL ANNUAL CONTRIBUTION: EARNED TO DATE 24,2153 212$0 LESS: AMOUNT: AMOUNT OF ACC REQUi7iTIQNED AND RECEIVED ( 3.3,•386 ) AMOUNT (OVER) OR UNDER REQUISITIONED FROM HUD 37.71 ($91133) A. G, 160 1.200 0.223 1.000 1.20% 0.407 0.515 0.515 -1.032 READING HOUSING AUTHORITY PROJECT BASED PROGRAM BALANCE SHEET APRIL 30, 1994 ASSETS CASH - Reading Co-op #01-60-6047243 $3,668.32 PETTY CASH 0.00 $3,66S.32 ACCOUNTS RECEIVABLE HUD 0.00 ACCOUNTS RECEIVABLE 5,386.00 5,386.00 ADVANCES TO REV FUND ly 658.60 0.00 � 0.00 65 / tw $0.00 1,145.61 0.00 $11,145.61 ACCRUED LIABILITIES C.00 PREPAID HUD CONTRIBUTIONS 0.00 DEFERRED CREDITS 652.27 UNRESERVED SURPLUS 0.00 OPERATING RESERVE 0.00 PROJECT ACCOUNT UNFUNDED 0.00 CUMULATIVE HUD CONTRIBUTIONS 0.00 C.00 INTEREST INCOME 7. 05 TENANT RENTAL INCOME 2,59E.50 SECTION 8 RENTAL INCOME 5,796.50 TOTAL EXPENSES (9,75t.01) PRIOR YEAR ADJUSTMENTS 0.0o PROPERTY BETTERMENTS AND ADDITIONS 73 .00 EXPENDITURES FOR PROPERTY - CONTRA (732.00) ______ ___ TOTAL LIABILITIES AND SURPLUS --- $10,444.92 ====== === --- ------------- -- See Accountants' Compilation Report 24-May-94 JG � READING HOUSING AUTHORITY PROJECT BASED PROGRAM MONTHLY OPERATING STATEMENT 4 Months Ending APRIL 30, 1994 CALCi 'LA TTON OF RENTAL INCOME 8 X $785. 00 MAX FE MONTH ----------------------------------------------------- STATEMENT OF OPERATING RECEIPTS AND EXPENDITURES ------------------ ----------- --- --- -- ----- - - - - -- RENTAL INCOME EARNED INTEREST INCOME OTHER OTHER Fenton, Ewald & Associates, P. C. JG 24- May -94 TOTAL OPERATING; RECEIPTS ADMINISTRATIVE SALARIES LEGAL TRAVEL ACCOUNTING AUDIT FEE CONDO FEES SUNDRY ADMINISTRATIVE BUILDING MAINTENANCE INSURANCE EMPLOYEE BENEFITS OTHER GENERAL EXPENSES TOTAL ROUTINE NON -HAP EXPENSES PRIOR YEAR ADJUSTMENTS EXPENDITURES FOR EQUIPMENT TOTAL OPERATING EXPENSES NET OPERATING INCOME (LOSS) -------------------------------------------------------- PRO RATA (OVER1 BUDGET BUDGET ACTUAL UNDER - - - - - -- 0 - --- - -- 0 - - - -- -- 8,395 -- - - - -- 8,395 0 0 7 7 it 0 0 0 0 - - - - 0 - - - it 0 - -- 0 - - -- 0 - - - - - -- 8,402 - - - - - -- 8,402 - - - - - -- 0 - - - - - -- 0 - - - - - -- 0 - - - - - -- 0 0 0 0 0 01 0 0 0 0 0 0 0 0 0 0 0 0 0 4,425 (4,425) 0 0 492 (492) 0 0 3,453 (3,453) 0 0 470 (470) ;j R 0 0 0 J 0 0 - - - - - -- 0 - - - - - -- % - - - - - -- 8,840 - - - - - -- (8,840) 0 0 0 0 0 732 (732) - - - - - -- 0 - - - - - -- 0 - - - - - -- 9,572 - - - - - -- (9,5721 -- - - - - -- 0 -- - - - - -- -------- -- - - - - -- 0 -- - - - - -- -- - - - - -- -- - - - - -- (1,1701 -- - - - - -- -- - - - - -- -- - - - - -- (1,170) -- - - - - -- -- - - - - -- READING HOUSING AUTHORITY TENANT BASED PROGRAM BALANCE SHEET APRIL 30, 1994 � 7 ��� ASSETS CASH $7429.27 PETTY CASH 0.00 ACCOUNTS RECEIVABLE HUD 0.00 ACCOUNTS RECEIVABLE 0.00 ADVANCES TO REV FUND INVESTMENTS 5,516.68 PREPAID INSURANCE 81.94 DEFERRED CHARGES -RETIREMENT 668.77 DEFERRED CHARGES -OTHER 0.00 LAND, STRUCTURES AND EQUIPMENT DEFERRED CREDITS TOTAL ASSETS ____________ LIABILITIES AND SURPLUS _______________________ � $7,129.27 .00 .00 924.18 75C .71 $8, e�}4.16 ========= $7,4 .68 .00 .00 .00 ) (21,331.48) � ACCOUNTS PAYABLE - HUD $0.00 \ ACCOUNTS PAYABLE - REVOLVING FUND 1,971.00 ACCOUNTS PAYABLE - OTHER 5,516.68 ACCRUED LIABILITIES PREPAID HUD CONTRIBUTIONS DEFERRED CREDITS UNRESERVED SURPLUS 0.00 OPERATING RESERVE (3,498.57) PROJECT ACCOUNT UNFUNDED 0.00 CUMULATIVE HUD CONTRIBUTIONS 0.00 INTEREST INCOME TENANT RENTAL INCOME SECTION 8 RENTAL INCOME TOTAL EXPENSES PRIOR YEAR ADJUSTMENTS EXPENDITURES FOR PROPERTY - CONTRA �~� �m~ TOTAL LIABILITIES AND SURPLUS _____________________________ ` See Accountants' Compilation Report 24-May-94 JG � $7,129.27 .00 .00 924.18 75C .71 $8, e�}4.16 ========= $7,4 .68 .00 .00 .00 ) (21,331.48) READING HOUSING AUTHORITY TENANT BASED PROGRAM Fenton, Ewald & Associates, P. C. MONTHLY OPERATING STATEMENT JG 24- May -94 10 Months Ending APRIL 30, 1994 CALCULHT ON OF RENTAL INCOME ) U +..i X 3b52.00 = $26,:180.00 I MAX PER MONTH ----------------------------------------------------------------------------------------------------------------------------- STATEMENT OF OPERATING RECEIPTS AND EXPENDITURES PRO RATA (OVER) ------------------------------------ ------ - - - - -- BUDGET BUuBET ACI "JAL UNDER RENTAL INCOME EARNED - - - - - -- 74,176 - - - - - -- 28,480 - - - - - -- 26,072 - - - - - -- 12,408; 0.915 INTEREST INCOME 0 0 75 75 OTHER 0 0 0 0 OTHER 0 0 0 0 TOTAL OPERATING RECEIPTS - - - - - -- 34,176 - - - - - -- 28,460 - - - - - -- 26,147 - - - -- - - - - - -- (2,333) - - - - - -- 0.916 ADMINISTRATIVE SALARIES - - - - - -- 1:,076 - - - - - -- 10,897 - - 10,918 (21) 1.002 LEGAL 0 0 " t TRAVEL 257 214 124 90 0.579 +.�. ACCOUNTING 900 750 750 0 1.000 AUDIT FEE 0 0 0 0 CONDO FEES 4,944 4,120 4,012 108 0.974 SUNDRY ADMINISTRATIVE 1,216 1,013 11295 (282) 1.278 BUILDING MAINTENANCE 3,000 2,500 1,061 1,439 0.424 INSURANCE 2,500 2 118 8L 21001 0.0.1, EMPLOYEE BENEFITS 4,869 45058 3,090 968 0.762 OTHER GENERAL EXPENSES 0 - - - -- 0 - - - - - -- 0 - - - - - -- 0 - - - - - -- TOTAL ROUTINE NON -HAP EXPENSES - - 30,762 25,635 21,332 4,303 0.832 PRIOR YEAR ADJUSTMENTS 0 0 0 0 EXPENDITURES FOR EQUIPMENT 21000 1,667 - - -- 0 - - - - - -- 1,667 - - - - - -- O.00Ci TOTAL OPERATING EXPENSES - - - - - -- 32,762 - - - i7,3;)L 21,3 2 5,970 0.781 NET OPERATING INCOME (LOSS) == =1,414 == =1,173 - - =8,4 == =3,636 4.066