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Home My WebLink About1987-06-18 Reading Housing Authority MinutesREADING HOUSING AUTHORITY Minutes of the Meeting of June 18, 1987 The Reading Housing Authority met in regular session on Thursday, June 18, 1987 at 7:45 P.M. at 22 Frank D. Tanner Drive. Notice of this meeting had been properly posted in accordance with the Open Meeting Law. Chairman Dempster called the meeting to order with Mr. White and Mr. Mclsaac present and forming a quorum. The Executive Director, Ms. Plansky, was also present. The fee accountant, Teresa Ewald from Richard Scott Fenton's office, was also present. A presentation of the draft budgets for the 667, 689 and 707 programs was made by Ms. Ewald. Upon a motion duly made by Mr. White and seconded by Mr. Mclsaac, the Board unanimously VOTED: To sign the budgets for the 667, 689 and 707 programs with signature by the Chairman after fino] preparation. The Chairman then declared said motion carried and said vote in effect. The Board then moved to adjourn for a 15 minute recess. e C ka.A_ rn , raga K.Z4 � The Executive Director was r qu�ttfreview with the ac- au tent the possibility of setting up a revolving fund for paying all expenses and hold the Authority's program funds in a higher interest - bearing account with monthly withdrawals prepaid to the revolving fund for expenses and to report back to the Board at a subsequent meeting. The question of being able to prepay to this account from both Federal and State budgets was discussed. The accountant assured the Board that this was proper and legal and would present the documentation at the next Board meeting. Upon a motion duly made by Mr. White and seconded by Mr. Mclsaac, it was unanimously VOTED: To authorize the requested increase for trash removal by R.C. Hiltz, Inc. to $180 per month tram $156.22 due to the increased labor and dumping costs. 01141 Jeffrey J. Cook, the orchitect for the Family Housing development, reported on the construction changes due to different requirements by the Town of Reading in regard to the water /sewer connections. The architect expects that the change order will not increase the cost of the contract and that we should be able to cover an unexpected work item with the anticipated cost difference. Mr. Cook promised to meet with the Board at their next meeting and present a change order at that time, if possible. Mr. Cook reported on the additional request to the Executive Office of Communities and Development for necessary modernization work at the 667 development. This would be a Phase 3 Modernization request and the Authority's original $280,000 award was in the Phase 2 funding round. We have requested that certain work items proceed in Phase 2 and that the remaining Phase 2 and 3 work be combined in order to avoid any unnecessary delays. it is not anticipated that modernization awards will be given before mid - September 1987. Mangement Checklist Upon a motion duly made by Mr. White and seconded by Mr. Mcisaac, it was unanimously VOTED: To reaffirm its compliance with the "Privacy and Confidentiality" regulations as promulgated by the Executive Office of Communities and Development on July 1, 1976. The Chairman then declared said motion carried and said vote in effect. Upon a motion duly made by Mr. White and seconded by Mr. Mcisaac, it was unanimously VOTED: To approve the "Management Checklist" as presented and sign the certification as required. The Chairman then declared said motion carried and said vote in effect. Financ s Upon a motion duly made by Mr. Mcisaac and seconded by Mr. white, it was unanimously VOTED: To approve the checkrolI and billrolI for June 1987, as presented. The Chairman then declared said motion carried and said vote in effect. 2 Upon a motion duly made by Mr. White and seconded by Mr. Mclsaac, it was unanimously VOTED: To change the Authority's current Management Plan to reflect the currently approved schedule of reimbursible expenses as per Executive Office of Communities and Development guidelines. The Chairman then declared said motion carried and said vote in effect. Upon a motion duty made by Mr. Mclsaac and seconded by Mr. White, it was unanimously VOTED: To accept for the record the minutes of May 21, 1987 as presented. Copies of these minutes had been distributed to the Board members prior to their meeting for their review. Upon a motion duly made by Mr. White and seconded by Mr. Mclsaac, it was unanimously VOTED: To open the Section 8 waiting list to new applicants. An orientation session for the Section 8 certificate program will be presented to the applicants and the list will be opened immediately following the presentation. Applications will be accepted on a first -come, first- served basis without regard to race, creed, color, sex, national origin, or marital status according to the current priorities established by the Authority. The Chairman then declared said motion carried and said vote in effect. 667 Housing: A finding has been made on the appeal filed with the Massachusetts Commission Against Discrimination against the Authority, which had been previously dismissed. The original decision to dismiss for lack of probable cause has been upheld. The tenant evicted as of May 1, 1987 has vacated his apartment and taken all his belongings as of June 3, 1987. The tenant has been relocated to housing in Boston. 689 Program: Problems with landscaping overgrowing the house, walkways, etc. have been resolved. All seed trees, overgrown bushes, etc. have been trimmed or removed and bark mulch will be placed on the beds to inhibit other weed growth. Replacement bushes will be done in the Fall. 707 Program: There are currently 13 units under lease. Two of the certificates are emergency certificates and there are 2 certificates currently out. People are having difficulty finding apartments in the town that are within the current fair market rent schedule. 705 Program: The encroachment issue is still unresolved. Have spoken with Mr. Chopelas regarding surveying of land. Architect will have his surveyor do the work, which Mr. Chopelas must pay, in order to determine boundaries. Letter was sent asking Mr. Chopelas to respond before tonight's meeting. No response has been received. Congregate Housing Application: The Authority must get a commitment from the Town for services and Payment in Lieu of Taxes (PILOT), which must be filed with the application. Charter Reform: U.S. Census Bureau has sent a letter asking for details of the Authority's organization. This letter assumes that within a Town an Authority Board is elected and within a city, the Board is appointed. The matter of whether or not the Housing Authority Board will be elected or appointed by the Selectmen is still pending before the Attorney General's office. There being no further business before the Board, it was unanimously voted to a journ at 10:20 P.M. Respectfully submitted, Margaret K. Plansky, Secretary and Executive Director 0 i; 4 CHECK ISSUED TO y`' �P 4 � �" I •c 5h,I airl.r.� •��y, lv.A�✓ GZ y� ,9 5G _ B G� &�d�^✓ �- 12 �;:�� /� %Its. Jj .. / e��:� 13 16 G` • J1,6z 461�� y 3 — 12- /3 41 2 jj 22 [265 o- 766 -- n �•, 31 ,y. SAFEGUARD BUSINESS SYSTEMS •• • • FORM NO. JPD - 1 5 - 29 w y`' �P 4 � �" I •c �G GPO `rG OG 24 h GZ y� ,9 5G _ �3 4,' y 3 — 12- /3 41 jj o- 766 02-I'd "./ G �- e 7r 09 .vl-, /41 7-5 7A9 7.1 CHECK ISSUED,TO i 11 I Fla M—' • v DEPOSITS r v � r 0 1) /S 700 io yo 7 t G a3 X� t -i EXTRACTS OF MEETINGS EXTRACTS FROM THE MINUTES OF regular business MEETING OF THE RLADING HOUSING AUTHORITY HOUSING AUTHORITY HELD ON June 18, 1987 The Members of the Reading Housing Authority met in regular session at 22 Frank 1). T;inner Drive in the Town of Massachusetts at 7:45 o'.clock 1' .M.,. on Thursday, June 18,- 19B7 The Meeting was called to order by the Chairman, and upon roll call, r�hose present were as follows: PRESENT: Richard S. Dempster, Chairman William E. McIsaac Philip R. White,. Jr. 1 ABSENT: Leonard F. Westra "Upon a motion duly made by Mr. White and seconded by Mr. Westra, it was unanimously VOTED: To approve the "Management Checklist" as presented and sign the certification as required." The Chairman then declared said motion carried and said vote in effect." �w TOWN OF READT To Town Clerk` 16 Lowell Street t� Reading, MA 01867 c,, C:) " vi , ( In acco�da` 4 2ith iR provisions of Chapter 39 of the General .` aws of the Commonwealth MassadlWS'kts;�as ar4f nded, a meeting of i A7 j', r �P� TT will be held 22 Frank h 7:45 P.M. on the following !!ttels _ Time: Time: for the purpose of *Matters of fiscal rnntrnl r_ -rt2, ;L=jnS t9 }programs under the direction of the ReadinsoAlausing Authority. Posted