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Home My WebLink About1987-03-09 Reading Housing Authority MinutesREADING HOUSING AUTHORITY Minutes of the Meeting of March 9, 1987 The Reading Housing Authority met in regular session on Monday, March , 1987 at 7:30 P.M. at 22 Frank D. Tanner Drive. Notice of this meeeting h d been properly posted in accordance with the Open Meeting Law. Chairman Dempster called the meeting to order at 7:30 P.M. with Ms. Swain, Mr. Mclsaac, Mr. Westra, and Mr. White in attendance and forming a quorum. The Executive Director, Ms. Plansky, was also present. Minutes Upon a motion duly made by Ms. Swain and seconded by Mr. Mclsaac, it was unanimously Voted: To accept for the record the minutes of the meeting of February 23, 1987. Copies of these minutes had been previously distributed to the members for their review. The Chairman then declared said motion carried and said vote in effect. Finances Upon a motion duly made by Ms. Swain and seconded by Mr. Mclsaac, it was unanimously Voted: To accept and sign the bill roll /payroll for the period. To accept the financial statement dated March 9, 1987 for the record. The Chairman then declared said motion carried and said vote in effect. The Board then considered the fees for services provided to residents a Tanner Drive and the possibility of adjusting the fee schedule. The Boa decided to leave the washer /dryer fee at fifty ($0.50) cents for each use I I READING HOUSING AUTHORITY Minutes of the Meeting of March 9, 1987 and to raise the fee for air conditioning service as follows: Installation - Fifteen ($15.00) Dollars; Removal - Fifteen ($15.00) Dollars. Cost per month when air condition is installed will be Fifteen ($15.00) Dollars. 705 (Family Housin t) Program Groundbreaking ceremonies for construction of the six units of family housing will take place on Saturday, March 28, 1987 at II A.M. A brief reception will be held at the Girls' Gymnasium at Reading Memorial High School immediately following the ceremony. Fr. Flynn from St. Agnes' Church will give the invocation. The rest of the program has not been set as we are still awaiting responses from State and local officials. 1987 Annual Town Meeting Warrant Chairman Dempster reported on the Authority's article, which was placed on the 1987 warrant. According to State law, all elderly developments subsequent to the first development within a town must have Town Meeting approval. The Authority is considering the possibility of developing a congregate elderly development within the town. The possible reuse of the lower school of St. Agnes' parish is being conside E for this and meetings with their Finance Committee and the Authority h v been ongoing since late last Fall. The Chairman suggested that a mailing explaining the warrant article to Town Meeting members is an effective way to present the Board's proposal. Also a meeting to discuss the reuse possibility with neighbori residents will be scheduled. Future meetings with the Council on Aging and Board of Selectmen will also be arranged. ti� READING HOUSING AUTHORITY Minutes of the Meeting of March 9, 1987 A brief report on the status of the following programs was presented: 689 Program - 74 Bancroft Avenue: An addendum to the lease will be signed soon which will provide for a ten (10 %) per cent raise in the rental fee, which will increase the monthly rent to $660 from the $600 charge which has been effect since inception of the lease agreement in Novem er 1985. 667 Program - Frank D. Tanner Drive: We are awaiting the signing of tr Modernization contract back from EOCD before we can proceed with an work scheduling on the necessary improvements at the complex. The Board discussed the problems with the current office system and upon a motion duly made by Mr. White and seconded by Ms. Swain, it was unanimously Voted: To include the cost of a computer for the office to help improve the efficiency of the office procedure. The Chairman then declared said motion carried and said vote in effect. 707 Program - State Housing Certificate program: Under the new Stat regulations, Emergency Cases must have priority placement on our wailing list and the Authority is also authorized to draw down a housing certificate from the State pool of certificates for qualified applicants. This Authority has had a tremendous upsurge in emergency applicants. There have been many problems with the application procedures, verifying and documenting each emergency, and determining eligibility; all of which is extremely time - consuming. After doing all the necessary work to declare an applicant eligible, we have found that some of the applicant have made application to other authorities and have received a certificate from the other authority when we were about to offer a certificate from our authority. All this work proves to be useless and is not compensate 3 READING HOUSING AUTHORITY Minutes of the Meeting of March 9, 1987 from the State in any way. The Director has been in touch with the 707 Program Administrator at EOCD and she sympathizes with our problem, but there is nothing that she can do about it. It is the right of each applicant to make application to as many authorities as they desire. Applicants d not need to tell an authority if they have made application to other authorities and oftentimes do not so that they increase their chances of obtaining housing as quickly as possible by assuring that the authority that processes their claim will get them as a client. All the other authorities process the application and even when they determine the applicant eligible, if the applicant has found a certificate from another authority has come quicker, will find that their work has been in vain and will receive no credit or compensation for their work. As our authority has such a small staff, the wasted time and effort has had an adverse impact and has increased our workload tremendously. Section 8 - Federal Housing Certificate Program: The Authority is having some difficulty with the new policy from HUD whereby they do not transfer money from the Federal account to our account until the first day of each month. Housing assistance payments made to landlords are written for the first day of the month and if there is any mishap between HUD and the bank, the account will be overdrawn as we do not have sufficient reserves to cover a full monthly HAP payment. Eviction Procedure - The Authority has received a judgment against the tenant that is causing undue stress and anxiety to the elderly tenants i Building 36 Frank D. Tanner Drive. The date of eviction is May I, 1987. This tenant has also filed an appeal to the Mass. Commission Against Discrimination (MCAD) regarding their dismissal of his case for lack of probable cause. A hearing on this matter has been scheduled for March 18, 1987 at MCAD's offices. There being no further business before the Board, it was unanimously voted to adjourn at 9:30 P.M. 0 READING HOUSING AUT HORfTY Minutes of the Meeting of March 9, 1987 Respectfully submitted, Margar K. Plansky Secretary and Executive Director 5 1U To Town C Ark '16 Lowel' Street Reading;-MA 01867 In accordance with the provisions of Chapter 39 of the General Laws of the Commonwealth Massachusetts, as amended, a meeting of – _ —_- will he held ` –' on the following dates q Time: -- - -- - -- -- - - -- Time: r W r the purpose of _ p r o r C�j-i:a L Posted �L_ MONTHLY FINANCIAL STATEMENT March 9., 1987 Last date - 253.01 Balance in BayDank Checking Account 'prior month - Balance as of date of meeting 3/9/87 1261.18 , 9451.00 Rents collected for current month ' 6369.60 Balance in M.M.D.T. account f �w Y Miscellaneous Financial Informations I Insect infestation.has been paid at $80:00. We willneed to purchase spraying materials to continue preventive maintenance. Over the weekend the water heater in the main building.let go. Jim has installed a new water hea.ter (from Avon Supply) at a cost of $500.00+ materials for installation. We will have to get permission to charge this against operating reserves. Seeking permission from EOCD to charge NAHRO conference again t Operating Reserves because of the PH\A training /certificate pr grams that both Ann and I will have to attend this'year. �w READING HOUSING AUTHORITY 22 FRANK D. TANNER DRIVE READING. MASSACHUSETTS 01 867 (617) 9448755 REPORT __O_N__ FEES _AND SERVICES -- March 9, - - 1- 9- 87 Washer /Dryer: Contract with Gray's Appliance of Melrose Commission is currently 30% on all money received; paid quarter) Commission received since July 1, 1986 - $399.00; Water /sewer charges have increased 48% since that time. Town anticipates an additional increase to these charges this year. FY '87 budget - $7740.00 for year Spent 6892.00 for 7 months - --------- - - - - - - - - - - - - -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - +I Air Conditioning: Current fee schedule charged $ 45.00 /season June /July /Auj 10.00 /addt'1 month Installation or Removal charge 5.00 each service 0 Average work time from 20 minutes to 1 hour, depending on unit, FAr gust Bulbs: lacement of bulb only, at cost to Authority. Currently charge for rep There is no charge for labor. Problems have arisen with breakage of fixtures when families /elderly were replacing bulbs in fixtures. A_9�j f YW "Equal Housing Opportunity" C, 1 P P � OP � 0 J P OP O 3l� a 66dvz — 316 3/c 0 _ r2 13 / 14 15 L 1! 17 18 19 20 21 22 23 24 25 26 27 28 29 wrr 31 '-- _ � /aZ A�Z,, Ja�( 0 DATE AY PERICIS ENDING CHECK ISSUED TO - yl_ 2 Isl 261 31q /j 30 A