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Home My WebLink About1987-02-23 Reading Housing Authority MinutesREADING HOUSING AUTHORITY Minutes of the Meeting of February 23, 1987 The Reading Housing Authority met in regular session on Monday, February 23, 1987 at 7:30 P.M. at 22 Frank D. Tanner Drive. Notice of this meeet ng had been properly posted in accordance with the Open Meeting Law. Chairman Dempster called the meeting to order at 7:30 P.M. with Ms. Swain, Mr. Mclsaac and Mr. White in attendance and forming a quorum. Executive Director, Ms. Plansky, was also present. Ms. Barbara DoucE from the Council on Aging was also in attendance. Minutes Upon a motion duly made by Ms. Swain and seconded by Mr. Mclsaac, it unanimously Voted: To accept for the record the minutes of the meeting of January 1987. Copies of these minutes had been previously distributed to the members for their review. The Chairman then declared said motion carried and said vote in effect. Finances Upon a motion duly made by Ms. Swain and seconded by Mr. Mclsaac, it unanimously Voted: To accept and sign the billroll /payroll for the period, totalling $19,089.00. To accept the financial statement dated February 23, 1987 for the record. The Chairman then declared said motion carried and said vote in effect. L 1 READING HOUSING AUTHORITY Minutes of the Meeting of February 23, 1987 1987 Annual Town Meeting Warrant Chairman Dempster reported on the Authority's article, which was place on the 1987 warrant. According to State law, all elderly developments subsequent to the first development within a town must have Town Meeting approval. The Authority is considering the possibility of developing a congregate elderly development within the town. The possible reuse of the lower school of St. Agnes' parish is being consider for this and meetings with their Finance Committee and the Authority ha been ongoing since late last Fall. We have had preliminary acceptance the State's architectural consultant, Steve Spinetto. The Director will be meeting with the State architect, Mr. Steve Demos, Tuesday, 2/24/87 at 10 A.M. for his review of the building. After his determination, a judgment as to the feasibility of proceeding with the proposed congregate will then be made. A meeting with the Finance Committee of St. Agness' is scheduled for Wednesday, 2/25/87 at 7:30 P.M. in the rectory. The Chairman, Ms. S% and Mr. Mclsaac plan to attend along with the Director. Ms. Doucette stated that the Council on Aging had not taken any formal action in this regard, but is in favor of the concept of congregate housinc The Board asked Ms. Doucette to bring our proposal back to the Council,, to ask for their endorsement. If a presentation of the proposal is necessary, the Authority will make arrangements to meet with the Council. The Authority will be making a presentation to the Selectmen sometime before this article is discussed on Town Meeting floor. Due to the delay in arrival of the contractor for the 705 -1 Family Development, the Board unanimously decided to move to the next item the agenda. Loll 2 It in 0 READING HOUSING AUTHORITY Minutes of the Meeting of February 23, 1987 667 -C Modernization Upon a motion duly made by Mr. White and seconded by Mr. Mclsaac, it unanimously Voted: To authorize the Chairman to sign the modernization contract award with the Designer Selection Committee's first choice, Mr. Jeffrey Cook, for modernizatioon work totalling $280,000; architect fee of $12,000, for the proposed work to be done at the Frank D. Tanner Drive development. The Chairman then declared said motion carried and said vote in effect. 705 -1 Contract The Attorney for the Authority, Mr. Robert Buckley; the architect, Mr. tw Jeffrey J. Cook and his assistant and the Project Manager, James Zegowicz; along with the contractor's representatives, Mr. Kenneth Murphy and Mr. Joseph Butler, met to review the final documents before the f signing of the contract. After review of the documents, Attorney Buckle recommended that the Board not sign the contract due to the following: Fire and builder's risk insurance - does not state 10 day notice of cancellation endorsement to the RHA and Department of Community Affairs (DCA). Must also have 4 copies of this document for records; Workmen's Compensation, General Liability and Property Damage - no day notice of cancellation endorsement to the RHA and DCA. Umbrella policy covers limits of liability; None of the certificates of insurance indicate that a provision is made 1 "Hold Harmless" insurance in accordance with the indemnity provision 3 READING HOUSING AUTHORITY Minutes of the Meeting of February 23, 1987 the general condition; Performance Bond and Payment Bond - dates of bond do not coincide wi h contract date; General Contract Forms - No certificate of vote included; Sub - Contract Forms - no performance and payment bonds from subs included; no certificate of insurance attached; No first quarterly work force projection attached (Mr. Butler stated that he has received permission from EOCD not to include this even though Suzanne Barclay's 2/6/87 letter requests such a projection); Non - collusion affidavit and REAP certificate were OK; Statement of management controls and audited financial statement mu tw be included. Mr. Murphy and Mr. Butler stated that they would get the necessary documents and arrange a meeting to sign the contract within the next week. Upon a motion duly made by Mr. White and seconded by Mr. Mclsaac, it w unanimously Voted: To authorize the Chairman to sign the construction contract with R.J. Murphy upon satisfactory compliance with the requirements as outlined in Ms. Suzanne Barclay's letter of February 6, 1987. Such determination of compliance will be made by the Chairman and the Authority's attorney. The Chairman then declared said motion carried and said vote in effect. �„ 4 READING HOUSING AUTHORITY Minutes of the Meeting of February 23, 1987 Personnel Ms. Ann Tello has been working for the Authority for over 3 months. Ann had been hired, the Board voted to consider a raise according to performance after a 3 month review. A matched interview and review held between the Director and Ms. Tello. Ms. Tello's job performance received a "very good" review overall. Upon a motion duly made by Mr. White and seconded by Ms. Swain, it unanimously Voted: To raise the salary for the Administrative Assistant from $8.70 per hour to $9 per hour, coincidental with the 3 month time frame since hiring. 4W The Chairman then declared said motion carried and said vote in effect. Upon a motion duly made by Mr. White and seconded by Ms. Swain, it unanimously Voted: To have the Reading Housing Authority become an agency memb r of NAHRO The Chairman then declared said motion carried and said vote in effect. The Board then reviewed fees for services for residents at Tanner Drive The Director will gather more information and a policy decision on such fees will be made at a subsequent meeting. 5 READING HOUSING AUTHORITY Minutes of the Meeting of February 23, 1987 Linkage Programs Community Center - Chairman Dempster reported on the presentation c the three eligible bidders for the Commuinty Center. Final determinatio of the successful bidder has not been made but a provision that the Reading Housing Authority would be able to buy the 4 units set aside fo elderly housing was included in the RFP. Salem Street Townhouses - Fafard Corporation is scheduled for Site Plan Review before the Community Planning and Development Commission (CPDC). The Director was asked to send a letter to the Zoning Board of Appeals outlining the 10% set -aside for low /moderate income family required under the Special Permit process. Mr. White will review the tex of the letter. Computerization After some discussion, the Board unanimously approved a capital improvement line item expenditure for the FY88 budget to purchase a computer system for the Authority. There being no further business before the Board, it was unanimously voted to adjourn at 10:20 P.M. Respectfully submitted, Margar K. Plansky Executive Director and Secretary 6 KM ' i` /) Aw 9 TOWN OF READING To Town Clerk 16 Lowell Street Reading, MA 0186j— In accordancqAvith:;Ihe provisions of Chap C3 MassacMOU A' !as at*ded, a meeting of >. _j - C—� c7 d= will be h d W;7-; on the f0rok"14ijdatels tzs LIU- M Februat,,, 4. 19-f ! of the "ral Laws of the Commonwealth I M D. Tanner Drive (LocatioO Time: 7�— Time: — forthepurposeof ' z' e r L;-f � n i n;'. of #A)k Alit heri f'v Posted 4 - MONTHLY FINANCIAL STATEMENT February.23, '1987. Last date $ 691 .0 0 Balance in BayBank Checking Account 'prior month - Balance as of date of meeting - 2/23/87 363.00 Rents collected for current month "" q79A nn Balance in M.M.D.T. account 6330, 32 Miscellaneous Financial Informationt c. �w t Ck. // 6/87 523 13/87 524 20/87 525 27/87 526 6/87 527 13/87 528 20/87 529 '27/87 530 '10/87 531 '.2/87 532 '2/87 534 '2/$7 533 535 12/87 536 537 11/87 538 539 /9/87 540 /9/$7 541 /9/87 542 /9/ 543 X 544 /i 7 545 /9/87 547 548 /9,/87 549 /9/87 550 /9/87 551 /9/87 552 /9/87 553 /9/87 554 /x/87 555 /9/87 556 /9/87 557 /9/87 558 /9/87 559 /9/87 560 /11/87 561 ,/11/87 562 '/12/87 563 // / 12 2 /87 565 2/12/87 566 2/12/87 567 READING HOUSING AUTHORITY CHECKS AND BILLROLL FEBRUARY 23, 1987 Paid to James L. Muise payroll James L. Muise " James L. Muise " James L. Muise " Ann Tello " Ann Tello " Ann Tello " Ann Tello Margaret K. Plansky " Reading Municipal Light AT&T Credit Corp. N.E. Telephone - v -'o- i -d D.F. Munroe - v -o -i -d Internal Revenue Service - v -o -i -d BayBank /Middlesex Mass. Dept. of Revenue Reading Contributory Ret. Group Insurance Comm. - v -o -i -d Service Lighting Corp. v -o -i -d v -o -i -d Johnson Supply Mackey, Best, Warren Mass. Sanitary Supply Richard Scott Fenton John's Sewer do Pipe Donald Wood AES (All Electric Supply) McNelly & Parker Hurley, Cadogan U.S. Postmaster Group Insurance Comm. Richard Scott Fenton James L. Muise Margaret A. Howe State St. Bank & Trust Bill's Lock & Key NAHRO Mass. NAHRO /Registr. Mass. NAHRO For electric service installment payment telephone service copy paper /office supplies Medicare /health tax Fed /Med w/h tax State w/h tax Retirement w/h health /life ins. PL7 bulbs /maint. supplies keys /maint. supplies Repair /office eqpt. maint. supp.lies - trash bags monthly accounting fee /Jan. plumbing repair - backup contract help /snow removal maint. supplies - electrical Auto insurance Single Audit - final payment stamps Reimbursement due monthly acctg fee /less overpy Overtime pay /snow removal, et contract help /admin. Deferred Comp. refit lock - maint. PHM Cert. training - Peg 87 NAHRO Conference registr. Hotel reserv. - NAHRO Conf. t Amount 321.33 321.33 321.33 299.81 237.66 237.66 237.66 198.03 1076.06 7007.36 27.27 112.25 67.80 10.50 735.60 269.58 550.90 61.15 167.13 1.58 41.50 34.00 370.00 65.00 120.00 18.64 44.00 2400.00 69.40 1358.75 310.00 187.26 312.00 658,46 8.00 315.00 120.00 390.00 . TOTAL OF CHECKS WRITTEN $19089.00