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HomeMy WebLinkAbout1987-01-12 Reading Housing Authority MinutesREADING HOUSING AUTHORITY Minutes _of_the (W The Reading Housing Authority January 12, 1987 at 7:30 P.M. Town of Reading, Massachusett properly posted in accordance _Meeting_of_January_12,_1987 met in regular session on Monday, at 22 Frank D. Tanner Drive in the S. Notice of this meeting had been with the By -laws. The meeting was called to order by the Chairman, Mr. Dempster. Those members also present and forming a quorum were: Ms. Swain and Mr. White. Ms. Plansky, the Executive Director, was also pre-sent. The board welcomed Mr. William Mcisaac to-the Board. As the new State appointee, Mr. Mcisaac will serve until 1991. Minutes: Upon a motion duly made by Mr. White and seconded by Ms. Swain, it was unanimously VOTED: To accept for the record, the minutes of the regular meeting of November 24, 1986, copies of which had been previously distributed to the members for their review. The Chairman then declared said motion carried and said vote in effect. Finances CWUpon a motion duly made by Ms. Swain and seconded by Mr. White, it was unanimously VOTED: To approve and pay check /billroll for 667 -C in the amount of $15,573.87. To accept for the record the monthly financial statement, as corrected. The Chairman then declared said motion carried and said vote in effect. The Board requested that the payment of $5511.90 be made to 705, the payment of $7029.34 be made to.the Town of Reading Contributory Re- tirement system; and that the Director and Chairman determine what amount could be transferred to MMDT -667 account. The Director reported on the problems encountered with the new HUD policy of holding subsidy payments for the local housing authorities until the 1st of the Month. The Authority has requested that HUD directly wire our money to BayBank to insure coverage of landlord payments, which are scheduled for the..lst under the HAP agreement. The Director will transfer funds to cover the payments until the direct wiring of funds from HUD has commenced, Upon a motion duly made by Ms. Swain and seconded by Mr. White, it was unanimously VOTED: To close out the Mass. Bank 689 account and open an MMDT account with those funds. ,,. Upon a motion duly made by Mr. White and seconded by Ms. Swain, it was unanimously VOTED: To authorize the Chairman to sign the amended Contract for Financial Assistance which increases the 705 grant amount from $390,0.00, to $737,000 for the 6 units of family housing. The Chairman then declared said motion carried and said vote in effect. Page Two The Board then discussed the new income limits for'the Boston4PMSA, which covers the Reading area, as follows: Number of Persons in the Household PMSA ONE TWO THREE FOUR FIVE SIX SEVEN EIGHT OR MOP - - -- - -- - -- - - - -- - - -- - - -- - -- - - - -- ------ - - - - -- Boston 15,232 17,408 19,584 21,760 23,120 24,480 25,840 27,200' Upon a motion duly made by Mr. White and seconded by Ms. Swain, it was unanimously VOTED: To adopt the new income guidelines as presented. The Chairman then declared said Motion carried and said vote in effect. Congregate_ Housing Ms. Beth Greenberg, Coordinator of Lincoln School in Wakefield, met with the Board at 8:00 P.M. and presented the current program of the Wakefield Housing Authority operated at the Lincoln School. The discussion focused on the current mix of 15 congregate units, 10 apartments and Council on Aging office and meal site. The highlights of the discussion included: - layout and interaction within congregate areas; - supportive services and their distribution and acquisition; - needs assessment for congregate within the corrmunity; - formulation of an assessment team r - mixture of frail f independent tenants - procedures for developing congregate units The Board thanked Ms. Greenberg for her presentation and continued discussion on the possibility of obtaining St. Agnes' lower building for a congregate /meal site operation. The Chairman reported on the meeting that he, the Director, St. Agnes Fin /Corn member Dan Ensminger had with the Town Manager. The possibility of combining the meal site, Council on Aging office and congregate units within this building was explored. The Town Manager was open to the idea but currently.was exploring other alternatives for COA and meal site. Mr. White will prepare the necessary warrant article for Town Meeting. The Chairman requested that a meeting be set up with the neighbors, Church officials and the Authority to present the concept to neighborhood 667_ Program — (Elderly) Modernization - Upon a motion,duly made by Mr. White and seconded by Mr. McIsaac, the Board unanimously VOTED: To accept Jeffrey J. Cook as the Architect for our 667 Modernization award as selected by the Designer. Selection Corrmittee and authorized the Chairman to sign any and all documentation necessary to contract these services. The Chairman then declared said motion carried and said vote in effect. Page Three Upon a motion duly made by Mr. White and seconded by Ms. Swains it (W was unanimously VOTED: To adopt an attachment to the Authority's - application for State -aided housing for low- income persons, which allows the Authority a look -up period of four (4) years for sale /transfer of real property and the process used for disposition of the same, as attached. The Chairman Then declared said motion carried and said vote in effect. The Board then reviewed the bill for services in October, 1986 from NE Memorial Hospital for Chester Nichols, which Mr. Nichols - claims is a result of his fall in August, 1986. The bill will be forwarded to the insurance company. 705_ Family_Housing_ Upon a motion duly made by Ms Swain and seconded by Mr. White, it was unanimously VOTED: To accept the HVAC of John W. Shaw in the amount of $46,500.00.. The Chairman then declared said motion carried and said vote in effect. The Director and Architect have met with the Police Chief, and Safety Officer regarding the police coverage necessary during construction of units at Oakland /Waverly Roads. The Chairman suggested that a summer meeting be arranged to discuss the safety issues with neighbors, the Authority and.the police. A letter will also be sent to the neighbors informing them of the probable mid - March start -up for construction. The Board directed that another letter be sent forthwith to Mr. and Mrs. Chopelas regarding the encroachment problem. If the Chopelas' do not wish to proceed with the proposed license and proper indemni- fication, then the Authority will proceed with legal action•aga`inst them. 689_Program_(Handicapped) The house is fully staffed and occupied. The only problem is the continued "occupancy" of the cats under the front bushes. The Dog Officer has been notified and will continue to make every effort to clear the area of the cats. NAHRO_Membership NAHRO has sent a letter and has called the office requesting that the Authority join the organization as a member agency. Mr. White questioned the necessity of this affiliation since the Authority pays for the Director's membership. It was noted that the organization needs the support of the authorities to continued their efforts in monitoring legislation, working with EOCD on behalf of Authorities' interests and for the programs offered. Mr. White suggested that mor information be givin at the next meeting. The Chairman then requested that the Authority receive a clarification as to the question of the appointment or election of Board Members under the new Town Charter. The Authority has researched this matter and feel that the current Charter proposal of appointment of members is in violation of State statutes. Mr. White will send another letter DO YOU NOW OR HAVE YOU EVER IN THE LAST 4 YEARS HAD ANY INTERUST IN REAL ESTATE i.e. LAND, HOUSE, TRAILER, MOBILE HOME, CAMP, APARTMENT, COOPERATIVE, CONDO`1INIUM, E "FC. (W YES NO If YES, please describe fully: LOCATION: DESCRIPTION: ON WHAT BASIS DID YOU DISPOSE OF THE PROPERTY? DATE OF SALE OR TRANSFER PURCHASER PRESENT HOUSING CONDITIONS Describe in detail your present housing conditions- number of rooms, number of floors, bathrooms, full kitchen etc. How long have you lived at your present address? Is.the landlord or-owner a family member? List your monthly living expenses: Rent $ Electric $ Gas $ Oil $ OPTIONAL COMMENTS: Name Address_ _ T Dace Relationship Page Four requesting clarification from Town Counsel. The Board was informed of the legislation passed in December regarding wages paid to LHA maintenance personnel which must be 80% of what the current and prevailing wages are for the construction workers in private enterprise. NAHRO, EOCD and Labor and Industries are presently nego- tiating this matter. Current budget caps do not allow for the increases and a reduction in hours or layoffs will be necessary for LHA's. More information whould be forthcoming as negotiations proceed. There being no further business before the Board, it was unanimously voted to adjourn at 10:30 P.M. Respectfully submi ted, '�'14 Margar t K. Plansky Exec. irector and Secretary 21 .111 MOAMM, W., M� -9 i ■ MONTHLY FINANCIAL STATEMENT 1/12/87 Last date Balance in BayBank Checking Account 'prior month - 1201/86 24,955.23 1/12/87 159546.60 Balance as of date of meeting - • 9.705.00 Rents collected for current month Balance in M.M.D.T. account R I -j 330.63 Miscellaneous Financial Lnformation: 667 - Section 8 still -owes 7,096.64 to 667 Owes 705- $5511.90 Authority still owes$7,029.34to Retirement Section 8 - Must get subsldy payments directly wired .to bank on 1st of each month. Automatic landlord payments are deducted the 1st of each month- and.HUD is now releasing funds as of the 1st. With mailing time, they are arriving on the 3 -5th of month, leaving--the.authority overdrawn each month. Legislature has passed legislation compensating maintenance workers at 80% of current market rate for contract help. This would mean over $10,000 more per year for our authority. 4-new 705- Have received, check-':.from EOCD for $182,000.00 for contract amount. Must: sign signature cards for checking account for this program -,:`. Must transfer $5,000.00 1j, to M DT account from regular checking. (W