HomeMy WebLinkAbout1986-08-11 Reading Housing Authority MinutesREADING HOUSING AUTHORITY
Minutes of the Regular Meeting - August 11, 1986
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The Reading Housing Authority met in regular session on Monday, August 11, 1986
at 7:30 P.M. at 22 Frank D. Tanner Drive in the Town of Reading, Massachusetts.
Notice of this meeting had been properly.posted in accordance with the By -laws.
The meeting was called to order by the Chairman, Mr. Dempster.. Those members
also present and forming a•quorum were:.Ms. Swain, Mr. Westra and Mr. White.
Ms. Plansky, the Executive Director, was also present.
Minutes
Upon a motion duly made by Mr. Westra and seconded by Ms. Swain, it was
unanimously
VOTED: To accept for the record, the minutes of the regular meeting of July 1
1986, copies of which had been previously distributed to the members for their
review.
The Chairman then declared said motion carried and said vote in effect.
Finances
Upon a motion duly made by Mr. White and seconded by Ms. Swain it was unanimou
VOTED: To approve and pay check /billroll for 667 -C in the amount of $17,925.
reimbursibles to 667 from 707 - $537.83; from 689..- $1231.33; from 705 - 162.:
and from Section 8 - 8,232.57. Section 8 year- end'actuals due to the Authorit
in the amount of $13,451.52. Because of HUD moving their offices, no respons(
from Section 8 accounting office due to confusion with move. Board approved
transfer of money-from 705 to 667 to cover expenses of the Authority.
The Chairman then declared said motion carried and said vote. in effect.
Board then discussed at length the problems with off -site developments. After
reviewing the issues with the purchase of a truck for the Authority, the
Board unanimously approved seeking funds from 705 and 689 development grants
for a truck for the Authority. Final disposition as to purchase will be
reviewed again at a later date.
"Upon a motion duly made by Ms. Swain and seconded by Mr. Westra, it was
unanimously
VOTED: To authorize the Chairman to sign the amendment to the 707 Contract
in the amount of $14,772.00, per year. This amount is to cover the three
(3) additional bonus units that the State has given to the duthority. The
total yearly contract effective March 1, 1986 will be $59,232.00.
The Chairman then declared said motion carried and said vote in effect."
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9;
The Board then reviewed the proposals from the accounting firms of Mudarri & Co.,
4WHurley, Cadogan and State Auditor's Office. The State's proposal was filed
late and thus ineligible. Mudarri's proposal was the low bid, but the Board
expressed pleasure with the efficiency and professionalism of Hurley, Cadogan,,
which had done our last Section 8 audit. The Executive Director was requested
to check the references of Mudarri and Hurley, Cadogan. After a report was
Page 2
8/11/86
issued to the Chairman in regard.to the references of these firms,
would be authorized to sign the contract.
the Chairman
Upon a motion duly made by Mr. White and seconded by Mr. Westra, it was una
VOTED: To authorize the Chairman to sign the contract for. auditing the Reading
Housing Authority accounts in accordance with the requirements of the HUD Sing]
Audit Act of 1984 and OMB Circular A -128 with the best referenced firm. All
approvals must be submitted to EOCD for their review and approval for the
State portion of the Authority's programs.
The Chairman then declared said motion carried-and said vote in effect.
The Board then reviewed the additional requests for modernization under the
grant award to our 667 program. The Board found no problem with installing
vinyl siding at the eave ends of buildings to cut down on future maintenance
costs.
Tenant Fall
A report was made to the board regarding a fall that a tenant had taken while
walking along sidewalk. The landscaper was trimming the bushes and had an
range cord from the electrical outlet. Mr. Nichols, the tenant, who is
eclared legally blind because of cataracts, did not see the cord and fell.
He sustained a bad cut over his eye; scrapes and cuts on his side, arm and
leg. He has since complained of back pain. The Board requested that a
full report be sent to the insurance company even if a claim against the
Authority has not or will not be filed.
Authorized Signatures
As per vote of July 14, 1986, the Board signed all signature cards and associated
materials necessary to have the Executive Director's name.added to the authorized
signatures for all housing authority accounts.
The Chairman then requested that MMDT be asked to authorize transfers from their
account to RHA accounts.
Fee Accountant
ly
Upon a motion duly made by Mr. White and seconded by Ms. Swain, it was unanimously
VOTED: To increase the payments for.monthly accounting services for the
Authority from $310.00 per month to $370:00 per month in accordance with the
new fee schedule authorized by EOCD.
The Chairman then declared said motion carried and said vote in effect.
here being no further business before the Board, it was unanimously voted to
adjourn to Executive Session and not to reconvene to public session for the
purpose of reviewing personnel matters, by the following roll call vote:
Mr. Dempster - aye; Mr. White - aye; Ms. Swain - aye; Mr. Westra - aye.
Page 3
8/11/86
At 9:30 P.M., the Board adjourned to Executive Session.
Respectfully submitted,
y Plans eetar Mar aret k y� Scr
and
Execu ive Director
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TOWN
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To Town Clerk 19
16 Lowell Street
Reading, MA 01867
In accordance with the provisions of Chapter 39 of the General Laws of the Commonwealth
Massachusetts, as amended, a meeting of
will be he!d 22 Fcgin'i, Tar)1k(,r llrivLl
(Location)
C= 111, 196")
on the following da+e/s Time:
co =
CZ Ne
Ui U�
for the Time:
U-1 to
--j f 041itters pertaining to the fiscal Cc
ffilaoxwcli - -
t 1-1 e 17
Tiki�i�Edn�,, for ..IdLrly) Program arnd otla��-.c
Posted
MONTHLY F ATEMENT (W August 11, 1986
Las t da tte
Balance in BayBank Checking Account _prior month -
Balance as of date of meeting
Rents collected for current month
Balance in M.M.D.T. account
140. 99
(2864.9116)
9920. 0
tw Miscellaneous Financial Information:
1
Reimbursibles due to 667 from:
Section 8 - 8232.57
707 - 537.83
689 - 1231.33
705 - 162.29
TOTAL DUE 10164.02
deficit 2864.96
REMAINING
BALANCE 7299.06
To be returned in part of MMDT ($6500.00)
Purchase and payment of major piece of .equipment - $5400.00
has been included in FY '86 accounts and has been paid for
with those encumbered funds.
State is investigating the purchase of small truck with locked tool
box for RHA. This has been initiated by the problem with having a
tool shed with equipment store far from the Authority's offices /maintenance
area. Final determination will be made as the State looks at the RNA's
funds.
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