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Home My WebLink About1980-10-07 Reading Housing Authority MinutesRUDING HOUSING AUTHORITY Minutes of the Meeting_- October 7, 1980 (W The Reading Housing Authority met in regular session on Tuesday, Oc ober was 7, 1980 at 7:30 P.M. at 22 Frank D. Tanner Drive in the Town of Reading, ch- usetts. Special notice to the effect that the date as not consistent wit the regularly scheduled date of the second Monday of each month, had been properly posted. The meeting was called to order by the Chairman, Mr. Dempster. Those mem- bers also present were Mr. White and Mr. Westra, forming a quorum. Mrs. Perce, the Executive Director, was also present. mouslys Upon a motion made by Mr. White and seconded by Mr. Westra, it was �nani_ VOTED: To accept for the record, the Minutes of the Special Meet g held on September 23, 1980, copies of which had previously bees mailed to all m tubers. The Chairman thereupon declared said motion carried and said vote in effect. Upon a motion made by Mr. White and seconded by Mr. Westra, it ms unanimously: VOTED: To approve and pay checks and bills, a list of which is attach hereto and made a part of these Minutes and sent previously to all members in the amount of $4,,45 for 667-C and $833.33 for Section 8. 4W The Chairman there upon declared said motion carried and said vote in effect, and the checks were signed. At this point, Mr. Ogden entered the meeting, making the number of :embers present four instead of three. Mrs. Pierce reported that the balance in the BayBank Middleserchecki ng account for 667 -C as of September 30, 1980 was $3,079.11. After payment of the above approved checks, the balance was $4,961.66. The balance in the M.M.D.T. savings account was $32,432.83 plus interest. All rents for the month of October had been collected, totalling $6,815.00. Upon a motion made by Mr. Ogden and seconded by Mr. White, it was unanimouklys VOTED: To accept the Financial Report as read. The Chairman thereupon declared said motion carried and said vote in effect. Mrs. Pierce brought to the Board's attention, a Memo from Z.O.C.D. con- cerning the adoption of the new Rent Determination Regulations which went into effect on September 1, 1980. Although the Authority had complied with the rules of these regulations when computing the latest rents, they had never of- ficially voted to accept them for the record. The utility allowance opteme also a part of these regulations, is not applicable in the case of Rg,'as the Authority pays all utilities. 1. Therefore, upon a motion made by Mr. Westra and seconded by Mr. Ogden, it was unanimouslys VOTED: That the Reeding Housing Authority adopt the new regulati ns of September 1, 1980, for Rent Determination in State -Aided Public Housing. The Chairman thereupon deQUred said Motion carries and said vote in effect. On the Modernization Program, Mrs. Pierce updated the members as to the progress that has been made on the contracts involved. The Contract for Curb Cuts with Flmark Corporation has been completed, and found to be satisfactory by the Architect. The bill for this work has not yet been submitted for payment. The Contract for attic insulation with Ander- son Insulation Company of Abington, with sub - contracting by R. J. Cronin of Winthrop for painting and caulking, has been completed for the most part. Rick Heys of Envirodesign inspected the work and found the painting and caulking to be acceptable but found some slight deficiencies in the attic insulation. He was sending the Contractor a note as to the remedial measures he must take before final acceptance and payment on this Contract. In the meantime, Anderson Insulation has submitted a bill covering of his payment due, with a 10% retainer pending approved Certificate of Com- pletion by the Authority, and E.O.C.D. This is within the payment schedule of his Contract, and Mr. Heym had approved the payment of this percentage which amounts to $11,100.60 on the $12,334.00 Contract. Also, Envirodesign has submitted a bill for the balance of their Contract 4W with the exception of $195 due upon acceptance of the Certificate of Completion on all work projects under this Grant. His bill submission is for $805.00. Upon a motion made by Mr. White and seconded by Mr. Westra, it was unanimouslys Vas To pay Anderson Insulation $11,100.60 and Navirodesign .00 from the Modernisation Account for services to date under their respective Contracts. The Chairman thereupon declared said motion carried and said vote in effect, and the checks were drawn. After this vote, there was discussion concerning the money to pay for the above checks which must be deposited into the special checking account with the BayBank for the Modernisation Program. Eventually, a credit to the Authority's Capital Reserve account will be handled through a bookkeeping process, but in the meantime, in order to make the payments, a motion was made by Mr. White an seconded by Mr. Ogden, and unanimously: I VOTED: To write checks on the M.M.D.T. Savings account in the amount of $8,500 and on 667-0 for $3,405 to be deposited to the Modernisation Account for payment of the above bills due at this time. The Chairman thereupon declared said motion carried and said vote in effect, and LW Mrs. Pierce made up checks for signatures on these two accounts. Mrs. Pierce put out for discussion, a request by one of the Fire Captains to keep master keys to the apartments in the Call Box in the Project, to be used in emergency situations when they cannot gain entrance into an apartment. IShe 2. said she had asked the Captain to have the Fire Chief send the Board a letter if he concurred with this request, but to date, she has not received such a letter. There was a question as to whether or not this would be an invasion of privacy under the Lease, and Mrs. Pierce was asked to check with BOCD concerning this matter. Also, they requested that she check with other authorities in the ean- time to see how they handle this situation. The matter would be taken up in at a later date. Relative to this also, it was suggested that possibly th alarm system could be modernised to the point of a signal on the outside of the door, as in the Emergency Alarm System, to indicate which smoke detector has been activated, thus eliminating the need for going into apartments where there is no problem. Mrs. Pierce was asked to check with Simplex on this for future consideration. At this point, a motion was made by Mr. Mestra and seconded by Mr. mite, and unanimously: VOTED: That the meeting go into Executive Session. The Chairman thereupon declared said motion carried and said vote in effect There was discussion during this time about applicant for housing Frotten. A motion was again made by Mr. Westra and seconded by Mr. Ogden and unanimously: VOTEDs That the meeting go out of Executive Session. The Chairman thereupon declared said motion carried and said vote in effect, It was decided that since the next meeting was on a Holiday weekend, Mrs. Pierce would be away during that time, the meeting would be held on We day, November 12th. Also the Board was reminded of the Special Meeting wit MAPC and various Town Board members to be held on October 21st. There being no further business to come before the meeting, and upon motion duly made and seconded it was voted to adjourn the meeting; and the Chairman adjourned the meeting at 9sO0 P.M. Respectfully submitted, anet Pierce, Executive Dire and Secretary 3• 0 TOWN OF READING To Town Clerk 16 Lowell Street Reading, Ma., 01867 " 19 accordance with the provisions of Chapter 39, of the General Laws as amended a meeting of will be held on the following date %s for the purpose of Posted (Location) Time: Time: Reading Housing Authority Checks & Bills October ?, 1980 No. Account Date of Inv. Amount 2386 James L. Muise (ratify only - already signed) 10/3/80 237.99 238? Janet Pierce (ratify only) 10/3/80 404.42 i 2388 James L. Muise (ratify only) 10/10/80 237.99 2389 " 10/17/80 237.99 2390 " " " 10/24/80 237.99 2391 " « " 10/31/80 213.84 2392 Mahlon D. Crouse 9/30/80 253.67 2393 U.S. Trust Co. (Deferred Comp. "JP & JLM) 10/31/80 200.00 2394 BayBank Middlesex (Fed. Inc. Tax Withheld) 9/30/80 276.00 2395 Comm. of Mass. • Dept. of Revenue (Mass.Tax) 9/30/80 117.10 2396 Town of Reading Contr. Ret. (JP & JLM) 9/30/80 129.59 397 Comm. of Mass. o Group Ins. (JIM) 10/31/80. 24.15 4'98 Business Copy Assoc. (Copy machine supplies) 9/18/80 43.24 2399 Reading Municipal Light Dept. 9/24/80 ,611.15 2400 New England Telephone 9/16/80 39.73 2401 Donald Le Michelini (Emerge alarmoBldg.36) 8/25/80 18.00 2402 Monroe- Narcus (office stationery) 9/18/80 12.61 2403 Avon Supply Cop .. (misc. plumbing supplies) 9/6/80 25.46 2404 Johnson Farm Supply Cop 9/25/80 34.63 2405 James Muise (overtime for Sept.) 9/30/80 270.88 2406 Petty Cash 9/30/80 50.00 2407 VOID 2408 Reading Disposal (trash collection) 9/30/80 173.00 2409 V. Canelas Co. (garbage collection) 9/30/80 22.00 .410 Mass. Sanitary Supply Co. (misc. cleaning supplies) 10/2/80 Total $ 49 932:.45 Section 8 Checks 1474 Patricia Ren$ello (Oct. Ada. Fee) 10/7/80 833.33