HomeMy WebLinkAbout1980-07-14 Reading Housing Authority MinutesAC01&".L11%& XX%JU1mA1&V%a AU l- JL t
Minutes of the Regular Meeting-- July 14, 1980
The Reading Housing Authority met in regular session on Monday, July 14,
1980 at 22 Frank D. Tanner Drive in the Town of Reading, Massachusetts, at
7 :30 P.M.
The meeting was called to order by the Chairman, Mr. Dempster. Those
members also present were Mr. White, and Mr. Ogden, forming a quorum. Mrs.
Pierce, the Executive Director, was also present.
Upon a motion made by Mr. White and seconded by Mr. Ogden, it was
unanimously:
VOTED: To accept for the record, the Secretary's Report for the regular
meeting held June 10, 1980, copies of which had previously been mailed to all
members.
The Chairman thereupon declared said motion carried and said vote in effect.
Upon a motion made by Mr. Ogden and seconded by Mr. White, it was
unanimously:
VOTED: To approve and pay checks and bills, a list of which is atta hod
hereto and made a part of these Minutes and sent previously to all members,
the amount of $7,301.38 for 667 -C.
The Chairman thereupon declared said motion carried and said vote in effect, a:nd
the checks were signed.
(W At this time, Mrs. Pierce distributed among the members, copies of the:
Operating Statement for the final quarter of this current fiscal year. It was
noted that Operating Receipts were higher than anticipated at the Budget time
due to increased rents from new tenants coming in, and higher interest receipts
from the M.M.D.T. account than was expected.
However, expenses were higher mainly due to excessive electricity cos
The Authority hail conservatively budgetod according to E.O.C.D.'s formula in he
three -cat ry budget system, but thw actual amount for the year exceded the udget
figure by $7,000. Accordingly, thw annual deficit in actual figures was hi g er
than the budgeted figure, but according to E.O.C.D.'s system, they only subsi $e
the lower figure of the two. So the Authority will lose $3,279•
Mrs. Pierce reported that the balance in the BayBank Middlesecaccountl�
as of June 30, 1980 was $531.12 for 667-0. As of July 14, 1980 after payment�
of the above checks due at this time, the balance in this account shows a deficit
figure of $500.26.
Therefore, upon a motion made by Mr. White and seconded by Mr. Ogden,
it was unanimously:
VOTED: To withdraw $500 from the M.M.D.T. account to cover the current
expenses.
The Chairman thermpon declared said motion carried and said vote in effect, and
a check was drawn and signed for this transaction.
1.
The reason that only $500 was withdrawn is that some of the checks signed
would not be cashed until later in the month, such as Mr. Muise's paychecks, and
also that the State Subsidy check was due in at any time, and would be deposited
into the BayBank account.
It was also reported that the balance in the M.M.D.T. account was $12,610.74
plus interest as of the date of this meeting, and that all rents for the month of
July had been collected in the amount of $6,270.
Upon a motion made by Mr. Ogden and seconded by Mr. White, it was unanitously:
VOTED: To accept the Financial Report as read.
The Chairman thereupon declared said motion carried and said vote in effect.
Following up on a matter discussed a couple of meetings ago, Mrs. Pierce
read a letter from the State Ethics Commission concerning Mr. Dempster's position
as an officer of the Municipal Department at the BayBank Middlesex, and a member
of the Reading Housing Authority, having account with that bank.
It stated that at the present time the Commission does not have jurisdiction
over certain conflict of interest questions concerning municipal employees, and that
an opinion should be sought from Town Counsel.
Mr. White and Mr. Ogden agreed that since the Ethics Commission has no
jurisdiction over the matter, and Mr. Frank Morris, Chief Counsel of E.O.C.D.
replied in his letter of April 25, 1980, that he saw no conflict, the matter
can rest, and no further action will be taken.
(W The status of the Section 8 Program at this time was the next subject to
be discussed, and Mrs. Pierce reported that Mrs. Patricia Renzello will be start-
ing her job as Section 8 Administrator on August 1st. In the meantime, a letter
was sent to D.S.I. terminating their services as of September 1, 1980, with the
stipulation that all books and closing entries for the fiscal year ended June 30,
1980 be performed, at their expense according to the 1980 Contract, for the receipt
of their final payment. Mr. Henriksen of D.S.I. will work with Mrs. Renzello for
the month of August to bring her up to date on all the current situations with
landlords and tenants.
On the Modernisation Program, Mrs. Pierce said that a meeting had taken',
place at her office with Mr. Meszaros of E.O.C.D. and the Architect, Mr. Strikis
of Envirodesign the previous week. It seems that during the course of several'
on -site inspections for the current Modernization work, they have discovered
structural deficiencies which would result in major problems in the future. Mainly,
the upper porches are retaining water and rotting out the fascias and in some cases
even causing bricks to loosen on the sides. Also, numerous shutters are rotting
and breaking apart and are very timew- consuming for the maintenance man to repair.
The bases on posts supporting side porches are also rotting out in many cases.
Mr. Meszaros felt it would be foolish to put money into painting the exterior
of these buildings without first correcting these problems which will only show
up again soon.
Mr. Meszaros felt that the Board should initiate a letter to E.O.C.D.
Modernization Department requesting additional funding for this work. In the
meantime, Mr. Strikis was going to work up some figures on the correction of
these problems.
2.
Mr. White suggested that rather than vote on something without understanding
the full scope of the work involved, Mrs. Pierce contact Mr. Struts to see if he
could come to a Special Meeting with the Board for inspection of the problems. A
tentative date of July 21st was set pending the availability of the other members
,6v and Mr. Strikis.
Further on the Modernization Program, Mrs. Pierce submitted the recap of
bids received on the curb cuts as follows:
e id With Alternate_ s 1,193
1. Elmark Corp. - Revere $2,926
2. Pavements, Inc. - Wakefield 2,075 5,525
3. Jos. Cardillo & Son - Wakefield 1,695 5,395
Upon a motion made by Mr. Ogden and seconded by Mr. White, it was unani-
mously:
VOTED: To accept the bid of Elmark Corp. of Revere for the base bid of
$1,064, plus Alternate #2 for three additional curb cuts for $798, totaling
$1,862, and authorize the Chairman to sign the Contract for the Authority.
The Chairman thereupon declared said motion carried and said vote in effect.
Next, the members met with representatives from Ikst Middlesex Association
for Retarded Citizens (EMARC), Lucy Cripps and Norma Rowland, and Mr. Steve
Spinetto, Handicapped Housing Coordinator from E.O.C.D. concerning possible
housing involvement for retarded adults.
Mr. Spinetto explained that funds are available through the State Chap er
(W re
689 Program for the purchase and rehabilitation of homes to be used as sider es
for several retarded adults living in a communal situation with supervision bygone
or two EKARC personnel. This Program has worked successfully in many cities ad
towns, particularly in Melrose where they have one for men and are just complelting
another for women. He showed pictures to the members of each house, and answered
questions concerning the operation and management of such a facility after it Is
completed.
First of all, the Authority must apply for the funds and be involved with
the Architect and XUBC personnel in the selection of a site, and afterwards,
collect the rents of the tenants, pay utilities and provide funds for major
repairs and services from this rental money. EMARC personnel select tenants,,
and completely take charge in the day - to-day operation and provide minor maintenance
assistance.
The Board found this Program very interesting and thanked the group for
attending. After their departure, Mr. Dempster asked that Mrs. Pierce put this
mat ter on the Agenda for the next meeting for discussion with the entire Board.
At that time, also - the report from M.A.P.C. concerning future housing goals of
the Reading Housing Authority will be reviewed.
Mrs. Pierce reported that she had attended the meeting with Barkan Pr p-
erties, Developers retained by the Congregational Church for an elderly hous
project, and the Reading Council on Aging on June 16th. Mr. Louis Garfield, ice -
Paesident of Barkan and Ms. Alexa Dailey, a Housing Management Consultant, were
(W present to discuss their proposed 97-unit elderly housing apartments on the Bay
State Road site in Reading. They were looking for an endorsement of their plans
3.
by the Housing Authority and the Council on Aging, as well as suggestions regard-
ing programs or design which they could incorporate into their plans. Mr.
Garfield said he would forward copies of their plans to the Authority for their
review and comment. The Authority had expressed its support when this Committee
from the Congregational Church was originally formed some time ago, and will
continue to follow its progress with interest.
There being no further business to come before the meeting, and upon a
motion duly made and seconded, it was unanimously voted to adjourn, and the
Chairman thereupon declared the meeting adjourned at 9:15 P.M.
Respectfully submitted,
Janet Pierce, Executive Director
and Secretary
A
4.
0
blur•
on the following date /s
for the purpose of
_ will be held
Posted
READING HOUSING AUTHORITY
CHECKS AND BILLS
July 14, 1980
' No. Account Date of Inv. Am_ ount
2313
James L. Muise (ratify only - already signed)
7/3/80
237.99
2314
it r * n ,e N M ++
7/11/80
237.99
2315
7/18/80
237.99
2316
a n n
7/25/80
212.85
2317
Janet Pierce
6/30/80
404.42
2318
Mahlon D. Crouse
6/30/80
253.67
2319
U. S. Trust Company (Deferred Comp.- JLM & JP)
7/31/80
180.00
2320
BayBank Middlesex (Fed. Inc. Tax Withheld)
6/30/80
239.50
2321
Comm. of Mass (Dept. of Revenue) (Mass. Tax Withheld)
6/30/80
108.23
2322
Town of Rending Contr. Ret. Fund
6/30/80
120.17
2323
Reading Municipal Light Dept.
6/23/80
8,360.68
2324
New England Telephone
6/16/80
41.23
2325
Fred S. James & Co. (Blanket Fidelity -Crime Ins.)
6/5/80
138.18
2326
Comm. of Mass - Group Ins. Comm. (Health Plan- JIM)
7/31/80
.99
adjustment for July
2327
Comm. of Mass - Group Ins. Comm (Aug. 1st payment)
7/31/80
24.15
(Ws.
Johnson Farm Supply
6/25/80
55.18
2329
James L. Muise (overtime for June)
6/30/80
44.09
2330
Town Collector - (Hater and sewer bills)
7/1/80
x.,786.86
2331
BarBie Enterprises, Inc. (sharpening tools)
6/30/80
23.75
2332
Comm. of Mass Group Ins. Comm. (Baployer's share -3 mos.)
6/27/80
313.26
2333
D. & J. Repair - (repair refrig. - 37 -5)
7/2/80
10.00
2334
All Electric Supply - (light bulbs)
6/19/80
23.80
2335
Reading Disposal, Inc. - (trash collection)
6/30/80
140.00
2336
Y. Canelas Co., Inc.
6/30/80
20.00
2337
Petty Cash
7/14/80
44-54
Total
$ 7,259.52
2338
General Electric Company
7/8/80
41.86
$ 7,301.38