HomeMy WebLinkAbout1980-06-10 Reading Housing Authority MinutesREADING HOUSII. AUTHORITY
Minutes of the Regular Meeting - June 10 1980
The members of the Reading Housing Authority met in regular session at 22
Frank D. Tanner Drive in the Town of Reading, Massachusetts at 7 :30 P.M. on
Tuesday, June 10, 1980.
The meeting was called to order by the Chairman, Mr. Dempster. Those
members also present were Mr. Westra, Mr. Johnson and Mr. 'White, forming a quo#=.
The Executive Director, Mrs. Pierce, was also present.
Before going into the regular order of business, the Board met with Mr Rick
Heym of Envirodesign, Architect on the Modernisation Program, for an update on hits
progress.
Mr. Heym presentM to the Board the results of the recent bidding for
energy conservation projects - attic insulation for the entire project and
painting and caulking in the five original buildings, 667 -1. The low bidder
for the General Contract was Anderson Insulation Company of Abington, Massachusetts
with sub - contracting to R. J. Cronin Company of Quincy, Massachusetts.
Upon a motion made by Mr. Johnson and seconded by Mr. White, it was
VOTED: To accept the Bid of Anderson Insulation Company as the lowest e-
sponsible eligible bidder for the General Contract in the amount of $12,334 and to
authorize the Chairman to sign the Contract for the Authority.
The Chairman thereupon declared said motion carried and said vote in effect.
Since the general bids were so much lower than anticipated, Mr. Heym to
the Board that he hoped to be able to make some change orders in this Contract eo
add some additional exterior painting to the five original buildings which are
going to be otulked and painted around the Windows. This work had been entered'.
into the 1981 Budget under the Non - routine expenditures section, the money to be
taken from the Operating Reserve account, but it would be a great financial saving
from the 667-0 Budget if this job can be accomplished through the Modernization Grant.
Mr. Heym said he would wait to go into the change orders after the Contract
was approved by E.O.C.D. in order not to delay it any longer.
Also, Mr. Heym stated that since only one bid was submitted on the curb
cuts, the Authority was to make an effort to receive at least two more bids since
N.O.C.D. requires a three -bid submission. Mrs. Pierce was advised to call some
additional companies and get back to those who had earlier promised to pick up
plans, to see if they would be still interested in the job.
meeting. At this point, Mr. Dempster thanked Mr. Heym for attending, and he left the
Next, a motion was made by Mr. Yestra and seconded by Mr. Johnson and
unanimously:
VOTEDr That the Secretary's Report for the regular meeting held May 13,
1980 and the Special Meeting held May 21, 1980, copies of which had previously been
sent to all members, be accepted as read.
The Chairman thereupon declared said motion carried and said vote in effect.
1.
Upon a motion made by Mr. Johnson and seconded by Mr. White, and unani-
mously:
VOTSDs To approve and pay checks and bills, a list of which is attached
hereto and made apart of these Minutes, in the amount of $11,919.74 for 667 -G.
The Chairman thereupon declared said motion carried and said vote in effect, and
the checks were signed.
Mrs. Pierce reported to the members that the balance in the BayBank Middle-
sex Checking Account for 667 -C was $710.99 as of May 31, 1980. As of the date) of
this meeting after payment of the above checks, this account showed a deficit
balance of $4,944.75•
At this time, a motion was made by Mr. White and seconded by Mr. Westrfia,
and unanimouslys
VOTED: To withdraw $5,000 from the M.M.D.T. account to cover the monthly
checks.
The Chairman thereupon declared said motion carried and said vote in effect, and
Mrs. Pierce then drew up a check to be signed by two members for deposit into
the BayBank account.
The balance in the M.M.D.T. account as of the June 2nd statement was
$17,471.50. Rents for the month of June totaled $6,195 for 667-0. An out-
Wstanding rent from With O'Brien who was in the hospital was still due as of
this date.
Upon a motion made by Mr. Johnson and seconded by Mr. Westra, it was
unanimously:
Vas To accept the Financial Report as read.
The Chairman thereupon declared said motion ca ied and said vote in effect.
At this point Ms. Wendy Plotkin of the Massachusetts Area Planning Council
(MAPC) entered the meets to discuss with the Board, the results of the Area
Housing Opportunity MIAHOP) in which the Housing Authority and the Town
participated recently.
She stated that according.to their statistics, the Town of Reading, with
Tannerville and the recent construction of Cedar Glen Apartments, have met their
minimum goals with respect to the needs of the elderly, - although the waiting
lists for these projects seem to indicate otherwise: However, she felt that
the Board should consider looking into some type of construction or acquisition
of apartments for low- income families. She said that money was currently
available through the State's 705 Program, but that the maximum payment for
units to be purchased under this Program was $45,000. Mr. White said that
he has some knowledge of an apartment complex in the Town which possibly coul
be purchased and converted to several multi - bedroom units, but that the Aut=_ ty
would need some "up front" money for feasibility studies for any type of project
of this type. Ms. Plotkin said this could be arranged through their office with
C1BG (Community Development Block Grant) funds, for which the Authority is eligible
due to their participation in the AHOP.
After a lengthy discussion concerning housing problems in general, Ms.
2.
Plotkin left some literature on MAPC and the 705 Program with the members, and
Mr. Dempster said that the Board would read more about their various options,
and take them under consideration. He thanked Ms. Plotkin for attending the
(W meeting, and she left at this point.
Mrs. Pierce reported that a representative from the committee for the hous-
ing for the elderly which the CongregA,tional Church is proposing, was to attend
the meeting with their Developer from Barkan Properties. However, they found'
it necessary to cancel for the evening. They said they would be attending the
Council on Aging meeting at the Housing Project on Monday, June 16th and Mrs.
Pierce said she would attend that meeting and report back to the Authority ati
their next meeting.
Next on the Agenda was the subject of contracting with a new person to
administer the Section 8 Program. As was discussed at the Special Meeting of
May 21st, Mrs. Pierce had placed ads in the Boston Globe, the Wakefield Item
and the Reading Chronicle for the position of a Section 8 Administrator on a
contractual basis. Several responses had been received from persons of various
educational backgrounds and experience in office procedures, but only one had
actual Section 8 Program experience. She was a former employee of Dave Scott,,
Inc. and one member of the Board and Mrs. Pierce were familiar with her past work.
The qualifications and experience of Mrs. Patricia Renzello of Melrose
who was interviewed by the Board last month still seemed to be the most satis -i,
factory for the position. Therefore, a motion was made by Mr. Johnson and
seconded by Mr. White, and unanimously:
VOTED: To enter into a Contract with Mrs. Patricia Renzello at an
annual salary of $10,000 on a consulting basis to administer the Section 8
Program for the Reading Housing Authority beginning August 1, 1980. Also,'to
serve notice of 60 days to Dave Scott, Inc. to discontinue their services as
of September 1, 1980, allowing an overlap of one month for D.S.I. to familiarike
Mrs. Renzello with tke details.
The Chairman thereupon declared said motion carried and said vote in effect, and
asked Mr. White to work out the details of the Contract with Mrs. Pierce and
Mrs. Renzello.
At this time, discussion turned to the subject of the lawsuit of Carol
(Kalish) Mood against the Town of Reading and the Housing Authority. All
efforts of the Housing Authority to oppose the production of documents per-
taining to tenants on the Section 8 Program had been exhausted, and a Court
Order to "Compel Production of Documents" vas sent to the Authority. The Motion
itself noted that the Housing Authority has objected to the production on the
grounds of confidentiality and privacy of their tenants and applicants, but the
Court stated that "the documents are within the scope of discovery and the
above objection is immaterial. ".
Therefore, on July 2, 1980 at lO:OO A.M. Mr. Paul Manoff, attorney for
Ms. stood will be coming to the Authority's office to look over the records that
he needs for his case.
Mrs. Pierce read a letter from E.O.C.D. in which they recommended thatL
all Housing Authoritys postpone re-- determination of rent until September 1, 19$30.
As the Board had already requested this extension in a previous letter, this
Lmade it official, and Mrs. Pierce was told to send letters out to tenants ex-
pl.adning this change to them and requesting their new figures in July for another
redetermination.
3•
Another letter from E.O.C.D.'s Affirmative Action Officer, Michael Parham,
was read in which he thanked the Authority for adoption of an Affirmative Action
r Plan as contained in the Authority's letter of May 23, 1980.
Mrs. Pierce reported that she had received an update from E.O.C.D.'s
Section 8 Program which advised that they currently have 11 units in Reading
under their Program. This is one less than they previously reported, which
indicates that, even with the mobility which they have, they cannot locate
apartments in Reading for their tenants under the Fhir Market Rents set by HUD,.
A letter from Rheta McKinley, Executive Director of Reading's Council
04
Aging was read in which she expressed thanks on behalf of the Council for the'I
use of Tannerville facilities in their many programs throughout the year.
There being no further business to come before the meeting,
motion duly made and seconded, it was unanimously voted to adjourn,
Chairman adjourned the meeting at 10:00 P.M.
Respectfully submitted,
Janet Pierce, Executive Director
and Secretary
and upon a
and the
4.
TOWN OF READING
To Town Clerk
16 Lowell Street
Reading, Ma., 01867
19 , ('
.ccordance with the provisions of Chapter 39, of the General Laws as amended
a meeting of
will be held
(Location)
on the following date /s Tithe:
Time:
for the purpose of
Posted�J�
READING HOUSING AUTHORITY
CHECKS AND BILLS
June 10, 1980
^k No. Account Date of Inv. Amount
2285
James L. Muise
6/6/80,'
221.03
2286
It " to
6/13/80
221.03
2287
of It of
6/20/80
221.03
2288
to to to
6/27/80
197.87
2289
Janet Pierce
5/30/80
379.14
2290
Janet Pierce
6/30/80
188.16
2291
Mahlon D. Crouse
5/30/80
239.88
2292
U. S. Trust Company - Deferred Comp. (JM & JP)
6/30/80
180.00
2293
BayBank Middlesex - (Fed. Inc. Tax withheld)
5/30/80
287.00
2294
Comm. of Mass. - Dept. of Revenue (Mass. Inc. Tax)
5/30/80
115.00
Z295
Town of Reading Contribdbry Retirement Fund (JM & JP)
5/30/80
143.05
2296
Comm. of Mass. - Group Ins. Comm. (Health & Life Ins -
JM) 6/30/80
23.16
2297
Reading Municipal Light Dept.
51221$0
3.152.71
2298
New England Telephone
5/16/80
50.89
2299
Town of Reading Contributory Retirement - (Employer's
Contribution to Town's Annual payment)
1/23/80
3,985.78
Lew
Simplex Time Recorder Company - (Semi - annual payment on
5/15/80
550.00
Contract -1980)
2301
Little's Business Service - (Apt. instruction forms)
5115180
15.00
2302
Mass. Sanitary Supply Co. - ( floor care products)
5/20/80
89.30
2303
Johnson Farm Supply - (replacement tools stolen in robbery) 5/24/80
278.99
2304
Reading Lumber Company - (shelving for Maint. Rm)
5/22/80
28.50
2305
Petty Cash
6/4/80
41.84
2306
Avon Supply Co. - (Misc. plumbing supplies)
5130/80
18.17
2307
Reading Disposal, Inc. - (trash collection)
5/30/80
140.00
2308
V. Canelas Co. - (garbage collection)
5/30/80
20.00
$ 10,7$7.53
2 309
Somerset Supply Co. (Crane plumbing parts)
5/7/80
57.64
2310
Avon Supply Co. (plumbing supplies)
5- 1,16,23/80
10,899-76
2311
Sears Roebuck & Co. - (new lawn tractor)
6/6/80
969.98
2312
Chester Nichols - (maint. help during JLM vacation)
6/10/80
.00
11,919.7+
A