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Home My WebLink About1991-01-28 Reading Housing Authority MinutesREADING HOUSING AUTHORITY Minutes of the Meeting of January 28, 1991 A regular business meeting of the members of the Reading Housing ) was held on January 28, 1991 at the office of the Authority, 22 Fi D. Tanner Drive, Reading, Massachusetts. The meeting was called 1 order at 7:30 P.M. Richard S. Dempster, Chairman, presided.- Othe members present and forming a quorum were: Mr. Sweet, Mr. McIsaa< and Mr. Reynolds. The Executive Director was also in attendance. Meeting with Senator Tisei authority -ank :o �r The Board welcomed Senator Tisei to the Board meeting. An overview of housing problems was presented to the Senator. Among the topics discussed were: - Priorities and preferences which provide reverse incentives; - Micro - management techniques of EOCD; - Legislation regarding increasing rents from 25% to 30W - Importance of local control and management - Function and responsibilities of Boards - Local management of Section 8 certificates rather than central management of non - profit agencies Senator Tisei was seriously concerned with the problems and costs!, associated with emergency and standard housing. He was most aware of the problems of providing assistance for an unlimited time. Soro'e discussion took place as to how to provide incentives to families' to get off housing assistance and become homeowners. The Senator thanked the Board for their information and promised to keep the Authority informed of any new legislation or information' that he could provide. The Board extended their thanks and support to Senator Tisei and Oromised to keep in touch. Minutes Upon a motion duly made by Mr. McIsaac and seconded by Mr. Reynolds, it was unanimously VOTED: To accept for the record the minutes of the Meeting of December 10, 1990 as presented. Copies of these minutes had been previously distributed to the Board for their review. The Chairman then declared said motion carried and said vote in effect. Finances The Board reviewed the checkroll /billroll for the period check #31109 through 3203. Copies of these checks had been presented to the Board for their review prior to the meeting. Upon a motion duly made by Mr. McIsaac and seconded by it was unanimously VOTED: To approve and sign the checkroll /billroll from check #310,9 through check #3203 as submitted. Page 2 Minutes 1/28/91 The Chairman then declared said motion carried and said vote in effect. 689 CFA Amendment - The Board reviewed the amendment for the 6891 development at 74 Bancroft Avenue. Upon a motion duly made by M. Reynolds and seconded by Mr. McIsaac, it was unanimously VOTED: To authorize the Chairman or his designee to sign any and all documentation for Amendment #3 for the 689 -1 Development in the amount of $6335, which changes the contract from $269,000 to $275,335 to cover the additional costs for this development. The Chairman then declared said motion carried and said vote in effect. 705 -2 Budget - The Board reviewed the amended figures for the 705 -2 budget for FY '91. There was an error in calculating the full year budget as last year's budget was only for 7 months and the cjarryover figures were not properly adjusted for the 12 month period. Upon a motion duly made by Mr. Reynolds and seconded by Mr. Sweets, it was unanimously VOTED: To sign and approve the amended budget for the 705 -2 development in the amount of $8404, as submitted by Fenton, Ewald and Associates. The Chairman then declared said motion carried and said vote in effect. Executive Director Salary - The Board reviewed the letter from Fenton, Ewald and Associates, the Authority's fee accountant, which explained the prorations for the Executive Director's salary. The approved', EOCD amount is included in all budgets, a portion of the ED's sal ry is directly charged to the Section 8 program. This had been expl fined at the FY '90 budget presentation, and is sent as a point of information to the Board for their records. The Board accepted the letter fo� the permanent files. 705 Trash Collection - The Chairman gave an overview of the discussion that took place at the meeting with Selectmen Chairman Graham and Town Manager Peter Hechenbleikner regarding the trash pick -up fort Waverly Oaks. The Selectmen will review this matter at their next meeting and will inform the Board of their decision in this regard. The Board reviewed the proposals to install an updated burglar alarm system in the office /maintenance area at the 667 development. The Board informed the Director to proceed with the installation of the burglar alarm with either of the companies whose price was under $1,000. Page 3 Minutes 1/28/91 The Board requested that the Director have the alarm system tied into the Central Dispatch at the Police /Fire station. Annual Report Upon a motion duly made by Mr. Sweet and seconded by Mr. McIsaac+ it was unanimously VOTED: To approve the Annual Report as submitted and to deliver the same to Town Hall for publication in the Annual Town Report. The Board reviewed the insurance policy for the Auto Non - ownership and the anticipated truck insurance and looked at the limits for liability. The Board requested that the Director proceed with the $500,000 -$1M policy for both and to explore the possibility of an umbrella policy that would protect the Authority for these outer limits of liability. The Board discussed some personnel matters and the impact of budget and Board changes. This matter will be taken up again at the net Board meeting. . At this poi n the meeting, Chairman Dempster and Mr. McIsaac� sided.. Banking Services The Board reviewed the letter regarding collaterization of the Authority's accounts at Bank of Boston. As the Authority is required by EOC to have collaterization of all Authority bank accounts and Bank of Boston cannot provide this service to the Authority, the Board requested that the Director prepare a Request for Proposals for banking services. Such an RFP should include collaterization requirements and borrowing authorizations. A report on this matter will be given at a subsequent Board meeting. There being no further business before the Board, it was unanimously voted to adjourn at 10:30 P.M. Respectfully submitted, Marga a K. Plansky Execu ive Director and Secretary FENTON, EWALD & ASSOCIATES, P.C. Certified Public Accountants ---------------------------------------------------- - - - - -- -11 ---------------- 71 Hunnewell Street (617 ) 444 -6630 Needham, MA 02194 FAX (617) 444 -6836 TO: READING HOUSING AUTHORITY BOARD FROM: TERESA EWAL4.1 DATE: JANUARY 28, 1991 SUBJECT: CLARIFICATION OF THE PRESENTATION OF THE EXECUTIVE DIRECTORS SALARY IN THE AUTHORITY'S OPERATING BUDGETS. It has been brought to my attention by the Executive Director that the presentation of her salary is not clearly presented in the salary schedule that the board approved in the 1991 budgets. The reason for this is that EOCD approves a certain salary which is presented in the state budgets. We have the luxury of having a Section 8 program which allows us to pay higher salaries than EOCD will approve. What we actually do is directly prorate the additional salary to the Section 8 program. This is allowed by HUD as long as it is reasonable. What is presented in the budgets is that the Executive Director ;.s earning $30,249 when actually she is earning $32,000. This represents .n additional $1,751 that is directly allocated to the Section 8 program. The board should be aware of this and have it noted in they minutes. Along with this situation the board should be informed that the Executive Director should have a contract with the authority. It would be beneficial to both the authority and to Peg to have this in place. In this contract it would state Peg's actual salary and the portion of her salary which is paid using federal and state funds. If you have any further questions I would be more than happy to address them at a time that is appropriate for you. TOWN OF READING �I I I J '� 0 Jan 16 91 To Town Clerk 19_ 16 Lowell Street Reading, MA 01867 In accordance with the provisions of Chapter 99 of the General Laws of the Commonwealth READING HOUSING AUTHORITY of Massy usetis, as amended, a meeting of -• • � ".4 - `" will be held 22 Frank D. Tanner Drive (Location) on j&- folt4wing -ditels MOn Jan. 28. 1991 Time; 7 30 PM Time; Special Meeting in lieu of regular business for the pujwse of Posted �I I I J '� 0 y °f - r w r D TE %� of ? e A.Y RROO CHECK ISSUED TO co AOA ' , ! 6 30 7 W 1, 41 30 �� 4v vx�w��+�;► u �-P �� I 1-6,2 , 30 1•Zo .y T ;1 a F 6T oil ?all 011 Kev�*�' t k, �aw/� (/ .41110ho Ate. a .Y" cb- t %1 1601 xox 11 A l • us ZJ, d % �, 5 73 ,,tyf v xa SAFEGUARD BUSINESS SYSTEMS .••...• l -' 14. u 4" e, IA. t0$ AM WS OIIC ATL TA , T FORM-HO. JPD -. 15 - 29. 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