HomeMy WebLinkAbout1977-05-10 Reading Housing Authority Minutesw
READING HOLLSING AUTHORITY
Reading, Massachusetts
lVaNUTES OF THE REGULAR NMIING MAY 10, 1977 1
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The members of the Reading Housing Authority met in regular session at 7 :30
P.M. on Monday, May 10, 1977, at 22 Frank D. Tanner Drive in the Town of Readin .
The meeting was called to order by the Chairman, 10,. White. Those also
present were Mr. Dube, M,. Stratton, Mr, `Johnson and Mr. Dempster, forraing a quorum.
Ars. Pierce, the I)cecutive Director, was also present.
Upon a motion made by i`2r. Stratton and seconded by iQr. Dube, it was
unanimously:
V(TLD: To accept for the record the Secret aryls a
p , ary s R p ort
for the meeting
held April 11, 1977, copies of which had been mailed to all members prior to the
meeting.
The Chairman thereupon declared said motion carried and said vote in effect.
Upon a motion made by &, ''Dempster and seconded by Mr. Johnson, it was,;
unanimously;
VOUD: To approve and pay checks and bills, a list of which is attached
herOto and made a part of these minutes and sent previously to all members, in the
a*Ant�of. $6,137,55 for 667-0.
-The- Chaff- rrnani thereupon-declared said motion carried and said vote in effect, an
the checks were signed.
Concerning the financial situation with the Authority, Mrs. Pierce re ported sx
that the balance in the BayBank Middlesex checking account for 667-0 was $394.13, as
of April 3U,, -1977.
b�
If all the checks due at this time, and approved above, were to be pai ,
the checking account would show a deficit balance of $641.42. However, on the date
of this meeting, a deposit was made to this checking account in the amount of $6,,613
which was the annual deficit check Sent to the Authority by the Department of C mmunity
Affairs, making the new balance $5,571058.
At this time a motion was trade by NIr. Johnson and seconded by Mr. Stra ton,
and unanimwusly;
VOW: To withdraw $5j,000 from the Checking Account to deposit into the
Savings Bank for future use. The new balance in the account will be $971.56.
The Chairman thereupon declared said motion carried and said vote in effect, and a
check was drawn by INLrs. Pierce and signed by the members.
The balance in the Charlestown Savings account before the above deposit would
be made is $32,106.37 plus interest. All rents had been collected for May, totaling
$5,1C1.00.
1.
Upon a motion made by Mr. Johnson and seconded by Mr. Stratton, it was
unanimously:
VOrUD: To accept the Financial Report as read.
The Chairba,n thereupon declared said motion carried and said vote in effect.
At this point in the meeting, the Board was visited by Mr. David ScOU of
Dave Scott, Incorporated, a consulting and management firm. Mr. Scott was called
to the meeting by the Housing Authority to discuss with them the possibility of
their taking over the management of the Section 8 Program, which is now being
administered by the Town.
As reported at past meetingsp the Housing Authority has been requesting
specific information of the Town on the adm!4Listration expenses and salaries of
persomel running the Program, and to date the Authority has not been supplied
with the information. After Mr. Scott left the meting, his proposal and contract
to administer the Program was reviewed and discussed by the membersv who were impres-
aed withthe professionalism of this firm. However, Sir. White was of the opinion
that a meeting with the Selectmen of the Town should be held before going any fur-
ther into the matter to allow them to hear the Authority's feelings concerning the
administration of the Program, and answer certain questions which the Authori y w ould
like to put to them. The Board agreed to this also, and Mrs. Pierce was ask d to
arrange such a meeting at the Selectmen's convenience, within the next couple of f
creeks.
Next on the Agenda, was a review of the 1977 -78 proposed Budget for the
Project. hire Mahlon Crouse, bookkeeper for the Authority was present to go over
all the accounts with the Board, filling theta in with the actual figures through
4 the month s,6eting, and estimating for the final month. The members estimated the expendit "tares for the coming year on each account and went over with Mrs. Pierce;
the proposed" "non - routine work projects and replacements for the next year.
Finally, upon a notion made by Mr. Johnson and seconded by IMr. Stratton., =`
it was unanimously:.:
VCri That the 1977 -7$ Budget as approved by the Housing Authority be
submitted to the Department of Community Affairs.
The Chairman thereupon declared said motion carried and said -rote in effect.
Two items which were approved by DCA in the current Budget under the Non -
Routine Expenditures aectionp were some landscaping work in the Project and the
replacement of window shades in the older 40 apartments. rixs. Pierce presented
to the Board, ,bid proposals from various companies iii the area as follows:
1. For Landscaping work, as specified, in the entire project -
a. Burlington Landscapi.ngp Inc. $20140.00
b, McDonald Landscaping -.Woburn - 1,080.00
c„ Countryside Landscape Svc.- Reading 2,730,00
2, WirrdcAg Shade Replacement
a, The Purple Door Reading - $ 636.30
b. Chipman Shade Co. - Wakefield -- $ 621.50
2,