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Home My WebLink About1977-04-11 Reading Housing Authority MinutesREADING HOUSING' AUTHORITY Reading, Massachusetts KINUI'Ei OF TfiL REGULAR AND ANNUAL MEM'ING AFRIL 11, 1977 The members of the Reading Housing Authority met in regular session at 7 :30 P.X. on ilonday, April 11, 1977, at 22 Frank D. Tanner Drive in the Town of Reading. The meeting was called to order by the Chairman, Jjr. White. Those als present were Mr. Dube, Mr. Stratton and Mr. Dempster, forming a quorum. Nlrs. -'erce, the Executive Director, was also present. Upon a motion made by Mr. Dube and seconded by Mr. Stratton, it was un ni mously; VOTED: To accept for the record, the Secretary's Report for the meet ng held 14arch 14, 1977, copies of which had been mailed to all members prior to th meeting. The Chairman thereupon declared said motion carried and said vote in effect. Upon a motion made by Mr. Stratton and seconded by Aix. Dempster., it wa unanimously: 1 VOTED: To approve and pay checks and bills a list of which is attached hereto and '"de a part of these minutes and sent previously to all members, in the amount of $6,284.50p for #667 —C. The Chairrman thereupon declared said motion carried and said vote in ef.feety and t checks `were signed. The Quarterly Operating Report for the,period ended March 31, 1977 for i -To ject #667 —C, copies of which had previously been mailed to members, were brough to the attention of the, meeting for review, -- hirs. Pierce reported that'the balance in the BayBank Middlesex Checking A count for 667—C was $1 ,p6ol.16 as of March 31, 1977. As of April ll, 1977, after payment of the above checks due'at`.this timep the balance in this account is $413* The balance in the Charlestown Savings account at this time is $32,106.37 plus interest, and all rents had been collected for the month of April, totaling $5,095.00. Upon a motion made by.`Mr,',Dempster and seconded by Mr. Stratton, it was unanimously: VOTED: To accept the Financial'Report as read. The Chairman thereupon declared -`said vmot�on carried and said vote in effect. At this point in the meeting, Mr. Johnson entered, making a full Boar pr The Board was informed of the fact that the Department of Corununity Affairs had approved the bid of Donald hli.cheli.ni of Reading for the job of installing the eleven new heat detectors in the Office and Recreation Building. And also, t• install alarm bells on the outside of each of the ten buildings in the project. Hr. richeliai had written into his proposal, a one year guarantee of materialE and installation and also furnished to Mrs. Pierce, proof that the quality of his equip went would be equal to that which is currently in the Project. Upon a motion made by Mr, Dube and seconded by Mr. Dempster, it was animously: VOTIZ: That 144. White sign a contract with Donald Nichelini in the amount of $1,74 .32 fox• the job as described above, The Chairman thereupon declared said motion carried and said vote in effect. A letter of -March 31, 1977 from Mrs. Catherine Quimby, President oft the Reading League of Women Voters, was read to the members, concerning the State Open Meeting Law. It stated that members of the League will be monitoring meeting of the various Town Boards from time to time to observe meeting procedures and r port on a quarterly basis to the State League office on any violations of this Law O The next item on the Agenda for the evening was the execution of an enda- tory Annual Contributions Contract with H.U.D. which covers the addition of 1 units to the Section 8 Program. The Resolution authorizing execution of this Contract was read before ',the meetiag'_"d,is attached hereto and made 'a part of these Minutes. Upon a motion made _ by Mr. dobnson and seconded by W, Dempster, it was unanimously: `VCIDs That the Chairman act for the Housing Authority in signing t e necessary-forms to amend the Annual Contributions Contract to include 12 more units to the original 33 units. The Chairman thereupon declared said motion carried and said vote in effect. At this point in the meeting�'Mrs. Carol Kalish who has been involved in the Section 8 Program for the Town since its inception, enter the meeting. Upon a motion made by,Mr.`Stratton and seconded by Mr. Dube, it was unanimously:. VOTED. That the meeting go into )Executive Session„ The Chairman thereupon declared said motion carried and said vote in effect„ Personnel problems involving the Section 8 Program were discussed at this time. Upon a motion made by Xr.- Stratton and seconded by Mr. Dube, it was unanimously:; VOTED: That the meeting go out of Executive Session. The Chairman thereupon declared said motion carried and s aid vote in effect, d i,Trs. Kalish left the meeting. 2 "` one of the items put into the Non Routine Expenditures section of this year's Budget, is $2,000 for some landscaping work to bring the grounds of the Project up to staiidard. Firs. pierce said she was in the process of obtaining some prices from three local companies for this work and hoped to have infozmation for the Board at the next meeting, It was also reported that the Annual Rent Reviews were now in protests and Firs. pierce had a question for the Board concerning one of the allowable deduc- tions. According to the Regulations "ryjw in use, tenants may deduct contributions to Churches and Charities from their income. In the past, their word has been' taken and some tenants have put down large annual amounts. Airs. pierce said she has is arned that other Authorities request that tenants snow proof in some form for these �leduc tions, and she would like to do the same. The Authority agreed, and it was es�ab- lished that this procedure would be adhered to for this review and in the future. Since this was the Annual Meeting of the Authority, the next item on the Agenda was the election of officers for the ensuing year. Upon a motion made by Mr. Dempster and seconded by Mr. Johnson, it wajs unanimously:. VOTIZ: That the current positions on the Board remain the same for the coming year, that is: Chairman Philip RR White, Jr. Vice- Chairman •- Edouard N. Dulfe Treasurer - Charles Stratton Asst. Treasurer - Richard S. Dempster f Asst. Secretary - Frank J. Johnson, Jr. h` The Chairman thereupon declared said motion carried and said vote in effect. Upon a motion made by'LMr.. Dempster and seconded by Mr. Johnson, it was mnanimously: VOTED: That Janet p:L" be appointed Executive Director for the ensuing year and is thereforep ex officiol also the Secretary of the Authority in accordance with the byLaws, Article Is Section 50'` Tho Chairman thereupon declared said motion carried and said vote in effect. Mrs. pierce advised the members that during the month, W-s. Annie Fet�nelly gave notice to vacate her apartment in Building #3O since her health is failig, and she will live with her daughter. The next person on the list for an apartment was Hrs. Jean Decker of North Reading. Mrs. Decker had paid her rent for April, but had not yet moved in at the time of this meeting, At this time, a notion was made by Mr. Johnson and seconded by Mr. Dempster, and unanimously: VOTED: That the meeting go into Executive Session. !^ The Chairman thereupon declared said motion carried and said vote in effect. Certain facts about Mrs. Decker were brought to light at this time hich had recently come to Mrs. piercers attention. In view of these facts, the B and unanimously agreed that she not be allowed to take the apartment in question and that t1rs. Fierce return her rent check. The apartment will be offered to the next 3. person on the list, Mrs. Ann Powers of Reading. Up-on a motion made by 14r. Johnson and seconded by Mr. Dempster, it was unani- mously: VOTED: That a check in the amount of $55.00 be drawn to refund the Aril rent to !Ars. Jean Decker and that the meeting go out of ESKecutive Session. The Chairman thereupon declared said motion carried and said vote in effect. There being no further business to come before the Meeting and upon a motion duly made and seconded, it was unanimously voted to adjourn the meetin and the Chairman thereupon declared the meeting adjourned at 10:00 P.M. Respectfully submitted, 'Janet Pierce (Airs. ) Executive Director and Secretary ,p I k 1 — s . f F` x ,