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HomeMy WebLinkAbout1976-07-12 Reading Housing Authority MinutesREADING HOUSING AUTHORITY Reading, Massachusetts r MINUTES OF TO REGULAR MEETING JULY 12, 1976 The merabers of the Reading Housing Authority met in regular session at 22 Frank D. Tanner Drive in the Town of Reading, Massachusetts on Monday, July 12, 1976 at 7:30 P.M. - The meeting was called to order by the Vice - Chairman, N1r. DubeD pending arrival of the Chairman, Xr. White. Those members also present were Mr. Stratt n„ Wo Johnson and i$r. Dempster, forming a quorum. Mrs. Pierce,, the Executive Dir.- ector, waa also present. .,Upon a motion made by Mr. Dempster and seconded by Mr. Johnson, it was VOTED: To accept for the record, the Secretary-Is Report for the meeting held June 14, 1976, copies of which had previously been mailed to all members. The vice- Chaarwan, thereupon declared said motion carried and said vote in effe t. 4 Upon a motion made by Mr. Stratton and seconded by Mr. Dempster,$ it was unanimously: jM't.To approve and pay checks and bills, a list of vbich is attache 'and*,-,' hereto. part of,these minutes and had been previously mailed to all werabere ofr''the Authority„ in the amount of $4,324.11 for 667 -C and to ratify the signing of checks for,the 707 Rental Assistance Program in the amount of $455.(X). The Vice -Chairman theupon declared said motion carried and said vote in effect. Mrs, _ Pierce reported that` the balazue -in the Middlesex Bank - Checking A c - count for 667-•C was 4544.04 aa. of. June 30, 1976. As of July 12, 1976 with all rents received for-July, totaling $5 .,052.00 and after payment of the above bills, a balance remained of $1,271.93. s.. The balance in the Charlestown Savings Bank account was $32,206.84 plus interest. ; Mrs. Pierce explained that the 'higher rents mentioned above were the re- sult of a new Rent Review taken, reflecting raises in income over last year, an the 25% of net income for rents increased slightly in most cases. The Quarterly Report for,the final quarter of the current fiscal year wds brought to the attention for review by the members, and notice was taken th t expenditures had not exceeded the'eatimated Budget figures for the year. Upon a motion made by Mr. Johnson and seconded by Mr. Stratton it was unanimously: VMLD; To accept the Financial Report as read. The Vice - Chairman thereupon declared said motion carried and said vote in effe Chairman. Mr. White arrived at the meeting at this point, and assumed his roe as The members of the Board and Mrs. Pierce then left the office Building and went to visit one of the tenants, Miss Dorothy Bates of Building #36 for an inspection of her apartment. This situation would be taken up later in Exe�utive Session. Upon arrival back, the Board was greeted by Carol Kalish of the Section 8 Program. She stated that from the applications on file, there seemed to be a great need for 4-bedroom apartments and in order to help these larger families, it was suggested that the number of 4-bedroom apartments in the program be increased from one to three. In order to accomplish this, the allotment for 3-bedroom apart- iments will be decreased from five to four, and the 1- bedroom apartments decreased from three to one. By doing this, the total number of additional units will. be only 11 instead of 12, but would better serve the needs of the applicants, nd in terms of money, would not be noticeably different. of the Contract to Country Shore Painting.of Peabody, low bidder, pending receipt, of their Performance and Peymeat Bonds and Certificates of Insurance. j Upon a motion made by' WO-Johnson and seconded by Mr. Stratton, it was unanimougly: VOTED: To ratify the telephone votes to accept Country Shore Painting Company as the Contractor for interior painting, and also to authorize Mr. . White to sign a Contract with said Contractor as soon as all necessary forms are submitted, subject to final approval by DCA. The Chairman thereupon declared said motion carried and said vote in effect. y: 2„ After some discussion on the subject, a motion was made by I-sr. Dempster and seconded by Mr. Johnson, and unanimously.- VOTE'D: That breakdown on additional units approved under the HUD Section 8 Program be rearranged to include three 4- bedroom units as statedcabove. The'Chairman thereupon declared said motion carried and said vote in effect,, i Mrsa Kalish then left the meeting. ;Since the last meeting..'bids'were_ opened on the Contract for interi r painting 'of 2Q apartments in Project #667 -•1 under the State Modernization Pr ' -. s -"; gram, gram. Mrs. ?ierce stated that although six companies had picked up specific - " bons, three had submitted proposals and they are as follows: Bostonian Painting & Decorating Salem, Massachusetts $7,000.00 : Haliotis, Inc. " Iynno Massachusettsw $6,s676.00 Country Shore Painting f . . Peabody, Massachusetts ',.:. '� $5o480.00 The members of the Board had'each been polled by telephone for the award � of the Contract to Country Shore Painting.of Peabody, low bidder, pending receipt, of their Performance and Peymeat Bonds and Certificates of Insurance. j Upon a motion made by' WO-Johnson and seconded by Mr. Stratton, it was unanimougly: VOTED: To ratify the telephone votes to accept Country Shore Painting Company as the Contractor for interior painting, and also to authorize Mr. . White to sign a Contract with said Contractor as soon as all necessary forms are submitted, subject to final approval by DCA. The Chairman thereupon declared said motion carried and said vote in effect. y: 2„ i Upon a motion made by Mr. Dube and seconded by Mr. Stratton, it was unanimously: VOTED: That the meeting go into Executive Session. The Chairman thereupon declared said motion carried and said vote in effect. During this time, some personal problems with tenants were discusse , and Mrs. Pierce was given instructions on how to resolve them. Upon a motion made by Mr. Dube • and seconded by Mr. Stratton, it was unanimously: VOTLD: That the meeting go out of Executive Session. The Chairman thereupon declared said motion carried and said vote in effect. Mrs. Pierce requested permission from the Board to put -chase a small pocket calculator for office use. The current adding machine is sufficient for regular daily use, but when the time comes to figure the Budget, make out the Quarterly Operating Report and compute rents, the work could be lessened con- siderably if a calculator would be available. The members agreed that this was an essential item and told Airs, Pierce that she and Mr. Crouse could use their own judgement in the solection of the type which best suited their needs, The Contract for the new Xnverter to the Fire Alarm System had been approved during the month by ACA and Mrs. Pierce had placed the order for this piece of equipment with Peerless Rlectric'Company. As soon as it is received.,