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HomeMy WebLinkAbout1975-12-08 Reading Housing Authority MinutesREADING HOUSING AUTHORITY Reading, Massachusetts MINUTFS OF THE RLGULAR MATING HLID DECD- ib'rlt 8, 1975 The rarabers of the Reading Housing Authority met in reg1Llar ses -lion at! 22 Frank D. Tanner Drive in the Town of Reading, Massachusetts on Monday, December 82 1975 at 7:30 P.M. The meeting was called to order by the Chairman, Mr. White. The other' members present were Mr. Dube and Mr. Dempster, forming a quoriun. Mfrs. Piero, the Executive Director, was also present. Upon a motion made by Mr. Dube and seconded -by Mr. Dempster, it was unanimously: VOTIZ: ` To accept for the record the Secretary's Reports for the regular meeting held November 101 1y75 and the Special Meeting of November 19, 1975, copies of which 'had been maile&.to all members of the Authority prior to the meting. 1 The Chairman thereupon declared said motion carried and said vote in effect, f Upon a motion made by Mr. Dempster and seconded by Mr. Dube, it was unanimously: VOTM:' To approve and pay checks ani bills, a list of which is attach d hereto and made a part of these minutes and had been previously, mailed to all memberE of the Authority in the am( writ of $4,330.99 for 667-C. Also, to ratify the signing cf. checks for .the 707 Rental Assistance Program as shown on the attached list, in the unt , of $620 for December rents. The Chairman thereupon declared said motion carried and said vote in effect, MI's. Pierce reported that the balance in the Middlesex Bank Checking Account for 667-0 was $3,368.24 as of November 30, 1975. As of December 8, after payment of the above checks due at this time, and with' the December rents collected in the amount of $4,701.50, the balance in the checking account was $31749,88. The balance in the Charlestown Savings account as of this date was $39,661.99 plus interest.$ Upon a motion made by Mr. Dempster and seconded by Mr. Dube, it was unanimously:£ VOTED: To accept the financial report as read. The Chairman thereupon declared s aid motion carried and said vote in effect, "` ;t Next, Mrs. Pierce brought to the BoardIs attention, Change Order #2 in the amount of $` .65 for "extras" over and above the Contract cost on the Maintenance Room a.ddtion under the Modernization Program. The fours had been drawn up by the Contractor and approved by the Architect* Since Er. Dube had met with the Architect and agreed that the charges were justified, he recommended that it be approved also. r Therefore, upon a motion made by Mr. Dube and seconded by Mr. Dempster, it was unanimously: 1, : VOTIZ: To submit to the Department of Connaunity Affairs for approval,, Chan�•e order #2 to the 'Maintenance Room Addition Contract with C & E Construction Company. The Chairman thereupon declared said motion carried and said vote in effect. As it was arranged prior to the meeting, the Authority was to meet e th the Board of belectmen at 8:30 P.M. at the Town hall to discuss the signing o� a Contract under the Section 8 Funding Program. A copy of this Contract was given to each member for review before the Selectmen's meeting, and - simply, it read that. the Authority agreed to assign to the Town of heading, all sums of money payable by the U. S. Government under this Program, and the Town agreed to administer all functions of the Program as outlined in the Azinual Contributions Contract and would be remunerated for administrative expenses. It was the general feeling of the Board that this Contract, as it stood, took all jurisdiction away from the Authority over the Program, and it was strongly felt that the Reading I;ousing Authority should have the final control ever th Program in matters of policy decisions, and a say in tenant selection to a point,, Also, Mr. White felt that some clause should be added which would allow either party to terminate the Contract within 30 days, if either h -ad some obj c- tion to the way the program was being administered. All were in agreement to the above, and were prepared to discuss thi$ with the Selectmen at their meeting later. A letter written to the Board of Selectmen and the Authority by Mr. rank J. Johnson, Jr. was read to the members„ In it, Mr. Johnson expressed his interest in servii;g on the Housing Authority as he has had many years of experience with the ` Somerville. Housing Authority and felt he could be of help to the Boardj and wanted the opportunity to serve his Town in this capacity. Mr. Johnson had previously met with the members and all were in.agreement to recowraend his appointment to fill the vacancy left by the resignation of Nathalie Beaton. There being no further business to come before the meeting, and upon a motion duly made and seconded, it was unanimously voted to adjourn the meeting,` and all would meet again at the Selectmen's Office. The Chairman adjourned the meeting at- 825_P.M. Respectfully submitted d an Pierce, Executive Director and Secretary 00{04, p' Q��M1 DEPARTMENT OF''`HOUSING AND URBAN DEVELOPMENT nr Ff A 1 FICES � :! Hr. trial I,s{YChuactls r t A R E A O F F I C E ii nt ,rid c'r•nn• Ifnit Ma— f s , r. Nr- Ifampahif . 15 NEW CHARDON STRI:f T PIPS TON MASSACHUSE T TS 02114 i2f, f`JNAL of I IC f- DEC 9 1..J :'� `` = 8015 TON, r.t ASSAC, /U:i f-TTS -' � IN REPLY RE E'ER rLl Ms. an ©t Piorce 7 1 1 TV,C J r EXCC�lt l ve Di (EiCfor r?oao,(r1g .,fious i nguthori ty Tanner Drive h Reaping, MA.01867 T r Dear Ms.x�,'lerce rt a� 7 f+ = ' L F 4 4 } N . i. . _ - J i n , F'ro�posed .CAntract for Manage I nt of S� ctl ern B Hour i ncl k , jown of Read �Y t c t,ut-ween our Author i t / 4 , A ,rear l ewed ,:the - `proposed= con r t y a[1d thA `T' wn ,'of _ Readl ng =wh I cl 'was scent l y" farwarde tc�' b} 3 r 1 ,thc, , ioWn ?.concern i ng ::'the 'management - of. the S 0 c t i fan t3 itou 1 rig, 4 y i t F � AriS.,j Qy df1C6'`pr7yRlef� S.: Program , I n �ZH��Ci I ng I r. I OUr"' Un(�0 St ?1nGI ngo sr; fi at' bymeans of =th i s,co'hfiract, the Re�ld�j ng {I�uri n� Aytr ar i't�� s oval' _the.:manager i a I f unct i ons of the -w I slues to turn ' � # P�'o ram t�,the munIcIpa1 iffy, �y i I r e d(pussed ''h 1 a `q_et� W i th` Mr t �JorQg.' -(on'd hnrl s' flown ca4nse I, WO pthat� byr te,.� ©p hone`_ pn ,: hUrstlay }., December �,.;.1 97�, :end_ pursu�n to -> µ '` d i ao4�ss i:on ► ` Wey hive .,hp I ega I �.`ob ject i on to tti i s proposal As wE?; YNI �,1Authnr i t ma font actw i t1t iljsc,u &sedgy:wi�h Ml^.; Jonef:; w h I I y �r; Y y` � o_n.Towrl o`f- I2cE�11 i nc t c� eper`�te f urlother entity.=,SOcfl a��:t�, J t - 5 £, pr'ogram, �Sectlnn 8u:(�`ds ,which thjs",Deparlment.`hrovl ` d s tc the ' pj'j, (jfiY,'.Rurrauant lfa >�tyh ©. =Annuaj Con I-ribul I(In�,. C0iitrac tsctwEerr _ �` UP andr °ahe �;Auth'ori ty �; must:.b0', accep i d . by hhc� Author i t and p I'a k r I 1 e. name Sut�se' uent :�` o.th 1 s n batikaa�ount i nthe: Author] ty 9 u, f:or �PC- o4'dure, #here "G funds; rrlay �be�: dr=awn, upon by..�thc'. I�ytharl Y °' � , ><expend i tares; such asst© compQ`nsatE: 'a, mane <a 1 ny`a�gent.:`w a�l sh �t'o ; '' z �e111ph�>► j Ze what, Sect ion�.8'.funds . may .not he :ass I gncrfi < "fd (r� t l..F frcm 01 her c nt i t ,T h i s -rn ney'must,j =s � `I1Ut) yto :the '(owntiof.4.Reading:or�.any ti e;Autho'rity, and t1)en`dI r ppr prla +e� p accepted by th spe sr cl to a y' 2'Y 1 } parfiles,�g�:a h e s I � i f y'ou Haver any `qu��fi t4rj °s I n t 1 s` muter do not tat , cpntact_ us atk`223 4153.t,s x JA te t4 i x S i ndere hY! :_tax ThomasMcGIIIicue'dy ti Attorney= Advisor _�. -Area Counsel's -Off ce ( f For the records, a meeting was held with the Selectmen at 8:30 P.M. on ifos. day, December 8, 1975 and the following took place. Mr. White submitted a letter from Mr. Frank Johnson in which he stated his interest in becoming a member of the Reading Housing Authority, and stated that the board was in unanimous agreement on the appointment of ttr. Johnson to fill tho vacancy left, by Mrs. Beaton. The members of the Hoard Selectmen concurred in this appoint- - i.ent, and asked that Mr. Johnson meet with the Town Clerk to be shorn in as s6on as possible. On the mattor of the Contract for Administration of the Section 8 Subsidy Funds, 14r. White spoke for the Housing Authority and expressed their feelings 'on this Contract, as discussed previously at their meting. Mr. Sullivan, acting for the Selectmen in the absence of Mr. Cummings, who later joined the meeting, told Mr. White that the Selectaen welcomed the Housing Authority's input into the Program and assured the Board that the Town would be willing to work out the administration in any way that Could be agreed upon by both parties. he suggested that Mr. Agnew and Mrs. Kalish meet with the Authority to go over all t�!at has been done to date and fill them in on all phases of the D,o$ram, so there mould be no question in the rainds of the Authority of the Town's willin ess to run the Program in the best way for all concerned. A dates of December 10, 1915 was set up for this meeting. I On December 10, 1975, Mr. Agnew and Mrs. Kalish met with members repOsenting the Authority, Mr. White, Mr. Dempster and newly - appointed Mr. Johnson. Mrs. Pierce,, the Executive Director, was also present. In the meantime, Mr. Agnew had drawn up another Contract which contained clauses added to the origin]., giving the Authority the jurisdiction over the Program, and included a termination clause as well. After a complete review of everything that has happened to date+, and jafter many questions were answered by Mr. Agnew, it was decided to have a new Contr t drawn up which still went a step further by adding a paragraph which trarmferrecd all moneys, leases, tenant applications and files to the Authority in they event o cancel- lation for any reason of the Contract.. Xr. Agnew also agreed to serW the Autl�orlty periodic progress reports when requested. All being in agreement to the above, it was unanimouell voted that 2 white be authorized to sign the final Contract with the Selectmen at their nerkt we ing on ,Monday, December 15, 1975, if `it net with his approval.