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Home My WebLink About1990-06-11 Reading Housing Authority MinutesREADING HOUSING AUTHORITY Minutes of the Meeting of June 11, 1990 A regular business meeting of the members of the Reading Housing Authority was held on Monday, June 11, 1990 at 7:45 P.M. at the. office of the Authority, 22 Frank D. Tanner Drive in the Town of Reading, Massachusetts. The meeting was called to order by', the Chairman, Mr. Dempster. Those members present and forming a quorum were: Mr. Sweet, Mr. McIsaac and Mr. Reynolds. The Executive Director, Ms. Plansky, was also in attendance. Finances Upon a motion duly made by Mr. Sweet and seconded by Mr. McIsaac, it was unanimously VOTED: To approve the checkroll /billroll for the period from #2718 through #2763 as presented. The Chairman then declared said motion carried and said vote in! effect. The Board reviewed the letter from Hiltz for trash removal. As'. the requirements for submittal of bids was prior to the May 1990 meeting and Hiltz did not submit until the June meeting, to reconsider the vote of the Board would violate the requirements of Chapter' 30B, MGL. The Board requested that the Executive Director send'. a letter to Hiltz thanking them for their submittal and stating' that the Authority would ask Hiltz to submit a bid next year during the yearly renewal. PAVING: The Board reviewed the bids for paving from Reading Asphalt and Coviello & Sons. Upon a motion duly made by Mr. Sweet and seconded by Mr. McIsaac it was unanimously VOTED: To approve the paving by Coviello & Sons as per their submittal in the amount of $1495 along with the stump removal Of the trees in the amount of $150. This work will be done under the 667 Modernization program. The Chairman then declared said motion carried and said vote in' effect. MAINTENANCE CONTRACT FOR COPIER: The Board reviewed the quotes' for copier maintenance and upon a motion duly made by Mr. Sweet and seconded by Mr. McIsaac, it was unanimously VOTED: To accept the lowest quote from BCA of Saugus in the amount of $950 for one year which covers 36,000 copies and includes all labor /material except for supplies and starter kit. 6/11/90 Minutes Page 2 The Chairman then declared said motion carried and said vote in. effect. Linkage Fafard Companies is still required to produce 4 units of elderly housing through either subsidy or by ownership at Schoolhouse (old High School) Properties, as well as the additional units linked with Greenhouse Acres (Adams /Gentile property). During negotiations with the Authority's attorney, John Greco, Fafard requested that the Board consider: 1) - allowing some of the family units required by Greenhouse', Acres development to be located at Schoolhouse; 2) - Schoolhouse units to be all 1 BR units at $85,000 each; 3) - Schoolhouse units to be priced at $85,000 for 1 BR; and $105,000 for 2 BR. The Board reviewed their policy regarding these two linkage proposals and after consideration stated: 1) - not to allow Fafard to place any family units for Greenhouse at Schoolhouse. The Board felt that the townhouse design was better for family housing. The Board would allow family units at Greenhouse Acres if Fafard requested the same; 2) - The Authority needs some 2 -BR elderly units; and 3) - The agreement signed by Fafard for the sale of the Community Center requires Fafard to provide four 1 -BR elderly unit; if no subsidy was available through the Authority, then Fafard would subsidize the units; or the Authority could'', purchase the units for the current rates set by the State (currently that is $65,000 for 1 -BR; $85,000 for 2 -BR). The Executive Director will forward this information to the attorney for future negotiations. The Chairman then reported on the request from North Reading toi . allow a 774 development to tie -in with Reading's sewer system. This developed because the State's Housing Appeals Committee heard the case by the developer against North Reading. The HAC requested that the developer try to find an alternative to the on -site waste treatment plant proposed. The Town of North Reading and the developer recently met with the Reading Board of Selectmen to review this matter. Mr. Dempster proposed that a percentage of the low /moderate income housing units developed be given to Reading for their housing needs. No decision on this issue has been made. 6/11/90 Minutes Page 3 Reading Housing Partnership The Town of Reading has been designated a "Partnership" communilty. The Reading Housing Partnership is meeting in the recreation hall at Tanner Drive on the first Thursday of each month. The Boardl will be kept informed of any progress. To date, the Bear Hill Development has requested that the Board of Selectmen allow them a longer period in which to commence their project. No decision on this matter has been made by the Board of Selectmenat present. Liaison Assignments Ms. Sally Hoyt has been appointed as the liaison for the Board of Selectmen. The Board requested that the Executive Director send a letter of welcome and an invitation to Ms. Hoyt to attend their next meeting on July 9, 1990. Board Membershi The Reading Housing Authority's appointments still do not seem to be correct. The Executive Director will work with the Town Clerk to rectify this problem. Personnel Policv The Board reviewed the current personnel policy requiring that all but 1 week of vacation be taken before the end of the fiscal year. Upon a motion duly made by Mr. McIsaac and seconded by Mr. Sweet, it was unanimously VOTED: To allow the Executive Director to carry over her unused vacation until FY '91 beyond the allowed 1 -week carry over in the Authority's personnel policy. The Board allowed this due to the fact that the Executive Director had recently returned to work because of surgical /sick leave. This policy was to be in effect for FY '90 and reviewed later if necessary. 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JPD - 15 - 29 TOWN OF READING To Town Clerk u June ',5 , 90 19 19_ 16 Lowell Street Reading, MA 01867 V In accordance with the provisions of Chapter 39 of the- 646rsl;j�a l�e Commonwealth Ling of Massachusetts, as amended, a meeting of Re ing f O .6 Authotity 22 Pnank. e DAive will be held (Loeation) Monday, June 11, 1990 17:30 P.M. on the following datels Time: Time: for the purpose of Matten,6 pettaining to the 6i cat contnot o6 pnognam6 and genetat bu6ine z unden the di&ecton of the Authotity. n Posted t I I t