HomeMy WebLinkAbout1990-01-08 Reading Housing Authority MinutesREADING HOUSING AUTHORITY
Minutes of the Meeting of January 8, 1990
A regular business meeting of the members of the Reading Housing
Authority was held on January 8, 1990, at the office of the Authority,
22 Frank D. Tanner Drive in the Town of Reading, Massachusett .
The meeting was called to order by the Chairman, Richard S. DImpster.
Those members present and forming a quorum were: Mr. Mclsaac,
Mr. Sweet and Mr. Reynolds. The Executive Director, Ms. Plan$ky,
was also in attendance.
Mi niii -Ac
Upon a motion duly made by Mr. Sweet and seconded by Mr. McIs ac,
it was unanimously
VOTED: To accept for the record
December 10, 1989 as presented.
distributed to the Board members
the Minutes of the Meeting o
Copies of the minutes were
prior to the meeting.
The Chairman then declared said motion carried and said vote
in effect.
Finances
Upon a motion duly made by Mr. Reynolds and seconded by Mr. M�Isaac,
it was unanimously
VOTED: To approve and sign the checkroll /billroll for the period
through Check #2505 as presented.
The Chairman then declared said motion carried and said vote
in effect.
Upon a motion duly made by Mr. McIsaac and seconded by Mr. Sweet,
it was unanimously
VOTED: To approve the Contract for Accounting Services with
Fenton, Ewald and Associates for FY 190 in the amount of $606
per month broken down as follows:
667 -C 80 units $ 175.00
705 -1 6 units 82.00
705 -2 IOP 4 units 82.00
689 8 units 82.00
707 20 units 82.00
Sec. 8 95 units 103.00
The MOD program is to be billed separately according to EOCD
guidelines.
0
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1/8/90 - Minutes
Bid for Truck
The Board reviewed the details of the truck bid and
duly made by Mr. Sweet and seconded by Mr. Reynolds,
upon a mo�ion
it was unanimously
VOTED: To authorize the Executive Director to advertise the truck
for bid in accordance with State bidding laws.
The Chairman then declared said motion carried and said vote
in effect.
4F
689 Tile Work
Upon a motion duly made by Mr. Sweet and seconded by Mr. Reynolds,
it was unanimously
VOTED: To approve the proposal from David Wood in the amount,
or $750.00 to install tile and grab bars in the second floor
master bath at 74 Bancroft Avenue in accordance with the proposal
as submitted.
The Chairman then declared said motion carried and said vote
in effect.
Single Audit
Upon a motion duly made by Mr. Reynolds and seconded by Mr. McIsaac,
it was unanimously
VOTED: To accept the bid from Martin, LaMarca & Co. for the S�ingle
Audit of the Authority books for FY '89 in the amount of $196
and in accordance with the requirements of the HUD Single Audit
Act of 1984 and OMB Circular A -128. Martin, LaMarca's bid was
the best overall package in meeting the price, short turn -ar and
time and on -site visit time as determined prerequisites in the
request for proposals for this work. Martin, LaMarca was thel
second lowest bidder and the lowest bidder was not able to met
all of the predetermined requirements.
The Chairman then declared said motion carried and said vote
in effect.
Personnel Polic
The Board discussed the current practice of paying for overtime
only when the maintenance man had worked 40 hours in the week.
Upon a motion duly made by Mr. McIsaac and seconded by Mr. Sweet,
it was unanimously
VOTED: To approve a change in the Authority's Management policy
that would allow the maintenance man to be paid at 1.5 times
the hourly rate for any emergency call -in outside the normal
working hours. The minimum one hour wage for each call -in was
not altered in regards to this policy change.
The Chairman then declared said motion carried and said vote
in effect.
705 -2 Legal Services
The Board reviewed the bill as submitted by ,john L. Greco, Esq.
for extra services in association with the acquisition and passing
of papers for the Parker Place (705 -2) property.
Upon a motion duly made by Mr. Sweet and seconded by Mr. Reynolds,
it was unanimously
VOTED: To approve the request for Extra Services in association
with the Contract for Legal Services for the acquisition of the
705 -2 Parker Place property and to submit to EOCD for their approval.
The Chairman then declared said motion carried and said votes
in effect.
Office Redesign
i
The Board reviewed the proposed office redesign concept as prepared
by L.E. Muran using the HON office system. Mr. McIsaac recommended
that the Authority investigate the use of Steelcase products
as in his experience this manufacturer provided the best quality
and cost for office furniture. The Board reviewed the proposed
office reconfiguration which removes the existing hall close
and incorporates this space into the interior office and rea locates
this space into two separate offices, thus providing enough pace
for each person to operate efficiently.
The Director will get further cost estimates and submit to the
Board for their approval for the next Board meeting.
There being no further business before the Board, it was unanimously
voted to adjourn at 9:15 P.M. The next meeting will be on February 12,
1990.
Respectfully submitte
Margaret(-Y..). Plansky, Secretary
and Executive Director
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HUD SINGLE AUDIT ACT - LETTERS SENT FOR FY'89 AUDIT
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Ila Price-
Ma.n/
Cadogan, Gallant & Co.
246 -8406
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11 Lafayette Street
Wakefield, MA 01880
King & McNamara
471 Washington Street
Norwood, MA 02062
Mr. Richard J. Mudarri
/
773 Winter Street
No. Andover, MA 01845
E. Richard Rutfield
523 -7846
15 Court Square
Boston, MA 02108
Martin, LaMarca & Co., P.C.
337 -8860
15 Winter Court
`g &cl _
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Weymouth, MA 02188
dK
Robert, Finnegan & Lynah
426 -4900
1 137 South Street
,j Boston, MA 02111
,r. Henry Malionek
727 -2075
Office of the State Auditor
100 Boylston Street
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Boston, MA 02116
Fantasia & Co., P.C.
617- 235 -7634
260 Cochituate Road
Framingham, MA 01701
i
Sandra E. Wrona, CPA
413 - 783 -3842
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1415 Parker Street
Springfield, MA 01129
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