The URL can be used to link to this page

Home My WebLink About1989-11-20 Reading Housing Authority MinutesREADING HOUSING AUTHORITY Minutes of the Meeting of November 20 , 1989 I' A regular business meeting of the members of the Reading Hous ng Authority was held on November 20, 1989 at 5:45 P.M. at the o fice of the Authority, 22 Frank D. Tanner Drive, in the Town of Re ding, Massachusetts. As there was a question of proper posting of the meeting held on November 13, 1989, the Board duly posted notice of the November 20, 1989 and met to consider and discuss all matters considered at the November 13, 1989 meeting. Thel meeting was called to order by the Chairman, Richard S. Dempster. Those members present and forming a quorum were Mr. Sweet, Mrs McIsaac, Ms. Galvin and Mr. Reynolds. The Executive Director Margaret K. Plansky, was also present along with the Fee Accountants for the Authority, Teresa Ewald and Chris Gustus of Fenton & Ewald. Minutes Upon a motion duly made by Mr. McIsaac and seconded by Mr. Reynolds, it was unanimously VOTED: To approve the minutes of the meeting of October 12, 1989 as presented. Copies of these minutes had been previous distributed to the Board for their review. The Chairman then declared said motion carried and said vote in effect. vinnnncc Upon a motion duly made by Mr. Reynolds and seconded by Mr. it was unanimously VOTED: To approve the checkroll /billroll for the period f #2340 through #2408 as presented. The Chairman then declared said motion carried and said vote in effect. Ly t, Teresa Ewald then presented the budgets for FY'90. As Ms. Ewald explained, the State has been delayed in presenting budget guidelines and caps for the next fiscal year. New guidelines provide for a 0% bottom line increase with a 3% salary increase overall. In order to accomodate the salaries for the staff, the Section 8 program, having just acquired 10 more units, will be picking up a share of the salary increases. The secretarial position will be covered under MOD and a small percentage apportioned) to the regular programs. 667 -C Budget - Upon a motion duly made by Mr. Reynolds and s�conded by Mr. McIsaac, it was unanimously VOTED: To approve the FY 90 budget for the 667 -C Program (Frank D. Tanner Drive) as presented. The Chairman then declared said motion carried and said vote in effect. Page 2 11/20/89 Minutes 707 Rental Assistance Budget - Upon a motion duly made by Mr. McIsaac and seconded by Mr. Reynolds, it was unanimously VOTED: To approve the FY90 budget for the 707 Program as presented. The Chairman then declared said motion carried and said vote in effect. 705 -1 Family Housing (Waverly Oaks) Budget - Upon a motion duly made by Mr. Sweet and seconded by Mr. McIsaac, it was unanimously VOTED: To approve the FY90 budget for the 705 -1 Program as presented. The Chairman then declared said motion carried and said vote', in effect. 689 -1 Special Needs Housing Budget - Upon a motion duly made by Mr. McIsaac and seconded by Mr. Reynolds, it was unanimou ly I VOTED: To approve the 689 -1 FY90 budget as presented. i The Chairman then declared said motion carried and said vote) in effect. 705 -2 Family Housing (Parker Place) Budget - Upon a motion d ly made by Mr. Reynolds and seconded by Mr. McIsaac, it was una imously VOTED: To approve the 705 -2 IOP Budget for FY90 as presented. The Chairman then declared said motion carried and said vote in effect. BONUS INCENTIVES - The Board reviewed the bonus incentive program for new development. Upon a motion duly made by Mr. McIsaacl and seconded by Mr. Sweet, it was unanimously VOTED: To approve the bonus for development for the Executive Director for the 705 -2 Family Housing Development at Parker dace in the amount of $2,500.00, to be disposed of at the Director's discretion. The Chairman then declared said motion carried and said vote in effect. The Director then reported that the previously approved work', for cleaning the tub /toilet lines at Frank D. Tanner Drive would be proceeding as per the lowest estimate from John's Sewer and Pipe Cleaning Company in the amount of $1500 for all ten buildings. Page 3 11/20/89 Minutes 667 MODERNIZATION - The Fee Accountant reviewed the current ',financial status of the modernization grant and the Director reported on the incomplete work items that still remain unfinished. Upon a motion duly made by Mr. McIsaac and seconded by Mr. Reyno];ds, it was unanimously VOTED: To direct the Executive Director to request permiss on from EOC D to allow the Authority to spend the interest earnZ ($11,000 +) for critical work needed at the Authority and not#. funded through the grant. The Chairman then declared said motion carried and said voto in effect. There being no other business before the Board, it was unan mously voted to adjourn at 8:00 P.M. Respectfully submgi(ttted, Margaret Plansky, Secretary and Executive Director 13 1987 ve Once the request for personneI has been reviewed and approved by the Bureau of Housing Development, the routine process established by the Bureau of Management for hiring additional clerical support, for increasing; an existing secretary's hours, or for increasing; an executive director's hours must be followed. All personnel changes proposed are subject to Affirmative Action and Tenant Participation regulations. Questions regarding; these procedures should be directed to the Bureau of Management. 1'he hiring; of consultants, whether for site selection or development services, is subject to Bureau of Housing Development approval. The process for select- ing; and hiring consultants will be described in detail during the Development Conference held for all new LHA grant recipients following the announcement of awards. The Bureau of Housing Development will i.ssue a model advertisement, Request for Proposals, and contract for consulting services for this purpose. Executive Directors Bonus Incentives Finally, for those LHAs approved to undertake development activities, FOCD will make available bonus money for executive directors or their designees to acknowledge significant accomplishments demonstrated through the achieve- ment of specific development milestones within a mutually agreed upon time - Ira nit, . At the discretion of thc• Board and director, bonuses may be awarded tc, thy• staff parson for p(-rsons) who is direct])' responsible foy ace•c�mplishin}, these milestones within the bonus limits below: # of Projects in Development 1 2 More than 2 Executive Director Bonus - Upon: *Site Control $500 $1,000 $ 500 per °Concept /Program Approval 500 1,000 500 per *Comprehensive S� .,1 Y a,�'a�� _'' } � i,t Permit Issuance ��y �r � izart �>('' Schematic Approval 500 1,000 500 per "Award of + ��! . ;{' ,. t !� i� t Y,.;' Construction Contract 500 1,000 500 per "Final Completion of Contract (Close -out of Development Account) 500 1,000 500 per TOTAL $2,500* $5,000* $2,500* per project *includes all associated fringe benefits and insurance costs . �. ' 'tj' 'z<` '�;��' '� °•^ss` i,+, S� .,1 Y a,�'a�� _'' } � i,t t � ��y �r � izart �>('' '.> i`G, i�l♦F �i r. 'tif # i W + ��! . ;{' ,. t !� i� t Y,.;' V 3' ire 0 'L No". JPD - Is - 9 DATE PA Y PERIOD CHECK ISSUED TO 0 L ENDING Xz/ .3 fildr 4 5 36 6 7 77 8 T- 71 10 V/ _4T�3L 3- lq !? 9 s* 12 13 14 os 'XIcitc,j I, 171 41,11- A(, Y4 19 201 21 L -ej, 7,-'v 22 "tL, 23 " �le 24 IL T- 25 If x, 11,11 261 lf—, Vu—t `71 C 27 28� 29i �o 31 ire 0 'L No". JPD - Is - 9 �..�ewsoacve �.ns .wanes / ` FORM NO. JPD - 15 5 - 29 F XV PERkOdl ENDING cl, o' yy �P G'y P� Glf -: CHECK ISSUED TO v�0 rG. Y4� 41 AL a,3,7� // �• 8 �� t /% .rte, ,tee ��;k � %- '' -�-� v", � � � ../,. Cf. ��:.r `.I f /< • , � �f�i(. n- �,.:.r_ % �` •_�- .:< <� !J I ... 073 T / 3 ►r 3h ` -, -,. 13ssI c0 lC�C. i'1 ati.,, (hi Tvc >`�:• �f�� y�. fry J 230,' 7 3 �9 c'k. p J11 �(w' C'c 'tN I SS l*c , /� "G l �• �� 11 /3 AA �a fie- r, �.'?•� -� fY'1 7VI 239 J �..�ewsoacve �.ns .wanes / ` FORM NO. JPD - 15 5 - 29 / / / / / // 2 0 DATE PAY PERIODI, ENDING cl, CHECK ISSUED TO •r 2 Vo !Jel-2,' "61 2- '/0 11.2 Ik tc 1P fa f --,�.A C -4 c a /ocy A6, t. v f ti Ad A lt�y SAFE L Rc � BUSINESS SYSTEMS �11 C.. FORM NO. JPD - 15 - 29