The URL can be used to link to this page

Home My WebLink About1989-09-07 Reading Housing Authority MinutesREADING HOUSING AUTHORITY MINUTES OF THE MEETING OF SEPTEMBER 7, 1989 A regular business meeting of the members of the Reading Housing Authority was held on September 7, 1989, at the office of the Authority, 22 Frank D. Tanner Drive, Reading, Massachusetts. The meeting was called to order by the Chairman, Richard S. Dempster. Those members present and forming a quorum were: Mr. Sweeet, Mr. Reynolds, Ms. Galvin, and Mr. McIsaac. The Executive Director, Ms. Plansky, was also present along with the Authority's attorney, John Greco. Mr. Jim David and Ms. Janice Hannert from Fafard Companies were present; Mr. John McBride from Bear Hill Realty Trust; and Mr. Jeffrey J. Cook and Mr. Douglas Manley from Jef rey J. Cook Architects were also in attendance. Pleasant Street Acquisition - Linkage Mr. Greco has conferred with Mr. Paul Beattie, Attorney for Falard, regarding the close -out items before signing of the Purchase and Sales Agreement for this property. Mr. Beattie will provi e title insurance and a performance bond in an amount sufficient to cover any punch list items; Fafard does not want to be responsible for the certified plot plan and the Zoning opinion. Upon a motion duly made by Mr. Reynolds and seconded by Mr. Sweet, it was unanimously VOTED: To authorize the Director to obtain quotes and have a survey done by a qualified land surveyor for a certified plot plan with Zoning opinion for the property at 17, 19, 21 Pleasant Street and 1 Parker Street (a 4- family house). The Chairman then declared said motion carried and said vote in effect. The Board reviewed a tentative time schedule for the signing of the Purchase and Sales agreement along with final passing of the papers for this property. It was hoped by all parties that the passing could take place before October 1, 1989. Upon a motion duly made by Mr. Sweet and seconded by Mr. Mcfsa c, it was unanimously VOTED: To authorize the Chairman or his designee to sign the Purchase and Sales Agreement for the property at 17, 19, 21 Pleasant Street and 1 Parker Street (a 4- family house) in the maximum amount of $370,000 as approved by EOCD. Such P &S will be reviewed by counsel and approved by EOCD before proceeding to final closure on purchase. The Chairman then declared said motion carried and said vote in effect. Page 2 Minutes - 9/7/89 Franklin Street - Fafard /Linkage Mr. David reviewed a tenative time schedule for construciton and final closure for the property at Franklin Street. The number of units will be 12: 8- family; 4- elderly. The breakdown of units will be: four 2- bedroom elderly; 1 HP accessed; six 3- bedroom family; two 2- bedroom family. Mr. David will keep the Authority informed of the progress wit this linkage development. Both the Authority and the develope would like to have a Letter of Obligation signed before proceeding with the development. Fafard and the Authority will be co-applicants for the Comprehensive Permit for this construction. The Authority feels that an informational meeting for the neighborhood befor making application for the Comprehensive Permit would be in order. 667 Modernization Mr. Cook presented the facts associated with the Change Order #3, which is to be approved at a subsequent meeting when all details are finalized. This change order will be for: • Snake plumbing waste lines $ 1600.00 • Adjust handicapped ramp @ #17 638.00 Credit for: • Delete weatherstripping /sweeps @667 -2 $ 500.00 • Incomplete work items 150.00 • Repair to bathroom floor @14 -7 250.00 This change order will be an increase of $1338.00; with all chainge orders having been processed to date, the net change in the contract amount will be a credit of - $2495.00. Upon a motion duly made by Mr. McIsaac and seconded by Ms. Galvin, the Board unanimously VOTED: To authorize the Executive Director to sign Change Order #3 in the amount of $1,338 for the 667C Modernization program,, when all documentation and paperwork are ready. The Chairman then declared said motion carried and said vote in effect. The Board also was informed that the adjustments to the lever handles as installed will add an additional $1760 from the subcontractor for this work. The Board approved this work item and will review this matter at a subsequent meeting. Extra Services - Architect: The Board reviewed the request for extra services from the Architect, Jeffrey J. Cook in the amount of $1350.00. Upon a motion duly made by Mr. McIsaac and seconded by Ms. Galvin, it was unanimously Page 3 Minutes - 9/7/89 VOTED: To approve the request for Extra Services for the Architect, Jeffrey J. Cook, in the amount of $1350.00 for work in connection with the revision to the kitchen layout; new valves at water closets; new VCT in Building #37; and underlayment in three (3'1) bathroom floors. Payment shall be made to the Architect afte approval from the Executive Office of Communities and Developent is received. The Chairman then declared said motion carried and said vote in effect. Linkage - Bear Hill Development Mr. John McBride from Bear Hill Realty was present to acquaint', the Board with the proposed alternatives for the linkage portil of the program to develop Bear Hill. The four options are: 1) - Developer will sell units to the Authority for $85,000 fo a 2- bedroom unit; 2) - Developer will donate three (3) units to the Authority an sell the other eight (8) units at $110,000 to qualified first time homebuyers; 3) - Developer will provide the Authority with a cash payment of $275,000; and 4) - Developer will offer all eleven (11) units to qualified first time homebuyers at a price of $85,000 each 2- bedroom uni The Board discussed the details at length. Other options were proposed but final solution was to have all options included in the Purchase and Sales agreement with specific dates. Upon a motion duly made by Mr. Reynolds and seconded by Ms. Galvin, it was unanimously VOTED: To authorize the Chairman on advice of counsel to reco the four options with deadlines: Specifically, options 1 and 4 with a date no later than June 30, 1990; options 2 and 3 wit a date no later than September 30, 1990; all options to also be triggered off an agreeable date after issuance of the Compr Permit, whichever is later. The Chairman then declared said motion carried and said vote in effect. Section 8 Amendment to ACC Upon a motion duly made by Mr. Reynolds and seconded by Ms. Galvin, it was unanimously nd hensive Page 4 Minutes - 9/7/89 VOTED: To authorize the Chairman to sign the amendment sent by H.U.D. requiring that the Reading Housing Authority will assent to provision imposed as a result of the June 23, 1989 Declaratory Judgment and Final Decree issued by the U.S. District Court of Massachusetts if the decision is found to apply to this contract. The Chairman then declared said motion carried and said vote in effect. Minutes Upon a motion duly made by Mr. Sweet and seconded by Mr. Reynolds, it was unanimously VOTED: To approve the minutes of the meetings of May 11 1989; June 12, 1989; July 10, 1989. The Chairman then declared said motion carried and said vote in effect. Finances Upon a motion duly made by Mr. Sweet and seconded by Mr. Reynolds, it was unanimously VOTED: To approve and sign the checkroll /billroll for the period through check #2272 as presented. The Chairman then declared said motion carried and said vote in effect. 707 Contract - Upon a motion duly made by Mr. Sweet and seconded by Mr. Reynolds, it was unanimously VOTED: To authorize the Chairman to.sign the new contract fors' the upcoming 5 year period for sixteen 707 housing certificate . The cover letter was also approved noting the discrepancy in the anticipated shortfall for that period. The Chairman then declared said motion carried and said vote in effect. Rubbish Disposal Contract - Upon a motion duly made by Mr. Sweet and seconded by Mr. McIsaac, it was unanimously VOTED: To authorize an increase of 5% (in accordance with negotiated increase to the Town of Reading) for the pick -up of trash at the Frank D. Tanner Drive development. The Chairman then declared said motion carried and said vote in effect. Page 5 Minutes - 9/7/89 Copier Contract - After review of the proposals received, the Board authorized the copier maintenance contract with BCA. Upon a motion duly made by Mr. Sweet and Ms. Galvin, it was unanimously VOTED: To authorize the maintenance contract for the Minolta copy machine 450 in the amount of $950 with BCA of Saugus. The Chairman then declared said motion carried and said vote in effect. Personnel Upon a motion duly made by Mr. McIsaac and seconded by Mr. Sweet,, it was unanimously VOTED: To amend the Administrative Policy to allow compensation for the Administrative Assistant for vacation days up to the maximum allowable under the fiscal year for all days not taken during that fiscal year. Such time can be taken as compensatory) time for overtime worked during that fiscal year. The Chairman then declared said motion carried and said vote in effect. ANNUAL MEETING The Board reviewed the current slate of officers and upon a motion duly made by Mr. Sweet and seconded by Mr. McIsaac, it was unanimously VOTED: To elect the following slate of officers for the 1989- 1990 year: Chairman - Richard S. Dempster Vice - Chairman - William McIsaac Treasurer - Arthur J. Reynolds, Jr. Assistant Treasurer - Jean H. Galvin Assistant Secretary - Reverend Robert K. Sweet, Jr. and to reappoint Margaret K. Plansky as the Executive Director / Secretary. At this point in the meeting, Mr. Dempster withdrew from the meeting. Mr. McIsaac then chaired the meeting. The Board reviewed the bridging loan with BayBank /Middlesex in the amount of $390,000 for the purchase of a 4- family housing unit at Pleasant /Parker Streets in the amount of $370,000. As formerly approved by the Board, Mr. McIsaac then signed the loan'. so that the Authority could purchase the property. Meeting Schedule The Board will meet next on Tuesday, October 10, 1989 or as soon as possible thereafter contingent upon the EOCD approved Purchase and Sales Agreement is received by the Authority. There being no further business before the Board, it was unanimously voted to adjourn at 11:20 P.M. e pectfully b ed, Marqar K. Planskv. Secr _tary anr� F.xar•iiti vc� Tli rcri nr DATE = AV PERIOD ENDING CHECK ISSUED TO O ,• G' . G `t1 9- 117 3� ICB 171 36. 30 oil vim. his � � a - �/, Tuo) 9 0a31 X ��3a 2 % ?" aa-33 : 2- E �7 410 60 a,ktt K tZ cs -- A a Lid r 1).P T LV 7tA X v C•� 1!t C ,' d: 4y F . I �. �( ��" / �' as ys y t 2( llo JO Jtvu, Am 1� y- ("pit -, A(A ku, I)o1i 21 i c U M�1 vh y c: ,3c' a yK 22 , o '^ cti CTYI & C, �2A N. �� r 3 S lyl. �l a�-s a 2E , 27 2E T l L Gc f ,i ss 2S E , ; al AOM T - i� 11: 7 aasb 3C 7�04N O- 5 31 FcUUAR0 BUSINESS SYSTEMS ...... - ' SDAiE. PA 10S AHGE.ESl ICAGO Aft"ll )RM NO. JPD - 15 - 29