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Home My WebLink About1988-02-08 Reading Housing Authority MinutesREADING HOUSING AUTHORITY Minutes of the Regular Business Meeting February 8, 1988 The Reading Housing Authority met in regular session on Monday, February 8,'' 1988 at 7:30 P.M. at 22 Frank D. Tanner Drive in the Town of Reading, Massachusetts. Notice of this meeting had been properly posted in accordance with the By -laws and Open Meeting Law. The meeting was called to order by the Chairman, Mr. Dempster. Those members also present and forming a quorum were: Mr. Mclsaac, Mr. Reynolds, Mr. White and Ms. Carlson. Ms. Plansky, the Executive Director, was also in attendance. Minutes Upon a motion duly made by Mr. White and seconded by Mr. Reynolds, it was unanimously VOTED: To accept for the record the minutes of the meeting of January 4, 1988, as corrected. Copies of these minutes had been previously distributed to the Board members for their review. The Chairman then declared said motion carried and said vote in effect. Finances Ms. Teresa Ewald, from the accounting firm of Richard Scott Fenton, presented the budget for the initial operating peri od for the 705 Family Development. The Board reviewed the budget as presented. Upon a motion duly made by Mr. White and seconded by Mr. Mclsaac, it was unanimously VOTED: To approve and sign the IOP budget for the remaining seven months of FY 1988 in the amount of $6,921.00. The Chairman then declared said motion carried and said vote in effect. Upon a motion duly made by Mr. Reynolds and seconded by Ms. Carlson, it was' unani mousl y VOTED: To approve and si gn the bi l l rol I /payrol I f or the month of February i n ' the amount of $ The Ch ii=midii thm dediared gdid motim carried and said vote in effect. The Director asked that all members review the information regarding the NAHRO conference to be held at SeaCrest from May 15 -18, 1985. [glow I F4. Mr. Jeffrey J. Cook, the architect for the 667 Modernization project, presented the proposed rehabilitation, additions and purchases for modernizing the 667 Development. The Board reviewed the proposed renovations and price estimates as presented. The tenant club President, Barbara J. Ritchie, also reviewed the proposed changes and was in agreement with the changes presented. The Board requested an additional two weeks to review this proposal. At the February 23, 1988 meeting, before meeting with the Selectmen, the Board will vote on the renovations for modernization. Upon a motion duly made by Mr. Reynolds and seconded by Mr. Mcisaac, it wa unanimously VOTED: To authorize the Chairman to sign the amendment for the Modernization Contract in the amount of $495,330.00. The Chairman then declared said motion carried and said vote in effect. Management Checklist The Board reviewed and upon a motin dui made b Mr. White and seconded b p � y y Mr. Mc 1 saac, it was unanimously VOTED: To sign the Management Checklist for FY 1988. The Chairman then declared said motion carried and said vote in effect. Development Funding - Round I In accordance with the previous vote of the Board, an application for the Central Fire Station to be converted to congregate elderly housing will be made during this funding round. Linked to any elderly housing proposal, is a minimum of 12 units of family housing plus a commitment from the Authority to pursue a 689 DMH proposal within 9 months from award. At this point in the meeting, Mr. White refrained from any involvement in the discussion. The iL unfits iii' fiarhiitg humirig will be iifiked with the tudwnhuousbe development and possibly the conversion of the Community Center. The Authority will explore the possibility of 59 -61 Green Street for the DMH portion. Upon a motion duly made by Mr. Mc i saac and seconded by Ms. Carlson, it was unanimously VOTED: To make application for the next funding round for reuse of the Central Fire Station along with 12 units of family housing and the DMH proposal, as required. The Chairman then declared said motion carried and said vote in effect. Mr. White again took part in the discussion of the agenda items at this point. Charter Reform The Chairman reported on the action taken by the NAHRO Board at their January 20, 1988 meeting. After presentation of the pertinent information, the Board requested that NAHRO contact Secretary Anthony's office and inform her of the opinion by NAHRO legal counsel that the Charter as written in relation to appointment of Housing Authority members is in contravention of Chapter 121 B, M.G.L. Any change in Charter must conform to the enabling' legislation. As Reading is a town form of charter and not a city form of charter, the current language of the Charter directly contradicts the enabling legislation. If the meeting with Secretary Anthony does not prove fruitful, then the Board authorized NAHRO to take legal action in this case. jf The Community Planning and Development Commission and the Reading Housing Authority will present a positon to the Board of Selectmen on Tuesday, February 23, 1988 regarding the Town of Reading becoming a Mass. Housing Partnership community. The Housing Authority will also hold a separate Board meeting to review the 667 MOD proposal so that the work can be put out to bid by early March 1988. There being no further business before the Board, it was unanimously voted to adjourn until 7:30 P.M. on Tuesday, February 23, 1987. At 7:30 P.M., acting Chairman William Mclsaac reconvened the meeting in the' Employees' Lounge, 16 Lowell Street (Town Hall), in the Town of Reading, Massachusetts. Also present and forming a quorum were Ms. Carlson and Mr. Reynolds. The Executive Director was also present as well as the Architect, Jeffrey J. Cook and his associate, Doug Manley. a y��c The architect presented the changes as recommended by the Board at the last meeting. After some review and upon a motion duly made by Mr. Reynolds and seconded by Ms. Carlson, it was unanimously VOTED: To approve the plans for the modernization project at the 667 -C development at Frank D. Tanner Drive. The Chairman then declared said motion carried and said vote in effect. The Board reviewed the proposed fee increase submitted by EOCD in the amount of $30,000.00 for the Phase II I portion of the modernization program. Upon a motion duly made by Mr. Reynolds and seconded by Ms. Carlson, it was unanimously VOTED. To approve the architect's fee in the amount of $30,000.00 for the Phase IiI portion of the Modernization award for the 667 -C development. The Chairman then declared said motion carried and said vote in effect. At this point in the meeting, the Board temporarily adjourned to meet with the Board of Selectmen and the Community Planning and Development Commission regarding the Massachusetts Housing Partnership. At 8:50 P.M. the Board reconvened to finish the discussion on the agenda items. it is noted that the Board of Selectmen unanimously voted to have the Town of Reading become a Mass. Housing Partnership community. Also, the Board of Selectmen will be reviewing the data for a technical study for a congregate elderly development at the Central Fire Station. The Board will meet with the Selectmen again on March 8, 1988 to further discuss this proposal and sign off on the application. 705 Devel ooment The Board then reviewed the requested fee increase and the supporting documentation relative to the 705 Family Housing Development . After some discussion and review of the documentation, Ms. Carlson moved and Mr. Reynolds seconded the motion and the Board unanimously VOTED: To approve the tee increase to Jeffrey J. Cook Architects, Inc. in the amount of $16,480.00. The architect fee for this development will then total $63,000.00; the currently approved fee is $46,520.00. Approval of this amount if contingent upon EOCD approval. The Chairman then declared said motion carried and said vote in effect. There being no further business before the Board, it was unanimously voted to adjourn until March 7, 1988 at 7:30 P.M. so that the Board can prepare for the March 8, 1988 meeting with the Selectmen regarding the sign -off on the application for a site study of the Central Fire Station for congregate elderly housing. Respectfully submitted, Margare . Planksy, Secretary and Executive Director TOWN OF READING To Town Clerk 16, Lowell Street Feb1 3, 19 88 Reading, MA 01867 In accordance with the provisions of Chapter 39 of the General Laws of thje Commonwealth Massachusetts, amended, a meeting of READING HOUSING ',AUTHORITY will be held 22 Frank D. Tann r Drive � � �"� tl.oeatioel Lt.! ;` C Cn `� cry g Mond d a Feb. 8 Time: on thollowin d [els Y , 1 9 8 8 7: 3 0 PM Time: CV-)'Matters of fiscal control pertaining for the pjrp*se of co to programs under the direction of the Housing Authority. Posted FXP('I11 iv Director