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Home My WebLink About1987-12-14 Reading Housing Authority MinutesREADING HOUSING AUTHORITY The Reading Housing Authority met in regular session on Monday, December 11987 at 7:30 P.M. at 16 Lowell Street (Town Hall) Employees' Egunge, in the Town of Reading, Massachusetts. Notice of this meeting had been property posted in accordance with the By -laws and Open Meeting Law. The meeting was called to order by the Chairman, Mr. Dempster. Those members also present and forming a quorum were: Mr. Mc 1 saac, Mr. Reynolds and Ms. Carlson. Ms. Plansky, the Executive Director, was also in attendance. Minutes Upon a motion duly made by Mr. Reynolds and seconded by Ms. Carlson, it was unanimously VOTED: To accept for the record the minutes of the meeting of November 9, 1987. Copies of these minutes had been previously distributed to the Board for their review. The Chairman then declared said motion carried and said vote in effect. Finan e Upon a motion duly made by Mr. Reynolds and seconded by Ms. Carlson, it was unanimously VOTED: To approve and sign the biIirolI /payroll for the period totalling $24,807.89 including 705 Family Housing payments to Architect, Attorney, and Clerk of Works. The Chairman then declared said motion carried and said vote in effect. The Board reviewed and accepted for the record the financial reports for the period as prepared by the Authority's fee accountant, Richard Scott Fenton. ':-)ingle Audit ALct -Thee Board reviewed the proposals for the Authority's FY'87 Single Audit from four bidders: Cadogan, Gallant - $1610; Richard Mudarri - $3750; State Auditor's Office - $1273; and Martin, LaMarca - $1103. After reviewing the bids, and upon a motion duly made by Mr. Reynolds and seconded by Ms. Carlson, it was unanimously 'DOTED: To award the contract to the lowest qualified bidder, Martin, LaMarca for the sum of One Thousand One Hundred Three ($1,103.00) Dollars in accordance with the Single Audit requirements. The Chairman then declared said motion carried and said vote in effect. 705 - Chopelas Agreement - Inspection of the Authority's property abutting the Chopelas' was completed by the Director and the Architect. To date there is still old boards and cars being parked on the Authority's land. A letter has been sent to Mr. and Mrs. Chopelas stating that the check will not be released until the final clean up and all encroachments are removed. Charter Reform The Mass. National Association of Housing and Redevelopment Officials (Mass. NAHRO) has requested a legal opinion from their attorney regarding the Town of Reading's charter reform which delegates the Board of Selectmen the power to appoint the members of the Housing Authority Board. As this Board has stated and other legal opinions have concurred, this is in violation of Chapter 1218 of the Massachusetts General Laws. The Attorney General's office and Roger Mervis of EOCD have rendered their opinion that the charter is valid as stated in regards to the Housing Authority. Mass. NAHRO's attorney has reviewed this matter and his opinion is that the Reading charter reform does violate Chapter 1218, MGL. This matter will be presented to the Mass. NAHRO Commissioners in January. At 7:55 P.M. the Board adjourned to the Selectmen's Meeting Room, 6 Lowe] Street, to meet with the Board of Selectmen, Town Planner, and members of the Community Planning and Development Commission regarding the Mass. Housing Partnership. At 8:55. P.M. the Board reconvened in the Employees' Lounge to continue discussion on the listed agenda items. The Board will have a joint meeting with the Community Planning and Development Commission on Monday, January 4, 1988 at 7:00 P.M. to discuss the Mass. Housing Partnership application and the possibility of Reading becoming a Mass. Housing Partnership community. The Department of Mental Health will be notified of this change so that they can rearrange their schedule to present their 707 /DMH set -aside proposal to the Board. Ms. Carlson will work with the Director in reviewing this proposal before the next meeting. A meeting with the Alliance for the Mentally I11 (AM 1) will be scheduled before this meeting. Report of Programs 667 - Modernization - The Authority has been awarded an additional $495,330.00 in modernization money for the Frank D. Tanner Drive development. Jeff Cook will continue to serve as the Architect for this program as well as the $280,000.00 former Modernization award. 667 - The Director reported on the number of turnovers within the past year (14 in 12 months) at Tanner Drive. 705 Family Housing Program - The units are fully leased and tenanted. Some minor construction problems are being resolved. Mr. Reynolds asked that the Authority continue to pursue lighting on Waverly Road as this area is extremely dark due to the lack of lighting. Also, signs reading "Parking for Residents Only - Wiolators wilt be towed at owner's expense" should be posted in the parking area. The storage buildings will be discussed at final closeout. The 705 i0P (initial Operating Period) Budget will be presented to the Board at next month's meeting by the Accountant. The Director was requested to have permanent boundary markers installed on the Chopelas /Authority boundary line. 689 Special Needs Housing - 74 Bancroft Avenue - The new lease must be signed by January 1, 1988. The additions the Board approved have not received final approval from EOCD as yet. We have been requested to make these additions as either a preamble or addendum to the lease. The Director was requested to make a final determination with Mr. White in this regard. Personnel The expanding programs of the Authority has added significantly to the work load and both the Director and the Assistant are working many long days to keep the programs under control. The Board was asked to review the need f or addi ti onal admi ni strati ve assi stance when revi ewi ng the Authority's finances. With the additional work of the MOD program as well as any development work that has to be done, the demands on the staff time are increasing and the workload is too much. The Board will review this matter with the accountant at next month's meeting. The Director met with the State Architect, Mr. Demos and reported that the Central Fire Station would be of interest for reuse as a congregate elderly development. The Board will have to review the application form before the next funding round to package the elderly /family/ special needs portions of the housing program required under this program. There being no further business before.the Board, it was unanimously voted to adjourn at 9:35 P.M. Respectfully submitted, Margar K. Plansky, Secretary and Executive Director �• anrcV Vn RU 6VSIrTFS5 STSTk MS .. .. �� •.:I lA.•. LA I • f�S Ar.Gl..fi C��CAGO AIIASIIA� r l I •... +� FO R M NO. JPD - 15 - 29 / _ 1 CHECK ISSUED TO O P G� 1 �' G F. �. .S o 3v / -- 3 4 /.2 /f! l/ % W-7 mac% iJ��Q J / ''��• � 75' .7 D . 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