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HomeMy WebLinkAbout1987-11-09 Reading Housing Authority MinutesREADING HOUSING AUTHORITY Minutes of the Regular Business Meeting - November 9, 1987 The Reading Housing Authority met in regular session on Monday, November 9, 1987 at 7:30 P.M. at 22 Frank D. Tanner Drive in the Town of Reading jMassachusetts. Notice of this meeting had been properly posted in accordance with the By -laws and Open Meeting Law. The meeting was called to order by the Chairman, Mr. Dempster. Those members also present and forming a quorum were: Mr. Mcisaac, Mr. Reynolds and Ms. Carlson. Ms. Plansky, the Executive Director, was also in attendance. The Board welcomed Ms. Lynn Carlson as a Board member. Ms. Carlson was appointed to serve in the position vacated by Mr. Westra's death. Minutes Upon a motion duly made by Mr.Mclsaac and seconded by Mr. Reynolds, it was unanimously VOTED: To accept for the record the minutes of the meeting of October 8, 1987. Copies of these minutes had been previously distributed to the Board for their revi eye. The Chairman then declared said motion carried and said vote in effect. Finances Upon a motion duly made by Mr. Mclsaac and seconded by Mr. Reynolds, it was unanimously TOTED. To approve and sign the billroll /payroll for the period totalling $86,784.00. This amount includes payments to the 705 Contractor due for construction. Single Audit Act - To date only one bid has been received. A second mailing has been done to solicit other bids. Bid award will be made at the December meeting. State (audit of Programs - The draft report of the audit for the period from July 1, 1986 to June 130, 1987 has been issued by the Office of the State Auditor. There was one finding: Federal Section 8 program borrowed money from the State 705 Family Housing Development fund. The Board discussed this and upon a motion duly made by Mr. Mcisaac and seconded by Mr. Reynolds, it was unanimously VOTED: To request the addition of the following language into the report on Page 4 - at end of first paragraph: "Due to subsidy payments not being made in a timely manner by the U.S. Department of Housing and Urban Development (HUD) for additional office space to insure privacy of applicants during the processing of applications, etc., there were unanticipated shortfalls in the Section 8 account. if a transfer of funds had not been made, the Authority would not be able to meet its contractual obligations for rent subsidy payments to landlords. The result of this could be extremely detrimental to the Section 8 program, tenant and landlord /Authority relationship. The breaking of the contract could result in a eviction of tenant, voiding of the contractual agreement and general disruption of this program. In order to avoid any negative impact to the tenants, landlords and Authority, the decision was made with EOCD knowledge to transfer sufficient funds to keep this program operating correctly. Since the audit period, all borrowed monies have been repaid. HUD has instituted a direct wire transfer to the banks, which has eased this problem." Afterr 4th paragraph on page 4, to add the following language so that the sentence shall read: "Additionally, the Authority's fee accountant stated that the loans arose because-the Section 8 budget had been set too low 'as well as the noted problems with depleted operating reserves and late payments from HUD. "' The final correction should be made by adding on page 20, Philip R. White, Jr. as Board member. The Chairman then declared said motion carried and said vote in effect 705 - Chopelas Agreement - Upon a motion duly made by Mr. Mcisaac and seconded by Mr. Reynolds, it was unanimously VOTED: To authorize the Executive Director to� release the check to William and Marie Chopelas for removing /replacement of their pool and other encroachments at Oakland Road, as soon as all conditions of the agreement have been satisfied. The Chairman then declared said motion carried and said vote in effect. 705 Family Housing Program - Waverly Oaks The Dedication ceremonies for Waverly Oaks will take place at 9 A.M. on Wednesday, November 25, 1987. The Chairman will present some background information and introduce the invited officials /guests. Safety concerns - Town Manager has reported that all recommendations made in our report have been accepted. A traffic island at Oakland /Birch) Meadow Drive area will be installed in Spring. Stop-signs will be placed Pt the exit from the Field House. Street lighting - Municipal Light Department has determined that an additional street light is necessary on Waverly Road. They plan to put this work item on their schedule. Conservation area - A letter will be sent to the Conservation Commission and Town Manager requesting that proper policing of dumping in the retention area between Waverly /Birch Meadow Drive is done. Construction work items - Screen doors for front and back doors at Waverly Oaks was considered a necessary expense. Also discussed and to be reviewed for approval: door for upstairs linen closet; storage sheds fOr tenants' large items; mailboxes, etc. Tenant selection - Executive Director was authorized to obtain a real estate evaluation for property located in Brockton,New York, owned by an applicant so that we could determine if the asset limitation was not exceeded and the applicant therefore disqualified. The fee for this would be $75 -100. Lease Addendum - The Board reviewed the addendum changes and upon a motion duly made by Mr. Mclsaac and seconded by Mr. Reynolds, it was unanimously VOTED: To accept Addendum A (as attached) as an appendix to the lease and management agreement for State -aided 705 housing developments.