HomeMy WebLinkAbout1989-05-08 Reading Housing Authority MinutesV ` \v
READING HOUSING AUTHORITY
Minutes of the Meeting of May 8, 1989
A regular business meeting of the members of the Reading Housing
Authority was held on May 8, 1989 at the office of the Authority,
22 Frank D. Tanner Drive, Reading, Massachusetts. The meeting
was called to order at 7:30 P.M. The Chairman, Richard S. Dempster,
presided. Other members present and forming a quorum were: Mr.
Sweet, Mr. Reynolds, Mr. McIsaac and Ms. Galvin. The Executive
Director, Margaret K. Plansky, was also in attendance.
Minutes
The Board reviewed and discussed the minutes of the meeting of
April 10, 1989 as presented. Upon a motion duly made by Mr.
Sweet and seconded by Mr. Reynolds, it was unanimously
VOTED: To accept for the record the minutes of the meeting of
April 10, 1989, copies of which had been distributed to the Bo
for their review prior to the meeting.
The Chairman then declared said motion carried and said vote
in effect.
Finances
The Board reviewed the checkroll /billroll through check #2051
as presented. Upon a motion duly made by Mr. Sweet and seconded
by Ms. Galvin, it was unanimously
VOTED: To approve and sign the checkroll /billroll for the period
through check #2051 as presented.
The Chairman then declared said motion carried and said vote
in effect.
Electrical - The Authority was not able
lighting installed in the dark areas on
under the modernization contract becaus
Executive Director has obtained a price
the floodlights and outside receptacles
duly made by Mr McIsaac and seconded by
to have additional outside
Frank D. Tanner Drive
s of the high cost. The
of $355.50 to install
as needed. Upon a motion
Ms. Galvin, it was unan mously
VOTED: To authorize the necessary electrical installation of
floodlights /outside receptacles as submitted in the amount of
$355.50.
The Chairman then declared said motion carried and said vote
in effect.
Paving - There are some areas not included in the modernization
contract that should be paved: new driveway to back maintenanc
garage, new walkway to office and new sidewalk ramp at the building.
Upon a motion duly made by Ms. Galvin and seconded by Mr. Reyn lds,
it was unanimously
VOTED: To authorize the paving work to the company submitting
the lowest price.
The Chairman then declared said motion carried and said vote
in effect.
Budget Revisions - 667 and 705
The Board reviewed the budget revisions as submitted by the Fe
Accountant to the Executive Director. Upon a motion duly made
by Ms. Galvin and seconded by Mr. Reynolds, it was unanimously
VOTED: To approve the following transfers from the State budg t
for FY '89:
667 - To move $900 from materials and supplies and $1120 from
contract costs and appropriate the amount of $370 to cover leg 1
costs and $1600 for insurance;
705 - to move $520 from contract costs and appropriate the sum
of $100 to administrative other costs, $300 for materials and
supplies and $120 for insurance.
The Chairman then declared said motion carried and said vote
in effect.
Sinale Audit Report - FY 188
The Board reviewed the report from Martin, LaMarca for the sin le
audit for the fiscal year 1988. Upon a motion duly made by Mr.
McIsaac and seconded by Ms. Galvin, it was unanimously
VOTED: To accept the Single Audit Report submitted by Martin,
LaMarca & Company of Weymouth, Massachusetts for the Reading
Housing Authority for fiscal year 1988.
The Chairman then declared said motion carried and said vote
in effect.
At this point in the meeting the Board would be discussing matters
for financial services and Mr. Dempster absented himself from
the rest of the meeting. Mr. McIsaac then presided.
The Board reviewed the information submitted by the Executive
Director regarding a short -term loan to cover the costs of acquiring
the linkage units. Upon a motion duly made by Mr. Sweet and
seconded by Ms. Galvin, it was unanimously
VOTED: To acquire a short -term loan for the purchase price of
the four units of housing at Pleasant /Parker Streets plus costs
of debt service and to designate the Executive Director and the
Vice - Chairman, Mr. McIsaac, to negoatiate and execute the terms
and conditions with BayBank /Middlesex for said loan.
The acting Chairman then declared said motion carried and said
vote in effect.
The Board then requested that the Executive Director review the
current banking services and solicit proposals for banking services
from area banks.
There being no further business before the Board, it was unanimously
voted to adjourn at 9:30 P.M.
Respectfully submitted,
lop
Marga t K. Plansky,
Secretary and Executive Director
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TOWN OF READING
May 5, 19 89
To Town Clerk
16 Lowell Street
Reading, MA 01867
In accordance with provisions of Chapter 89 of the General Laws of the Commonwealth
Reading Housing Authority
Of MaaaQ�, a ip►ended, a meeting of
LLI 22 Frank D. Tanner Drive
�� t` will be held p.ouuon!
Sunday, May 7 1989 Time: 1 -4 PM
on the�dldRving datels �— Y
� ;< .
`" Monday, May 8, 1989 Time: 7 :30 PM
for the purpose ofDAY
Posted �4
- 25th Anniversary Celebration
MONDAY - General Business
cutive
'BEADING
TOWN OF
To Town Clerk
May 5, 89
16 Lowell Street <.
19
' Reading, MA 01867
In accordance with W provisions of Chapter 89 'of the General Laws of the Commonwealth
of Maesachn34, as_pnended, a meeting of Reading
Housing Authority
^- 2.2 Frank D.
will be held
Tanner Drive
Q.eoattosl
on the following date /a - gy May 7 1989
Time: 1 -4 PM `
rlty . �laq 8, 1989
Time: 7:30 PM
for the purpose of-30AY " 25th "Anniversary Celebration
MONDAY;..- -. General Business .
Posted
ecu
TOWN OF READING
May 5, 19 89
To Town Clerk
16 Lowell Street
Reading, MA 01867
In accordance with provisions of Chapter 89 of the General Laws of the Commonwealth
Reading Housing Authority
Of MaaaQ�, a ip►ended, a meeting of
LLI 22 Frank D. Tanner Drive
�� t` will be held p.ouuon!
Sunday, May 7 1989 Time: 1 -4 PM
on the�dldRving datels �— Y
� ;< .
`" Monday, May 8, 1989 Time: 7 :30 PM
for the purpose ofDAY
Posted �4
- 25th Anniversary Celebration
MONDAY - General Business
cutive
READING HOUSING AUTHORITY
Minutes of the Meeting of May 8, 1989
A regular business meeting of the members of the Reading Housing
Authority was held on May 8, 1989 at the office of the Authority,
22 Frank D. Tanner Drive, Reading, Massachusetts. The meeting
was called to order at 7:30 P.M. The Chairman, Richard S. Dempster,
presided. Other members present and forming a quorum were: Mr.
Sweet, Mr. Reynolds, Mr. McIsaac and Ms. Galvin. The Executiv
Director, Margaret K. Plansky, was also in attendance.
Minntac
The Board reviewed and discussed the minutes of the meeting of
April 10, 1989 as presented. Upon a motion duly made by Mr.
Sweet and seconded by Mr. Reynolds, it was unanimously
VOTED: To accept for the record the minutes of the meeting of
April 10, 1989, copies of which had been distributed to the Bo rd
for their review prior to the meeting.
The Chairman then declared said motion carried and said vote
in effect.
Fin�nncc
The Board reviewed the checkroll /billroll through check #2051
as presented. Upon a motion duly made by Mr. Sweet and seconded
by Ms. Galvin, it was unanimously
VOTED: To approve and sign the checkroll /billroll for the period
through check #2051 as presented.
The Chairman then declared said motion carried and said vote
in effect.
Electrical - The Authority was not able to have additional outside
lighting installed in the dark areas on Frank D. Tanner Drive
under the modernization contract because of the high cost. Th
Executive Director has obtained a price of $355.50 to install
the floodlights and outside receptacles as needed. Upon a motion
duly made by Mr McIsaac and seconded by Ms. Galvin, it was unanimously
VOTED: To authorize the necessary electrical installation of
floodlights /outside receptacles as submitted in the amount of
$355.50.
The Chairman then declared said motion carried and said vote
in effect.
Paving - There are some areas not included in the modernization'
contract that should be paved: new driveway to back maintenance
garage, new walkway to office and new sidewalk ramp at the building.
Upon a motion duly made by Ms. Galvin and seconded by Mr. Reynolds,
it was unanimously
I
VOTED: To authorize the paving work to the company submitting
the lowest price.
The Chairman then declared said motion carried and said vote
in effect.
Budaet Revisions - 667 and 705
The Board reviewed the budget revisions as submitted by the Fee
Accountant to the Executive Director. Upon a motion duly made
by Ms. Galvin and seconded by Mr. Reynolds, it was unanimously
VOTED: To approve the following transfers from the State budge
for FY 189:
667 - To move $900 from materials and supplies and $1120 from
contract costs and appropriate the amount of $370 to cover lega
costs and $1600 for insurance;
705 - to move $520 from contract costs and appropriate the sum
of $100 to administrative other costs, $300 for materials and
supplies and $120 for insurance.
The Chairman then declared said motion carried and said vote
in effect.
Single Audit Report - FY 188
The Board reviewed the report from Martin, LaMarca for the single
audit for the fiscal year 1988. Upon a motion duly made by Mr.
McIsaac and seconded by Ms. Galvin, it was unanimously
VOTED: To accept the Single Audit Report submitted by Martin,
LaMarca & Company of Weymouth, Massachusetts for the Reading
Housing Authority for fiscal year 1988.
The Chairman then declared said motion carried and said vote
in effect.
At this point in the meeting the Board would be discussing matters
for financial services and Mr. Dempster absented himself from
the rest of the meeting. Mr. McIsaac then presided.
The Board reviewed the information submitted by the Executive
Director regarding a short -term loan to cover the costs of acquiring
the linkage units. Upon a motion duly made by Mr. Sweet and
seconded by Ms. Galvin, it was unanimously
VOTED: To acquire a short -term loan for the purchase price of
the four units of housing at Pleasant /Parker Streets plus costs
of debt service and to designate the Executive Director and the
Vice - Chairman, Mr. McIsaac, to negoatiate and execute the terms
and conditions with BayBank /Middlesex for said loan. The Authority
will keep the funds in an account at BayBank /Middlesex for disbursement
when appropriate.
The acting Chairman then declared said motion carried and said
vote in effect.
The Board then requested that the Executive Director review th
current banking services and solicit proposals for banking ser ices
from area banks.
There being no further business before the Board, it was u
voted to adjourn at 9:30 P.M.
Respectfully submitted,
Margaret K. Plansky,
Secretary and Executive Director
sly