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HomeMy WebLinkAbout1989-03-13 Reading Housing Authority MinutesREADING HOUSING AUTHORITY Minutes of the Meeting of March 13, 1989 A regular business meeting of the members of the Reading Housin Authority was held on February 13, 1989 at the office of the Authority, 22 Frank D. Tanner Drive, Reading, Massachusetts. The meeting was called to order at 7:30 P.M. Richard S. Dempst Chairman, presided. Other members present and forming a quorum were: Ms. Galvin, Mr. Sweet, Mr. McIsaac. The Executive Direc Margaret K. Plansky, was also present. 667 Modernization Program Mr. Douglas Manley, the Program Manager from the architectural firm of Jeffrey J. Cook Architects, presented the documents and forms for Substantial Completion as of March 8, 1989. Ther are a few work items on the outside that still remain to be com due to winter conditions. All work will have to be complete by May 10, 1989, which is the 65 day time limit requirement aft substantial completion for all work to be finished. The contra assures the Authority that there will be no problem with meetin this deadline. r, r, leted or Upon a motion duly made by Mr. McIsaac and seconded by Ms. Galv n, it was unanimously VOTED: To authorize the Chairman to sign the Certificate of Substantial Completion for the 667 Modernization project, Ancho Construction Corp. of Lowell, Massachusetts, General Contractor The Chairman then declared said motion carried and said vote in effect. Mr. Manley then presented Change Order #2 for seven items which totalled $3,833.00 for work that was necessary during construction and were either missed or concealed conditions. With this change order of $3615 and a credit change order #1 of $7448, the Authority will have a net credit of $3833 due on the contract. Upon a motion duly made by Mr. Sweet and seconded by Ms. Galvin, it was unanimously VOTED: To authorize the Chairman to sign Change Order #2 in the amount of $3615.00. This change order is for the followi work items: 3 luan underlayments needing replacement @$95 ea. $ 285.00 Refinish /repair 4 floors -unit price @$800 3200.00 Install floor tile in upper floor -Bldg. #37 715.00 Credit for not moving lights in kitchen - 1600.00 Disconnect /reattach canopy lights 500.1,00 Replace adapter fitting @ 14 lays 350.00 Replace flanges @ 3 units 165.,00 The Chairman then declared said motion carried and said vote in effect. The Board then reviewed the new Contract for Financial Assistance for the 667 Modernization project which changed the amount from, $775,499.63 to $781,156.63. Upon a motion duly made by Ms. Galvin and seconded by Mr. McIsaac, it was unanimously VOTED: To authorize the Chairman to sign the new Contract for Financial Assistance for the 667 Modernization project, which amends the total from $775,499.63 to $781,156.63. The Chairman then declared said motion carried and said vote in effect. Minutes The Board reviewed the minutes of the meeting of February 13, 1989, which had been distributed to the members prior to the meeting for their review. Upon a motion duly made by Mr. McIsaac and seconded by Mr. Swee� it was unanimously VOTED: To accept for the record the minutes of the meeting of February 13, 1989, as presented. The Chairman then declared said motion carried and said vote in effect. vinnnrac The Board reviewed the checkroll /billroll for the month thropg check #1920. Upon a motion duly made by Ms. Galvin and seconded by-Mr. McIsaac, it was unanimously VOTED: To approve and sign the checkroll /billroll for the peri through check #1920, with the exception of check #1914 and alsc to accept for the record the financial reports as presented. The Chairman then declared said motion carried and said vote in effect. Housing Programs The Chairman reported on his discussions with the Selectmen regarding the Fair Housing Committee, Reading Housing Partnership and the Bear Hill Evaluation Committee. Mr. Dempster had sent a letter directly to each Selectmen and a copy of this letter to the Town Manager requesting that the Chairman of the Housing Authority or his designee be appointed to each of those committees. The Selectmen intend to make appointments at their meeting of March 14, 1989 for the Fair Housing and Bear Hill committees. Ms. Galvin will represent the Board at the Selectmen's meeting that evening at the Lecture Hall, Reading Memorial High School. The Chairman requested that an interested Board member get invo ved with the Central Fire Station Study Committee. The Board discu sed the possibility of a combination Meal Site and Congregate elder y development. With the combined use the potential for obtaining' grants is greatly enhanced. Mr. McIsaac will serve on this study committee and will contact the Town Clerk to fill out the necessary paperwork. The possibility of reuse of the Pearl Street School as MHP /Home wnership Program for first time homebuyers was discussed. Mr. Dempster will contact the Chairman of the Board of Selectmen before Town Meeting in regard to this proposal. 25th Anniversary Celebration /Fundraising Drive The Executive Director reported that the fundraising drive mailing was complete but the returns were slow. The Board discussed the date for the celebration. Sunday, May 7, 1989 from 1 -4 P.M. was decided upon and invitations will be printed and mailed for that date. Mr. Sweet suggested that the Director contact Ms. Webb on Forest Street regarding draperies for the community room. Board Meetings The next meeting of the Board will be on Monday, April 10, 1989. The Chairman noted that this was also the opening of Town Meeting. There being no further business before the Board, it was unanimously voted to adjourn at 9:45 P.M. Respectfully subm' ted, e. UA1XXIf Margaitat K. Plansky Secretary and Executive Director READING HOUSING AUTHORITY Minutes of the Meeting of March 13, 1989 A regular business meeting of the members of the Reading Housinc Authority was held on February 13, 1989 at the office of the Authority, 22 Frank D. Tanner Drive, Reading, Massachusetts. The meeting was called to order at 7:30 P.M. Richard S. DempstE Chairman, presided. Other members present and forming a quorum were: Ms. Galvin, Mr. Sweet, Mr. McIsaac. The Executive Direct Margaret K. Plansky, was also present. 667 Modernization Program r, Mr. Douglas Manley, the Program Manager from the architectural firm of Jeffrey J. Cook Architects, presented the documents and forms for Substantial Completion as of March 8, 1989. Ther are a few work items on the outside that still remain to be completed due to winter conditions. All work will have to be complete by May 10, 1989, which is the 65 day time limit requirement after substantial completion for all work to be finished. The contractor assures the Authority that there will be no problem with meetin this deadline. Upon a motion duly made by Mr. McIsaac and seconded by Ms. GalviJn, it was unanimously VOTED: To authorize the Chairman to sign the Certificate of Substantial Completion for the 667 Modernization project, Ancho Construction Corp. of Lowell, Massachusetts, General Contractors. The Chairman then declared said motion carried and said vote in effect. Mr. Manley then presented Change Order #2 for seven items which totalled $3,833.00 for work that was necessary during construction and were either missed or concealed conditions. With this chancre order of $3615 and a credit change order #1 of $7448, the Authority will have a net credit of $3833 due on the contract. Upon a motion duly made by Mr. Sweet and seconded by Ms. Galvin, it was unanimously VOTED: To authorize the Chairman to sign Change Order #2 in the amount of $3615.00. This change order is for the following work items: 3 luan underlayments needing replacement @$95 ea. $ 285.00 Refinish /repair 4 floors -unit price @$800 3200.00 Install floor tile in upper floor -Bldg. #37 715.00 Credit for not moving lights in kitchen -1600.00 Disconnect /reattach canopy lights 500.00 Replace adapter fitting @ 14 lays 350.90 Replace flanges @ 3 units 165.00 The Chairman then declared said motion carried and said vote in effect. The Board then reviewed the new Contract for Financial Assistan e for the 667 Modernization project which changed the amount from $775,499.63 to $781,156.63. Upon a motion duly made by Ms. Gal in and seconded by Mr. McIsaac, it was unanimously VOTED: To authorize the Chairman to sign the new Contract for Financial Assistance for the 667 Modernization project, which amends the total from $775,499.63 to $781,156.63. The Chairman then declared said motion carried and said vote in effect. Minutes The Board reviewed the minutes of the meeting of February 13, 1989, which had been distributed to the members prior to the meeting for their review. Upon a motion duly made by Mr. McIsaac and seconded by Mr. Sweet, it was unanimously VOTED: To accept for the record the minutes of the meeting of February 13, 1989, as presented. The Chairman then declared said motion carried and said vote in effect. The Board reviewed the checkroll /billroll for the month through check #1920. Upon a motion duly made by Ms. Galvin and seconded by Mr. McIsa c, it was unanimously VOTED: To approve and sign the checkroll /billroll for the period through check #1920, with the exception of check #1914 and also to accept for the record the financial reports as presented. The Chairman then declared said motion carried and said vote in effect. Housing Programs The Chairman reported on his discussions with the Selectmen regarding the Fair Housing Committee, Reading Housing Partnership and the Bear Hill Evaluation Committee. Mr. Dempster had sent a letter directly to each Selectmen and a copy of this letter to the Tow Manager requesting that the Chairman of the Housing Authority or his designee be appointed to each of those committees. The Selectmen intend to make appointments at their meeting of March 14, 1989 for the Fair Housing and Bear Hill committees. Ms. Galvin will represent the Board at the Selectmen's meeting that evening at the Lecture Hall, Reading Memorial High School. The Chairman requested that an interested Board member get involved with the Central Fire Station Study Committee. The Board discussed the possibility of a combination Meal Site and Congregate elderly development. With the combined use the potential for obtaining grants is greatly enhanced. Mr. McIsaac will serve on this study committee and will contact the Town Clerk to fill out the necessary paperwork. The possibility of reuse of the Pearl Street School as MHP /Home wnership Program for first time homebuyers was discussed. Mr. Dempster will contact the Chairman of the Board of Selectmen before Town Meeting in regard to this proposal. 25th Anniversary Celebration/Fundraising Drive The Executive Director reported that the fundraising drive mail'ng was complete but the returns were slow. The Board discussed the date for the celebration. Sunday, May 7, 1989 from 1 -4 P.M. was decided upon and invitations will be printed and mailed for that date. Mr. Sweet suggested that the Director contact Ms. Webb on Forest Street regarding draperies for the community room. Board Meetings The next meeting of the Board will be on Monday, April 10, 1989 The Chairman noted that this was also the opening of Town Meeting. There being no further business before the Board, it was unanimously voted to adjourn at 9:45 P.M. Respectfully submitted, Margaret K. Plansky Secretary and Executive Director (ATTACHMENT No. 3) CLERK'S CERTIFICATE ,,Doris L-J Fantasia, hereby certify: that I am the duly appointe qualified and-Ae=t:i:g Clerk of the (K+) (Town) of Reading when in the _ Reading Housing Authority has been appointed; and 1. That a notice of a meeting of a said Reading Housing Authority, a coy of which notice is annexed hereto, to be held at 7:30 P m. March 13 , 19 8Ls filed with me at least twenty -four hours prior to the stated time of said meeting; and 2. That I immediately caused (a copy of) the said notice of meeting to be posted publicly (in my office) on the principal official bulletin board of said WAky) (Town) of Reading 3. That the posting of the above notice was made pursuant to the provisions of Section 23A of Chapter 39 of the General Laws of Massachusetts as amended (C. 626, Acts 1958). 1""T, Clerk Dated: Reading , Massachusetts Marsh I , 19 89 -7- 0.