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Home My WebLink About1988-12-12 Reading Housing Authority MinutesREADING HOUSING AUTHORITY Minutes of the Meeting of December 12, 1988 A regular business meeting of the member f the Reading Housing Authority was held on December 12, 1988 at the office of the Authority, 22 Frank D. Tanner Drive in the Town of Reading, Massa chusetts. The meeting was called to order at 7:30 P.M. Richard S. Dempster, the Chairman presided. Other members present and forming a quorum were: Arthur J. Reynolds, Jr. and William E. Mclsaac. The Executive Director, Margaret K. Plansky, was also present at the meeting. Minutes On a motion duly made by Mr. Reynolds and seconded by Mr. Mclsaac it was unanimously VOTED: To approve for the record the minutes of the meeting of November 21, 1988 as circulated. The Chairman then.declared said motion carried and said vote in effect. r,—nn "oa The Board members reviewed the checkroll /payroll through check #1747 for the month. Upon a motion duly made by Mr. Reynolds and secon ed by Mr. Mclsaac, it was unanimously VOTED: To approve and sign the checkroll /payroll for the period through check #1747 as presented. The Chairman then declared said motion carried and said vote in e F fect. 705 Amendment to the Contract for Financial Assistance was reviewed by the Board. Outstanding items of work total $21,000 and the proposed amendment amount is for $18,000.00. The Board reviewed the work items remaining and with consideration for items that will have to be post- poned due to the lack of funding, felt it was best to accept the proposed $18,000 amendment. Upon a motion duly made by Mr. Mclsaac and seconded by Mr. Reynolds, it was unanimously Page 2 2/12/88 VOTED: To authorize the Chairman to sign the Contract for Financial Assistance Amendment in the amount of $18,000.00, as proposed by t e Executive Office of Communities and Development for the 705 Family Housing Development at Oakland and Waverly Roads. The Chairman then declared said motion carried and said vote in effect. The Rental Assistance 707 Program has acquired 3 additional homeless prevention certificates. Due to the increase in units an amendment to our contract for financial assistance for this program was offered in the amount of $19,034.00 for FY '89. Upon a motion duly made by Mr. Mclsaac and seconded by Mr. Reynol s, it was unanimously VOTED: To authorize the Chairman /Executive Director to sign the contract for financial assistance amendment for the Rental Assistance 707 Program in the amount of $19,034.00 for fiscal year 1989. The Chairman then declared said motion carried and said vote in e fect. The Board reviewed the bids from four interested firms for the Authority's Single Audit for FY '88. The apparent low bidder was the Office of the State Auditor, but with a work program of 33 days the Authority felt it was too long to disrupt the office, which is understaffed. The second low bidder was Martin, LaMarca & Co., P.C. of Weymouth in the amount of $1960 with a work program of 10 days Upon a motion duly made by Mr. Reynolds and seconded by Mr. Mclsa c, it was unanimously voted to accept the bid of Martin, LaMarca & Co., P.C. of Weymouth in the amount of $1960 and a work program of ten (10) days. As a quick response and work program were predetermined cr'teria for the audit, the best response including price was from this firm. The Chairman then declared said motion carried and said vote in effect. The Board reviewed the bill for the sump pump tie -in to the Town'Is storm drain at 74 Bancroft Avenue (689 house). As a previous vote on this matter had been taken the Board ratified the payment of the check #1736 in the amount of $1585.00, tie -in for storm drain at 3 4 Bancroft Avenue - 689 Special Needs housing. age 3 12/12/88 The Board reviewed the requirements for requesting a waiver to th current State lease to allow pets in elderly developments. The Board was sympathetic to the elderly needing companionship, but felt that the small housing quarters and the lack of space for providing en'i nit adequate area for housing the pets within the units would not p q the Authority at this time to allow for such a ondedsb for rh- . wMclsa c, Upon a motion duly made by Mr. Reynolds and sec Y it was unanimously VOTED: To keep the current requirement under the State le sew in prohibits keeping pets in elderly developments except for tanks and birds in cages. The carried and said vote in ffect. he Chairman then declared said mot ith representatives from the Fafard At 8:10 P.M. the Board met w , Corporation: Harry Mac( President, Jim Davis, Construction Supervisor,� Janice Hannert, Housing Coordinator, to discuss the linkage proposals and � for both Greenhouse Acres and Schoolhouse Properties. Greenhouse Acres_- Linkage for 4 units on Pleasant Street. Expe ted completion date is April 1989. Board reviewed proposed plans as presented to EOCD by Fafard for this property. Following requirements for this property were stipulated by Board: Adequate living spaces in all units; Adequate entrances /exits for all units; Parking area separate from play spaces; Separate utilities / gas heat /hot water; Need for separate laundry faciliites; Like kind and quality of fixtures and area for linkage housing to townhouse units. Fafard then inquired about building new units off Franklin Stre t for 4 units of elderly and 12 units of family. The Board felt that mil units with 4 elderly would congest the area too great 12 family I A proposed site plan will be submitted to the Board for their review before next meeting in January. Page 4 12/1.2/88 Uora�nno� The part -time position for the Authority has been advertised in the Reading Chronicle and El Mundo with a return date of 12/20/88.1 Meeting with Selectmen The Board reviewed the issues that they would like to discuss with the Board of Selectmen regarding housing and appointments to the two vacant seats on the Board. The Director was requested to send a letter to Chairman Nigro requesting that the Board meet with the Selectmen at their January 24, 1989 meeting and to request that an interested candidates for the vacant seats be jointly interviewed that evening also. y State Tenant Selection Regulations - Asset Limitation proposed new asset limitation regulation was reviewed by the Board. Thep � Due to the fact that many needy elderly and family households arel excluded from housing assistance due to the current $15,000 assetjlimit, the Board felt that a need to increase the asset limit was in order. Upon a motion duly made by Mr. Reynolds and seconded by Mr. Mclsa c, it was unanimously VOTED: To accept the waiver for asset limitations as proposed by EOCD (and herewith attached) in order to more successfully serve the needs of low - income families and elderly who would otherwise qual IF except for the asset limiations. The Chairman then declared said motion carried and said vote in effect. 705 Development Due to the fact that the General Contractor, R.J. Murphy Company of Everett has failed to complete its work in accordance with the contract, the Board considered pulling his bond from Reliance Insurance Company. Upon a motion duly made by Mr. Reynolds and seconded by Mr. Yclsa c, it was unanimously VOTED: To notify the bonding company, Reliance Insurance, that R.J. Murphy Company of Everett has not satisfactorily completed the warranty work items as listed; said work items are inclusive of the contract with the Authority. P ad -a 5 12/12/88 The Chairman then declared said motion carried and said vote in effect. Board Meetings The Board reviewed the current policy of meeting on the second Mo day of the month and felt that this policy should remain in effect an reconsidered when the Board is at full membership. The next meeting of the Authority will be held on Wednesdav, Janu ry 11, 1989 at 7:30 P.M. at the Authority office, 22 Frank D. Tanne Drive. There being no further business before the Board, it was unanimou ly voted at adjourn at 11:15 P.M. 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