The URL can be used to link to this page

Home My WebLink About1988-09-19 Reading Housing Authority MinutesREADING HOUSING AUTHORITY Minutes of the Regular Business Meeting - September 19, 1988 The Reading Housing Authority met in regular sessim dii Fldriday, September 19, 1988 at 7:30 P.M. at 22 Frank D. Tanner Drive in the Town of Reading, Massachusetts. Notice of this meeting had been properly posted in accordance with the By-laws and Open Meeting Law. The meeting was called to order by the Chairman, Mr. Dempster. Those members present and forming a quorum were: Mr. White, Ms. Carlson, Mr. Reynolds, and Mr. Mclsaac. Ms. Plansky, the Executive Director was also present for this meeting. Representatives from the Fafard Corporation, Harry Mack, Jim Davis and Janice Hannert, were also present for a portion of the meeting. Minutes The Board reviewed the minutes for August 8, 1988. Upon a motion duly made by Mr. White and seconded by Mr. Mclsaac, it was unanimously NOTED: To accept for the record the minutes of the meeting of August 8, 1988. The Chairman then declared said motion carried and said vote in effect. Finances Upon a motion duly made bny Mr. Reynolds and seconded by Mr. Mclsaac, it was unanimously VOTED. To approve and to sign all checks for the period from *1522 through *1590. Rent receipts for month for the 667 (Elderly /Handicapped) totaled $ "10,79o, Rent for 705 (Family) totaled $91&, and for 689 (Special Needs) total $700. The Chairman then declared said motion carried and said vote in effect. The Board reviewed the contract for accounting services from the firm of Richard Scott Fenton, CPA of Needham for accounting services for the next year in accordance with the schedule approved by EOCD. The new monthly accounting fee, excluding the modernization program, will be $510.00. Upon a motion duly made by Mr. White and seconded by Mr. Reynolds, it was unanimously VOTED: To approve and authorize the Chairman to sign the contract for accounting services for the Authority with the firm of Richard Scott Fenton for the next year. The Chairman then declared said motion carried and said vote in effect. The Board then reviewed and signed the signature cards to update the signatures on file and to open new accounts at the Bank of Boston and include a Municipal NOW account for the 705 Development; and a new 667 account. The Board reviewed the bills for the disposal of the personal property of the estate of Violet Weston, a former tenant in the 667 development. The Board requested that these bills be forwarded to the Public Administrator that has been appointed in this matter for possible reimbursement. The Board reviewed the bonus incentive program as proposed by EOCD for Executive Directors managing new developments. The Board reviewed the current status of the development. Upon a motion duly made by Mr. White and seconded by Mr. Mclsaac, it was unanimously VOTED. To approve and pay the $500 bonus for the 705 development to Owner /Contractor Agreement and to approve and release payment of toe 4V additional $500 when it is clearly demonstrated that the development project has been closed out. The Chairman then declared said motion carried and said vote in effect.] Linkage Proposals Mr. Harry Mack from Fafard Corporation introduced Jim Davis and Janice Hannert from his office. Mr. Mack reviewed the progress with the 4 units at Parker /Pleasant Streets linked with the townhouse development proposal. Additionally, the deed for the former High School building also contains language that would allow an additional 4 units of elderly housing linked with that rehab project. The anticipated occupancy schedule is Spring 1989 for the townhouse development; September 1989 for Schoolhouse program. Fafard has been exploring many possibilities for providing these units: they have looked at multi- familu units; available land: larae buildinas. One of the major problems that Fafard was experiencing was the very strong real estate market in town. Units were extremely expensive to purchase; rehab was very costly; units would not be on the market very long and before they could come up to look at them, they would be sold. The current approach of Fafard is to purchase vacant land and build the linkage units. The possibility of applying for a comprehensive permit under Chapter 774 was reviewed. Mr. Mack and Ms. Hannert were very interested in this proposal and would research the matter further and report back to the board at a subsequent meeting. Other possibilities reviewed and discussed were: rezoning of existing properties; quality of construction whether new or rehab; size of rooms per EOCD guidelines; tenant selection if not owned or no available State /Federal certificate is available through the Authority; fee for Housing Authority to review the tenant selection process and assure that the requirements were met; basic requirements for housing units as per EOCD construction quality guidelines. The Board thanked the attendees and resumed discussion on the agenda items at 9:00 P.M. 689 Special Needs) Housing The house at 74 Bancroft Avenue is currently in need of exterior painting. Price quotes were obtained from three painting contractors. The lowest bidder, College Painters, was not able to supply insurance or bid bond for the project. The next lowest bidder, Quality and Experience Painting of Reading, submitted a bid for the painting of the exterior: trim - $3140; house exterior - $940; fence - $700. Upon a motion duly made by Mr. Reynolds and seconded by Ms. Carlson, it was unanimously 'DOTED: To approve the painting of the house at 74 Bancroft Avenue as presented by Quality and Experience Painting of Reading, Massachusetts. The Chairman then declared said motion carried and said vote in effect. The Board also reviewed the quote from George Bushee to repair the damage to the stone wall and fence done by a Transcom driver as he backed out of the driveway after dropping off the residents. The estimate was for $825 and has been approved in writing by the Transcom insurance carrier, who will reimburse the Authority for this expense. Upon a motion duly made by Mr. Reynolds and seconded by Mr. Mclsaac, it was unanimously VOTED: To amend the Section 8 priority and preference regulations to read as follows: Selection of Families and Priors les: I. Priority shall be given to applicants who, in accordance with 24 CFR Part 882 of the Federal Regulations, and the United States Housing Act of 1937 (42 U.S.C. 1437) and the Depratment of Housing and Urban Development Act (42 U.S.C. 3535), qua] ify for admission and a Federal preference, and meet any one of the following three preferences: a) The applicant has been involuntatii displaced and is not living in standard, permanent repiacemenl housin , or within no more than six months from the date of certification or verification as required, the applicant will be involuntarily displaced. b) The applicant is living in substandard housing; or c) The applicant is paying more than 50X of family income for rent. 2. Selection shall be made with preference in all categories to applicants who are living, working or about to works in Reading. All other eligible applicants will be selected in order of preference. a) First preference to applicants who are Reading residents and are displaced by documented governmental' action through no fault of their own; b) Second preference to applicants who are Reading residents and are displaced by state or federally declared and recognized natural disaster ; c) Third preference to applicants who are Reading residents and meet one of the preference requirements under Paragraph 1 a, 1 b, or 1 c; d) All other eligible applicants by date of application, and in accordance with adopted HUD regulations as they may exist from time to time. The Chairman then declared said motion carried and said vote in effect. Upon a motion duly made by Mr. Reynolds and seconded by Mr. cIsaac, it was unanimously VOTED: To approve the repair work at 74 Bancroft Avenue in the amount of $825 for George Bushee, masoner, to repair damage done by Transom driver, said sum to be reimbursed by the insurance carrier. The Chairman then declared said motion carried and said vote in effect. The Executive Director gave a brief overview of the programs: 687 Modernization - contract is in for signing by EOCD, anticipate start -up within the next couple of weeks; 689 - drain work is suppose to be done before frost this year. Still waiting word on start date from David McKee, the Town- approved drain layer to tie sump pump into town storm drain. 705 - two additional storage sheds will be installed at Waverly Oaks. The exterior will be sided to match existing houses. Each tenant will then have 112 of each unit for bulk storage items. Legislative Breakfast The Chairman reported on the MAPC legislative breakfast that both he and the Executive Director attended. The focus of the breakfast discussion was the need to produce affordable housing units in the communities and the review of the Chapter 774 program. Additional legislative meetings are planned for the area by MAPC. Meet in he ul The Board reviewed the calendar for the next month. The second Monday is a holiday and the next day, Tuesday, would not be convenient for the Board. The next meeting of the Authority will be held on Monday, October 17, 1988. There being no further business before the Board, it was unanimously voted to adjourn at 9:30P.M. Respectfully submitted, Margar�KPlansky, Secretary and Executive Director Al /, 01 O ¢` PERIOD F�A ATE o NDING - CHECK ISSUED TO ��. / h � :1 CI � P} � i \f o� a \ \I+ � �O�i r0. P r� G�Oy �L�11'� �� / S3 _ /q 3� S 13 2 A3 "17 kil MJ It kIr Zo A_ 9lo /a �l a•� .2_ v� c� /�t�� > ✓ �t r �, r' ill — _ L + /S6 1 _ SAFEGUARD BUSINESS SYSTEMS• FORM NO. JPD -.15 - 29 21 `� 1. t' � f. �}1:_ / � (�. �_ � T� `� � _ ` i'�• ,r /a .5r �S9U Z2 J / i W i CHECK ISSUED TO GAO ` il O' `rG• , \ _ i -- - -- - - -- - - -- I/ Ld� 2 3 `- - - / / s �?d ue 10 e e �/' �%G ` j jC i 4 �, f( t! �, 'll. f f? , ,/ - - / / % % / /SIB 13 7 7 14L 15 / / 17 I Irc, 18 I I% lev ` `(,/L� �j .(_ t ( -/ - --e L L / /.-