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HomeMy WebLinkAbout1991-12-28 Reading Housing Authority MinutesREADING HOUSING AUTHORITY Minutes of the Meeting of January 28, 1991 A regular business meeting of the members of the Reading Housing Authority was held on January 28, 1991 at the office of the Authority, 22 Funk D. Tanner Drive, Reading, Massachusetts. The meeting was called to order at 7:30 P.M. Richard S. Dempster, Chairman, presided. 0t h r members present and forming a quorum were: Mr. Sweet, Mr. McIsaa , and Mr. Reynolds. The Executive Director was also in attendance., Meeting with Senator Tisei The Board welcomed Senator Tisei to the Board meeting. An overview of housing problems was presented to the Senator. Among the topics discussed were: - Priorities and preferences which provide reverse incentives; - Micro - management techniques of EOCD; - Legislation regarding increasing rents from 25% to 30% - Importance of local control and management - Function and responsibilities of Boards - Local management of Section 8 certificates rather than central management of non - profit agencies Senator Tisei was seriously concerned with the problems and costs associated with emergency and standard housing. He was most awar of the problems of providing assistance for an unlimited time. So discussion took place as to how to provide incentives to families kto get off housing assistance and become homeowners. The Senator thanked the Board for their information and promised keep the Authority informed of any new legislation or information that he could provide. The Board extended their thanks and support to Senator Tisei and promised to keep in touch. Minutes Upon a motion duly made by Mr. McIsaac and seconded by Mr. Reynolds, it was unanimously VOTED: To accept for the record the minutes of the Meeting of December 10, 1990 as presented. Copies of these minutes had been previously distributed to the Board for their review. The Chairman then declared said motion carried and said vote in effect. pinanncc The Board reviewed the checkroll /billroll for the period check #31109 through 3203. Copies of these checks had been presented to the Board for their review prior to the meeting. Upon a motion duly made by Mr. McIsaac and seconded by it was unanimously VOTED: To approve and sign the checkroll /billroll from check #311,09 through check #3203 as submitted. Page 2 Minutes 1/28/91 The Chairman then declared said motion carried and said vote in effect. 689 CFA Amendment - The Board reviewed the amendment for the 689 -1 development at 74 Bancroft Avenue. Upon a motion duly made by Mr. Reynolds and seconded by Mr. McIsaac, it was unanimously VOTED: To authorize the Chairman or his designee to sign any and, all documentation for Amendment #3 for the 689 -1 Development in the amount of $6335, which changes the contract from $269,000 to $275„335 to cover the additional costs for this development. The Chairman then declared said motion carried and said vote in effect. iu5 -.e uuaget - -rne t3oara reviewea the amenaea tigures for the 705 -2 budget for FY '91. There was an error in calculating the full year budget as last year's budget was only for 7 months and the clarryover figures were not properly adjusted for the 12 month period. Upon a motion duly made by Mr. Reynolds and seconded by Mr. Sweet, it was unanimously VOTED: To sign and approve the amended budget for the 705 -2 development in the amount of $8404, as submitted by Fenton, Ewald and Associates. The Chairman then declared said motion carried and said vote in effect. Executive Director Salary - The Board reviewed the letter from F Ewald and Associates, the Authority's fee accountant, which expl the prorations for the Executive Director's salary. The approve EOCD amount is included in all budgets, a portion of the ED's sa is directly charged to the Section 8 program. This had been exp at the FY 190 budget presentation, and is sent as a point of inf to the Board for their records. The Board accepted the letter f the permanent files. nton, ined l t ry ined mation 705 Trash Collection - The Chairman gave an overview of the discussion that took place at the meeting with Selectmen Chairman Graham and Town Manager Peter Hechenbleikner regarding the trash pick -up for Waverly Oaks. The Selectmen will review this matter at their next meeting and will inform the Board of their decision in this regard. The Board reviewed the proposals to install an updated burglar alarm system in the office /maintenance area at the 667 development. The Board informed the Director to proceed with the installation of the burglar alarm with either of the companies whose price was under $1,000. Page 3 Minutes 1/28/91 The Board requested that the Director have the alarm system tied into the Central Dispatch at the Police /Fire station. Annual Report Upon a motion duly made by Mr. Sweet and seconded by Mr. McIsaac, it was unanimously VOTED: To approve the Annual Report as submitted and to deliver the same to Town Hall for publication in the Annual Town Report. The Board reviewed the insurance policy for the Auto Non-ownership and the anticipated truck insurance and looked at the limits for liability. The Board requested that the Director proceed with the $500,000- lM policy for both and to explore the possibility of an umbrella po icy that would protect the Authority for these outer limits of liability. The Board discussed some personnel matters and the impact of budget and Board changes. This matter will be taken up again at the next Board meeting. ' At this poi '-' the meeting, Chairman Dempster Mr. McIsaacsided.. Banking Services The Board reviewed the letter regarding collaterization of the A thority's accounts at Bank of Boston. As the Authority is required by EOC to have collaterization of all Authority bank accounts and Bank Df Boston cannot provide this service to the Authority, the Board requested that the Director prepare a Request for Proposals for banking services. Such an RFP should include collaterization requirements and borrowing authorizations. A report on this matter will be given at a subsequent Board meeting. There being no further business before the Board, it was unan voted to adjourn at 10:30 P.M. Respectfully submitted, 6rMarga a K. Plansky Execu ive Director and Secretary usly