HomeMy WebLinkAbout1991-04-17 Reading Housing Authority MinutesREADING HOUSING AUTHORITY
Minutes of the Meeting of April 17, 1991
i
A regular business meeting of the members of the Reading Housing Authority
was held on April 17, 1991 at the office of the Authority, 22 Fran)
D. Tanner Drive in the Town of Reading, Massachusetts. The meeting
was called to order at 7:30 P.M. with Richard S. Demspter, Chairma ,
presiding. Other members present and forming a quorum were: Mr. Sweet,
Mr. Reynolds, Ms. Galvin and Mr. McIsaac. The Executive Director,
Ms. Plansky, was also in attendance.
Minutes
Upon a motion duly made by Mr. Reynolds and seconded by Ms. Galvin
it was unanimously
VOTED: To approve the minutes of the meeting of March 11, 1991 fo
the record.
The Chairman then declared said motion carried and said vote in effect.
The Board reviewed the billroll /checkroll for the period. Upon a
motion duly made by Mr. Sweet and seconded by Mr. Reynolds, it was
unanimously
VOTED: To approve and sign the checkroll /billroll for the period
from check #3292 -3349 as presented.
The Chairman then declared said motion carried and said vote in efi
H.U.D. Administrative Plan
Upon a motion duly made by Mr. Sweet and seconded by Mr. Reynolds,
it was unanimously
VOTED: To amend the Section 8 Administrative Plan to conform to tl
Authority's Purchasing Policy wherein the threshold of Operating RE
, expendi.bres is limited to $1,000 before approval of the Board is rE
in accordance with the Transmittal of 12/10/98?, Handbook No. 7420.'.
Chg. 9 to Paragaraph 8 -2.d. (2) (b).
sect.
ie
!serve
!quired
P 1--f
The Chairman then declared said motion carried and said vote in effect.
Section 8 ACC
Upon a motion duly made by Mr. McIsaac and seconded by Mr. Reynol s,
it was unanimously
VOTED: To authorize the Chairman to sign any and all documentation
associated with moving contract #003 from Exhibit I to Exhibit II.
The Chairman then declared said motion carried and said vote in effect.
Page 2
4/17/91
Minutes
TrAgh fpp
The Board reviewed a letter from Peter Hechenbleikner, Town Manager,,
regarding the proposed trash fees for the family housing developments.
As per Town Meeting vote, all low- income family /elderly will be eligible
to file for exemption. The Chairman will forward a letter to the
Chairman of the Board of Selectmen and Peter Hechenbleikner requesting
such an exemption for all family developments as per Town Meeting
instruction.
Reading Contributory Retirement - Change of Eligibility
that any person working less than "full- time" would not be eligible
to join the Reading Contributory Retirment system. The Board discu sed
the concept of "full- time" for the Authority and determined that ea :,-h
position will be considered on its merits as to what would constitute
full -time for Authority personnel.
The Board also requested that a letter be sent to the Retirement Board
asking that any changes be forwarded to them for review before any
decisions and /or votes are taken on these matters as the Authority'
personnel are directly affected by such decisions and the Authority
should have some input into the process.
The Authority's attorney, John Greco, appeared before the Board to
discuss several items under consideration.
667 -3 /Schoolhouse Properties - Linkage
Ms. Plansky and Mr. Greco gave an overview of how Fafard wished to
proceed on the 4 units of elderly housing associated with the Schoo
Properties. Under discussion and brought to the Board for consider
was the acquisition of 4 elderly units (two 1- bedroom units; two 2-
bedroom units) on site at the old high school. The Board approved
further negotiations on this concept continue.
The family housing units associated with Greenhouse Acres are still
be considered in light of the revisions to acquisitions under Chapt
30B, MGL. The Board will be kept informed on the progress of these
units.
705 -1 /Waverly Oaks Development
Mr. Greco presented the proposed release to the Board with a check
in the amount of $5250 to resolve any disputed work items at this
development.
Upon a motion duly made by.Mr. Sweet and seconded by Mr. Reynolds,
it was unanimously
.house
ition
!r
VOTED: To authorize the Chairman to sign the release as presented
which would provide an escrow account to be set up in perpetuity for
the upkeep of the plumbing system and its clogging problem in the
amount of $5000. The additional $250 is to cover charges associate
with the repair work to the front stairs done by the Authority.
The Chairman then declared said motion carried and ,; ;40 vote in effect-
Page 3
4/17/91
Minutes
Upon a motion duly made by Mr. Reynolds and seconded by Ms. Galvin,
it was unanimously
VOTED: To authorize the Executive Director to establish an escrow
account in the amount of $5000 which would be set up in perpetuity
for any expenses incurred to unclog the plumbing system at Waverly
Oaks development.
The Chairman then declared said motion carried and said vote in eff(
Personnel Policy
The Board reviewed the draft personnel policy and approved the chanc
Upon a motion duly made by Mr. Sweet and seconded by Ms. Galvin, it
was unanimously
VOTED: To approve the Personnel Policy as presented and under "Fun(
Leave" to approve the 4 -day leave with the addition of "grandparent,
brother or sister ". The policy will be reviewed and ratified at th(
next Board meeting.
The Chairman then declared said motion carried and said vote in eff(
Executive Director Contract
The Board reviewed the changes to the Executive Director's contract
Upon a motion duly made by Mr. Sweet and seconded by Mr. Reynolds,
it was unanimously
kct .
des.
oral
pct.
VOTED: To approve the Executive Director's contract commencing May
1, 1991 for a period of three (3) years with compensation to be set
for the Federal pro- ration of salary at the same level as the Superintendent
of Public Works for the Town of Reading. The Board will review and
ratify this contract at the next Board meeting.
The Chairman then declared said motion carried and said vote in effect.
Bonus - Administrative Personnel
After consideration of the financial situation of the Authority, the
Board considered granting bonuses to all administrative personnel
to be paid at the end of the fiscal year.
Upon a motion duly made by Mr. Sweet and seconded by Mr. Reynolds,
it was unanimously
VOTED: To approve a bonus to all administrative personnel in the
amount of 5% of their salary from the Section 8 program at the end
of the fiscal year. Any exception to this bonus can be made if the
'Authority's financial status is adversely impacted for any reason.
The Chairman then declared said motion carried and said vote in effect.
�I
Page 4
4/17/91
Minutes
Maintenance Wage Rates
The Executive Director reported on
Maintenance person. The new rate
wage is effective April 1, 1991.
Board Membershi
the wage rates for the Authority
is $12.37 up from $12.14. This
Mr. McIsaac has applied for an appointed position on the Authority
Board. He currently serves as the State appointee, which appointment
will expire on May 3, 1991. His interview is scheduled before the
Board of Selectmen on Tuesday, April 23, 1991 at 7:45 PM. Upon a
motion duly made by Mr. Sweet and seconded by Mr. Reynolds,'it was
unanimously
VOTED: To authorize the Chairman to present the Board's recommenda'ion
that Mr. McIsaac be appointed to the Authority Board to serve the
unexpired term of Mr. Dempster.
Appreciation - Retirement of Chairman
Upon a motion duly made by Mr. Sweet and seconded by Mr. McIsaac,
it was unanimously and overwhelmingly
VOTED: To express the deepest appreciation of the Board to Mr. Ric
S. Dempster for his 17 years of service to the Board. Mr. Dempster
served the Board with the highest integrity, great foresight and kn
and a gentle, guiding hand. He was able to bring the community's
needs together with the housing needs of the low- income families an
elderly. Throughout his tenure, Mr. Dempster was responsive to all
and led the Authority with a clear view and a gentle manner. With
his expertise and leadership, the Authority awakened a new awarenes
to this responsibility and created new and diverse housing opportun
for low and moderate income households within the Town of Reading.
The deepest gratitude of the Town and the Board are extended to Dic
on his retirement. He is wished great success, good health and ble
for the future.
rd
ledge
ties
sings
The Chairman then declared said motion carried and said vote in effoct.
There being no further business before the Board, it was unanimously
voted to adjourn at 10:30 P.M.
Respectfully submitt ,
Marga %iPlansky
Execu 've rector
READING HOUSING AUTHORITY
Minutes of the Meeting of April 17, 1991
A regular business meeting of the members of the Reading Housing Authority
was held on April 17, 1991 at the office of the Authority, 22 Frank
D. Tanner Drive in the Town of Reading, Massachusetts. The meeting
was called to order at 7:30 P.M. with Richard S. Demspter, Chairma ,
presiding. Other members present and forming a quorum were: Mr. Seet,
Mr. Reynolds, Ms. Galvin and Mr. McIsaac. The Executive Director,,
Ms. Plansky, was also in attendance.
Minutes
Upon a motion duly made by Mr. Reynolds and seconded by Ms. Galvin
it was unanimously
VOTED: To approve the minutes of the meeting of March 11, 1991 for
the record.
The Chairman then declared said motion carried and said vote in effect.
Finances
The Board reviewed the billroll /checkroll for the period. Upon a
motion duly made by Mr. Sweet and seconded by Mr. Reynolds, it was
unanimously
VOTED: To approve and sign the checkroll /billroll for the period
from check #3292 -3349 as presented.
The Chairman then declared said motion carried and said vote in of
H.U.D. Administrative Plan
Upon a motion duly made by Mr. Sweet and seconded by Mr. Reynolds,
it was unanimously
t.
VOTED: To amend the Section 8 Administrative Plan to conform to the
Authority's Purchasing Policy wherein the threshold of Operating Re erve
♦ expenditres is limited to $1,000 before approval of the Board is required
in accordance with the Transmittal of 12/10/9V, Handbook No. 7420.7
Chg. 9 to Paragaraph 8 -2.d. (2) (b).
The Chairman then declared said motion carried and said vote in effect.
Section 8 ACC
Upon a motion duly made by Mr. McIsaac and seconded by Mr. Reynolds,
it was unanimously
VOTED: To authorize the Chairman to sign any and all documentation
associated with moving contract #003 from Exhibit I to Exhibit II.
The Chairman then declared said motion carried and said vote in effect.
Page 2
4/17/91
Minutes
Trash faA
The Board reviewed a letter from Peter Hechenbleikner, Town Manage,
regarding the proposed trash fees for the family housing developments.
As per Town Meeting vote, all low- income family /elderly will be eligible
to file for exemption. The Chairman will forward a letter to the
Chairman of the Board of Selectmen and Peter Hechenbleikner requesting
such an exemption for all family developments as per Town Meeting
instruction.
Reading Contributory Retirement - Change of Eliqibilit
The Board reviewed the new regulation from the Retirement Board requiring
that any person working less than "full- time" would not be eligible
to join the Reading Contributory Retirment system. The Board discussed
the concept of "full- time" for the Authority and determined that each
position will be considered on its merits as to what would constitute
full -time for Authority personnel.
The Board also requested that a letter be sent to the Retirement Board
asking that any changes be forwarded to them for review before any
decisions and /or votes are taken on these matters as the Authority's
personnel are directly affected by such decisions and the Authority
should have some input into the process.
The Authority's attorney, John Greco, appeared before the Board to
discuss several items under consideration.
667 -3 /Schoolhouse Properties - Linkage
Ms. Plansky and Mr. Greco gave an overview of how Fafard wished to
proceed on the 4 units of elderly housing associated with the Schoolhouse
Properties. Under discussion and brought to the Board for consideration
was the acquisition of 4 elderly units (two 1- bedroom units; two 2 -'.
bedroom units) on site at the old high school. The Board approved
further negotiations on this concept continue.
The family housing units associated with Greenhouse Acres are stilllb
be considered in light of the revisions to acquisitions under Chaptor
30B, MGL. The Board will be kept informed on the progress of these'
units.
705 -1 /Waverly Oaks Development
Mr. Greco presented the proposed release to the Board with a check
in the amount of $5250 to resolve any disputed work items at this
development.
Upon a motion duly made by Mr. Sweet and seconded by Mr. Reynolds,
it was unanimously
VOTED: To authorize the Chairman to sign the release as presented
which would provide an escrow account to be set up in perpetuity for
the upkeep of the plumbing system and its clogging problem in the
amount of $5000. The additional $250 is to cover charges associated
with the repair work to the front stairs done by the Authority.
The Chairman then declared said motion rarriarl and pair +o
Page 3
4/17/91
Minutes
Upon a motion duly made by Mr. Reynolds and seconded by Ms. Galvin,l
it was unanimously
VOTED: To authorize the Executive Director to establish an escrow
account in the amount of $5000 which would be set up in perpetuity
for any expenses incurred to unclog the plumbing system at Waverly
Oaks development.
The Chairman then declared said motion carried and said vote in effect.
Personnel Policv
The Board reviewed the draft personnel policy and approved the chances.
Upon a motion duly made by Mr. Sweet and seconded by Ms. Galvin, itl
was unanimously
VOTED: To approve the Personnel Policy as presented and under "Funeral
Leave" to approve the 4 -day leave with the addition of "grandparent
brother or sister ". The policy will be reviewed and ratified at th
next Board meeting.
The Chairman then declared said motion carried and said vote in effect.
Executive Director Contract
The Board reviewed the changes to the Executive Director's contract,
Upon a motion duly made by Mr. Sweet and seconded by Mr. Reynolds,
it was unanimously
VOTED: To approve the Executive Director's contract commencing May
1, 1991 for a period of three (3) years with compensation to be set
for the Federal pro- ration of salary at the same level as the Superintendent
of Public Works for the Town of Reading. The Board will review and
ratify this contract at the next Board meeting.
The Chairman then declared said motion carried and said vote in eff�ct.
Bonus - Administrative Personnel
After consideration of the financial situation of the Authority, the
Board considered granting bonuses to all administrative personnel
to be paid at the end of the fiscal year.
Upon a motion duly made by Mr. Sweet and seconded by Mr. Reynolds,
it was unanimously
VOTED: To approve a bonus to all administrative personnel in the
amount of 5% of their salary from the Section 8 program at the end
of the fiscal year. Any exception to this bonus can be made if the
Authority's financial status is adversely impacted for any reason.
The Chairman then declared said motion carried and said vote in effect.
Page 4
4/17/91
Minutes
Maintenance Wage Rates
The Executive Director reported on
Maintenance person. The new rate
wage is effective April 1, 1991.
Board Membership
the wage rates for the Authority',
is $12.37 up from $12.14. This
Mr. McIsaac has applied for an appointed position on the Authority
Board. He currently serves as the State appointee, which appointment
will expire on May 3, 1991. His interview is scheduled before the
Board of Selectmen on Tuesday, April 23, 1991 at 7:45 PM. Upon a
motion duly made by Mr. Sweet and seconded by Mr. Reynolds, it was
unanimously
VOTED: To authorize the Chairman to present the Board's recommendation
that Mr. McIsaac be appointed to the Authority Board to serve the
unexpired term of Mr. Dempster.
Appreciation - Retirement of Chairman
Upon a motion duly made by Mr. Sweet and seconded by Mr. McIsaac,
it was unanimously and overwhelmingly
VOTED: To express the deepest appreciation of the Board to Mr. Richard
S. Dempster for his 17 years of service to the Board. Mr. Dempster',
served the Board with the highest integrity, great foresight and knowledge
and a gentle, guiding hand. He was able to bring the community's
needs together with the housing needs of the low - income families and
elderly. Throughout his tenure, Mr. Dempster was responsive to all',
and led the Authority with a clear view and a gentle manner. With
his expertise and leadership, the Authority awakened a new awarenes
to this responsibility and created new and diverse housing opportunLties
for low and moderate income households within the Town of Reading.
The deepest gratitude of the Town and the Board are extended to Dic-,
on his retirement. He is wished great success, good health and blessings
for the future.
The Chairman then declared said motion carried and said vote in effect.
There being no further business before the Board, it was unanimously
voted to adjourn at 10:30 P.M.
Respectfully submitt ,
Marga Plansky
Exe�cr u rector
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