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HomeMy WebLinkAbout1991-05-15 Reading Housing Authority MinutesREADING HOUSING AUTHORITY Minutes of the Meeting of May 15, 1991 A regular business meeting of the members of the Reading Housing authority was held on May 15, 1991 at the office of the Authority, 22 Frankl D. Tanner Drive in the Town of Reading, Massachusetts. The meeting was called to order at 7:30 P.M. with Arthur J. Reynolds, Jr., prelsiding as acting Chairman . Other members present and forming a quorum sere: Mr. Sweet and Ms. Galvin. The Executive Director, Ms. Plansky, was also in attendance. Minutes Upon a motion duly made by Mr. Sweet and seconded by Ms. Galvin, it was unanimously VOTED: To approve the minutes of the meeting of April 17, 1991 for the record. The Chairman then declared said motion carried and said vote in effect. Finances The Board reviewed the billroll /checkroll for the period. Upon a motion duly made by Ms. Galvin and seconded by Mr. Sweet, it was unanimously VOTED: To approve and sign the checkroll /billroll for the period from check #3350 -3407 as presented. The Chairman then declared said motion carried and said vote in effect. Accounting Services Contract - Upon a motion duly made by Mr. Sweet and seconded by Ms. Galvin, it was unanimously VOTED: To approve and sign the contract for accounting services with Fenton, Ewald & Associates in the amount of $564 per month. The Chairman then declared said motion carried and said vote in,eflfect. Single Audit - The Executive Director reported that the auditors noted no signifcant findings when they had their exit interview. The final report of this audit should be forthcoming before the end of the Fiscal Year (6/30/91). Furlough Program The Board discussed and reviewed the options for the Authority as regards the money to be sent back to the Commonwealth of Massachusetts, General Fund. The Board recommended that the Authority send a letter of support to Mass. NAHRO in regards to their opposing the imposition of this refund to the State. The Executive Director was requested to compose and forward this letter. Page 2 Minutes 5/17/91 Operating Reserves - The Authority has been informed that all operating reserves in excess of 100% must be returned to the Commonwealth. The Executive Director reported on the reserves for the programs. It was recommended that the Executive Director request an exemption from returning these reserves as the amount of money for the family housing (705 -1 and 705 -2) is so small that any major item that failed would use more than the 100% held in operating reserves. Capital Reserves - The Authority had been informed that they were having $5707 recaptured from operating reserves (667). This money'', --�— �- --- C .,...,_l —L'r.— --- ...._ .. _. .. — .... a._ vv. . i .- Director had informed Paul Johnson from EOCD and he was to have this money sent to the Authority forthwith. As EOCD has wit hl'ieid this amount of money from the 707 monthly payment, the Authority had to borrow this.amount of money from other sources. Wire Transfer Authorization - The members signed the wire transfer'. authorization form for the Bank of Boston so that funds from other' banks /institutions could be directly wired to the Bank of Boston accounts. Checkroll for Landlords - The Executive Director presented the proposal from ADP for preparing the Authority's landlords' checks each month. The Board unanimously approved this proposal and gave approval for'' authorization and signature. Annual Meeting of the Reading Housing Authority Upon a motion duly made by Mr. Sweet and seconded by Ms. Galvin, it was unanimously VOTED: To approve the following slate of officers for the next year: Chairman - Mr. William McIsaac Vice - Chairman - Reverend Robert K. Sweet, Jr. Treasurer - Mr. Arthur J. Reynolds, Jr. Assistant Secretary - Ms. Jean H. Galvin The Chairman then declared said motion carried and said vote in effect. The assignments for the next year are as follows: Ms. Galvin - Section 8 and other Federal opportunities Mr. Reynolds - Special needs housing Mr. Sweet - Non - profit linkage and Congregate housing initiatives Management Plan Upon a motion duly made by Ms. Galvin and seconded by Mr. Sweet, it was unanimously Page 3 Minutes 5/17/91 VOTED: To ratify the Management Plan as presented and to forward to EOCD. The Chairman then declared said motion carried and said vote in effect. Executive Director Contract Upon a motion duly made by Mr. Sweet and seconded by Ms. Galvin, it was unanimously VOTED: To ratify the Executive Director's Contract as presented for a period of three (3) years and to forward to EOCD. The Chairman then declared said motion carried and said vote in effect. Administrative Plan Upon a motion duly made by Ms. Galvin and seconded by Mr. Sweet, it was unanimously VOTED: To amend the Authority's Administrative Plan by including the requirement of CORI information, Landlord references and credit checks on the list of verifications required for all applicants. The Chairman then declared said motion carried and said vote in effect. Rent Regulations Upon a motion duly made by Mr. Sweet and seconded by Ms. Galvin, it was unanimously VOTED: To adopt the Revised Regulations for Determination of Rentl in State -Aided Public Housing (1991) dated April 24, 1991 from EOC and passed by the legislature. This regulation increases the perc ntage of income from rent from 25 % -30% where a tenant does not pay utiliity and from 17%-25% where a tenant pays from some or all utilities. This increase will be incremental over a two year period. The Chairman then declared said motion carried and said vote in effect. Section 8 Income Limits Upon a motion duly made by Ms. Galvin and seconded by Mr. Sweet, it was unanimously VOTED: To adopt the latest H.U.D. income limit guidelines as follows: 1 person - 17750 2 persons - 20300 3 persons - 22800 4 persons - 25350 Page 4 Minutes 5/17/91 5 persons - 27400 6 persons - 29400 7 persons - 31450 8 persons - 33450 The Chairman then declared said motion carried and said vote in effect. Membership on Board Mr. James Reagen from Dana Road met with the Board to tell them of, his interest in serving as a member of the Authority board. The Board to Representative Krekorian and Senator Tisei indicating his interest and willingness to serve on the Board as the State appointee. There being no further business before the Board, it was unanimously voted to adjourn at 9:45 P.M. Respectfully submitted Margare . Plansky, Secret y and E e tive Director I