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Home My WebLink About1991-12-09 Reading Housing Authority MinutesREADING HOUSING AUTHORITY Minutes of the Meeting of Decenber 9, 1991 A regular business meeting of the members of the Reading Housing Authority was held on December 9, 1991 at the office of the Authority, 22 Frank D. Tanner Drive in the Town of Reading, Massachusetts. The meeting was called to order at 7:30 P.M. with William E. McIsaac presiding. Other members present and forming a quorum were: Mr. Sweet, Mr.Rey olds, Mr. Allen and Ms. Galvin. The Executive Director, Ms. Plansky, was also in attendance. Minutes Upon a motion duly made by Mr. Reynolds and seconded by Ms. Galvin, it was unanimously VOTED: To approve the minutes of the meeting of November 7, 1991 for the record. The Chairman then declared said motion carried and said vote in eff ct. ri l T3T/�CC The Board reviewed the billroll /checkroll for the period. Upon a motion duly made by Mr. Sweet and seconded by Ms. Galvin, it was nanimously VOTED: To approve and sign the checkroll /billroll for the period from check #3757 -3811 as presented. The Chairman then declared said motion carried and said vote in effect. Capital Aquisition - Computer The Executive Director presented an overview of the RFP sent by a consortium of six housing authorities for the purchase of a computer system with hardware /software. Bids were due in late December and this Authority needed to expend its development funds appropriated for a computer purchase before December 31, 1991. Upon a motion duly made by Ms. Galvin and seconded by Mr. Reynolds, it was unanimous) VOTED: To appoint Mr. Allen and the Executive Director as the Com uter Selection Committee with authority to approve and purchase a compu er system for the Authority up to $9,999.99, such funds to be expend d from 689 -1, 705 -1 and 705 -2 Development fund money. The Chairman then declared said motion carried and said vote in effect. Single Audit - The Executive Director reported on the responses for its Request for Quotations for Single Audit services for the Fiscal "ear 1991 for all programs of the Authority. Upon a motion duly made by Mr. Sweet and seconded by Mr. Reynolds, t was unanimously Page 2 Minutes 12/9/91 VOTED: To award the contract to Sandra Wrona to perform the audit' services under the Single Audit Act of 1984 for the Fiscal Year 191 (7/1/90- 6/30/91) as being the most responsive bidder to the Authority's request for quotations. Ms. Wrona's proposal requires 2 man days,, on -site; 30 day turn - around and a cost of $1880 for both Federal nd State programs. The Chairman then declared said motion carried and said vote in effect. The Board was given a brief overview of the HUD Program on Self -S As this program would bring together many human /health service pr a consortium approach would be taken in conjunction with Winchest Saugus and Melrose. Each application would be made separately wi the service providers and the Program Coordinating Committee repr by the designated Town /City /Regional agencies. Upon a motion duly made by Mr. Sweet and seconded by Mr. Reynolds it was unanimously VOTED: To authorize the Executive Director to work with the area towns and to file an application for Project Self- Sufficiency for both vouchers and certificates. Veteran's Preference - State Housing Upon a motion duly made by Sweet and seconded by Mr. Reynolds, it was unanimously VOTED: To request a waiver from EOCD to add Veteran's Preference for the conflicts after the Vietnam War as outlined in their Nove memo (see attached) for State programs. efficiency. )eiders, ?r, :h ?sented ber The Chairman then declared said motion carried and said vote in effect. There being no further business before the Board, it was unanimously voted to adjourn at 9:15 P.M. Respectfully submitted, Margaret Plansky, Secretary and Ex tive Director READING HOUSING AUTHORITY Minutes of the Meeting of Decenber 9, 1991 A regular business meeting of the members of the Reading Housing Authority was held on December 9, 1991 at the office of the Authority, 22 Frank D. Tanner Drive in the Town of Reading, Massachusetts. The meeting'', was called to order at 7:30 P.M. with William E. McIsaac presiding.' Other members present and forming a quorum were: Mr. Sweet, Mr.Reynnolds, Mr. Allen and Ms. Galvin. The Executive Director, Ms. Plansky, was also in attendance. Minutes Upon a motion duly made by Mr. Reynolds and seconded by Ms. Galvin, it was unanimously VOTED: To approve the minutes of the meeting of November 7, 1991 for the record. The Chairman then declared said motion carried and said vote in effect. Fi nar�no� The Board reviewed the billroll /checkroll for the period. Upon a motion duly made by Mr. Sweet and seconded by Ms. Galvin, it was nanimously VOTED: To approve and sign the checkroll / billroll for the period from check #3757 -3811 as presented . in effect. The Chairman then declared said motion carried and said vote Capital Aquisition - Computer The Executive Director presented an overview of the RFP sent by a consortium of six housing authorities for the purchase of a computer' system with hardware /software. Bids were due in late December and this Authority needed to expend its development funds appropriated for a computer purchase before December 31, 1991. Upon a motion duly made by Ms. Galvin and seconded by Mr. Reynolds, it was unanimously VOTED: To appoint Mr. Allen and the Executive Director as the Computer Selection Committee with authority to approve and purchase a computer system for the Authority up to $9,999.99, such funds to be expended' from 689 -1, 705 -1 and 705 -2 Development fund money. The Chairman then declared said motion carried and said vote in effect. Single Audit - The Executive Director reported on the responses for its Request for Quotations for Single Audit services for the Fiscal "ear 1991 for all programs of the Authority. Upon a motion duly made by Mr. Sweet and seconded by Mr. Reynolds,it was unanimously Page 2 Minutes 12/9/91 VOTED: To award the contract to Sandra Wrona to perform the audit services under the Single Audit Act of 1984 for the Fiscal Year 1991 (7/1/90 - 6/30/91) as being the most responsive bidder to the Authority's request for quotations. Ms. Wrona's proposal requires 2 man days on -site; 30 day turn - around and a cost of $1880 for both Federal and State programs. The Chairman then declared said motion carried and said vote in effect. Program Self - Sufficiency - Consortium Approach The Board was given a brief overview of the HUD Program on Self - Sufficiency. As this program would bring together many human /health service providers, a consortium approach would be taken in conjunction with Winchester,' Saugus and Melrose. Each application would be made separately with', the service providers and the Program Coordinating Committee represented by the designated Town /City /Regional agencies. Upon a motion duly made by Mr. Sweet and seconded by Mr. Reynolds, it was unanimously VOTED: To authorize the Executive Director to work with the area towns and to file an application for Project Self- Sufficiency for both vouchers and certificates. Veteran's Preference - State Housing Upon a motion duly made by Mr.' Sweet and seconded by Mr. Reynolds, it was unanimously VOTED: To request a waiver from EOCD to add Veteran's Preference for the conflicts after the Vietnam War as outlined in their Novembelr memo (see attached) for State programs. The Chairman then declared said motion carried and said vote in effect. There being no further business before the Board, it was unanimously voted to adjourn at 9:15 P.M. Respectfully submitted, Margaret Plansky, Secretary and Exe tive Director ! 1'e i 0 OA �A_ TE TE dOD ry CHECK ISSUED TO �0 p• j' 6' 377 lai3h a ,- 1g� _ y� i /0 15� 5C- 131 3 MY 775, Z r �d ,� lg3 yL 3 377..7 �o ( ?0 tA7 o a7 ay"� 3 3 a�. �� >y ► = tl� �—q u1^� %fs ' L)oy`63 3SZ E 7is 'z,7 (j 3r 7e0l y J 7, 4 G yJ �C 7 fr." � /I did,. b t� � 15,,f, '74 a, 3783 la y� I f�•� .'�j -,tN, � //� �p . r �S�`vII c is S, 9� ��`�� l�S�i 3 �� D97 tAlf j b- j.,,j iJ 3 8� ktl Nr �t� 1. (,i4t Q �� 44 ndt, --mod 4T di rn l' -2y./ (' E. , �y�C.l dlt� � c ' 3! 37 3 3N4( t� L J�CkA,;:l 07 -�d /,Pl 1111#191 -ota v7- o7 C 37y7 yn� 4f 61--fa ♦wSDwEE, Ri05 wr+GEEE3 O�K1G0 wE wNrl� • / / / / / / / / /� F0 0. JPD - 15 - 29 / SAFEGUARD BUSINESS SYSTEMS ....... - .-. 1. 10, -GEIES � GO MIA- D IVI j ,-IF SR NO. PD - 15 - 29 i i AY PERIOD CHECK ISSUED TO cl, Ll Fo /-Pg p", lSS i 0) /,+fz-4jj -,dkttt " .4 , A - ry al 4A - 07 c') -� goc:� Al; ft-r i ry cf;P4 j Jc.- , �4& ( - ' ? A 4 -( fvv I-At �l 61 10 lot q/".1 6. A 12 ttL ffoltu(-r Al vAt— lav c, o 13 14 15 16 17 19 W 21 !2 !3 !4 15 !6 !7 !8 �91 'o 3±1 A SAFEGUARD BUSINESS SYSTEMS ....... - .-. 1. 10, -GEIES � GO MIA- D IVI j ,-IF SR NO. PD - 15 - 29 / l I t e TOWN OF READING To Town Clerk Nov. 26.-- ' 18 Lowell Street 1991 Reading, MA 01887 In accordance with the provisions of Chapter 39 of the General Laws of the', Commonwealth of Massa useWas amended, a meeting of The Reading Housinsz authority w will be held 22 Frank D. TAnner 17rive w oni -.5R( T^bwing- cartels _Monday, December 9, 1991 Time: 7,; 30 P.M. U M� o a; Time. for thepd*ose of General business including matters of fiscal control for all Programs under the direction of the Authority. n ,► Posted �✓'/