HomeMy WebLinkAbout1992-04-13 Reading Housing Authority MinutesREADING HOUSING AUTHORITY
Minutes of the Meeting of April 13, 1992
A regular business meeting of the members of the Reading Housing
Authority was held on April 13, 1992 at the office of the Authority,
22 Frank D. Tanner Drive in the Town of Reading, Massachusetts.
The meeting was called to order at 7:00 P.M. with the Chairman,
William E. McIsaac presiding. Those members present and forming'
a quorum were: Mr. Allen, Ms. Galvin, Mr. Sweet and Mr. Reynold .
The Executive Director, Ms. Plansky, was also in attendance.
Minutes
Upon a motion duly made by Mr. Allen and seconded by Mr. Reynolds,
it was unanimously
VOTED: To approve and accept for the record the minutes of the
meeting of March 16, 1992 as presented.
The Chairman then declared said motion carried and said vote in
effect.
Finances
The Board reviewed the checkroll /billroll for the period as pres
Upon a motion duly made by Mr. Reynolds and seconded by Mr. Alle
it was unanimously
VOTED To approve and sign the checkroll /billroll for the perio
from check #4016 through 4079 inclusively.
The Chairman then declared said motion carried and said vote in
effect.
anted.
Computer - The Computer Committee reported on the results of their
computer search and the Chairman directed the Executive Director
to enact the policy voted by expending up to $9999.99 from the
Capital Purchasing account for the computer from Penguin Computers
per their proposal of $2675; Coughlan Associates for software/support
in the amount of $4500; and USA Computer training for 5 classes
in the amount of $845.
Copier - Ms. Galvin and Ms. Plansky will research the cost /maintenance
costs for a new copier per the specifications required by the
Authority and report back to the Board at the next Board meeting.
Maintenance Position
The Board has been informed by the Fee.Accountants that
to continue
Page 2
4/13/92
Minutes
to employ the maintenance person for the family developments as
a contractor is in violation of the tax laws. The Board reviewed
the relevant issues and upon a motion duly made by Mr. Sweet and
seconded by Ms. Galvin, it was unanimously
VOTED: To authorize the Executive Director to hire the current
contract maintenance person for a maximum of 18 hours per week
at the prevailing L &I wage rate as budgets will allow.
The Chairman then declared said motion carried and said vote in
effect.
The Board reviewed the L &I wages for our current maintenance position_
and also reviewed the letter from Mr. Stapleton requesting a revie
of the breakdown of his work /classification by percentage. The
Executive Director reviewed the work records for the past 6 months
and reported that the classification percentages were incorrect
and a corrected job classification description must be forwarded
to L &I for their review. The Board also reviewed their prior
position that the new person should be hired at 372 hours initially,
with work hours increased to the maximum allowed 40 hours after
a good performance review. After a review of the relevant details
and upon a motion duly made by Mr. Sweet and seconded by Mr. Reynolds,
it was unanimously
VOTED: To request an exemption from the current budget-constraints
for the 667 development which would allow the maintenance position
to increase the work hours from 372 to 40 hours per EOCD guidelines.
The Executive Director was instructed to correct the currentjob
description /classification as per the following:
- From 50% to 25 %- Groundskeeper /Custodian;
- From 25% to 50 %- Maintenance Laborer; and
- To maintain the 25 %- Maintenance Mechanic I.
This job description /classification will be forwarded to L &I along
with the protest from Mr. Stapleton.
The Chairman then declared said motion carried and said vote in
effect.
Administrative Personnel - Bonus
The Board reviewed the current financial statements and upon a
motion duly made by Ms. Galvin and seconded by Mr. Allen, it was
unanimously
VOTED: To approve a 5% bonus from Section 8 Operating Reserves
for the administrative personnel.
The Chairman then declared said motion carried and said vote in
effect.
Page 3
4/13/92
Minutes
667 Operating Reserve Expenditure
Termites.- The Authority has received several complaints from
a resident in Building #32 regarding swarming termites in her
apartment. As this is an immediate problem, the Executive Director
requested permission from EOCD to correct this matter and to expend
such sums from the 667 Operating Reserve and reported this matter
to the Board.
Computer /Copier Room - The cost overrun for the computer room
is approximately $1500 due to the problems with burglar alarm /wiring /air
cleaner not previously included in the estimate. Said sum has
been requested to be expended from reserve by the Executive Director
and we are awaiting EOCD approval.
Single Audit Report - Acceptance of Final Report
The Board had been forwarded a copy of the Final Report of the
Single Audit for FY '91 and upon a motion duly made by Mr. Sweet
and seconded by Mr. Reynolds, it was unanimously
VOTED: To accept for the record the Final Report from Sandra
Wrona, CPA for the FY '91 Single Audit for the Reading Housing
Authority and to forward all copies as required and to pay Ms.
Wrona as per the approved payment schedule.
The Chairman then declared said motion carried and said vote in
effect.
Recreation Room Use
The Board reviewed the request from RHA tenant Gladys Cail to
use the room for Rebehak Past Noble Grands Association and granted
permission. The Board also granted permission to the Reading
Track boys /girls teams with supervision by parents upon a space
available basis.
Housinq Options
The Board requested the Executive Director to explore the possibility
of purchasing property such as Schoolhouse Development from the
Bank of Boston and other such properties and to explore the various
housing program options for such buildings.
Meeting Schedule
The next Board meeting will be held on May 18, 1992 at 7:30 P.MI'.
at the office of the Authority.
I
There being no further business before the Board, it was unanimously
voted to adjourn at 8:30 P.M.
Respectfully submitted,
Margare K. Plansky, Secretary
and Executive Director
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April 13, 1992
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22 Frank D. Tanner Drive • Reading, MA 01867 -2399 •617- 944 -6755
Ms. Maura Hamilton Fax number 7:
Bureau of Housing Management
EOCD - 100 Cambridge Street
Boston, MA 02202
Re: Expenditure from Operating Reserves - Computer /Copier Room
Dear Maura:
I have been unsuccessful in my attempts to reach you by telephone regardin;
the expenses for the computer room. We estimated the costs to be approxi-
mately $3,000, to be expended from our Operating Reserves. After we did
the necessary electrical, security, air - conditioning, air filtration and
contractor's expenses along with the supplies, the costs have increased
to approximately $4,500. The difference is as follows:
Electrical
- $290.00
(not included in
estimate)
Supplies
- 1565.00
(estimated
to be
$500.00; the air filter
alone cost
$581;
new 'lights -$350)
Contractor
- 2300.00
(estimated
to be
$2000 -).
Security
- 290.00
(estimated
to be
less than $100)
We ask that you approve the expenses as outlined above and allow the
additional $1500 from Operating Reserves. Please contact me if you have
any questions in this regard.
Very truly yours,
Mar afet K. Plans Y
Executive Director
mkp /hs
r Equal Housing Opportunity
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TORN OF READING
April 3, 92
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Extract of Meeting
EXTRACT FROM THE MEETING OF A
Aw REGULAR BUSINESS MEETING
OF THE READING HOUSING AUTHORITY
HELD ON APRIL 13, 1992
O
The members of the Reading Housing Authority met in regular sessiK
at 22 Frank D. Tanner Drive in the Town of Reading, Massachusettsl,
at 7:30 P.M. on April 13, 1992. The meeting was called to order
by Mr. William E. McIsaac, Chairman, and upon roll call, those
present and absent were as follows:
Present: William E. McIsaac
Arthur J. Reynolds, Jr.
Jean H. Galvin
Robert K. Sweet, Jr.
Donald Allen
Absent: None
"Upon a motion duly made by Ms. Galvin and seconded by Mr. Allen,
it was unanimously
VOTED: To approve a five (50) percent bonus from Section 8 Operalt
Reserves for the administrative personnel.
The Chairman then declared said motion carried and said vote
in effect."
CERTIFICATE
I, the undersigned, the duly appointed, qualified and acting
Secretary of the Reading Housing Authority, do hereby certify:
THAT the attached extract from the Minutes of the Regular meeting
of the members of said Authority held on April 13, 1992, is a
true and correct extract of the original minutes of said meeting
on file and or record insofar as said original minutes related
to the matters set forth in said attached extract; and
THAT on the date of this meeting each member present and voting
was a resident of the Town of Reading; and
THAT notice of such meeting was duly filed more than twenty -four
hours prior thereto with the Town Clerk of the Town of
Reading in accordance with the requirements of Chapter 303 of
the Acts of 1975 inserted in the Massachusetts General Laws by
Chapter 39 Section 23B as amended.
IN WITNESS WHEREOF, I have hereunto set my hand and the seal
of said Authority this fourteenth day of August, 1992.
I<• 4At
Marg et K. Plansky, ecretary
an xecutive Director
READING HOUSING AUTHORITY
>n
:ing