HomeMy WebLinkAbout1992-05-14 Reading Housing Authority MinutesREADING HOUSING AUTHORITY
Minutes of the Meeting of May 14, 1992
A regular business meeting of the members of the Reading Housing
Authority was.held on Thursday, May 14, 1992 at 7:00 P.M. at the
office of the Authority, 22 Frank D. Tanner Drive, in the Town
of Reading, Massachusetts. The meeting was called to order at
7:00 P.M. with Mr. Reynolds as acting Chairman. Those members
present and forming a quorum were: Ms. Galvin and Mr. Allen.
The Executive Director, Ms. Plansky, was also in attendance.
Minutes
Upon a motion duly made by Ms. Galvin and seconded by Mr. Allen,
it was unanimously
VOTED: To approve and accept for the record the minutes of the
meeting of April 13, 1992 as presented.
The Chairman then declared said motion carried and said vote in
effect.
Finances
The Board reviewed the checkroll /billroll for the period as prese
Upon a motion duly made by Mr. Allen and seconded by Ms. Galvin,
it was unanimously
VOTED: To approve and sign the checkroll /billroll for the period
from check #4080 through $4142 inclusively.
The Chairman then declared said motion carried and said vote in
effect.
Computer: The computer has been installed along with the hardwar
The staff is currently imputing information for both the State
and Federal programs. The staff will be attending classes for
computer training in June /July to further acquaint themselves
with the operation and functions of the computer system. Mr.
Allen also recommended that we investigate obtaining our computer
checks directly from the bank as this could be a cost saving to
the Authority.
Copier: Results of the RFQ for copiers was received and reviewed
by the Board. The copier committee recommended the purchase of
the Xerox copiers with the 3 -year all- inclusive warranty. Action
on this matter was deferred until the next meeting.
ted.
Labor & Industries: Maintenance Wage Rates - The new maintenance
wage rates for the Maintenance man was received after filing of
Mr. Stapleton's protest. The new rate will be $13.14 per hour
and is effective April 1, 1992. The rate for the second maintenance
position has also been received and will be $11.74. This position
will be effective July 1, 1992.
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5/14/92 - Minutes
Budget Guidelines - The FY 93 budget guidelines have been received
from EOCD. The Director and Fee Accountant will be reviewing
what impact this will have for this Authority and will report
at the June meeting.
Budget Exemptions - EOCD has allowed each Authority to exempt
the uncontrolled costs for trash removal, insurances and retire ent
from their budget on a pro -rated budget. The Board reviewed th
exemption worksheets as submitted. Budget revisions will not
be due to EOCD until July 1, 1992 for our FY 92 budget because
the exemptions must be approved before the budget revisions can
be submitted.
Workers Compensation Insurance
The Board reviewed the insurance coverage for workers compensation
for the Authority. After discussion and upon a motion duly mad
by Ms. Galvin and seconded by Mr. Allen,.it was unanimously
VOTED: To authorize the Director to sign with MassWest for Wo kers
Compensation for the next year effective June 1, 1992.
The Chairman then declared said motion carried and said vote in
effect.
The Director reported on the latest directive from EOCD regarding
the increase for State - funded housing (from 27 -30 %; from 22 -25 %)
effective July 1, 1992. EOCD had previously directed each Authority
to raise the rents to the new rates effective with the tenants'
recertification date. All this work had to be completed before
May 31, 1992 along with the adjustment for the 707's per the Court
decree. The 707 Program had decreased the Fair Market Rent and
had taken away the utility deduction and provided a lower heat
deduction. The Court ruled this to be illegal and a compromise
settlement was made. EOCD then directed each authority to recalculate
the rents, determine if any retroactive adjustment was due to
each tenant, and to complete all work by May 31, 1992. The staff
has been working overtime to complete all this work and everythi g
will be completed on schedule.
The Director then reported on the new directive regarding surcha ges
for air conditioners. After some discussion and upon a motion
duly made by Mr. Allen and seconded by Ms. Galvin, it was unanim usly
VOTED: To request a waiver for the 667 development from the pro Dosed
regulation which no longer allows for surcharges for air- conditi ners.
Such waiver will allow the tenants to have their air - conditioner
without charge from June 1 through September 30 each year. Before/after
that time, anyone wishing to keep their air - conditioner will be
required to pay the $15 per month surcharge. The Board felt tha
this action was necessary because the 667 complex is an all -elec ric
development.
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5/14/92 - Minutes
The Chairman then declared said motion carried and said vote in
effect.
Parker Place - Town of Reading Parking Proposal
The Board reviewed the proposed redesign of the corner at Parker
and Pleasant Street and the increased parking lot area for Parker
Place as proposed by the Town of Reading. This proposal is prese ted
to the Board with the proviso that 7 parking spaces during the
daytime hours will be set aside for the Elder Center parking.
The Board discussed areas of concern:
1) - Provision that the town will provide adequate buffering (pla tings)
along the boundary to the satisfaction of the Authority;
2) - The Town will reinstall granite curbing along the sidewalk
border;
3) - The Authority will retain seven (7) of the parking spaces
as they currently have;
4) - The town will have six (6) parking spaces designated for
staff parking only. All designated spaces must be registered
with the Authority by person /license number. Parking will
be from 8 AM -6 PM, unless otherwise previously approved by
the Authority;
5) - Town will clearly sign all parking spaces to the satisfaction
of the Authority;
6) - The Authority will have the right to tow all unauthorized
vehicles and the Town will pay for and install all signing
for this purpose;
7) - Town will install directional lighting on their pole for
the parking area and driveway;
8) - The Town will have the full responsibility for maintaining,
plowing and sanding of the lot for any accumulation over
one (1) inch, and will clean the lot on at least a twice
yearly basis, or as required;
9) - The size of the parking spaces will be in conformance with
the requirements of the standard parking space as defined
in the Town of Reading Zoning By -laws (9' x 201) with adequat
aisle space for driveway and manuevering of vehicles; and
any requirement for HP parking spaces will be full responsibility
of Town of Reading;
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5/14/92 - Minutes
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The Chairman then declared said motion carried and said vote in
effect.
Parker Place - Town of Reading Parking Proposal
The Board reviewed the proposed redesign of the corner at Parker
and Pleasant Street and the increased parking lot area for Parker
Place as proposed by the Town of Reading. This proposal is preser
}J to the Board with the proviso that 7 parking spaces during the da)
hours w4-14 be set aside for ire Elder Center parking. The Board
e areas of concern:
1) - Provision that the town will provide adequate buffering (plar
along the boundary to the satisfaction of the Authority;
2) - The Town will reinstall granite curbing along the sidewalk
border;
3) - The Authority will retain seven (7) of the parking spaces as
they currently have;
4) - The town will have six (6) parking spaces designated for stal
parking only. All designated spaces must be registered with
the Authority by person /license number. Parking will be fror
8 AM -6 PM, unless otherwise previously approved by the Author
5) - Town will clearly sign all parking spaces to the satisfaction
of the Authority;
6) - The Authority will have the right to tow all unauthorized eI
7) - Town will install directional lighting on their pole for the
%W parking area;
8) - The Town will p#LowNthe lot f� a fee of $25 each storm and
will clean the lot on a twice yearly basis, or as required;
9) - The question of indemnification to the Authority for any lial
associated with the use of the parking area by other than Aui
tenants /personnel. [Aaka.���
�I-
The Board askLd tiia t these clOncerns be forwarded to our attorney
and a meeting arranged with the Town CLI1 .,us„ -, 4
( s. % uc�.
Meeting Schedule - -
The Board set a meeting date of Monday, Jt A `.
approvals for budgets, etc. would be reads
their approval.
There being no further business before th(
voted to adjourn at 9:15 P.M.
Respectfully submitted,
Margaret K. Plansky
Executive Director and Secretary
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Page 4
5/14/92- Minutes
10) - The question of indemnification to the Authority for any
liability associated with the use of the parking area by
other than Authority tenants /personnel.
11) - Authority will enter into a lease agreement with the Town',
for use of this space, for no fee, based on the previously
listed conditions. The question of liability falls to both
the Town of Reading and the Reading Housing Authority under
the municipal liability provisions.
The Board asked that these concerns be forwarded to our attorne
and a meeting arranged with the Town in this regard.
Board Membership
The Board of Selectmen has informed the Authority that Mr. Reyn lds
appointment is due to expire on June 30, 1992. The Board requested
that a letter be sent to the Chairman of the Board of Selectmen
and the Board members in support of reappointment of Mr. Reynolds
to the Board of the Reading Housing Authority.
Meeting Schedule
The Board set a meeting date of Monday, June 29, 1992 so that
all approvals for budgets, etc. would be ready before the meeting
for their approval.
There being no further business before the Board, it was unanimously
voted to adjourn at 9:15 P.M.
Respectfully submitt ,
;Margar K. Plansky
Executive Director and Secretary
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Extract of Meeting
EXTRACT FROM THE MEETING OF A
REGULAR BUSINESS MEETING
OF THE READING HOUSING AUTHORITY
HELD ON MAY 14, 1992
The members of the Reading Housing Authority met in regular session
at 22.-Frank D. Tanner Drive in the Town of Reading, Massachusetts
at 7:00 P.M. on May 14, 1992. The meeting was called to order
by Mr. Arthur J. Reynolds, Jr., and upon roll call, those present
and'abseri -were as follows:
Present: Arthur J. Reynolds, Jr.
:Jean H. Galvin
Donald Allen
t
Absent: Robert K. Sweet, Jr.
William E. McIsaac
"Upon a motion duly made by Mr. Allen and seconded by Ms. Galvin,
it was unanimously
VOTED: To request a waiver for the 667 development from the
proposed regulation which no longer allows for surcharges for
air - conditioners. Such waiver will allow the tenants to have
their air - conditioners without charge from June 1 through September
30 each year. Before /after that time, anyone wishing to keep
their air - conditioners in place would be required to pay the
$15 per month. The Board felt that this action was necessary
because the 667 development is an all- electric complex.
The Chairman then declared said motion carried and said vote
in effect."
CERTIFICATE
I, the undersigned, the duly appointed, qualified and acting
Secretary of the Reading Housing Authority, do hereby certify:
THAT the attached extract from the Minutes of the Regular meeting
of the members of said Authority held on May 14, 1992, is a true
and correct extract of the original minutes of said meeting on
file and or record insofar as said original minutes related to
the matters set forth in said attached extract; and
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