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Home My WebLink About1992-06-29 Reading Housing Authority MinutesREADING HOUSING AUTHORITY Minutes of the Meeting of June 29, 1992 A regular business meeting of the members of the Reading Housing Authority was held on Monday, June 29, 1992 at 7:30 P.M. at the office of the Authority, 22 Frank D. Tanner Drive, in the Town of Reading, Massachusetts. The meeting was called to order at 7:30 P.M. with Mr. McIsaac presiding. Those members present and forming a quorum were: Ms. Galvin, Mr. Reynolds and Mr. Allen. The Executive Director, Ms. Plansky, was also in attendance. Minutes Upon a motion duly made by Mr. Reynolds and seconded by Ms. Galvin, it was unanimously VOTED: To approve and accept for the record the minutes of the Meeting of May 14, 1992 as presented. The Chairman then declared said motion carried and said vote in effect. Finances The Board reviewed the checkroll /billroll for the period as presented. Upon a motion duly made by Mr. Allen and seconded by Mr. Reynolds, it was unanimously VOTED: To approve and sign the checkroll /billroll for the period from check #4143 through 4214 inclusively. The Chairman then declared said motion carried and said vote in effect. Budget Revisions - The Board reviewed the budget revisions as prepared by the Fee Accountant and presented to the Board. Upon a motion duly made by Mr. Allen and seconded by Ms. Galvin, it was unanimously VOTED: To approve and sign the budget revision for the 667 deve opment which includes the exemption in the amount of $3882, for an annual operating non - utility budget of $90,776 from $86,894. The Chairman then declared said motion carried and said vote in effect. Upon a motion duly made by Ms. Galvin and seconded by Mr. Reynol s, it was unanimously VOTED: To approve and sign the budget revision for the 705 -1 development which include the exemption in the amount of $125, for an annual operating non - utility budget of $12,065 from 11,949. The Chairman then declared said motion carried and said vote in effect. Page .2 Minutes - 6/29/92 Upon a motion duly made by Mr. Renolds and seconded by Mr. Allen, it was unanimously VOTED: To approve and sign the budget revision for the 705 -2 deve which includes the budget exemption in the amount of $1051, for an annual operating non - utility budget of $9346 from $8295. The Chairman then declared said motion carried and said vote in effect. Computer Checks - The Authority has just initiated the use of in- house, computer - generated checks for landlords, payroll and accoun payable on our new computer system. This will require 2 -party sig on all checks. Previously the checks generated by _tE_e___5_a_n_k Had facsimile signature stamps for the required signatures. The Board discussed the process for signing the checks. Upon a motion duly made by Ms. Galvin and seconded by Mr. Reynolds, it was unanimous VOTED: To authorize the Executive Director to use a facsimile sig stamp for all landlord checks and to present a breakdown and total to the Board each month. All payroll and accounts payable checks will require actual 2 -party signatures for payment. The Chairman then declared said motion carried and said vote in effect. Maintenance Position - The Board approved the hiring of our curren contract maintenance person effective July. 1, 1992 at a rate set by Labor and Industries of $11.76 per hour. .opment .s iatures Y tature Photocopiers - Purchase - The Board reviewed the analysis as prepa ed by the sub - committee for Capital Expenditures. Upon a motion duly made by Mr. Reynolds and seconded by Mr. Allen it was unanimously VOTED: To purchase two (2) copiers from Xerox: Model #5034 with the State -bid price of $7150 less $800 trade -in for the Authority' Minolta copier; and Model #5012 at the cost of $1810. Both machines are covered by a 3 -year full service warranty. The two machines will be purchased with money from the Capital Purchasing account, as approved by EOCD for this expenditure. The Chairman then declared said motion carried and said vote in effect. Salary Increase - The Board directed the Executive Director to wor with the Fee Accountant to grant a 5% salary increase to all admin strative personnel with the FY '93 budget. Said increase should be within the 4% State - approved increase and the additional 1% from the Federal budget. Summer Youth - ERI - The Executive Director informed the Board that there will be up to three (3) youths hired and paid for through the Federal ERI program out of Cambridge and assigned to the Authority. Page 3 Minutes - 6/29/92 Section 8 - Administrative Plan The Board was informed that the Authority has received 25 Vouche for the Family Self- Sufficiency (FSS) Program. As this Authority has not had vouchers previously, the current administrative plan will have to be amended to include vouchers and to administer th FSS Program. The Board agreed that there should be a proposal p: and sent out for a Service Coordinator for the 5 -Town housing au' consortium for this program. Upon a motion duly made by Mr. Allen and seconded by Ms. Galvin, it was unanimously VOTED: To amend the current Administrative Plan for the Authorit by adding "Vouchers" where required; and to add the Family Self - Sufficiency Program (FSS) as well as the Action Plan for FSS to our current Administrative Plan. The Chairman then declared said motion carried and said vote in effect. State Program - Income Limits and Fair Market Rents epared hority The Board reviewed the current revisions for income and rents as set by EOCD for all State Programs. Upon a motion duly made by Ms. Galvin and seconded by Mr. Reynolds, it was unanimously VOTED: To approve the proposed income limits and fair market rents as prepared by EOCD for all State programs, effective April 1, 1992. Income limits: 1= $21,280 -; 2- $24,320; 3- $27,360; 4- $30,400; 5 -$32, 300; 6- $34,200; 7- $36,100; 8- $38,000. Fair Market Rent = OBR -$631; 1BR 767; 2BR -902; 3BR -1129; 4BR- $1264. The Chairman then declared said motion carried and said vote in effect. Report of Programs 667 (Tanner Drive) Development - With the increase to 30% of incom there were 2 turnovers of apartments for June 30th. Both have bee leased for early July. Waiver for Air - Conditioner Fee Charge - EOCD denied the Authority' request to charge for any air - conditioner left in after September 30th. The recommendation is that the Authority should set a polic requiring that the air- conditioners must be removed by September 30th. Failure to remove the a/c by the tenant would then require the Authority to remove the a/c and backcharge for costs. 705 -2 (Parker Place) Development - With the increase in rent, the Authority has been informed that there will be a move -out of apartment - #21 effective June 30th. This apartment will also be rented early July. Contract help is being hired for renovations and a new kitc en floor. Page 4 Minutes - 6/29/92 Redesign of Parker Place parking area - The Board received a letter from John Greco, the Authority attorney, regarding the redesig of the current parking area as proposed by the Town in associa ion with the renovations of the old Fire Station for a new'Elder C nter. The Executive Director was requested to forward a letter to th Town Manager including these requirements. 705 -1 (Waverly Oaks) Development - The maintenance men had to remove 3 screen doors last year and these will have to replaced this year. Contract maintenance will install the new units. Non - Profit for Housing Innovations - The Executive Director work with our attorney .,r..�.4- and moderate income households. Board Membership Board requested that he to create a separate non- - OR fn2n I The Board of Selectmen reappointed Arthur J. Reynolds for anot er term expiring in June 1997. Mr. Reynolds was duly sworn by th Town Clerk prior to tonight's meeting. Meeting Schedule Mr. Sweet requested that the for planning purposes. The remainder of 1992: Tuesday Monday Monday Monday Monday Monday Board set a yearly meeting schedu e following dates are scheduled for �he July 14, 1992 @ 7 :00 P.M. August 3, 1992 @ 7:30 P.M. September 14, 1992 @ 7:30 P.M. October 5, 1992 @ 7:30 P.M. November 9, 1992 @ 7:30 P.M. December 14, 1992 @ 7 :30 P.M. There being no further business before the Board, it was unan voted to adjourn at 9:45 P.M. Respectfully submitted, Marga K. Plansky, Secr tary and Executive Director usly 0 DATE 1 ? x �'AY PERIOD, hh �Pf 9�G �O 2 ENDING -1 CHECK ISSUED TO p Pcol OG 4 <� P1141d WA y -- - w o; . `; a03 — � - q 6, ttoo y/19\3 � �� 9 a�.r...t✓ � �D - ol-� ' Fi act m ihT' ; / 36 7 i i -1- (- / Pohl - ��' �•. �� o�.i� � � � fi � rte- �` _ �� c; .� �, � %" y� � y SAFEGUARD BUSINESS SYSTEM$ ....... A•.;GAtf. YA 105"r'"$(HICAGO M-TA J -- =ORM NO. JPD - 15 • 29 f ft "M.�/�Aiw't 1*4i`` &af:'BIG t'•' �,•e,7ID 4v ? r ; AIIENDING DPERIO T' i� r "•. 'CHECK ISSUED TO (► �r /,0�4 /—,,, [` o —$—. 'c!yiw�scwse, r. . -cos u,uuS.00CAGO�/.runu •, •• ••> FORM NO. JPD - 15 - 19 - / j 54/5i4 51W oa ua� pu N �IEo c y�0 Y 3 / C/. l o a v 1rr cvly � u l�' �.1�;�GV� 90 qd 13 3 i 4 r 1 6 j 8 9 0 _ 1 _ 3 5 6 :7 tg ' so' 31 t SAFEGUARD BUSINESS SYSTEMS •• - —$—. 'c!yiw�scwse, r. . -cos u,uuS.00CAGO�/.runu •, •• ••> FORM NO. JPD - 15 - 19 - / TOWN OF READING To Town Clerk 16 Lowell Street Reading, MA 01867 June 17, 1> 92 In accordance with the provisions of Chapter 39 of the General Laws of the Commol of Massacrosettarmas amended, a meeting of Reading Housing Authority will be held 22 Frank jL Tanner Dri.yp UjW J g a Q ou ? tion) on G ol'-'ring dWis Monday- june 29, 1992 Time: 7;3f) P n Tuesday, July 14, 1992 Time: T: QO P c-- F' w General business including matters of for the put�%se of $ fiscal control for all programs under the direction of the Authority. Posted a