HomeMy WebLinkAbout1992-08-03 Reading Housing Authority MinutesREADING HOUSING AUTHORITY
Minutes of the Meeting of August 3, 1992
A regular business meeting of the members of the Reading Housing
Authority was held on Monday, August 3, 1992 at 7:30 P.M. at the
office of the Authority, 22 Frank D. Tanner Drive in the Town
of Reading, Massachusetts. The meeting was called to order at
7:30 P.M. with the Chairman, Mr. McIsaac, presiding. Those members
present and forming a quorum were: Mr. Reynolds, Ms. Galvin and
Mr. Allen. The Executive Director, Ms. Plansky, and the Fee Acc untant,
Ms. Ewald, were also in attendance.
Minutes
Upon a motion duly made by Mr. Reynolds and seconded by Mr. Allen,
it was unanimously
VOTED: To approve and accept for the record the minutes of the
meeting of July 14, 1992, as presented.
The Chairman then declared said motion carried and said vote in
effect.
Pi nnnncic
The Board reviewed the checkroll /billroll for the period as pres nted.
Upon a motion duly made by Mr. Allen and seconded by Ms. Galvin,
it was unanimously
VOTED: To approve and sign the checkroll /billroll for the perio
from Check #161 through 209 (Voided checks 161 -165; 187, 207, 20 )
as presented.
The Chairman then declared said motion carried and said vote in
effect.
Accounting Contract
The Board reviewed an agreement to continue the current accounting
contract for an additional ninety (90) days, effective end date
will be September 30, 1992, with all terms and conditions to remain
in effect. Upon a motion duly made by Ms. Galvin and seconded
by Mr. Reynolds, it was unanimously
VOTED: To approve and sign the ninety ('90) day continuation to
the current Accounting Services Contract with Fenton, Ewald &
Associates, to expire on September 30, 1992, with all terms and
conditions to remain in full force and effect. Before that time
we expect to receive some clarification from HUD regarding their
directive for bidding for accounting services. Under Chapter
30B, such services should be exempt.
The Chairman then declared said motion carried and said vote in
effect.
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8/3/92 - Minutes
BUDGETS - State Programs
Ms. Ewald presented an overview of the budget guidelines to the
Board whereby the RHA is considered a bottom -line budget because
our reserves are over 100% of maximum and we received an "Accept
Management rating at our last review. With the new bottom line
budgeting, all State conventional program, except 689 Programs,
would be consolidated into a single budget. This consolidated
budget is now classified as 40001. The Board then reviewed the
breakdown of each budget with the Executive Director and the Fee
Accountant.
4000i - Budget for FY 193 - Upon a motion duly made by Mr. Allen
and seconded by Ms. Galvin, it was unanimously
VOTED: To approve and sign the budget for the consolidated 667,
705 -1 and 705 -2 budgets in the amount of $191,762, as presented.
The Chairman then declared said motion carried and said vote in
effect.
#24602 -689 - Budget for FY 193 - Upon a motion duly made by Mr.
Allen and seconded by Ms. Galvin, it was unanimously
VOTED: To approve and sign the budget for the 689 -1 Program in
the amount of $10,124, as presented.
The Chairman then declared said motion carried and said vote in
effect.
#24602 -707 - Budget for FY 193 - Upon a motion duly made by Mr.
Allen and seconded by Ms. Galvin, it was unanimously
VOTED: To approve and sign the budget for the 707 Program in
the amount of $3155, as presented.
The Chairman then declared said motion carried and said vote in
effect.
Section 8 - 016 REN ACC
The Board reviewed the ACCs for the ten (10) units under the forr
003 contract, which is now the 016 REN. Upon a motion duly made
by Mr. Reynolds, and seconded by Ms. Galvin, it was unanimously
VOTED: To approve and sign the 016 REN for ten (10) certificate
with a budget authority of $557,760 and a contract authority of
$111,552. Said contract is due to expire on May 31, 1997.
The Chairman then declared said motion carried and said vote in
effect.
ible"
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8/3/92 - Minutes
The Board thanked Ms. Ewald for her excellent presentation an
continuing support and work, and Ms. Ewald left the meeting.
Section 8 Family Self - Sufficiency Action Plan
The Board reviewed the proposed 8 -week Action Plan for the Fa ily
Self- Sufficiency Program. Upon a motion duly made by Mr. Rey olds
and seconded by Ms. Galvin, it was unanimously
VOTED: To approve the Action Plan for the Family Self- Suffic iency
Program for an 8 -week program as outlined in the North Shore �amily
Self- Sufficiency Consortium (of which Reading is part) Action
Plan.
The Chairman then declared said motion carried and said vote n
effect.
Public Liability Insurance
The Executive Director was requested to solicit a quotation f r
the Public Officials Liability Insurance coverage witha $1 million
maximum and a $10,000 deductible; as well as a $5,000 deductible.
Linkaqe Units - Fafard
The Board reviewed the letter for Fafard Companies for the linkage
units associated with the Schoolhouse Development. The Board
approved its transmittal as presented.
Annual Meeting
The Board deferred any action on the annual meeting until a full
quorum is present. The positions for the Board are: Chairman
Vice - Chairman, Treasurer, and Assistant Treasurer.
There being no further business before the Board, it was u
voted to adjourn at 9:45 P.M.
Respectfully submitted,
Margar K. Plansky, Secret ry
and Executive Director
usly
TOWN OF READING
C
To Town Clerk July 27 2
16 Lowell Street
Reading, MA 01867
In accordance with the provisions of Chapter 39 of the General Laws of the Commonwealth
`with
of Mass�uset%s, as amended, a meeting of -Reading HaUcHng Authnritv
will beheld 22 Prank D. TAnner DRive
I. (Locatiou)
on9Pq(DUwing7aTte/s Monday. August 3. 1992 Time: 7:30 P.M.
c�' r-
C)r 3�: c:> -f r t Time:
�–
for the pur W - 'General business including matters of
�63e of 1)
fiscal cnntrol.fo-z all DroZrams under the direction of th
Authority.
Posted
bxecurive Director
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