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Home My WebLink About1992-10-05 Reading Housing Authority MinutesREADING HOUSING AUTHORITY Minutes of the Meetin of October 5, 1992 A regular business meeting of the members of the Reading Housing Authority was held on Monday, October 5, 1992 at the office of the Authority, 22 Frank D. Tanner Drive in the Town of Reading Massachusetts. The meeting was called to order at 7:30 P.M. with the Chairman, Mr. McIsaac, presiding. Those members present a d forming a quorum were: Mr. Allen and Mr. Reynolds. The Execu ive Director was also in attendance. Minutes Upon a motion duly made by Mr. Allen and seconded by Mr. Reynolds, it was unanimously VOTED: To approve and accept for the record the minutes of the Meeting of September 14, 1992. The Chairman then declared said motion carried and said vote in effect. Finnnr Upon a motion duly made by Mr. Allen and seconded by Mr. Reynolds, it was unanimously VOTED: To approve and sign the billroll /payroll for the period from Check #356 -410 inclusive, as presented. The Chairman then declared said motion carried and said vote in effect. Contract for Accounting Services The Executive Director was requested to forward a letter to HUD notifying them of the Authority's intention to renew the contract with Fenton, Ewald and Associates. After researching M.G.L., Chapter 30B, accounting services is excluded from bidding; and it appears that under Federal regulations, 24 CFR 85.36, advertising for competitive bids for these services is not required. Upon a motion duly made by Mr. Allen and seconded by Mr. Reynolds, it was unanimously VOTED: To renew the contract for accounting services with Fent n, Ewald and Associates for the Fiscal Year 93, ending June 30, 19 3. The Chairman then declared said motion carried and said vote in effect. Banking Services - BayBank The Executive Director reported back that Bank of Boston no lon er has a VISA card, and therefore an application for a card at Bay ank was obtained. Upon a motion duly made by Mr. Allen and seconded by Mr. Reynolds, it was unanimously VOTED: To approve and authorize the Executive Director to open Page 2 10/5/92 Minutes a charge account with BayBank for a VISA card, with a limit of $2,500; for two cards and a statement date for the 4th or 5th of the month. The Chairman then declared said motion carried and said vote in effect. Section 8 Cost Amendment Upon a motion duly made by Mr. Allen and seconded by Mr. Reynolds; it was unanimously Amendment foryMA06- E075- 905vinG theil amount rofn $40,OOOn00hforothe Section 8 Existing Program. The Chairman then declared said motion carried and said vote in effect. Rent Increase - State Effective with any recertification after 7/1/92, all rents in State aided housing would increase from 27% to 300; and where the tenant pays utilities, from 22% to 250. The October 1, 1992 rent recertification for the 667 (Tanner Drive) development was completed. The difference in income on a monthly basis will be an increase of $1700 ±. Linkage Housing - Schoolhouse Development The Bank of Boston has taken over ownership of the Schoolhouse Development from Fafard Companies. It appears that Winn Developmeni is interested in obtaining this building. The Bank of Boston has hired Andrew Dolben to manage the development until sale. The Chairman was informed of the transfer and he requested that a letter be sent to EOCD asking to have our Contract for Financial Assistance for these four units reactivated. That has gone through channels at EOCD and is currently on Secretary Padula's desk for review. The biggest problem with this is that there is no money except for Court - required development for mentally ill or other significant problems. It would appear doubtful if Administration and Finance would release the money for obtaining these units. Mr. Dolben was informed by the Executive Director of the problems as pertains to A &F; Chapter 30B requirements for bidding these units; the lower purchase prices expected, etc. Ms. Plansky did Page 3 10/5/92 Minutes ask Mr. Dolben to inquire from the Bank or developer about an outright gift to the Authority of these four units. This woul release the rest of the building for the bank /developer. Mr. Dolben promised to approach the Bank /developer about this. Parker Place - Parking Lot Lease /Redesign The Board reviewed the lease agreement and proposed layout of the parking lot. There were apparent problems, and after some discussion, the Board revised several provisions of the lease. The following changes must be made to the proposed lease and f rwarded to the Town for the parking lot layout and redesign: 1) - The number of parknig spaces layout. The Board feels that the are too close and will not permit traffic. 2) - The Lessee shall have the ri prior approval of the Authority", may be changed due to the unacceptable spaces against the building safe pedestrian and vehicular ght to tow on all spaces "wit to be added in this section. 3) - Page 3 (b) delete the last sentence from "The 'Landscaped ..to the Lessor ". The plan as presented is not acceptable due to t e concerns of pedestrian and vehicular safety issues. 4) - Page 3, add "(d) LESSEE will install additional lighting for the parking lot on a Town pole, to the satisfaction of the LESSOR." 5) - Investigate and be assured that the "Premises" as defined is for the entire parking lot owned by the RHA. 6) - Page 4 #10, after the words "from all loss and damage up to the limits of ", add "the Massachusetts Torts Claims Act, bu in any event, not less than One Hundred Thousand..." 7) - Page 4, #11, after the words "for three (3) successive to of five (5) years each, add "and upon concurrence of LESSOR ".. 8) - Page 5, after #12, add "The LESSEE shall be responsible all legal, administrative and defense fees in connection with any liability claim resulting from any and all tort claims as further described in Section #10 contained herein." 9) - The RHA does not accept the schematic as drawn. There needs to be additional buffering between the parking spaces closest to the building on both sides of the lot to allow safe and easy access to the back entry, and to allow egress or entrance into,/from the cellar bulkhead. The redesign of this parking area will most Page 4 10/5/92 Minutes probably affect the number of spaces on the lot. The Board also does not agree with the relocation of the shrubs from the front entrance of 1 Parker Street, and this issue will have to be addr ssed. Upon a motion duly made by Mr. Allen and seconded by Mr. Reynold; it was unanimously VOTED: To amend the lease as noted above and not approve the "Landscape Detail" and parking lot layout as presented. The Chairman then declared said motion carried and said vote in effect. Massachusetts Rental Voucher Program The Executive Director reported on the impact of the new voucher system on the current 707 tenants. With the new schedule, the percentages of income for rent range from 7 -390 of income; previo 707 tenants would have paid 30% of income for rent. The Chairman and Board requested that the Executive Director forward a letter to EOCD for the scheduled public hearing noting that the motives of this new program may be honest, but the application has gone astray. As people become economically advantaged, the new regula have exacted a penalty beyond that which was intended by the legi The Chairman will sign this letter for inclusion in the public hearing record. Management Checklist The Board reviewed the.Management Checklist and Certification for ANUEL. sly :ions ;lature. Upon a motion duly made by Mr. Reynolds, and seconded by Mr. Alle, it was unanimously VOTED: To approve and sign the Management Checklist and the Certi ication and Documentation for ANUEL, as forwarded by EOCD in their Septem er 17, 1992 memo. Capital Inventory Improvement.System (CIIS) There is a new computer system at EOCD which requires that any prior work done on the CIIS must be reformated into the new form for this program. This requires inventorying every building in every development and forwarding the report to EOCD by November 3 1992. The Board was informed that this may require some overtime hours for the maintenance personnel. Single Audit EOCD has approved the proposal from Sandra Wrona for the Single Audit for FY '92. The Authority was informed that a compliance audit will be performed by the State during late October 1992. The Board was informed that the television in the community room is defunct. The Executive Director was instructed to purchase a new set. Page 5 10/5/92 Minutes There being no further business before the Board, it was una imously voted to adjourn at 9:45 P.M. Respectfully submitted, K• Marg et K. Plansky, Sec etary and Executive Director