HomeMy WebLinkAbout1993-05-17 Reading Housing Authority MinutesREADING HOUSING AUTHORITY
Minutes of the Meeting of May 17, 1993
A regular business meeting of the members of the Reading Housing
Authority was held on Monday, May 17, 1993 at the office of the
Authority, 22 Frank D. Tanner Drive, in the Town of Reading,
Massachusetts. The meeting was called to order at 7:30 P.M.
with the Chairman, Mr. McIsaac, presiding. Those members present
and forming a quorum were: Mr. Sweet, Ms. Galvin, Mr. Allen
and Mr. Reynolds. The Executive Director, Ms. Plansky, was
also in attendance. Ms. Teresa Ewald, Fee Accountant, was present
to discuss the FY 193 budget changes and to review FY '94 budget
proposals.
Minutes
Upon a motion duly made by Mr. Sweet and seconded by Mr. Rey olds,
it was unanimously
VOTED: To approve and accept for the record the Minutes of the
Meeting of April 12, 1993, as presented.
The Chairman then declared said motion carried and said vote
in effect.
Finances
Upon a motion duly made by Ms. Galvin and seconded by Mr. Allen,
it was unanimously
VOTED: To approve and sign the billroll /payroll for the period
from Check #787 -843 inclusive, as presented.
The Chairman then declared said motion carried and said vote
in effect.
Budget Revisions - FY 193
The Executive Director and Fee Accountant presented the budg t
changes for State 40001 budget (667, 705 -1 and 705 -2) as fol ows:
Administrative other 349.00+
Maintenance Labor 341.00+
Maintenance Materials 2,106.00+
Maintenance Contractual (1,780.00)
Insurance 295.00+
Employee benefits (1,311.00)
Upon a motion duly made by Mr. Sweet and seconded by Mr. Rey olds,
it was unanimously
VOTED: To approve and sign the budget changes for the State
40001 budget for FY 193 as presented.
The Chairman then declared said motion carried and said vo
in effect.
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5/17/93
Minutes
Computerization
The Executive Director gave an overview of the problems that
have been occuring with the computer system since installation
Ms. Ewald stated that the system lacks an overall accounting
knowledge and does not track checks. The problems are not easily
identifiable and the necessary support and training must be there.
The Board directed the Executive Director to investigate other
systems, their costs and report back at a subsequent meeting.
Signature Cards - New Accounts
The Authority opened two new accounts at Bank of Boston. Upon
a motion duly made by Mr. Reynolds and seconded by Mr. Sweet,
it was unanimously
VOTED: To open two new accounts: an FSS- Section 8; and Tenant
based Section 8 account; and to sign the authorization and signature
cards as required.
The Chairman then declared said motion carried and said vote
in effect.
Executive Session
Upon-a roll call vote, the Board elected to adjourn to Executive
Session for the purpose of real estate transactions and personnel,
and to return to regular session at its conclusion, by the following
vote:
Mr. McIsaac - aye
Mr. Sweet - aye
Mr. Reynolds - aye
Mr. Allen - aye
Ms. Galvin - aye
The Chairman then declared said motion carried and said vote
in effect.
The Board returned from Executive Session to regular session
at 9:20 P.M.
Bear Hill Proposal
Mr. Allen reported that the Selectmen are moving forward on the
Bear Hill proposal from Dolben with several issues: price, setbacks
per CPDC; housing requirements. Negotiations are continuing
between the parties.
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Minutes
FSS Case Management - Returned Corps Program
The returned Peace Corps program through Boston. University in
conjunction with Plymouth Housing Authority and other area housing
authorities must have signed commitments from each participating
agency for the two -year program. Each authority must provide
a stipend of $9000 per year plus a Section 8 certificate/voucher.
The student will then work with the Authority in providing case
management assistance. Currently, the Reading Housing Authority
is in the North Shore Family Self - Sufficiency Consortium and
has engaged a professional LICSW Program Coordinator who is working
with the initial clients. Eventually, the Program Coordinator
will provide intake and the student Case Manager will do the
follow -up case management of the clients.
Upon a motion duly made by Ms. Galvin and seconded by Mr. Allen,
it was unanimously
VOTED: To authorize the Chairman to sign a letter of agreement
for two years with an annual stipend of $9000 plus a 1 BR Section 8
certificate /voucher.
The Chairman then declared said motion carried and said vote
in effect.
Report on Programs
The Board reviewed the financial reports and the Executive Director
presented the activity of the programs for the preceding mont .
A brief discussion regarding building security for Tannervill
ensued. No action was taken.
There being no further business before the Board, it was unanimously
voted to adjourn at 9:30 P.M.
Respectfully submitted,
Marg t K. Plansky, Secr airy
and Executive Director
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