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Home My WebLink About1994-05-16 Reading Housing Authority Minutes0 READING HOUSING AUTHORITY Minutes of the Meeting of May 16, 1994 A regular business meeting of the members of the Reading Housing Authority was held on Monday, May 16, 1994 at 7:30 P.M. at the! office of the Authority, 22 Frank D. Tanner Drive in the Town of Reading, Massachusetts. The meeting was called to order at 7:30 P.M. with the Chairman, Mr. McIsaac, presiding. Those members present and forming a quorum were: Mr. Sweet, Mr. Reynolds, Ms. Galvin and Mr. Allen. The Executive Director, Ms. Plans y, was also in attendance. Minutes Upon a motion duly made by Mr. Allen and seconded by Ms. Galvi, it was unanimously VOTED: To approve the Minutes of the Regular Business meeting of April 7 and April 19, 1994, as presented. The Chairman then declared said motion carried and said vote in effect. Upon a motion duly made by Mr. Allen and seconded by Ms. Galvin, it was unanimously / VOTED: To approve the Minuses of the Executive Sessions of April 7 and April 19, 1994, as presented and not to disclose these minutes until the real estate negotiations were complete. The Chairman then declared said motion carried and said vote in effect. Finances The Board reviewed the checkroll /billroll and landlord payroll for the period as presented. Upon a motion duly made by Mr. Sweet and seconded by Mr. Reynolds, it was unanimously VOTED: To approve and sign the checkroll /billroll for the period from check #1542 -1582; and payroll check #262 -287, inclusively. The Chairman then declared said motion carried and said vote in effect. Upon a motion duly made by Mr. Sweet and seconded by Ms. Galvi it was unanimously VOTED: To approve the net income limits by household size for admission to State -aided housing programs, effective April 1, 1994, as promulgated by the Executive Office of Communities and Development, as follows: Page 2 Meeting-5/15/94 1 person = $22,232 2 persons = 25,408 3 persons = 28,584 4 persons = 31,760 5 persons = 33,745 6 persons = 35,730 7 persons = 37,715 8 persons = 39,700 The Chairman then declared said motion carried and said vote in effect. Upon a motion duly made by Mr. Alien and seconded by Ms. Galvi, it was unanimously VOTED: To approve the Section 8 Fair Market Rents for Existing Housing as published by HUD for the Boston Metropolitan region which includes the Town of Reading, as follows: 0 bedrooms = $565 1 bedroom = 637 2 bedrooms = 796 3 bedrooms = 995 4 bedrooms = 1169 The Chairman then declared said motion carried and said vote in effect. The Board was informed that the 2 BR Fair Market Rent is the basis for the administrative fee earned by each housing authority for administering the Section 8 certificates /vouchers. The new FMRs are $10 less than last year's published FMRs and would impact the housing authority's Section 8 budgets. Mortgage for Schoolhouse Condominium Betterments Assessments Upon a motion duly made by Mr. Sweet and seconded by Mr. Allen it was unanimously VOTED: To apply for a loan at the Reading Cooperative Bank in the amount of $16,000 for a period of seven (7) years at an interest rate of 5% per year and to authorize the Executive Director to sign any and all documentation necessary or pertinent thereto. The Chairman then declared said motion carried and said vote in effect. Linkage - Pearl Street The Executive Director reported that the Town Planner, Jonathan Edwards, informed her that the Longwood Associates were having some trouble with their financing for the Assisted Living Facility. He anticipates that they will be able to secure other financing. Page 3 Meeting - 5/1694 Linkage - Bear Hill The Town Planner also informed the Executive Director that the Bear Hill Limited Partnership has submitted their application for site plan review and is scheduled to appear before CPDC on June 20, 1994. Mr. Allen reviewed the pertinent information regarding this development from his viewpoint as liaison on the Evaluation Committee as well as Authority member. Mr. Allen volunteered to present the Authority's position before CPDC at the June 20th meeting. Personnel - Summer Help The Authority has been using ERI summer personnel for the past several summers. The maintenance staff felt that they would rather not continue this as ERI does not allow their staff people to be left unattended and this was restricting the scheduled maintenance work. The Board approved additional work hours during the summer months for a maintenance assistant The Executive Director then gave a report of the programs under the direction of the Authority. Of special note were: fire alarm contract for 667 development out for RFQ; PILOT now paid by RHA with higher rent being paid by EMARC; Waverly Oaks needs new screen doors for back French doors. The prior doors were wood and they have warped; need to replace with heavy duty storm/screen doors; Main Street property has hurricane fence between property and Reading Cycles; owner Ken Pratt will install privacy bands in hurricane fence if RHA purchases strips. Schoolhouse still has window problems; CJA management will work on this through regular maintenance schedule; Linkage with Greenhouse is just about complete and we should be releasing the last certificate of occupancy notices (18 units) to Building Department. Meeting Schedule The following schedule was set for the remainder of the calenda year: June 13, 1994 July 18, 1994 August 8, 1994 September 6, 1994 October 17, 1994 November 7, 1994 December 12, 1994 All members were asked to mark their calendars with these dates. Board Membership Mr. McIsaac is scheduled for reappointment this year as an Authority Board member. The Selectmen will be holding interviews /meetin4s on appointments /reappointments during the months of May /June. Page 4 5 /16 /95- Meeting The Executive Director will work with Mr. Allen in formulating a letter of support to be sent to the Board of Selectmen on beh if of Mr. McIssac in support of his reappointment to the Board. At 10:15 P.M., there being no further business before the Board it was unanimously voted to adjourn the regular business meetin and to convene the Annual Meeting of the Reading Housing Authority. Annual Meetin The Chairman, Mr. McIsaac, convened the annual meeting of the Reading Housing Authority with all members present and forming a quorum. The Executive Director was also present for this meeting. Upon a motion duly made by Mr. Sweet and seconded by Mr. Allen, it was unanimously VOTED: That Mr. William E. McIsaac serve as Chairman for the Authority for the upcoming year. The Chairman then declared said motion carried and said vote in effect. Upon a motion duly made by Mr. McIsaac and seconded by Mr. Reynolds, it was unanimously VOTED: That Reverend Robert K. Sweet, Jr. serve as Vice-Chairman for the Authority for the upcoming year. The Chairman then declared said motion carried and said vote in effect. Upon a motion duly made by Mr. Reynolds and seconded by Mr. Allen, it was unanimously VOTED: That Ms. Jean H. Galvin serve as Treasurer for the Authority for the upcoming year. The Chairman then declared said motion carried and said vote in effect. Upon a motion duly made by Mr. Allen and seconded by Mr. McIsaac, it was unanimously VOTED: That Mr. Arthur J. Reynolds, Jr. serve as Assistant Treasurer for the Authority for the upcoming year. The Chairman then declared said motion carried and said vote in effect. Page 5 Meeting -5/1 /94 Upon a motion duly made by Mr. Reynolds and seconded by Mr. Alen, it was unanimously i VOTED: That Ms. Margaret K. Plansky serve as Secretary and Executive Director of the Authority for the upcoming year. The Chairman then declared said motion carried and said vote in effect. Upon a motion duly made by Mr. Sweet and seconded by Mr. Reynold s, it was unanimously voted to adjourn the Annual Meeting at 10:3 P.M. There being no further business before the Board, the Board ad ourned at 10:45 P.M. Respectfully submitted, Margare K. Plansky, Secre ary and Executive Director (D ----------- l e!� c IVAe- v r �.� � X95 —Wakefie -1� ED 44i � ___350 units $40,000 Saugus - ED all programs 400 46000 Melrose - ED all programs 450 �' " 50,.000 Lexington - ED _all programs plus linkage (9) _So 43,300 -�41 _ 1 .��.� I ■ I r%n.� - �-e- Menu -a -ICY I