HomeMy WebLinkAbout1994-06-13 Reading Housing Authority MinutesREADING HOUSING AUTHORITY
Minutes of the Meeting of June 13, 1994
A regular business meeting of the members of the Reading Housi
Authority was held on Monday, June 13, 1994 at the office of
the Authority, 22 Frank D. Tanner Drive in the Townof Reading,
Massachusetts. The meeting was called to order with the actin
Chairman, Mr. Sweet, presiding. Those members present and for
a quorum were: Mr. Allen and Mr. Reynolds. Mr. McIsaac was
present shortly after the meeting was convened. The Executive
Director, Ms. Plansky, was also in attendance as well as the
fee accountants, Teresa Ewald and Debra Roy from Fenton, Ewald
and Associates.
Minutes .
Upon a motion duly made by Mr. Reynolds and seconded by Ms. Ga vin,
it was unanimously
VOTED: To accept for the record the minutes of the meeting of
May 16, 1994, as presented.
The Chairman then declared said motion carried and said vote
in effect.
Upon a motion duly
made by Mr. Allen and seconded by Mr. Reynolds,
it was unanimously
VOTED: To ratify,
approve and sign the checkroll /billroll for
the period from check #1583 -1624 and payroll checks #296 -332,
as presented.
The Chairman then
declared said motion carried and said vote
in effect.
Ms. Teresa Ewald then
presented the budgets for the State programs
as prepared for FY
195. The budget presentation included discussion
of pay raises for
administrative personnel. The Board also reviewed
the performance of
all personnel for the past fiscal year. Upon
a motion duly made
by Mr. Allen and seconded by Mr. Reynolds,
it was unanimously
VOTED: To pay the
Administrative Personnel a 5% bonus to be
paid from Section
8 Operating Reserves for the three administrative
employees for a total
of $3579.00.
The Chairman then
declared said motion carried and said vote
in effect.
Page 2 -Minu es
6/13/94
Upon a motion duly made by Mr. Allen and seconded by Mr. Reynolds,
it was unanimously
VOTED: To pay a one time bonus of $500 for the full -time maintenance
man and $250 for the part -time maintenance man to be paid from
Section 8 Operating Reserves for a total of $750.00.
The Chairman then declared said motion carried and said vote
in effect.
Upon a motion duly made by Mr. Allen and seconded by Mr. Reynolds,
it was unanimously
VOTED: To approve and sign the budgets for the Consolidated
Program 4001 (667, 705 -1 and 705 -2) for FY '95, ending June 30
1995 with operating receipts of $225,138 and total operating
expenditures of $210,989, as presented.
The Chairman then declared said motion carried and said vote
in effect.
Upon a motion duly made by Mr. Allen and seconded by Mr. Reynolds,
it was unanimously
VOTED: To approve and sign the budget for the 689 Program for
FY '95, ending June 30, 1995, with total operating receipts of
$12,330 and total operating expenditures of $11,130, as presen ed.
The Chairman then declared said motion carried and said vote
in effect.
Upon a motion duly made by Mr. Allen and seconded by Mr. Reynolds,
it was unanimously
VOTED: To approve and sign the budget for the Mass. Rental Voucher
Program (MRVP) for FY 195 with total operating receipts of $1149
and total operating expenditures of $2164, as presented.
The Chairman then declared said motion carried and said vote
in effect.
Accounting Services
Upon a motion duly made by Mr. Allen and seconded by Mr. Reynol s,
it was unanimously
VOTED: To approve the accounting contract with Fenton, Ewald
and Associates for FY '95 in the amount of $9840 for the year
and broken down by programs as follows:
Page 3 -Minus es
6/13/94
PROGRAM MONTHLY YEARLY
Section 8 (all Existing Programs)
Section 8 Voucher Program
Housing Authority Owned Programs
State 4001 Program
689 Program
MRVP
TOTAL FOR ALL PROGRAMS
250.00 3,000.00
75.00 900.00
75.00 900.00
290.00
3,480.00
100.00
1,200.00
30.00
360.00
820.00
9,840.00
The Chairman then declared said motion carried and said vote
in effect.
Upon a motion duly made by Mr. Reynolds and seconded by Mr. Al.'
it was unanimously
VOTED: To approve and sign all necessary documentation for the
opening of the following bank accounts:
Reading Cooperative Bank Loan Money for Schoolhouse repairs
Escrow account for 667 repairs
Bank of Boston FSS Escrow account
The Chairman then declared said motion carried and said vote
in effect.
Purchase of Computer Hardware /Software
The Board reviewed the bids received from the RFQ for the upgr
of the Authority's computer system. Upon a motin duly made by
Mr. Sweet and seconded by Mr. Reynolds, it was unanimously
VOTED: To approve the purchase of the computer equipment from
C &J Associates for the computer as outlined in the Authority's
specification and totalling $6144.00 with the upgraded system
and HP 4P Laserjet printer. To approve the upgrading of the so
system from Coughlin Associates for networking the 3 computers
not to exceed $995.00.
The Chairman then declared said motion carried and said vote
in effect.
Upon a motion duly made by Mr. Sweet and seconded by Mr. Alley
it was unanimously
iding
tware
Page 4 -Minu es
6/13/94
VOTED: To approve the purchase of a plain paper FAX machine
not to exceed $1400.00.
The Chairman then declared said motion carried and said vote
in effect.
Linkage Programs
Mr. Allen presented his report on the results of the negotiations
between the Reading Bear Hill Limited Partnership (RBHLP) and
the Authority for his presentation at the CPDC meeting to be
held on June 20, 1994 at 9 P.M. The Board requested that the
presentation be reformated so that the Board's support was the
primary focus and the problems of the negotiations due to the
ZBL changes was secondary. Mr. Allen will work with the Execu ive
Director to make those changes.
CPDC will also meet at 8 P.M. on June 20, 1994 to discuss the
trash problems at the Schoolhouse development.
The Executive Director reported that nine (9) more certificate
of occupancy were released by the Authority to the Building In pector's
office this past week. The Authority still holds another 9 CO
and hopes to have some commitments for the passing of the seco d
property before final release of the last 9 associated with th
Main Street property.
There being no further business before the Board, it was unani ously
voted to adjourn at 10:15 P.M. until the next meeting of the
Board to be held on Monday, July 18, 1994.
Respectfully submitted,
Marga t K. Plansky, Secr ary
and ecutive Director